Q A_Dated_04AUG2014.pdf

QUESTIONS AND ANSWERS RELATED TO:

SOLICITATION W912J6-14-R-0002

Dated 04 AUG 2014

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Dated 09 Jul 14

Q1. How do I access the files/documents for the Project?

A1. See, Sections 4.4, 4.5 & 4.7 of the FBO Vendor Guide available for download in PDF format via the Federal Business Opportunities / FBO Home Page. See also, Section 00100 of the Solicitation.

Additionally, to view and/or download Export Controlled Materials, a company must be certified (via an approved DD Form 2345) by the Joint Certification Program (JCP) administered by the DLA Logistic Information Service (DLIS). This certification establishes that a company is a U.S. or Canadian contractor eligible to receive unclassified technical data that is under the control of the U.S. Department of Defense (DoD) or the Canadian Department of National Defense (DND). Questions about this program or DD Form 2345 should be addressed to U.S./Canada Joint Certification Office, DLA Logistics Information Services (DLIS), Federal Center, 74 Washington Avenue North, Battle Creek, MI 49017-3084. The Joint Certification Office may be contacted by telephone at: 1-(800) 352-3572; or email: jcp-admin@.dla.mil.

Q2. I am trying to access the [export controlled] packages and have a number as assigned on DD Form 2345 but cannot get the packages to open. Our DD 2345 Number is ####### expiration ##/##/2015.

A2. The U.S./Canada Joint Certification Program (JCP) office reported to this office that once a company is certified with the JCP office (normally 7 to 12 business days), the company should contact FBO to have them add their JCP number to their FBO account. The FBO help desk (Federal Service Desk) reported to this office that companies need to make sure that they are registered and login as a Vendor to FBO. When the Vendor click's to open an export controlled package/document, they should be asked for their MPIN. After entering the MPIN, the export controlled package/document should be viewable/downloadable by Vendors that have gone through the JCP process. If a Vendor still has problems, the Vendor should check to make sure that their CCR registration and MPIN are valid and up-to-date. If problems still persist, the Vendor may call the FBO help desk at 866-606-8220, selection option 2 for FBO issues, and ask for troubleshooting assistance.

Dated 11 Jul 14

Q3. Please help me access the locked documents for solicitation W912J6-14-R-0002.

A3. Reference answers A1 and A2 above. After your firm contact and submits a DD Form 2345 to the Joint Certification Program (JCP) which is administered by the DLA Logistic Information (contact information provided in A1) your firm can send proof of this application and submission via a copy of the email receipt from the JCP or DLA personnel that your certification is in process to manual.llanes.mil@mail.mil and julianne.j.cooper.ctr@us.army.mil . Pending the proof of your application for certification the Contracting Officer may make the locked files directly available to your frim via email or CD. This access will not be granted if your firm does not apply for certification and follow the above mentioned instructions in A1 and A2.

mailto:jcp-admin@.dla.mil mailto:manual.llanes.mil@mail.mil mailto:julianne.j.cooper.ctr@us.army.mil

Q4. We would like to verify the site visit for the ECIP Solar PV Arrays Phase 1 and 2” is on July 15, 2014 at 10:00 am? The FBO page had a tentative date of the 22nd and we just want to double check before we send someone.

A4. The date for the preproposal meeting and site visit is Tuesday July 22, 2014 at 1000 hrs. Reference Amendment 01 Solicitation Section 0100 for more details.

Dated 14 Jul 2014

Q5. Can you provide simple directions to Building 3392? I tried to use "Mapquest" to get directions but the directions are not clear and probably incorrect.

A5. Directions to HIANG campus via H-1 Freeway, Nimitz Highway, or Kamehameha Highway

Take Hickam/Naval Base Exit and stay on farthest three left lanes leading to Hickam Field O’Malley gate.

Drive towards O’Malley gate security post, have your base access ID (i.e., CAC, RAPIDGates, etc.) ready for security personnel. For visitor’s center, take farthest right lane.

Proceed on O’Malley Blvd until you reach the Atterbury Circle, with base flag pole in the center.

Continue on to Atterbury Circle and turn right on Vickers Avenue.

Continue on Vickers Avenue until the end of the road where Vickers Avenue becomes Fort

Kamehameha Road.

Continue on Fort Kamehameha Road until it reaches a fork. Turn right on the fork to Seaman

Avenue.

Take first left on Gardner Avenue, where a gazebo and JPAC sign is visible.

Continue towards the end of Gardner Avenue and turn right into the parking structure for Civil

Engineer Squadron, Bldg 3392.

Q6. Due to the fact that all employees who will be attending the site visit already have access to JBPHH, should they meet at 154th Civil Engineering Squadron, 335 Gardner Drive, Building 3392 at 10:00 am? Amendment 01 clearly states that those who do not already have aceess to JBPHH should meet at 9:00 am at Nimitz gate. Please advise.

A6. Those persons with valid access credentials for JBPHH can meet at 154th Civil Engineering Squadron Building 3392 at 1000 hrs. ONLY those persons who do not have valid access credentials and need to be sponsored on the installation need to be at the Nimitz Gate at 0900 hrs.

Dated 22 Jul 2014

Q7. Could you please send me a link to the drawings? I do not have Amendment #1 and I want to ensure that I have everything prior to the Job Site Visit today.

A7. All of the information and documents pertaiing to this solicitation are posted and available to interested parties on www.fbo.gov . You can search www.fbo.gov by using the solicitation number W912J614R0002.

Also see A1 and A2 and A3 above for additional information pertaining to plans and specifications.

Dated 24 Jul 2014

Q8. Re: section 133421. Part 2- products. Sub section 2.01. Can we provide our own ground mount structure as long as it meets the primary frame type (B) according to the drawings and F according to drawings. In other words, if we want to use a screw type anchor system that complies with all structural requirements in section 133421 is that acceptable?

A8. PENDING

http://www.fbo.gov/ http://www.fbo.gov/

Q9. Proposal Inquiry: Page 16 of the RFP, paragraph 2.4.3.1 states: “Present/Past Performance includes current/on-going performance that is complete to 70% or greater.” Further down that same page, paragraph 2.4.3.6 states the following: “Offerors should consider the currency and relevancy of the past/present performance information. To be considered, the performance must have been completed during the past five (5) years.” Would the Government please clarify if work that is 70% or more complete will be considered relevant? Or, do projects have to be completed to be considered relevant?

A9. Present/Past Performance includes projects that are completed to at least 70% or greater. Projects do not have to be 100% complete but must be at least 70% complete. Additionally, projects must have been completed in the past five (5) years.

Q10. Please confirm the email addresses that offerors shall use to submit EXHIBIT E Proposal Inquiry Format and the completed EXHIBIT C Reference Questionnaires, there appears to be a typo in one of the addresses.

A10. Email both EXHIBIT E’s and EXHIBIT C’s to manuel.llanes.mil@mail.mil and julianne.j.cooper.ctr@us.army.mil .

Q11. Proposal Inquiry: Exhibit C1 request past performance references to submit responses no later than 31 July 2014. On page 17 of the RFP, paragraph 2.4.3.11 states: “Inform references that completed Performance Questionnaire should be returned to the Contracting Officer via email at:

manuel.llanes.mil@mail.mil and copy julianne.j.cooper.ctr@us.army.mil so as to arrive not later than the closing date for receipt of proposals.” Please confirm that Exhibit Cs sent to the Contracting Officer after July 31 but prior to the closing date for receipt of proposals will be accepted.

A11. Exhibit Cs sent to the Contracting Officer so as to arrive not later than the closing date for the receipt of proposals will be accepted. Exhibit C will be corrected and reposted as part of forthcoming amendment.

Dated 28 Jul 2014

Q12. Please clarify if the installer is able to fulfill the role of the inspector as required in 1.11 INSPECTION AND TESTING ALLOWANCES if approved by the manufacturer and has the proper qualifications.

A12. Yes, credentials and qualifications will be submitted as part of the submittal process and if they meet the specification requirements may be approved by the Contracting Officer. Acceptance is conditional and the Government reserves the right to require the contractor to make changes in quality control plans, personnel, and operations to correct deficiencies and assure contract compliance.

Q13.The plans are fairly explicit. Will Shop drawings of the entire PV system still be required?

A13. Yes.

Q14. Will an independent Electrical Engineer be required to stamp the final PV design or shop drawings?

A14. Yes.

Q15. All components of the PV system show stainless steel wherever possible (e.g., junction boxes, inverter enclosure, fasteners, etc.), however, the module support racking is not. Should the UniStrut specified for this racking also be stainless steel?

A15. No, provide galvanized unistrut as indicated on D/S-004.

mailto:manuel.llanes.mil@mail.mil mailto:julianne.j.cooper.ctr@us.army.mil

Q16. The non-penetrating standing seam metal clamps (S5!) are shown as aluminum. Should they also be made from stainless steel?

A16. PV clips are shown on D/S-004. Metal shall match metal of PV module.

Q17. The PV system DC wiring is limited to 600 volts, typical for the US up until last year. It has now become acceptable to use 1,000 volt nominal array wiring for commercial projects in Hawaii based on advancements in the industry standards and manufacturing. Will it be considered to use the 1,000 volt DC array wiring for this project?

A17. No.

Q18. Every PV panel must be bonded to the running ground wires. The S5 PV kits use WEEB technology for the grounding. Will WEEB clips be acceptable for use on the lateral racking as well?

A18. PV Modules are to be grounded using a dedicated ground wire. Not through the structure. Structural grounds must comply with NEC.

Q19. There are several ground rods required, by code, based on numerous ground mounted sub-arrays (one for each separate structure). Is there a detail for these (multiple) ground rods to be bonded together and also run to the Point of Connection by the inverter?

A19. Ground Rods shall be provided as necessary and per spec and UFCs.

Q20. SECTION 260526 – GROUNDING, Part 3, 3.02/G/3: indicates the ground rods are to be 18” above grade and paragraph “H” requires a “ground counterpoise” and is assumed to be more of a Lighting Protection System (LPS) for the steel sub-frame more than the typical grounding for the PV panels, combiners and inverter. Is the EGC from each PV system supposed to connect to the LPS whenever possible? Paragraph S indicated each PV system will have its own ground rod with a #2 wire, inferring that this is isolated from the steel structure grounding system or LPS.

A20. No counterpoise is required. The EGC does not need to be connected to the LPS. Do not connect to LPS “whenever possible”. Paragraph S statement is correct

Q21. PV-1 and PV-2 inverters are located inside a building so the requirement for them to have stainless steel enclosures is not necessary, correct?

A21. Units located indoors do not need to be stainless steel.

Q22. If the PV-1 and PV-2 inverters are not required to be stainless steel, do the disconnect switch which are called out to be stainless steel still need to be?

A22. Disconnect shall comply with HECO and Code requirements. Equipment located outdoors shall be stainless steel.

Q23. Page E-602 shows a MFM, assumed to be the Revenue Grade Production Meter on each inverter but only the 290kW parking lot inverter shows keynote 1, requiring a BacNet protocol. Will each inverter be required to have its own meter, therefore connection to BacNet, or will only one actual meter be used with the CT’s for each inverter connected and aggregating the total power on this MDP?

A23. All new meters shall be capable of connecting to the Trane basewide energy system. And provide net kWh output, kw output through the day, and dailey output khW to Trane energy management system.

Q24. How are all the MFM meters without Keynote 1 to be configured or connected to the control room? Normal protocol is ModBus via RS485 wire. Are all meters to be BacNet protocol and are all meters to use a fiber connection? If so, can a fiber adapter be used to connect to the actual meters which typically have copper wire outputs?

A24. System shall communicate with basewide TRANE system over Fiber. Contractor shall provide a connection of fiber to the buildings communiation room.

Q25. SECTION 481413 - SOLAR ENERGY COLLECTORS - 2.03 STRUCTURAL RACKING –

A/2: Provide steel PV rail system. Rail shall secure photovoltaic module to structure and be rated for wind load. A clip and rail system shall not be used. The modules shall slide into the rail. The plans show a clip and rail type racking. Should this note in the specifications be ignored?

A25. Contractor shall provide system as shown on structural. This wording will be removed from this specification section with forthcoming addendum.

Q26. Will it be required a structural engineer to review and stamp the racking design that is used

(SECTION 481413/2.03/A/5) ?

A26. Yes, as referenced by 481413/2.03/A/5, specification 133420/1.05/D and 133421/1.05/D analysis data signed and sealed by a professional Engineer for structural and electrical systems.

Q27. MONITORING AND WEATHER STATION – Is it required to provide a data logger to connect to the inverters and production meters?

A27. No requirements for weather monotring.

Q28. Is a (typical) weather station required for this project?

A28. No.

Dated 29 Jul 2014

Q29. PHASE 1 ELECT DWGS – SHT E-002 CONFIRM THE FOLLOWING:

a. KEY NOTE HEX-BOX 1 IS BASE BID PHASE 1 (CLIN – 0001)

b. KEY NOTE HEX-BOX 2 IS BID OPTION 1 (CLIN – 0003)

c. KEY NOTE HEX-BOX 3 IS BID OPTION 2 (CLIN – 0004)

d. PLAN NOTE – “1-100KW PV INVERTER & DISCONNECT SWITCH (BASE

BID)” IS BASE BID PHASE 1 (CLIN-0001)

e. PLAN NOTE – “1-50KW PV INVERTER & DISCONNECT SWITCH (BID

OPTION 1)” IS BID OPTION 1 (CLIN – 0003)

f. PLAN NOTE – “1-50KW PV INVERTER & DISCONNECT SWITCH (BID

OPTION 2)” IS BID OPTION 2 (CLIN – 0004)

g. PLAN NOTE – “PROVIDE NEMA 4X SS, 3P 480V/800A SWITCHGEAR” IS

BASE BID PHASE 1 (CLIN-0001)

A29. PENDING

Q30. PHASE 2 ELECT DWGS – SHT E-002 CONFIRM THE FOLLOWING:

a. KEY NOTE HEX-BOX 1 IS BASE BID PHASE 2 (CLIN – 0002)

b. KEY NOTE HEX-BOX 5 IS BID OPTION 1 (CLIN – 0003)

c. KEY NOTE HEX-BOX 6 IS BID OPTION 2 (CLIN – 0004)

d. KEY NOTE HEX-BOXES 7 THRU 10 INCLUSIVE, DO NOT APPLY TO THE

PROJECT

e. PLAN NOTE – “1-100KW PV INVERTER & DISCONNECT SWITCH (BASE

BID)” IS BASE BID PHASE 2 (CLIN-0002)

f. PLAN NOTE – “1-50KW PV INVERTER & DISCONNECT SWITCH (BASE BID

1)” IS BID OPTION 1 (CLIN – 0003) AND IS “IN ADDITION TO” THAT

SHOWN ON THE SAME ELCTRICAL SHEET IN PHASE 1 DRAWINGS.

g. PLAN NOTE – “1-50KW PV INVERTER & DISCONNECT SWITCH (BASE BID

2)” IS BID OPTION 2 (CLIN – 0004) AND IS “IN ADDITION TO” THAT

SHOWN ON THE SAME ELCTRICAL SHEET IN PHASE 1 DRAWINGS.

h. ALL PARKING STRUCTURE ARRAYS (PANELS, ELECTRICAL, & PV WORK

ONLY), KEY NOTE HEX-BOX 2 IS BASE BID PHASE 2 (CLIN-0002)

i. KEY NOTE HEX-BOXES 3, 4, 11, 12, & 13 REFER TO PHASE 2 BASE BID

CLIN-0002

A30. PENDING

Q31. PHASE 1 & 2 ELECT DWGS – SHT E-002 – SHOW FEEDER CROSS SECTIONS (SIMILAR

TO REFERENCE DRAWINGS SHEET E-3 DUCT SECTIONS) AND PROVIDE DIFFERENT

LABELS FOR “UE” (EVERYTHING IS LABELED “UE”) TO AVOID CONFUSION. ARE THE

RACEWAYS CONCRETE ENCASED? IF SO PROVIDE SIZES, COVER, REINFORCEMENT IF

ANY, ETC. IN PHASE 2 ARE BOTH SETS OF WIRES RUN IN A SINGLE 3” CONDUIT?

A31.UE references Underground electrical. Provide Ducts as required per E-002, specifications, and UFCs. Phase 2 has Two-3” conduit.

Q32. PHASE 1 & 2 STRUCTURAL & CIVIL DWGS – PLEASE INDICATE ON SHEET C-103

FOR PHASE 1 AND C-102 FOR PHASE 2 WHERE SECTIONS A, B, & C/S-003 ARE TAKEN

(CUT).

A32. Section cuts have been added to the Civil sheets.

Q33. PHASE 2 SHEET C-102 REFERS TO ELECTRICAL DEMOLITION/REMOVAL WORK OF

LIGHT POLES. PROVIDE THE PROPER SCOPE OF THIS ELECTRICAL WORK IN THE

ELECTRICAL DRAWINGS INCLUDING THE REMOVAL AND SALVAGE OF THE

FIXTURES.

A33. Light pole demolition is clearly noted on C-102. These are PV light poles with no underground or other electrical work/conduit. Notes on C-102 indicate removal of light and salvage to the Govt. and foundation removal to 12” below grade.

Q34. PHASE 1 SHEET C-103 DETAIL “C” – CONFIRM CMU IS SPLIT FACE BOTH SIDES,

GROUTING IS “FULL GROUT” WITH #5 AT 8”O/C VERTICAL AND NO HORIZONTAL

REINFORCEMENT. THERE APPEARS TO BE NO SPEC SECTION FOR DIVISION 4 - CMU

WORK.

A34. Yes, CMU is to be split face on both sides. Per S-005-1 CMU is to be reinforced with #5 @ 8” OC vertically. Horizontal bond beam reinforcement and horizontal joint reinforcement shall be as indicated on S-005-1 “Concrete Masonry Unit (CMU) Construction Notes”.

Q35. PHASE 1 ELECT DWGS – SHT E-101 – PLEASE IDENTIFY WHAT BUILDING THIS IS?

WHERE IS IT LOCATED ON SHEET G-003 MAP? IS ALL OF IT PART OF PHASE 1 (CLIN

0001). PLEASE DETAIL THE SCOPE OF WORK. HOW DO PV-1 PANELS DIFFER FROM

PV-2 PANELS ON THE SHEET E-101 PLAN?

A35. Building is labeled by drawing title. It is the LO/CRF building. More information is on E-502 and E-

503. The Panels for PV1 and PV 2 are two separate arrays on the south facing portions of the roof.

Q36. PHASE 1 & 2 STRUCTURAL & CIVIL DWGS – SHEET S-006. WITH REFERENCE TO

NOTE # 1, PLEASE PROVIDE LAYOUT OF FOUNDATIONS ON THE CIVIL DRAWINGS.

PLEASE CONFIRM THAT SIZE, DEPTH, REINFORCEMENT, AND LAYOUT OF

FOUNDATIONS SHOWN ARE DBB (DESIGN BID BUILD) FIXED ITEMS AND CANNOT BE

CHANGED BY THE CONTRACTOR. CONFIRM SUPPORTING STRUCTURE CARRYING PV

PANELS ON THESE FOUNDATIONS IS DESIGN BUILD (DB) AND FOR CONTRACTOR TO

CALL OUT STRUCTURAL STEEL SIZES. SINCE THE MAXIMUM SUPPORTING LENGTHS

ARE ALREADY DETERMINED ON THE PLAN, CAN THE SECTIONS BE SIZED BY THE

GOVERNMENT BASED ON A CONSERVATIVE PANEL WEIGHT AS WAS DONE FOR THE

PARKING SHELTER PANELS?

A36. Location of ground mounted pv arrays are given on the C102 for Phase 1 and C101 for Phase 2.

Foundation locations for these pv arrays shall be located by the contractor at a maximum spacing of 15’-0” per Note 10/S-006. The drilled shaft foundation provided is acceptable at a maximum spacing of 15’-0”.

Note 2/S-006 allows the contractor to propose a new foundation (i.e. spread footing). The final spacing and configuration of the foundations and steel structure is per the contractor.

Q37. Can we use two inverters on the 170 KW carport system?

A37. Two inverters would be acceptable. Contractor shall provide the necessary breakers and modifications to MDP and provide submittal for approval.

Q38. As a subcontractor, can we bid with more than one prime contractor?

A38. Yes. Offerors are cautioned to pay special attention to Section 00110 Paragraph 2.4.1.9 pertainging to Joint Venture and Partnerting Agreements and Paragraph 2.4.2.1.1 pertaining to the requirements for completed EXHBIT B Subcontractor/Teaming Partner/Key Personnel Information & Consent Form.

Dated 01 Aug 2014

Q39. Phase 1 has two options for 50KW ground arrays. We assume these are the options 0002 and 0003 on the bid form provided. Phase 2 has 5 options for 50 KW ground arrays (E-002 keynotes 5,6,7,8, and 9) There are no options on the bid form to cover these 5 50KW arrays identified in Phase 2.

A39. Review of Solicitation Section 00010 has identified that Phase II Options were inadvertently not included with the Bid Schedule. A forthcoming amendment to the Solicitation will update the Bid Schedule, as well as incorporate an Addendum to renumber the Options. There are a total of eight (8) options for the solicitation which includes Phase I and Phase II.

Q40. There are only two CLINs for the 50 kW options included in Phase I and Phase II, however the drawings indicate that there are seven (7) total optional 50 kW systems. The drawings referenced are Phase I E-002, two (2) 50 kW options and Phase II C-101, five (5) 50 kW options. Will the government award CLIN 0003 and CLIN 0004 multiple times if the options are awarded?

A40. See A39. Review of Solicitation Section 00010 has identified that Phase II Options were inadvertently not included with the Bid Schedule. A forthcoming amendment to the Solicitation will update the Bid Schedule, as well as incorporate an Addendum to renumber the Options. There are a total of eight (8) options for the solicitation which includes Phase I and Phase II.

Q41. The details for the corbels on the shade structures show 1 1/2" square mesh infill (detail A/S004) but the drawing (1/S003) appears to show a much smaller mesh. Please verify mesh size and gauge and whether it is to be welded or woven.

A41. PENDING

Dated 04 Aug 2014

Q42. Is there a requirement to supply a single 100 kW inverter for the Phase 1 ground mount PV system or can the offeror propose multiple string inverters? The plans show PV system sizes, but no inverter requirements or details.

A42. PENDING

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