HICK-SPV-013100.ECIP_2.pdf

HICK-SPV-013100.ECIP 2.DOCX 013100-1

SECTION 013100 - PROJECT MEETINGS, SCHEDULES, AND REPORTS

PART 1 - GENERAL

1.01 SUMMARY:

A. This Section includes the following administrative and procedural requirements:

1. Project Meetings:

a. Preconstruction conference.

b. Coordination schedules.

c. Progress meetings.

d. Preinstallation conferences.

e. Coordination meetings.

2. Schedules and Reports:

a. Initial coordination schedules.

b. Construction progress schedule.

c. Procurement schedule.

d. Construction progress reports.

e. Schedule of values.

f. Special reports.

3. Related Work Specified Elsewhere:

a. SECTION 013300 for Submittal Requirements.

1.02 PROJECT MEETINGS:

A. Preconstruction Conference:

1. The Contracting Officer will conduct a meeting within 20 days after the Effective Date of the Agreement, to review items stated in the following agenda and to establish a working understanding between the parties as to their relationships during performance of the

Work.

2. Preconstruction conference shall be attended by:

a. Contractor representative(s) including its superintendent.

b. Contracting Officer.

c. Representative(s) of Government.

d. At Contracting Officer's option, representatives of principal Subcontractors and

Suppliers.

3. Meeting Agenda:

a. Construction schedules.

b. Critical Work sequencing.

c. Designation of responsible personnel.

d. Project coordination.

e. Procedures and Processing of:

(1) Field decisions.

(2) Substitutions.

(3) Submittals.

(4) Change Orders.

(5) Applications for Payment.

f. Procedures for testing.

g. Procedures for maintaining record documents.

h. Use of Premises:

(1) Office, work, and storage areas.

(2) Government requirements.

i. Construction facilities, controls, and construction aids.

SECTION 013100 - PROJECT MEETINGS, SCHEDULES, AND REPORTS: continued

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j. Temporary utilities.

k. Safety and first-aid.

l. Security.

4. Location of Meeting: At or near the Project Site.

5. Reporting:

a. Within 3 working days after the meeting, Contracting Officer will prepare and distribute minutes of the meeting to Contractor.

b. Contractor shall provide copies to Subcontractors and major Suppliers.

B. Coordination Schedules:

1. The meeting shall be attended by:

a. Contractor representative(s) including its superintendent.

b. At Contracting Officer's option, representatives of principal Subcontractors and

Suppliers.

c. Contracting Officer.

C. Progress Meetings:

1. Contracting Officer will schedule and conduct a meeting at least bi-weekly and at other times requested by Contracting Officer. Contracting Officer's representative and

Contractor shall be present at each meeting. With Contracting Officer's concurrence, Contractor may request attendance by representatives of Subcontractors, Suppliers, or other entities concerned with current program or involved with planning, coordination, or performance of future activities. All participants in the meeting shall be familiar with the

Project and authorized to conclude matters relating to the Work.

2. Contractor and each Subcontractor represented shall be prepared to discuss the current construction progress report and any anticipated future changes to the schedule. Each

Subcontractor shall comment on the schedules of Contractor and other Subcontractors and advise if their current progress or anticipated activities are compatible with that

Subcontractor's Work.

3. If one Subcontractor is delaying another, Contractor shall issue such directions as are necessary to resolve the situation and promote construction progress.

4. Meeting Agenda:

a. Review of construction progress since previous meeting.

b. Field observations, interface requirements, conflicts.

c. Problems which impede construction schedule.

d. Off-site fabrication.

e. Delivery schedules.

f. Submittal schedules and status.

g. Site use.

h. Temporary facilities and services.

i. Hours of Work.

j. Hazards and risks.

k. Housekeeping.

l. Quality and Work standards.

m. Change Orders.

n. Documentation of information for payment requests.

o. Corrective measures and procedures to regain construction schedule if necessary.

p. Revisions to construction schedule.

q. Review of proposed activities for succeeding Work period.

r. Review proposed Contract modifications for:

(1) Effect on construction schedule and on completion date.

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(2) Effect on other contracts of the Project.

s. Other business.

5. Location of Meetings: At or near Project Site.

6. Reporting:

a. Within 5 working days after each meeting, Contractor will prepare and distribute minutes of the meeting to Contracting Officer.

b. Contractor shall distribute copies to principal Subcontractors and Suppliers.

D. Preinstallation Conferences:

1. Contractor shall conduct a preinstallation conference at the Project Site before each construction activity that requires coordination with other construction and where required in DIVISIONS 02 through 33.

2. Installing Subcontractor and representatives of manufacturers and fabricators, involved in or affected by the installation and its coordination or integration with other materials and installations, shall attend the meeting. Advise Contracting Officer of scheduled meeting dates.

3. Review the progress of other construction activities and preparations for the particular activity under consideration at each preinstallation conference, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related Change Orders.

d. Purchases.

e. Deliveries.

f. Shop Drawings, product data, and quality control samples.

g. Review of mockups.

h. Possible conflicts.

i. Compatibility problems.

j. Time schedules.

k. Weather limitations.

l. Manufacturer's recommendations.

m. Warranty requirements.

n. Acceptability of substrates.

o. Temporary facilities.

p. Space and access limitations.

q. Governing regulations.

r. Safety.

s. Inspecting and testing requirements.

t. Required performance results.

u. Recording requirements.

v. Protection.

4. Record significant discussions and agreements and disagreements of each conference.

Distribute the minutes of the meeting within 3 working days after the meeting to everyone concerned, including Contracting Officer.

5. Do not proceed with the installation if disagreements arise during the conference which cannot be successfully resolved at the time. Contractor shall take actions necessary to resolve impediments to performance of Work and reconvene the conference at the earliest feasible date.

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1.03 SCHEDULES AND REPORTS:

A. Initial Coordination Schedules:

1. Within 5 days of Notice of Award, submit project schedule and include:

a. Preliminary AF3064 and AF3065.

b. Preliminary schedule of Submittals, Permits and Agreements.

c. Preliminary procurement schedule of Equipment and Materials.

B. Permits and Agreements Schedule:

1. NPDES:

a. NPDES can take up to 4 months. No work shall be permitted until NPDES is approved.

2. Interconnect Agreement:

a. Interconnection Agreement can take up to 4 months and shall be submitted and scheduled concurrent with the NPDES.

b. No construction can begin and products are not approved until after HIANG and

HECO approval of the interconnect agreement.

c. Agreements shall be submitted to HECO and HIANG as separate arrays - CE, Simulator, and LO/CRF, 1 Ground mount near the Squad OPS.

d. Agreements shall be submitted to HECO in two time frames. The CE, Simulator, and LO/CRF arrays shall be submitted as one package. After approval by HECO, the Ground mount array may be submitted.

C. Construction Progress Schedule:

1. Critical Path Method (CPM) schedule development and updating shall be used.

D. Procurement Schedule:

1. After submittal of preliminary procurement schedule with the preliminary network diagram as stated above under "Initial Coordination Schedules," submit a detailed schedule for procurement of Equipment and Materials to be furnished by Contractor, Subcontractors, manufacturers, and Suppliers.

2. Contracting Officer will review and comment on the schedule for procurement, and upon agreement with Contractor concerning any necessary revisions, the schedule will be accepted.

3. Procurement schedule shall coincide with the construction progress schedule and the

Submittal schedule, and shall indicate the date each item will be needed at the Site and the time required for delivery after order is placed.

4. Update the accepted schedule for procurement at least once each month to show the status of orders placed, Submittals, and delivery. Submit with the construction progress report.

5. If requested by Contracting Officer, submit copies of purchase orders placed by

Contractor or Subcontractors.

E. Construction Progress Reports:

1. Submit a report on actual construction progress on a bi-weekly basis. More frequent reports may be required should the Work fall behind the accepted schedule.

a. Submit a weekly report to coordinate with and supplement the bi-weekly construction progress report and which details Work scheduled for the following one-week interval.

b. Format shall be on 8-1/2 by 11-inch paper, submitted to Contracting Officer in

3 copies.

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2. Construction progress reports shall consist of the revised construction progress schedule and a narrative report which shall include but not be limited to the following:

a. Comparison of actual progress to planned progress shown on originally accepted schedule.

b. Summary of activities completed since the previous construction progress report.

c. Identification of problem areas.

d. A description of current and anticipated delaying factors, if any.

e. Impact of possible delaying factors.

f. Proposed corrective actions.

3. Submit a construction progress report to Contracting Officer with each application for partial payment. Work reported complete but not readily apparent to Contracting Officer must be substantiated with supporting data when requested by Contracting Officer.

4. If a schedule update reveals that, through no fault of Government, the Work is likely to be completed later than the Contract completion date, Contractor shall:

a. Establish a plan for making up lost time.

(1) Increase number of workers.

(2) Increase amount or kinds of tools.

(3) Work overtime or additional shifts.

(4) A combination of 2 or more of the above 3 actions.

b. Submit plan to Contracting Officer before implementing the plan.

c. Take actions as necessary to get the Work back on schedule at no additional cost to

Government.

F. Schedule of Values:

1. Submit as an output of the CPM Schedule as "Value Summaries." The "Value

Summaries" shall have as their basis the AF3065 specified above under Initial

Coordination Schedules.

G. Special Reports:

1. When an event of an unusual and significant nature occurs at the Site, prepare and submit a special report. List the chain of events, persons participating, response by Contractor's personnel, an evaluation of the results or effects, and similar pertinent information.

2. Submit an original and two copies of the report to the Contracting Officer.

PART 2 - PRODUCTS - NOT APPLICABLE.

PART 3 - EXECUTION - NOT APPLICABLE.

END OF SECTION 013100