01_78_23.pdf

PDF 40 KB Posted

Attached to
FY19 SCIF MATOC Federal contract opportunity
Solicitation number
W912GB19R0027
Issued by
Department of the Army Corps of Engineers Engineering District Europe

About this file

This solicitation requests proposals for an Indefinite Delivery Indefinite Quantity Multiple Award Task Order Contract to provide Sensitive Compartmented Information Facility construction services for projects in Germany, Belgium, Poland, Romania, or Estonia. The contract type is IDIQ MATOC with a base period of three years and a total contract value not to exceed $49.9 million to be shared among at least two awardees. Services include new design-build or design-bid-build construction, renovation, excavation, plumbing, demolition, electrical, structural, mechanical, and concrete work for SCIFs. Offerors must have or be able to obtain a Facility Clearance. Proposals are due by July 17, 2019 at 1000 CEST. The source selection will evaluate Past Performance, Management Approach, Architect-Engineering Team qualifications, a Seed Project Narrative, and Seed Project Price using a best value tradeoff methodology. Awards will be made to responsible U.S. firms paid in U.S. dollars.

SECTION 01 78 23 OPERATION AND MAINTENANCE DATA (NAU) JUN 2018

View the file

Other files for this federal contract opportunity

Other files attached to FY19 SCIF MATOC, newest first.
File Type Posted
B.08.03_19R0027_Am-0001_SF30_FINAL.pdf PDF
B.08.03_A2_Contractor_Past_Experience_Information_Sheet_Am-0001.docx DOCX document
B.08.03_Responses_to_RFIs_Am-0001_FINAL.pdf PDF
B.08.03_Pre-proposal_conference_slides_FINAL_Am-0001.pdf PDF
B.08.03_Pre-proposal_conference_sign_in_sheet_Am-0001.pdf PDF
B.08.03_A7_BidBond_Form_SF24.pdf PDF
01_78_00.pdf PDF
00_74_02.pdf PDF
01_32_01.pdf PDF
Construction_Signs_(EN).pdf PDF
A5SAMPLE_LETTER_OF_COMMITMENT.pdf PDF
W912GB19R0027_FINAL.pdf PDF
01_30_05.pdf PDF
01_35_26.pdf PDF
00_74_10.pdf PDF
FCL_Orientation_Handbook_10OCT18.pdf PDF
00_74_18.pdf PDF
01_32_16.pdf PDF
Construction_Signs_(DE).pdf PDF
01_45_10.pdf PDF
A6_ProjNet_Instructions.pdf PDF
00_74_00.pdf PDF
ICS_705_Technical-Specifications-SCIF-Construction.pdf PDF
A3USACEPastPerformanceQuestionnaire.docx DOCX document
A2Contractor_Past_Experience_Information_Sheet_Final.docx DOCX document
01_33_00.pdf PDF
ICS-705-1.pdf PDF
A4AE_Experience_FINAL.docx DOCX document
01_33_16.pdf PDF
01_30_00.pdf PDF
01_45_05.pdf PDF
01_45_00.pdf PDF
ABPRICING_SCHEDULE.XLSX XLSX spreadsheet
01_45_01.pdf PDF
00_74_19.pdf PDF
A1Contractor_Past_Experience_Overview_Sheet_Final.docx DOCX document
Show all 36

On GovTribe

Work with this file on GovTribe

  • Download the original file
  • Contacts named in this file
  • Similar government files
  • Ask GovTribe AI about this file

Text version

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 78 23

OPERATION AND MAINTENANCE DATA (NAU)

06/18

PART 1 GENERAL

1.1 SUBMITTALS

1.2 COMMISIONING AUTHORITY

1.3 OPERATION AND MAINTENANCE DATA

1.3.1 Language

1.3.2 Package Quality

1.3.3 Package Content

1.3.4 Changes to Submittals

1.3.5 Commissioning Authority Review and Approval

1.4 O&M DATABASE

1.5 OPERATION AND MAINTENANCE MANUAL FILE FORMAT

1.5.1 Organization

1.5.2 CD or DVD Label and Disk Holder or Case

1.6 TYPES OF INFORMATION REQUIRED IN O&M DATA PACKAGES

1.6.1 Operating Instructions

1.6.1.1 Safety Precautions and Hazards

1.6.1.2 Operator Prestart

1.6.1.3 Startup, Shutdown, and Post-Shutdown Procedures

1.6.1.4 Normal Operations

1.6.1.5 Emergency Operations

1.6.1.6 Operator Service Requirements

1.6.1.7 Environmental Conditions

1.6.1.8 Operating Log

1.6.1.9 Additional Requirements for HVAC Control Systems

1.6.2 Preventive Maintenance

1.6.2.1 Lubrication Data

1.6.2.2 Preventive Maintenance Plan, Schedule, and Procedures

1.6.3 Repair

1.6.3.1 Troubleshooting Guides and Diagnostic Techniques

1.6.3.2 Wiring Diagrams and Control Diagrams

1.6.3.3 Repair Procedures

1.6.3.4 Removal and Replacement Instructions

1.6.3.5 Spare Parts and Supply Lists

1.6.3.6 Repair Work-Hours

1.6.4 Appendices

1.6.4.1 Product Submittal Data

1.6.4.2 Manufacturer's Instructions

1.6.4.3 O&M Submittal Data

1.6.4.4 Parts Identification

1.6.4.5 Warranty Information

1.6.4.6 Extended Warranty Information

1.6.4.7 Personnel Training Requirements

1.6.4.8 Testing Equipment and Special Tool Information

1.6.4.9 Testing and Performance Data

1.6.4.10 Field Test Reports

SECTION 01 78 23 Page 1

1.6.4.11 Contractor Information

1.7 SCHEDULE OF OPERATION AND MAINTENANCE DATA PACKAGES

1.7.1 Determining Data Package Type

1.7.2 Data Package 1

1.7.3 Data Package 2

1.7.4 Data Package 3

1.7.5 Data Package 4

1.7.6 Data Package 5

PART 2 PRODUCTS

PART 3 EXECUTION

3.1 OPERATION AND MAINTENANCE MANUALS

3.2 TRAINING

3.2.1 Training Plan

3.2.2 Training Content

3.2.3 Training Outline

3.2.4 Training Video Recording

3.2.5 Unresolved Questions from Attendees

3.2.6 Validation of Training Completion

3.3 MULTIPLE FACILITIES AND COMPLETION DATES

-- End of Section Table of Contents --

SECTION 01 78 23 Page 2

SECTION 01 78 23

OPERATION AND MAINTENANCE DATA (NAU)

06/18

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. Submit the following in accordance with Section 01 33 00

SUBMITTAL PROCEDURES:

SD-10 Operation and Maintenance Data

Operation and Maintenance Manuals; G Data Package List;G O&M Database ; G Training Plan ; G Training Outline ; G Training Content ; G

SD-11 Closeout Submittals Training Video Recording ; G Validation of Training Completion ; G

1.2 COMMISIONING AUTHORITY

This specification does NOT require a Commissioning Authority unless specifically required elsewhere in the contract. A Commissioning Authority (CxA) as referenced in this specification shall meet the Qualifications, experience, and requirements as defined in those sections.

1.3 OPERATION AND MAINTENANCE DATA

Submit Operation and Maintenance (O&M) Data for the provided equipment, product, or system, defining the importance of system interactions, troubleshooting, and long-term preventive operation and maintenance.

Compile, prepare, and aggregate O&M data to include clarifying and updating the original sequences of operation to as-built conditions. Organize and present information in sufficient detail to clearly explain O&M requirements at the system, equipment, component, and subassembly level.

Include an index preceding each submittal. Submit in accordance with this section and Section 01 33 00 SUBMITTAL PROCEDURES.

1.3.1 Language

All documentation shall be provided in both English and Host Nation languages.

Training, where required, shall be provided in both English and the Host Nation language unless the Contracting Officer waives this requirement, in writing.

SECTION 01 78 23 Page 3

1.3.2 Package Quality

Documents must be fully legible. Operation and Maintenance data must be consistent with the manufacturer's standard brochures, schematics, printed instructions, general operating procedures, and safety precautions.

1.3.3 Package Content

Provide data package content in accordance with paragraph SCHEDULE OF

OPERATION AND MAINTENANCE DATA PACKAGES.

1.3.4 Changes to Submittals

Provide manufacturer-originated changes or revisions to submitted data if a component of an item is so affected subsequent to acceptance of the O&M Data. Submit changes, additions, or revisions required by the Contracting Officer for final acceptance of submitted data within 30 calendar days of the notification of this change requirement.

1.3.5 Commissioning Authority Review and Approval

If a Commissioning Authority is required, submit the commissioned systems and equipment submittals to the Commissioning Authority (CxA) to review for completeness and applicability. Obtain validation from the CxA that the systems and equipment provided meet the requirements of the Contract documents and design intent, particularly as they relate to functionality, energy performance, water performance, maintainability, sustainability, system cost, indoor environmental quality, and local environmental impacts. The CxA communicates deficiencies to the Contracting Officer.

Submit the O&M manuals to the Contracting Officer upon a successful review of the corrections, and with the CxA recommendation for approval and acceptance of these O&M manuals. This work is in addition to the normal review procedures for O&M data.

1.4 O&M DATABASE

Develop an editable, electronic spreadsheet based on the equipment in the Operation and Maintenance Manuals that contains the information required to start a preventive maintenance program. As a minimum, provide list of system equipment, location installed, warranty expiration date, manufacturer, model, and serial number.

1.5 OPERATION AND MAINTENANCE MANUAL FILE FORMAT

Assemble data packages into electronic Operation and Maintenance Manuals.

Assemble each manual into a composite electronically indexed file using the most current version of Adobe Acrobat or similar software capable of producing PDF file format. Provide compact disks (CD) or data digital versatile disk (DVD) as appropriate, so that each one contains operation, maintenance and record files, project record documents, and training videos. Include a complete electronically linked operation and maintenance directory.

1.5.1 Organization

Bookmark Product and Drawing Information documents and arrange submittals using the specification sections as a structure. Use descriptive bookmarked titles that explain the content of the information that is being bookmarked.

SECTION 01 78 23 Page 4

1.5.2 CD or DVD Label and Disk Holder or Case

Provide the following information on the disk label and disk holder or case:

a. Building Number

b. Project Title

c. Activity and Location

d. Construction Contract Number

e. Prepared For: (Contracting Agency)

f. Prepared By: (Name, title, phone number and e-mail address)

g. Include the disk content on the disk label

h. Date

i. Virus scanning program used

1.6 TYPES OF INFORMATION REQUIRED IN O&M DATA PACKAGES

The following are a detailed description of the data package items listed in paragraph SCHEDULE OF OPERATION AND MAINTENANCE DATA PACKAGES.

1.6.1 Operating Instructions

Provide specific instructions, procedures, and illustrations for the following phases of operation for the installed model and features of each system:

1.6.1.1 Safety Precautions and Hazards

List personnel hazards and equipment or product safety precautions for operating conditions. List all residual hazards identified in the Activity Hazard Analysis provided under Section 01 35 26 GOVERNMENT SAFETY REQUIREMENTS. Provide recommended safeguards for each identified hazard.

1.6.1.2 Operator Prestart

Provide procedures required to install, set up, and prepare each system for use.

1.6.1.3 Startup, Shutdown, and Post-Shutdown Procedures

Provide narrative description for Startup, Shutdown and Post-shutdown operating procedures including the control sequence for each procedure.

1.6.1.4 Normal Operations

Provide Control Diagrams with data to explain operation and control of systems and specific equipment. Provide narrative description of Normal Operating Procedures.

1.6.1.5 Emergency Operations

Provide Emergency Procedures for equipment malfunctions to permit a short period of continued operation or to shut down the equipment to prevent further damage to systems and equipment. Provide Emergency Shutdown Instructions for fire, explosion, spills, or other foreseeable contingencies. Provide guidance and procedures for emergency operation of utility systems including required valve positions, valve locations and zones or portions of systems controlled.

SECTION 01 78 23 Page 5

1.6.1.6 Operator Service Requirements

Provide instructions for services to be performed by the operator such as lubrication, adjustment, inspection, and recording gauge readings.

1.6.1.7 Environmental Conditions

Provide a list of Environmental Conditions (temperature, humidity, and other relevant data) that are best suited for the operation of each product, component or system. Describe conditions under which the item equipment should not be allowed to run.

1.6.1.8 Operating Log

Provide forms, sample logs, and instructions for maintaining necessary operating records.

1.6.1.9 Additional Requirements for HVAC Control Systems

Provide Data Package 5 and the following for control systems:

a. Narrative description on how to perform and apply functions, features, modes, and other operations, including unoccupied operation, seasonal changeover, manual operation, and alarms. Include detailed technical manual for programming and customizing control loops and algorithms.

b. Full as-built sequence of operations.

c. Copies of checkout tests and calibrations performed by the Contractor (not Cx tests).

d. Full points list. Provide a listing of rooms with the following information for each room:

(1) Floor

(2) Room number

(3) Room name

(4) Air handler unit ID

(5) Reference drawing number

(6) Air terminal unit tag ID

(7) Heating or cooling valve tag ID

(8) Minimum cfm

(9) Maximum cfm

e. Full print out of all schedules and set points after testing and acceptance of the system.

f. Full as-built print out of software program.

g. Marking of system sensors and thermostats on the as-built floor plan and mechanical drawings with their control system designations.

1.6.2 Preventive Maintenance

Provide the following information for preventive and scheduled maintenance to minimize repairs for the installed model and features of each system.

Include potential environmental and indoor air quality impacts of recommended maintenance procedures and materials.

SECTION 01 78 23 Page 6

1.6.2.1 Lubrication Data

Include the following preventive maintenance lubrication data, in addition to instructions for lubrication required under paragraph OPERATOR SERVICE

REQUIREMENTS:

a. A table showing recommended lubricants for specific temperature ranges and applications.

b. Charts with a schematic diagram of the equipment showing lubrication points, recommended types and grades of lubricants, and capacities.

c. A Lubrication Schedule showing service interval frequency.

1.6.2.2 Preventive Maintenance Plan, Schedule, and Procedures

Provide manufacturer's schedule for routine preventive maintenance, inspections, condition monitoring (predictive tests) and adjustments required to ensure proper and economical operation and to minimize repairs. Provide instructions stating when the systems should be retested. Provide manufacturer's projection of preventive maintenance work-hours on a daily, weekly, monthly, and annual basis including craft requirements by type of craft. For periodic calibrations, provide manufacturer's specified frequency and procedures for each separate operation.

a. Define the anticipated time required to perform each of each test (work-hours), test apparatus, number of personnel identified by responsibility, and a testing validation procedure permitting the record operation capability requirements within the schedule. Provide a remarks column for the testing validation procedure referencing operating limits of time, pressure, temperature, volume, voltage, current, acceleration, velocity, alignment, calibration, adjustments, cleaning, or special system notes. Delineate procedures for preventive maintenance, inspection, adjustment, lubrication and cleaning necessary to minimize repairs.

b. Repair requirements must inform operators how to check out, troubleshoot, repair, and replace components of the system. Include electrical and mechanical schematics and diagrams and diagnostic techniques necessary to enable operation and troubleshooting of the system after acceptance.

1.6.3 Repair

Provide manufacturer's recommended procedures and instructions for correcting problems and making repairs.

1.6.3.1 Troubleshooting Guides and Diagnostic Techniques

Provide step-by-step procedures to promptly isolate the cause of typical malfunctions. Describe clearly why the checkout is performed and what conditions are to be sought. Identify tests or inspections and test equipment required to determine whether parts and equipment may be reused or require replacement.

1.6.3.2 Wiring Diagrams and Control Diagrams

Provide point-to-point drawings of wiring and control circuits including

SECTION 01 78 23 Page 7 factory-field interfaces. Provide a complete and accurate depiction of the actual job specific wiring and control work. On diagrams, number electrical and electronic wiring and pneumatic control tubing and the terminals for each type, identically to actual installation configuration and numbering.

1.6.3.3 Repair Procedures

Provide instructions and a list of tools required to repair or restore the product or equipment to proper condition or operating standards.

1.6.3.4 Removal and Replacement Instructions

Provide step-by-step procedures and a list of required tools and supplies for removal, replacement, disassembly, and assembly of components, assemblies, subassemblies, accessories, and attachments. Provide tolerances, dimensions, settings and adjustments required. Use a combination of text and illustrations.

1.6.3.5 Spare Parts and Supply Lists

Provide lists of spare parts and supplies required for repair to ensure continued service or operation without unreasonable delays. Special consideration is required for facilities at remote locations. List spare parts and supplies that have a long lead-time to obtain.

1.6.3.6 Repair Work-Hours

Provide manufacturer's projection of repair work-hours including requirements by type of craft. Identify, and tabulate separately, repair that requires the equipment manufacturer to complete or to participate.

1.6.4 Appendices

Provide information required below and information not specified in the preceding paragraphs but pertinent to the maintenance or operation of the product or equipment. Include the following:

1.6.4.1 Product Submittal Data

Provide a copy of SD-03 Product Data submittals documented with the required approval.

1.6.4.2 Manufacturer's Instructions

Provide a copy of SD-08 Manufacturer's Instructions submittals documented with the required approval.

1.6.4.3 O&M Submittal Data

Provide a copy of SD-10 Operation and Maintenance Data submittals documented with the required approval.

1.6.4.4 Parts Identification

Provide identification and coverage for the parts of each component, assembly, subassembly, and accessory of the end items subject to replacement. Include special hardware requirements, such as requirement to use high-strength bolts and nuts. Identify parts by make, model, serial

SECTION 01 78 23 Page 8 number, and source of supply to allow reordering without further identification. Provide clear and legible illustrations, drawings, and exploded views to enable easy identification of the items. When illustrations omit the part numbers and description, both the illustrations and separate listing must show the index, reference, or key number that will cross-reference the illustrated part to the listed part. Group the parts shown in the listings by components, assemblies, and subassemblies in accordance with the manufacturer's standard practice. Parts data may cover more than one model or series of equipment, components, assemblies, subassemblies, attachments, or accessories, such as typically shown in a master parts catalog.

1.6.4.5 Warranty Information

List and explain the various warranties and clearly identify the servicing and technical precautions prescribed by the manufacturers or contract documents in order to keep warranties in force. Include warranty information for primary components of the system. Provide copies of warranties required by Section 01 78 00 CLOSEOUT SUBMITTALS.

1.6.4.6 Extended Warranty Information

List all warranties for products, equipment, components, and sub-components whose duration exceeds one year. For each warranty listed, indicate the applicable specification section, duration, start date, end date, and the point of contact for warranty fulfillment. Also, list or reference the specific operation and maintenance procedures that must be performed to keep the warranty valid. Provide copies of warranties required by Section

01 78 00 CLOSEOUT SUBMITTALS.

1.6.4.7 Personnel Training Requirements

Provide information available from the manufacturers that is needed for use in training designated personnel to properly operate and maintain the equipment and systems.

1.6.4.8 Testing Equipment and Special Tool Information

Include information on test equipment required to perform specified tests and on special tools needed for the operation, maintenance, and repair of components. Provide final set points.

1.6.4.9 Testing and Performance Data

Include completed prefunctional checklists, functional performance test forms, and monitoring reports. Include recommended schedule for retesting and blank test forms. Provide final set points.

1.6.4.10 Field Test Reports

Provide a copy of Field Test Reports (SD-06) submittals documented with the required approval.

1.6.4.11 Contractor Information

Provide a list that includes the name, address, and telephone number of the General Contractor and each Subcontractor who installed the product or equipment, or system. For each item, also provide the name address and telephone number of the manufacturer's representative and service

SECTION 01 78 23 Page 9 organization that can provide replacements most convenient to the project site. Provide the name, address, and telephone number of the product, equipment, and system manufacturers.

1.7 SCHEDULE OF OPERATION AND MAINTENANCE DATA PACKAGES

Where identified, provide the O&M data packages specified in individual technical sections, including the content of the packages and addressing each product, component, and system designated for data package submission.

For design-build projects, or where data packages are not identified in a technical section, the contractor shall prepare and submit a Data Package List listing all O&M data packages and the data package number prior to submission of any O&M Data Package.

1.7.1 Determining Data Package Type

The type of O&M data needed for any product, system, or piece of equipment depends upon the complexity of that item. Determine the Data Package Number from the choices 1 through 5 below. If more than one Data Package Type is applicable, select the package type with the higher number.

a. Data Package 1 is typically used for architectural items requiring simple but specific maintenance and replacement; for example, acoustical ceiling, floor tile or carpeting system.

b. Data Package 2 is used for an item that is less simple; for example, an item having a motor and some sequence of operation such as a refrigerated drinking fountain.

c. Data Package 3 is used for a complex piece of equipment, having a specific troubleshooting sequence, but one which does not require an operator on watch; for example, HVAC temperature controls.

d. Data Package 4 is used for an extremely complex piece of equipment, having an extensive sequence of operation, a complex troubleshooting sequence and one requiring frequent operator attention; at least for start-up and shut-down. Examples of this case would be small boilers and small diesel generator sets.

e. Data Package 5 is used for electrical equipment, components or systems on which, wiring and control diagrams are needed for operation, maintenance or repair. Examples of this case are 400 Hz frequency converters, annunciator panels and cathodic protection systems.

1.7.2 Data Package 1

a. Safety precautions and hazards

b. Cleaning recommendations

c. Maintenance and repair procedures

d. Warranty information

e. Extended warranty information

f. Contractor information

g. Spare parts and supply list

1.7.3 Data Package 2

a. Safety precautions and hazards

SECTION 01 78 23 Page 10

b. Normal operations

c. Environmental conditions

d. Lubrication data

e. Preventive maintenance plan, schedule, and procedures

f. Cleaning recommendations

g. Maintenance and repair procedures

h. Removal and replacement instructions

i. Spare parts and supply list

j. Parts identification

k. Warranty information

l. Extended warranty information

m. Contractor information

1.7.4 Data Package 3

a. Safety precautions and hazards

b. Operator prestart

c. Startup, shutdown, and post-shutdown procedures

d. Normal operations

e. Emergency operations

f. Environmental conditions

g. Operating log

h. Lubrication data

i. Preventive maintenance plan, schedule, and procedures

j. Cleaning recommendations

k. Troubleshooting guides and diagnostic techniques

l. Wiring diagrams and control diagrams

m. Maintenance and repair procedures

n. Removal and replacement instructions

o. Spare parts and supply list

p. Product submittal data

q. O&M submittal data

r. Parts identification

s. Warranty information

t. Extended warranty information

u. Testing equipment and special tool information

v. Testing and performance data

w. Contractor information

x. Field test reports

1.7.5 Data Package 4

a. Safety precautions and hazards

b. Operator prestart

c. Startup, shutdown, and post-shutdown procedures

d. Normal operations

e. Emergency operations

f. Operator service requirements

g. Environmental conditions

h. Operating log

i. Lubrication data

j. Preventive maintenance plan, schedule, and procedures

k. Cleaning recommendations

l. Troubleshooting guides and diagnostic techniques

m. Wiring diagrams and control diagrams

n. Repair procedures

o. Removal and replacement instructions

p. Spare parts and supply list

q. Repair work-hours

SECTION 01 78 23 Page 11

r. Product submittal data

s. O&M submittal data

t. Parts identification

u. Warranty information

v. Extended warranty information

w. Personnel training requirements

x. Testing equipment and special tool information

y. Testing and performance data

z. Contractor information

aa. Field test reports

1.7.6 Data Package 5

a. Safety precautions and hazards

b. Operator prestart

c. Start-up, shutdown, and post-shutdown procedures

d. Normal operations

e. Environmental conditions

f. Preventive maintenance plan, schedule, and procedures

g. Troubleshooting guides and diagnostic techniques

h. Wiring and control diagrams

i. Maintenance and repair procedures

j. Removal and replacement instructions

k. Spare parts and supply list

l. Product submittal data

m. Manufacturer's instructions

n. O&M submittal data

o. Parts identification

p. Testing equipment and special tool information

q. Warranty information

r. Extended warranty information

s. Testing and performance data

t. Contractor information

u. Field test reports

v. Additional requirements for HVAC control systems

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.1 OPERATION AND MAINTENANCE MANUALS

Provide one electronic and one hard copy of the Operation and Maintenance Manuals to the Contracting Officer for approval at least 60 calendar days prior to the Final Inspection.

Update and resubmit one electronic and three hard copies for final approval at the Final Inspection.

3.2 TRAINING

Prior to the Final Inspection, provide comprehensive training for all systems furnished under this contract. The training must be targeted for the building maintenance personnel, and applicable building occupants.

Instructors must be well-versed in the particular systems that they are presenting. Address aspects of the Operation and Maintenance Manual submitted in accordance with Section 01 78 00 CLOSEOUT SUBMITTALS.

SECTION 01 78 23 Page 12

Training must include classroom or field lectures based on the system operating requirements. The location of classroom training requires approval by the Contracting Officer.

3.2.1 Training Plan

Submit a written training plan to the Contracting Officer for approval at least 60 calendar days prior to the scheduled training. Training plan must be approved by the Quality Control Manager (QC) and Commissioning Authority (CxA) prior to forwarding to the Contracting Officer. Also, coordinate the training schedule with the Contracting Officer. Include within the plan the following elements:

a. Equipment included in training

b. Intended audience

c. Location of training

d. Dates of training

e. Objectives

f. Outline of the information to be presented and subjects covered including description

g. Start and finish times and duration of training on each subject

h. Methods (e.g. classroom lecture, video, site walk-through, actual operational demonstrations, written handouts)

i. Instructor names and instructor qualifications for each subject

j. List of texts and other materials to be furnished by the Contractor that are required to support training

k. Description of proposed software to be used for video recording of training sessions.

3.2.2 Training Content

The core of this training must be based on manufacturer's recommendations and the operation and maintenance information. Where a CxA is required by contract, the CxA shall be responsible for overseeing and approving the content and adequacy of the training. If no CxA is required, the Quality Control Manager shall perform this function. Spend 95 percent of the instruction time during the presentation on the OPERATION AND MAINTENANCE DATA. Include the following for each system training presentation:

a. Start-up, normal operation, shutdown, unoccupied operation, seasonal changeover, manual operation, controls set-up and programming, troubleshooting, and alarms.

b. Relevant health and safety issues.

c. Discussion of how the feature or system is environmentally responsive.

Advise adjustments and optimizing methods for energy conservation.

d. Design intent.

e. Use of O&M Manual Files.

f. Review of control drawings and schematics.

g. Interactions with other systems.

h. Special maintenance and replacement sources.

i. Tenant interaction issues.

3.2.3 Training Outline

Provide the Operation and Maintenance Manual Files (Bookmarked PDF) and a written course outline listing the major and minor topics to be discussed by the instructor on each day of the course to each trainee in the course.

SECTION 01 78 23 Page 13

3.2.4 Training Video Recording

Record training session(s) on video. Provide to the Contracting Officer two copies of the training session(s) in DVD video recording format.

Capture within the recording, in video and audio, the instructors' training presentations including question and answer periods with the attendees.

The recording camera(s) must be attended by a person during the recording sessions to assure proper size of exhibits and projections during the recording are visible and readable when viewed as training.

3.2.5 Unresolved Questions from Attendees

If, at the end of the training course, there are questions from attendees that remain unresolved, the instructor must send the answers, in writing, to the Contracting Officer for transmittal to the attendees, and the training video must be modified to include the appropriate clarifications.

3.2.6 Validation of Training Completion

Ensure that each attendee at each training session signs a class roster daily to confirm Government participation in the training. At the completion of training, submit a signed validation letter that includes a sample record of training for reporting what systems were included in the training, who provided the training, when and where the training was performed, and copies of the signed class rosters. Provide two copies of the validation to the Contracting Officer, and one copy to the Operation and Maintenance Manual Preparer for inclusion into the Manual's documentation.

3.3 MULTIPLE FACILITIES AND COMPLETION DATES

For projects involving multiple facilities with separate completion dates, all O&M Data and Training shall be provided separately for each facility, based on the Final Inspection date for that facility. The submittal register shall identify separate transmittals for each facility.

When work is performed at multiple locations, O&M Data and Training shall be provided for each facility at each location, whether or not the contract identifies separate completion dates.

-- End of Section --

SECTION 01 78 23 Page 14

File details come from the government source that posted it. Updated .