EXHIBIT C.pdf

IDIQ MATOC RFP W912JD-11-R-0001

EXHIBIT C PACKAGE INFORMATION AND FORMS

Instructions to Offeror for sending Reference Questionnaire Forms: Prepare and send a reference questionnaire package for each project listed on your Exhibit A, Performance Relevancy Questionnaires. For Government contracts, send to Contracting Officer or Technical Representative. For commercial references send to personnel with duties similar to those for Government contracts. It is your responsibility to follow-up and to encourage your references to send in their questionnaire. If you have multiple references at one location (Base etc.), send one cover letter and questionnaire for each contract you want a reference for. Your questionnaire package should contain the following.

Cover Letter (See SAMPLE) (Exhibit C1) Respondent Info Rating Sheets (Exhibit C2)(the next 4 pages) Offeror should put name in spaces indicated and ensure it is on every page for identification purposes Suggested - Pre Addressed stamped envelope to return to Contracting Officer.

OFFEROR SHOULD PLACE THEIR NAME ON TOP OF EACH QUESTIONNAIRE

PAGE!!!

OFFEROR SHOULD DELETE THESE INSTRUCTIONS BEFORE SENDING OUT

QUESTIONNAIRES

EXHIBIT C1 SAMPLE TRANSMITTAL LETTER

AND PAST PERFORMANCE EVALUATION QUESTIONNAIRE

Your Company Letterhead

Date: _________________ To: ______________________________________

We have listed your firm as a reference for the work we have performed for you as listed below. Our firm has submitted a proposal under a project advertised by the USPFO for Maine In accordance with Federal Acquisition Regulations (FAR), they will evaluate our firm's past performance. Your candid response to the attached questionnaire will assist the evaluation team in this process. We understand that you have a busy schedule and your participation in this evaluation is greatly appreciated. Please complete the enclosed questionnaire as thoroughly as possible. Space is provided for comments. Understand that while the responses to this questionnaire may be released to the offeror, FAR 15.306 (e)(4) prohibits the release of the names of the persons providing the responses. Complete confidentiality will be maintained. Only one response from each office is required.

Please send your completed questionnaire to the following address to arrive NOT LATER THAN 30 November 2010. Do not return them to our company.

Send to:

robert.rowland1@us.army.mil and david.mcphail@us.army.mil

Robert Rowland, USPFO FOR MAINE, BLDG 39, Camp Keyes, Augusta, ME 04333-0032

If you have questions regarding the attached questionnaire, or require assistance, please contact Robert Rowland, USPFO FOR MAINE, BLDG 39, Camp Keyes, Augusta, ME 04333-0032 , or email at robert.rowland1@us.army.mil. Thank you for your assistance. E-Mail is preferred.

mailto:robert.rowland1@us.army.mil� mailto:david.mchphail@us.army.mil�

Signature and Title

SOURCE SELECTION SENSITIVE WHEN COMPLETED*****NOT TO BE RELEASED OUTSIDE

GOVERNMENT CHANNELS***** RETURN THIS PAGE WITH QUESTIONAIRE

RATING DESCRIPTIONS:

Use the following descriptions as guidance in providing ratings.

(Exhibit C2) RESPONDENT IDENTIFICATION AND RATINGS

(Part 1 Contractor submitting Proposal fill-in) Reference is provided for: ____________________________________

Contract Number or Project Title______________________________________________________ Date of Award/Completion Date______________________________________________________ Location_________________________________________________________________________ Dollar Amount____________________________________________________________________ Brief Description of work and your role in the referenced contract:___________________________

(Part 2 Person providing Reference) Reference is provided by: ____________________________

Company/Agency:_________________________________________________________________ Business Address;________________________________________________________________ Telephone Number: _______________________________________________________________ E-Mail Address: __________________________________________________________________ Relationship to Contract: ___________________________________________________________ If information in Part 1 is not accurate please indicate.

To obtain an electronic version of the form please contact: Robert Rowland, 1 (207) 430-5598 at robert.rowland1@us.army.mil

RATING DEFINITION

Exceptional (E) Indicates the contractor’s performance record within the area of evaluation

Exceeded that required by the contract.

Very Good (VG) Indicates the contractor’s performance record within the area of evaluation

Met All contractual requirements.

Satisfactory (S) Indicates the contractor’s performance record within the area of evaluation

Met Essentially All contractual requirements.

Marginal (M) Indicates the contractor’s performance record within the area of evaluation

Met Some of the contractual requirements. However, changes to the contractor’s existing processes may be necessary in order to achieve contract requirements.

Unsatisfactory (U) Indicates the contractor’s performance record within the area of evaluation

Failed to Meet the minimum Government requirements.

Unknown or Not Applicable (N/A) The question does not apply. No performance record identifiable within the area of evaluation.

THE QUESTIONNAIRE SHOULD BE SUBMITTED BY THE FOLLOWING MEANS: via email to robert.rowland1@us.army.mil . Forms may be mailed to Robert Rowland, USPFO FOR MAINE, BLDG 39, Camp Keyes, Augusta, ME 04333-0032

Mark cover sheet: (Attention: RFP W912L7-10-R-0001 “Source Selection Sensitive Information”)Quality- Management and Workmanship

(1) How well did the Offeror utilize quality control process that ensured conformance to scope and quality requirements?

E V G S M U N

A

REMARKS: ____________________________________________________________________________________

(2) Adequacy of Submittals. Were submittals well researched and did they clearly identify the proposed item? E V

(3) Did reports / records submitted completely and accurately satisfy requirements? E V

A

REMARKS: ____________________________________________________________________________________

Timeliness and adherence to schedule: Rate how well the Offeror met the following:

(4) Timeliness in completing the project E V

(5) Did the contractor provide timely notices of delays/schedule revisions?

E V

(6) Timeliness in submitting submittals and reports and responding to agency inquiries, RFP's, etc.

Offeror’s business practices/Customer Relationship and Ability to Perform

(7) Did the contractor provide adequate, competent and qualified management, key personnel and technical personnel capable of meeting contract requirements throughout the performance period of the contract?

E V

(8) How well did the contractor work independent of Government guidance, oversight and assistance?

G S M U N

(9) Did contractor maintain a good relationship with agency contracting and technical/project mgt.

personnel?

E V G S M U N

(10) How effective was the contractor in meeting Cost/Price performance targets and controlling costs (i.e. changes, etc.)? Did they demonstrate reasonableness in modifications scope and costs?

(11) Were Subcontractors / tradesmen adequately managed and coordinated? Explain any subcontracting issues (positive or negative) that impacted the performance of your contract(s).

E V G S M U N

A

REMARKS: ____________________________________________________________________________________

(12) How flexible, cooperative, and reasonable was the contractor in meeting mission requirements, particularly when faced with short-notice mission changes? E V

(13) How timely and effective were the contractor’s responses to and resolution of Technical problems?

Did the Site Manager have sufficient authority to make decisions or take actions during project performance? ( ) yes ( ) no

E V

(14) How effective was the offeror’s environmental program, oversight, project management and QC staff?

(15) Was the Site Manager consistently present on site when work was performed? E V

(16) Did the contractor demonstrate the ability to execute multiple projects at the same time? E V

A

REMARKS: ____________________________________________________________________________________

(17) How effective was the contractor’s safety program to ensure compliance with federal, state and local regulations? Did the contractor implement and follow their safety plan? Did they run a “safe jobsite”?

E V

REMARKS:

(18) Applicable to Federal Contracts – How well did the contractor comply with applicable Federal Laws and Regulations such as Davis Bacon Act – timely payrolls and compliance; Drug-Free Workplace; Environmental Regulations and Use of Recovered Materials; Executive Order 13101 and or Executive Order 13423?

E V

(19) Applicable to Federal Contracts - How well did the contractor comply with Utilization of Small Business Concerns requirements? For Large Businesses: Were Small Business goals met in the Small Business Subcontracting Plan? ( Y____ N____)

E V

(20) Applicable to Design Build- How well did the contractor and designer comply with the terms of the contract? E VG S M U NA

REMARKS:

(21) How would you rate the Contractor’s overall performance? Given the opportunity, would you select this offeror again? (Y____N____)

E VG S M U NA

(22) What were the contractor’s top documented strengths, if any, in performing the contract requirements?

REMARKS: ____________________________________________________________________________________

(23) What were the contractor’s top documented weaknesses, if any, in performing the contract requirements?

(24) Please Provide Any Additional Information You Feel Is Important Not Covered Elsewhere:

Thank you for your remarks. Be sure to return to the Contracting Agency and not to the Contractor you are providing a reference for.

OFFEROR NAME___________________________

Respondent Signature ______________________________Date Completed:______________________

End of Section Exhibit C