Attachment C - Small Business Participation Commitment Document.pdf

Attachment C Small Business Participation Commitment Document

All Offerors, both Small Businesses and Large Businesses, are required to complete and submit a Small Business Participation Commitment Document. Offerors shall propose the level of participation of small businesses (as a small business prime, joint venture, teaming arrangement, and/or small business subcontractors) in the performance of this acquisition relative to the objectives / goals set forth in the evaluation of this area.

All supporting documentation for the Small Business Participation Commitment Document shall be included in this section. Documentation not within the Small Business Participation Commitment Document will not be considered.

Business Size and Socioeconomic Categories.

Check the applicable size and categories for the PRIME Offeror only. Check all applicable boxes:

{ } Large Business

Or

{ } Small Business (SB) Prime; also categorized as a { } Small Disadvantaged Business (SDB) { } Woman-Owned Small Business (WOSB) { } Historically Underutilized Business Zone (HUBZone) Small Business { } Veteran-Owned Small Business (VOSB) { } Serviced-Disabled Veteran-Owned Small Business (SDVOSB)

Section 1 - Division of Work; Small Business Goals and Corresponding Dollars.

Using the chart below, indicate the percentage of work and associated dollars to be performed by both Large and Small Businesses based on the Total Acquisition Value (TAV). The Offeror’s TAV is the sum of all base and optional items which is stated in the Contractor’s Price Proposal. The total percentage shall equal 100%. If the Total Dollars do not equal the offeror’s TAV, it may result in a weakness.

For example: If the prime proposes a total price of $1,000,000 (inclusive of all options) and small businesses will provide $250,000 in supplies / services as a prime and subcontractor, the percentage planned for other than small businesses and small businesses is 75% and 25%, respectively, equaling 100%.

Total Percentage Planned for Large Business(es) % $ Total Percentage Planned for Small Business(es) % $

Total 100 % $

Using the chart below, indicate the percentages and dollar values to be performed by small businesses and each type of small business socioeconomic category. Work performed by small businesses that qualify in multiple small business categories should be counted in each category. Percentages and dollars shall be based on the Offeror’s TAV.

For example: Subcontractor ‘A’ (WOSB and SDVOSB) performs 2% and Subcontractor ‘B’ (SDB, WOSB, and HUBZone) performs 3%. This results in SB (5%), SDB (3%), WOSB (5%), HUBZone (3%), VOSB (2%), and SDVOSB (2%).

Small Business and Socioeconomic

Categories

Government’s Suggested Goaling

Offeror’s Proposed Goaling

Offeror’s Corresponding

Proposed Dollars

SB1

20%

SDB % % $

WOSB % % $

HUBZone % % $

VOSB % % $

SDVOSB2 % % $

1Pursuant to Section 8(d) of the Small Business Act, a business is considered small for Government procurements if it does not exceed the size standard for the NAICS code that the prime contractor believes best describes the supplies / services being acquired. In other words, the size of the prime’s suppliers is determined by the applicable NAICS code of its joint venture, teaming partner, or subcontract, which may or may not be the same NAICS code as the one for the prime contract with the Government.

2SDVOSB goal shall not be more than VOSB. That is because SDVOSBs are also VOSBs;

however, VOSBs are not necessarily SDVOSBs.

Note: Any proposed zero percent goals shall provide an explanation as to why participation in that category is not feasible.

Failure to provide a detailed explanation on proposed substitution Participation Goals may result in a Deficiency.

Section 2 - Enforceable Commitments to Small Businesses.

To be considered enforceable, each written commitment shall:

1. Identify the acquisition's solicitation number and title;

2. Identify the name of the small business and socioeconomic status (i.e., women-owned, etc.);

3. Identify the NAICS for the services /supplies to be provided by the small business;

4. Provide a statement that the subcontractor is a small business under the NAICS codes assigned by the Prime Contractor; and

5. Include legible signatures from BOTH parties acknowledging the business relationship.

NOTE: Small businesses with enforceable commitments shall also be identified within the apparent awardee’s Small Business Subcontracting Plan. This is pursuant to FAR Clause 52.219-9 and DFARS 215.304(c)(i)(C) to facilitate compliance with paragraph

(e) of DFARS clause 252.219-7003.

Section 3 - Past Performance Compliance with FAR Clause 52.219-8 (Utilization of Small Business Concerns) (SMALL BUSINESSES ONLY)

Demonstrate past compliance with FAR clause 52.219-8. Each referenced project shall 1.)

contain a contract number for referencing purposes and 2.) be accompanied with a brief description that discusses the supplies / services provided.

Compliance shall be based on past or current federal contracts that 1) included FAR clause 52.219-8, 2) were similar in scope to this acquisition, and 3) were within the past five years from the issuance date of this solicitation. If FAR clause 52.219-8 was not included in any contracts within the past five years, the offeror shall state so.

Ways to demonstrate compliance with FAR clause 52.219-8 may include one or a combination of the following.

• Reporting of small business performance in Contractor Performance Assessment Reporting System (CPARS). Offeror may submit a minimum of two but no more than four

CPARS.

• Small business participation / utilization reporting.

• Mentor-protégé, partnership, etcetera assistance supporting other small businesses.

• Correspondence from small business subcontractors acknowledging the support the offeror provided.

• History of prompt payments to small business subcontractors.

• Documentation demonstrating total small business subcontract completion by the small business prime offeror and/or subcontracting to other small businesses.

• Documentation from customers (i.e., federal, state, or local agencies) that demonstrate use / support of other small businesses and/or provides information that substantiates the use of small businesses.

Section 4 - Past Performance Compliance with FAR Clause 52.219-9 (Small Business Subcontracting Plan) (OTHER THAN SMALL BUSINESSES ONLY)

Demonstrate past compliance with FAR clause 52.219-9. Each referenced project shall 1.)

contain a contract number for referencing purposes and 2.) be accompanied with a brief description that discusses the supplies / services provided. Additionally, and if applicable, provide an explanation for why ANY subcontracting goal was not met and what efforts were taken to increase participation in any of those missed goals. Explanations apply to projects submitted to demonstrate compliance with FAR clause 52.219-9.

Compliance shall be based on past or current federal contracts that 1) included FAR clause 52.219-9, 2) were similar in scope to this acquisition, and 3) were within the past five years from the issuance date of this solicitation. If FAR clause 52.219-9 was not included in any contracts within the past five years, the offeror shall state so.

Ways to demonstrate compliance with FAR clause 52.219-9 may include one or a combination of the following.

• Reporting of small business performance in CPARS, specifically under the element “Small Business Subcontracting” per FAR subpart 42.15. Offeror may submit a minimum of two but no more than four CPARS.

• Reporting of small business subcontracting via Electronic Subcontracting Reporting System - Individual Subcontracting Reports (ISR). Offeror may submit a minimum of two but no more than four ISRs.

• Reporting of small business subcontracting via Electronic Subcontracting Reporting System - Summary Subcontracting Reports (SSR). Offeror may submit a minimum of two but no more than four SSRs.

• Reporting of small business utilization or small business subcontracting via Past

Performance Questionnaires (PPQ). Offeror may submit a minimum of two but no more than four PPQs.

• Small Business Administration (SBA) Compliance Reviews. Offeror may submit a maximum of two reviews.

• Defense Contract Management Agency (DCMA) Small Business Subcontracting Program Reviews. Offeror may submit a maximum of two reviews.

• Letters of commendation from customers (i.e., federal, state, or local agencies) about the offeror’s use / support of small businesses. Offeror may submit a maximum of three letters.

• Correspondence from small business subcontractors acknowledging the support the offeror provided regarding previous subcontracting use or business opportunities. Offeror may submit a maximum of three correspondences.