01_78_00.pdf

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 78 00

CLOSEOUT SUBMITTALS (NAU)

03/19

PART 1 GENERAL

1.1 REFERENCES

1.2 DEFINITIONS

1.2.1 As-Built Drawings

1.2.2 Record Drawings

1.3 SOURCE DRAWING FILES

1.3.1 Terms and Conditions

1.4 SUBMITTALS

1.5 DOCUMENTATION REQUIREMENTS

1.6 SPARE PARTS DATA

1.7 QUALITY CONTROL

1.8 WARRANTY MANAGEMENT

1.8.1 Warranty Period

1.8.2 Local Warranty Contractor

1.8.3 Warranty Management Plan

1.8.4 Pre-Warranty Conference

1.8.5 Contractor's Response to Construction Warranty Service

Requirements

1.8.6 Warranty Tags

1.9 EQUIPMENT GUARANTEES

PART 2 PRODUCTS

PART 3 EXECUTION

3.1 AS-BUILT DRAWINGS

3.1.1 Drawing Standards

3.1.2 Drawing Content

3.1.3 Submission Requirements

3.2 RECORD DRAWINGS

3.2.1 Initial Submission

3.2.2 Final Submission

3.2.3 Subsequent Revisions

3.3 CLEANUP

3.4 REAL PROPERTY RECORD

3.4.1 US Facilities

3.4.2 Other Than US Facilities

3.5 CONSTRUCTION BOOK FOR HOST NATION

-- End of Section Table of Contents --

SECTION 01 78 00 Page 1

SECTION 01 78 00

CLOSEOUT SUBMITTALS (NAU)

03/19

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

ERDC/ITL TR-12-1 (2015) A/E/C Graphics Standard, Release 2.0

ERDC/ITL TR-12-6 (2015) A/E/C CAD Standard - Release 6.0

U.S. DEPARTMENT OF DEFENSE (DOD)

UFC 1-300-08 (2009, with Change 2) Criteria for Transfer and Acceptance of DoD Real Property

1.2 DEFINITIONS

1.2.1 As-Built Drawings

As-built drawings are developed and maintained by the Contractor and depict actual conditions, including deviations from the Contract Documents. These deviations and additions may result from coordination required by, but not limited to: contract modifications; official responses to Contractor submitted Requests for Information; direction from the Contracting Officer;

designs which are the responsibility of the Contractor, and differing site conditions. Maintain the as-builts throughout construction as red-lined PDF files. These files serve as the basis for the creation of the record drawings.

1.2.2 Record Drawings

The record drawings are the final compilation of actual conditions reflected in the as-built drawings.

1.3 SOURCE DRAWING FILES

If any source drawings exist, and the contractor desires to use them during this contract, they shall be requested at least 30 days prior to required use, unless they were provided prior to award.

1.3.1 Terms and Conditions

Data contained on these electronic files must not be used for any purpose other than as a convenience in the preparation of construction drawings and data for the referenced project. Any other use or reuse shall be at the sole risk of the Contractor and without liability or legal exposure to the

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Government. The Contractor must make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the Government, its agents or sub consultants that may arise out of or in connection with the use of these electronic files. The Contractor must, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

Electronic CAD drawing files are not construction documents. Differences may exist between the CAD files and the corresponding contract documents.

The Government makes no representation regarding the accuracy or completeness of the electronic CAD files, nor does it make representation to the compatibility of these files with the Contractor hardware or software. In the event that a conflict arises between the contract documents and any source drawing files, the contract documents govern. The Contractor is solely responsible for determining if any conflict exists.

Use of these Source Drawing files does not relieve the Contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work of all contractors for the project. If the Contractor uses, duplicates or modifies these electronic source drawing files for use in producing construction drawings and data related to this contract, remove all previous indicia of ownership (seals, logos, signatures, initials and dates).

1.4 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government.

Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

SD-02 Shop Drawings

Working As-Built Markup Drawings

SD-03 Product Data

Warranty Management Plan Warranty Tags Spare Parts Data Equipment Guarantees

SD-08 Manufacturer's Instructions

Posted Instructions

SD-11 Closeout Submittals

Local Warranty Contractor As-Built Drawings; G Record Drawings; G Interim DD FORM 1354; G Warranty Repair Report Construction Book; G

SECTION 01 78 00 Page 3

1.5 DOCUMENTATION REQUIREMENTS

All documents required by this section shall be provided in English and the Host Nation language. The contractor shall be liable for the correct and proper translation of all documents which are not produced in both languages by individuals who are qualified to perform the translation.

Printed documents shall be provided on A4 or larger paper, with the exception of As-Built and Record Drawings which shall be printed on A1 paper.

1.6 SPARE PARTS DATA

a. Provide a complete list of all spare parts. Indicate manufacturer's name, part number, nomenclature, and stock level required for maintenance and repair. List those items that may be standard to the normal maintenance of the system.

b. Supply spare parts for items as identified elsewhere in the contract documents for spare parts inventory. Provision of spare parts does not relieve the Contractor of responsibilities listed under the contract guarantee provisions.

1.7 QUALITY CONTROL

Additions and corrections to the contract drawings must be equal in quality and detail to that of the originals. Line colors, line weights, lettering, layering conventions, and symbols must conform to ERDC/ITL TR-12-6.

1.8 WARRANTY MANAGEMENT

1.8.1 Warranty Period

The construction warranty period will begin on the date of project acceptance and continue for the full product warranty period.

Two joint warranty inspections will be conducted during the warranty period by the Contractor, Contracting Officer and the Customer Representative.

These inspections will be conducted at approximately 1/3 and 2/3 of the warranty period.

1.8.2 Local Warranty Contractor

If the contractor will not have an ongoing presence within 50 kilometers of the project site during the entire warranty period, the contractor shall identify a company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor. The contractor shall furnish the name, telephone number and address of any company so authorized.

This company must be licensed in accordance with Host Nation requirements and have a physical presence within 50 kilometers of the project site, shall be continuously available, have an English speaking representative, and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in connection with other portions of this provision.

The 50 kilometer range may be increased only upon specific written request of the contractor and is subject to the approval of the Contracting Officer.

SECTION 01 78 00 Page 4

1.8.3 Warranty Management Plan

Develop a warranty management plan and submit one electronic copy at least 30 days before the pre-final inspection. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesmen, or of engineering background, not necessarily familiar with this contract.

The term "status" as indicated below must include due date and whether item has been submitted or was accomplished. Assemble approved information in a binder and turn over to the Government upon acceptance of the work.

Include within the warranty management plan the following:

a. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the organizations of the Contractors, subcontractors, manufacturers or suppliers involved.

b. Furnish with each warranty the name, address, and telephone number of each of the guarantor's representatives nearest to the project location.

c. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers, and for all commissioned systems such as fire protection and alarm systems, sprinkler systems, lightning protection systems, etc.

d. A list for each warranted equipment, item, feature of construction or system indicating:

(1) Name of item.

(2) Model and serial numbers.

(3) Location where installed.

(4) Name and phone numbers of manufacturers or suppliers.

(5) Names, addresses and telephone numbers of sources of spare parts.

(6) Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

(7) Cross-reference to warranty certificates as applicable.

(8) Starting point and duration of warranty period.

(9) Summary of maintenance procedures required to continue the warranty in force.

(10) Cross-reference to specific pertinent Operation and Maintenance manuals.

(11) Organization, names and phone numbers of persons to call for warranty service.

(12) Typical response time and repair time expected for various warranted equipment.

e. The plans for attendance at the post-construction warranty inspections conducted by the Government.

f. Procedure and status of tagging of all equipment covered by extended warranties.

g. Copies of Posted Instructions to be posted near selected pieces of

SECTION 01 78 00 Page 5 equipment where operation is critical for warranty and/or safety reasons.

1.8.4 Pre-Warranty Conference

Prior to submitting the Warranty Management Plan, and at a time designated by the Contracting Officer, meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section.

Communication procedures for Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/reviewed at this meeting.

1.8.5 Contractor's Response to Construction Warranty Service Requirements

Following oral or written notification by the Contracting Officer, respond to construction warranty service requirements in accordance with the "Construction Warranty Service Priority List" and the three categories of priorities listed below. This list includes items which may not be applicable to a specific project. An edited list of the applicable items shall be included in the Warranty Management Plan, but no changes in the priority code shall be made without specific written direction of the Contracting Officer.

Submit a Warranty Repair Report on any warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed.

If the Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and either deduct the costs from any remaining contract funds or recoup expenses from the contractors bonding company or the Bank Letter of Guaranty.

a. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.

b. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

c. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

d. The "Construction Warranty Service Priority List" is as follows:

Code 1-Life Safety Systems

(1) Fire suppression systems.

(2) Fire alarm system(s) in place in the building.

Code 1-Air Conditioning Systems

(1) Recreational support.

(2) Air conditioning leak in part of building, if causing damage.

(3) Air conditioning system not cooling properly.

Code 1-Doors

(1) Overhead doors not operational, causing a security, fire, or

SECTION 01 78 00 Page 6 safety problem.

(2) Interior, exterior personnel doors or hardware, not functioning properly, causing a security, fire, or safety problem.

Code 3-Doors

(1) Overhead doors not operational.

(2) Interior/exterior personnel doors or hardware not functioning properly.

Code 1-Electrical

(1) Power failure (entire area or any building operational after 1600 hours).

(2) Security lights

(3) Smoke detectors

Code 2-Electrical

(1) Power failure (no power to a room or part of building).

(2) Receptacle and lights (in a room or part of building).

Code 3-Electrical Street lights.

Code 1-Gas

(1) Leaks and breaks.

(2) No gas to family housing unit or cantonment area.

Code 1-Heat

(1) Area power failure affecting heat.

(2) Heater in unit not working.

Code 2-Kitchen Equipment

(1) Dishwasher not operating properly.

(2) All other equipment hampering preparation of a meal.

Code 1-Plumbing

(1) Hot water heater failure.

(2) Leaking water supply pipes.

Code 2-Plumbing

(1) Flush valves not operating properly.

(2) Fixture drain, supply line to commode, or any water pipe leaking.

(3) Commode leaking at base.

Code 3 -Plumbing Leaky faucets.

Code 3-Interior

(1) Floors damaged.

(2) Paint chipping or peeling.

(3) Casework.

Code 1-Roof Leaks Temporary repairs will be made where major damage to property is occurring.

Code 2-Roof Leaks Where major damage to property is not occurring, check for location of leak during rain and complete repairs on a Code 2 basis.

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Code 2-Water (Exterior) No water to facility.

Code 2-Water (Hot) No hot water in portion of building listed.

Code 3-All other work not listed above.

1.8.6 Warranty Tags

At the time of installation, tag each warranted item with a durable, oil and water resistant tag approved by the Contracting Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also, submit one electronic (PDF) record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag in both English and the Host Nation language.

Type of / iModel number

Serial number

Contract number

Warranty period from/to

Inspector's signature

Construction Contractor

Address

Telephone number

Warranty contact

Address

Telephone number

Warranty response time i iWARNING - PROJECT PERSONNEL TO PERFORM ONLY OPERATIONAL MAINTENANCE

DURING THE WARRANTY PERIOD.

1.9 EQUIPMENT GUARANTEES

When a completed facility is transferred to the User and the facility has equipment installed which is covered by a guarantee, the Contractor shall furnish to the Government the Equipment Guarantees containing the following information:

a. Contract number and a list of all items of equipment, properly identified, that are covered by a guarantee period under the terms and conditions of the contract, including make and model numbers.

b. A copy of all manufacturer's or vendor's guarantee documents.

c. The dates during which the Contractor's guarantee is in effect under the identified individual section and paragraph of the contract specifications for each item of equipment on the list (indicating for

SECTION 01 78 00 Page 8 each item the date of acceptance for the beginning of the guarantee period, either for beneficial use or final acceptance, whichever is earlier, and the expiration date of the guarantee period).

d. Name of an authorized representative of the Contractor with complete address and telephone number; and the names, addresses and telephone numbers of all subcontractors and/or equipment suppliers or manufacturers specifically designated in writing by the Contractor for direct contact by the COR for implementing the guarantee after transfer of the equipment.

PART 2 PRODUCTS

(Not applicable)

PART 3 EXECUTION

3.1 AS-BUILT DRAWINGS

Keep working as-built markup drawings current on a weekly basis.

3.1.1 Drawing Standards

As-built drawings shall be maintained according to the appropriate local standard (e.g. installation or using agency). If no standard exists, they shall be maintained according to ERDC/ITL TR-12-1 and ERDC/ITL TR-12-6.

3.1.2 Drawing Content

As-built drawings (CAD, and PDF) shall be revised and updated continuously during construction to show the as-built conditions during the progression of the project.

a. Changes from the contract plans which are made in the work or additional information discovered or provided in the course of construction shall be accurately and neatly recorded as changes or additions to the original contract drawings.

b. If the contract includes options, only option(s) awarded for construction shall be shown on the as-built drawings.

c. Shop drawings containing as-built information shall be incorporated into the working as-built drawings. This additional information may be added to an existing working as-built drawing or may require the addition of a new drawing to the working as-built drawing set.

3.1.3 Submission Requirements

During construction, submit the Working As-Built Markup Drawings for approval prior to submission of each monthly pay estimate. For failure to maintain the working and final record drawings as specified herein, the Contracting Officer will withhold 10 percent of the monthly progress payment until approval of updated drawings in addition to any other amounts withheld for other reasons.

3.2 RECORD DRAWINGS

The Record Drawings shall be the final record of construction as installed and completed by the Contractor and as indicated on the as-built drawings.

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All changes, variations and/or required additions to the contract drawings shall be included.

3.2.1 Initial Submission

Submit the final record PDF and CAD drawings package for the entire project no later than 30 calendar days after the Final Inspection for each facility or contractual completion milestone for an individual phase or project.

The Contracting Officer will review final record drawings for accuracy and return them to the Contractor for required corrections, changes, additions, and deletions within 90 calendar days.

The submission shall consist of the following:

a. One copy of PDF drawings in electronic format, formatted for A1 Size paper.

b. One copy of CAD drawings including all reference files in electronic format.

3.2.2 Final Submission

After receipt of the Contracting Officers comments, the contractor shall revise the record drawings in accordance with any comments received and submit the final Record Drawings within 30 calendar days.

The submission shall consist of the following:

a. Two copies of PDF drawings in electronic format, formatted for A1 size pager, on separate media.

b. Two copies of CAD drawings including all reference files in electronic format on separate media.

3.2.3 Subsequent Revisions

In the event the Contractor accomplishes additional work which changes the as-built conditions of the facility after submission of the final Record Drawings, the Contractor shall furnish revised and additional drawings as required to depict as-built conditions. The requirements for these additional drawings will be the same as for the Record Drawings included in the original submission.

3.3 CLEANUP

Leave premises "broom clean." Clean interior and exterior glass surfaces exposed to view; remove temporary labels, stains and foreign substances;

polish transparent and glossy surfaces; vacuum carpeted and soft surfaces.

Clean equipment and fixtures to a sanitary condition. Replace filters of operating equipment. Clean debris from roofs, gutters, downspouts and drainage systems. Sweep paved areas and rake clean landscaped areas.

Remove waste and surplus materials, rubbish and construction facilities from the site..

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3.4 REAL PROPERTY RECORD

3.4.1 US Facilities

For all projects to be maintained and operated by the United States of America or its agencies, near the completion of Project, but a minimum of 90 days prior to the Final Inspection for each separate facility or project, complete and submit an accounting of all installed property with Interim DD FORM 1354. Contact the Contracting Officer for any project specific information necessary to complete the DD FORM 1354. Refer to UFC 1-300-08 for instruction on completing the DD FORM 1354.

3.4.2 Other Than US Facilities

Projects constructed for countries other than the United States (Host Nation), where the facilities will not be maintained by the United States of America, require an accounting of all installed property. The exact requirements will be coordinated with the Contracting Officer or their designated representative.

In instances where the Host Nation has no standard methodology for accounting of installed property, a DD FORM 1354 will be used to document the required information.

3.5 CONSTRUCTION BOOK FOR HOST NATION

Upon acceptance and completion of construction, the contractor shall prepare a Construction Book. The Construction Book shall be submitted to the Contracting Officer or their representative (COR) for transfer to the appropriate end user or Host Nation authorities.

The Construction Book is primarily a compilation of documents required by this section and shall contain the following information:

a. Final set of Record Drawings.

b. O&M manuals, instructions, and training for the operation of installed equipment. Where Section 01 78 23 OPERATION AND MAINTENANCE DATA is part of this contract, all deliverables identified in that section shall be included.

c. Spare Parts Data, Warranty Management, and Equipment Guarantees as described in this specification section.

d. Refer to Supplemental Conditions Sections for additional Host Nation specific requirements where applicable.

All documents shall be provided in English and the Host Nation language.

The Construction Book shall be provided in two digital copies and up to two printed copies. Each digital copy shall be on separate media. Coordinate with the COR for appropriate acceptable media.

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