16-R-0009_Preproposal_conf_minutes.pdf

MEMORANDUM FOR RECORD 9 JUNE 2016

SUBJECT: MINUTES OF PRE-PROPOSAL CONFERENCE AND SITE VISIT, SOLICITATION W912KN-

16-R-0009, CONSTRUCT ENGINEERING HOUSING MAINTENANCE & VEHICLE MAINTENANCE

SHOPS.

1. The conference commenced at 10:00am. The list of contractors attending the conference are shown on the attached registration and sign-in sheet. The following Government representatives attended subject conference:

a. CW3 John Simms, Contracting Officer

b. COL Mike Lyons, CFMO

c. Mr. Bill Garron, Project Manager

d. Ms. Beth Bullock, Contract Administrator

e. Mr. Dave Everett, A/E

2. The following items were discussed during the Pre-proposal Conference:

a. The Contract period is 365 days. This includes all work to include cleanup and punch list. We anticipate award of the contract in July/August 2016. Following receipt and approval of bonds we will hold a pre-construction conference and issue NTP.

b. Project was formerly 2 separate facilities, each with their own source of funding, but is now 2 separate functions combined into one contract. Contractor will be required to segregate pricing & track progress for each facility separately during the course of this contract.

c. A newer wage determination than that posted in the solicitation is now applicable. See page 13 of the solicitation for guidance and check www.wdol.gov for the most current modification. Be sure to use the latest wage determination when developing your proposal.

d. This is a federally funded project being performed on state land – reviews include both Federal and State of New Jersey.

e. Effective May 29, 2012 Government systems such as CCR and ORCA (on-line representations and certifications) are migrating to in System for Award Management (SAM). Interested offerors must be registered in SAM. To register go to: https://www.sam.gov/portal/public/SAM/. You will need your DUNS number register.

3. A power point slide presentation on the project specifics and the selection process was provided to all attendees. (Attached)

4. Request for Information (RFI’s) and questions must be submitted in writing via email to bethelee.a.bullock.ctr@mail.mil and john.w.simms3.mil@mail.mil . DO NOT CONTACT the Design Engineers or the Government Engineers. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to FBO. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued/posted at https://www.fbo.gov/.

5. Contractors were escorted on a site visit immediately following the conference.

6. Questions/Comments:

a. Comment: The small fuel tank at existing VMS to be relocated to the new facility.

b. Comment: The small fuel tank at existing EHMS (Bldg 59) to be relocated to new facility.

c. Comment: All utilities at demo sites are to be cut back to the main.

d. Comment: Several other projects ongoing at same time; close coordination is required.

e. Question: Are there any hazardous/environmental reports available?

http://www.wdol.gov/ mailto:bethelee.a.bullock.ctr@mail.mil mailto:john.w.simms3.mil@mail.mil https://www.fbo.gov/

Answer: 1. The Sea Girt Site Wide Dewatering Plan dated July 11, 2014 and NJDEP permit (expires Dec 31, 2016) is available and provided via the Project Manager.

2. Asbestos Environmental Inspection Activities Various Storm Damaged Buildings (Whitman Report) dated Dec 2012 is provided under separate attachment, and

IS NOT DEEMED TO BE COMPLETE AND ALL INCLUSIVE FOR DEMOLITION

PURPOSES UNDER THIS CONTRACT.

f. Question: Is there an oil/water separator in Bldg 36?

Answer: Yes, located outside facility at NE corner. More detail to be provided in future

Clarification drawing.

g. Question: Are there any underground fuel tanks?

Answer: None known.

h. Question: Where is the staging area?

Answer: See Drawing C100 for Construction Staging Area.

i. Question: Should we sign the SF1442 with the DRAFT watermark?

Answer: No. Replace pages 1 and 2 with attached SF1442 pgs. 1 & 2 without watermark.

7. Any amendments that are issued will be posted to the FBO web site. Contractors were advised to check the website frequently.

8. The pre-proposal conference and site visit concluded at 1100 hours.

John W. Simms

CW3, QM, NJARNG

CONTRACTING OFFICER

Attachments Sign-in Sheet Power Point Slides Whitman Report SF1442 pgs 1 & 2