Pre-Proposal_Slides_SF_&_Comm_Bldg.pdf

PRE-PROPOSAL CONFERENCE

Solicitation Number W912PQ19R9000

Security Forces & Communications Flight Training Facility

Project No. WKVB109058

106th Rescue Wing Francis S. Gabreski ANGB

Westhampton Beach New York 15 May 2019

Introductions

• Contracting Officer

• Base Civil Engineer

• Contracting Officer’s Representatives (COR)

Facts

• Contractor:

• Award Amount:

• Notice to Proceed:

• Time for Completion:

• Completion Date:

• A-E:

• End Users of Project:

• Your Name

• Company

• Your Position in Company

• Are you a Prime or a Subcontractor

SOLICITATION, PLANS

& SPECIFICATIONS

• On The Web - https://www.fbo.gov

• Solicitation

– Exhibits

– Questions & Answers Document

– Amendments

• Check Regularly & Refresh Web Page

• Plans & Specifications- must be registered and have password on FBO https://www.fbo.gov/

SOLICITATION, PLANS

& SPECIFICATIONS

– Export Controlled Material

• Company must be certified (via an approved DD

Form 2345 by the Joint Certification Program (JCP) administered by the Defense Logistics Information Service (DLIS)

– Questions about this program or DDForm 2345 should be addressed to:

U.S./Canada Joint Certification Office DLA Logistics Information Services Federal Center, 74 Washington Ave., North Battle Creek, MI USA 49037-3084

Phone: (800) 352-3572 Email: jcp-admin@dla.mil

Period of Performance

Construction Period Is 180 Calendar 450 days after notice of proceed

Notice To Proceed

DISCLAIMER

The following is a brief overview of the proposal requirements

Offerors Are Strongly Cautioned To Carefully Read The Requirements Of The Solicitation

And Comply Accordingly

Important Reminder

The Government Intends To Award Without Discussion And There May Not Be A Chance

For Discussions, Corrections, Or Revised Proposals

WHAT YOU MUST

SUBMIT

• Section 00110 Of The RFP Details The Required Information And Format For The Proposal

• 2 Volumes Are Required

– VOL 1 – Price/Cost

• Pro forma documents

– VOL 2 – Technical and Past Performance

Volume 1- Price/Cost

• Offeror portion of SF1442

• Section 00010 – Pricing Info

• Section 00600 – Representations and Certifications

(R&C)

– Complete R&Cs in SAM on the web

– Complete and Return DoD R&Cs in Section

Volume 2 Technical Capability

– Part 1

• Part 2 – Technical Capability

– Comprised of four (4) subfactors:

• 1. Experience & Capability

• 2. Construction Schedule & Commissioning

• 3. Quality Control

• 4. LEED

Volume 2 Past Performance – Part 2

NO PRICES/COST IN THIS VOLUME

• Exhibit A- Part 1- Performance Relevancy

Questionnaires – Use Exhibit Format!

– Complete not more than 5 forms for Relevant Contracts

Completed Or Substantially Completed (70%) In The Last Five Years

• Exhibit A-Part 2 – Complete One (1)

• Send Questionnaires For The Exhibit A Projects to references

– Do This Early – Must Be to Contracting Officer NLT Closing

Date

Volume 2 – Part 2 Past Performance Continued

• If You Do Not Have Relevant Past Performance And Are Using Experience Of Key Personnel, Predecessor Companies Or Subcontractors To Obtain This Ensure You Clearly State This In The Proposal

– To Be Considered Subcontractor Must Complete A Consent Form - Exhibit B

Past Performance References Exhibit C

• Reference Questionnaires Are Also Due By This Time And Date

– Send Reference Questionnaires Out As

Soon As Possible

– Return to Contracting Officer’s E-mail

Exhibits

• Exhibit A = Relevancy Questionnaire

– PART 1 (NTE 5) PART 2 (1)

• Exhibit B = Subcontractor Consent Form- if applicable

• Exhibit C = Past Performance Letter and Questionnaire (Send out to References)

Proposal Due Dates

• Proposal Due: 4 June 2019 at 4:00pm EST (Page 1 of Standard Form 1449 block #13 A)

• Proposal Must Be Signed By Officer Of Your Company

• No Facsimile Or Electronic Offers

• Send or deliver to: follow instructions in Section 00100

Proposal Evaluation

• Process Is Detailed In RFP Section 00120

• Carefully Review Section 00120 When

Preparing Proposal

• Comply With Section 00100 And 00110

Requirements

• Failure To Furnish A Complete Proposal May

Result In Elimination From Consideration

Proposal Evaluation

• The award will be made based on the best overall (i.e. best value) proposal that is determined to be the most beneficial to the Government, with appropriate consideration give the to the three (3) evaluation factors: Technical, Past Performance and Price.

• The Technical Factor is somewhat more important than Present/Past Performance and when combined however, the non-cost factors are somewhat more important to the Price Factor.

• The firm that represents that represents the Best Value to the Government will be selected for an award IAW FAR 15.1 Source Selection Processes and Techniques

The Contractor Whose Proposal Provides:

• The Best Value To The Government- Read carefully Section 00120

• Non–cost factors (Technical + PP) are somewhat more important to Price

• The Best Value May Not Be The Lowest Price

Important Reminders

• Submit a Complete Proposal In Accordance With

Instructions – Use Formats Provided

• Award Without Discussions Is Intended, You May Not Have An Opportunity To Correct Or Revise Proposal

• 52.219-14 Limitations on Subcontracting Apply- Small Business must perform 25% of cost of contract, not including the cost of materials with it’s own employees

Important Reminders

• When Using A Subcontractor To Obtain/Enhance Relevancy Provide Subcontractor Consent Form, Exhibit B, Or The Information Will Not Be Considered

• Lowest Price may not necessarily win the award

How Questions Will Be Handled

• Questions will be addressed as indicated in Section 00100 - Via Email To: fred.rodriguez1.mil@mail.mil

• Submit Questions NLT close of business 28 May 2019

• Questions Received After This Date Will Be Held And

Addressed After RFP Closing With Those Offerors Determined To Be In The Competitive Range If Discussions Are Deemed Necessary

• Do Not Call Technical Personnel Or the A&E As This Will Delay Getting An Answer mailto:fred.rodriguez1.mil@mail.mil

Answers To Questions

• All Questions, On A Non-Attribution Basis, And The Answers Will Be Posted To The Web Site https://www.fbo.gov/

• If Necessary Addendums, Issued By An Amendment, Will Also Be Posted

• Check Web Site Regularly And Don’t Forget To Refresh Web Page https://www.fbo.gov/

Websites

• www.fbo.gov (to download RFP, plans and specs)

• www.sam.gov (be sure you are registered) http://www.fbo.gov/ http://www.sam.gov/

Government Property

• Protection of material by contractor

• Protection of Aircraft

• Protection of existing facilities

• Preservation of existing vegetation

Site Visit

• Safety Briefing - Important information to know before we begin our site visit.

• Picture Taking

• Don’t forget your license at the Main Gate when leaving the installation

Base Civil Engineer

Contracting Officer’s Representative (COR)

Questions