AM2_Specifications_26_Mar_18.pdf

UD 2.4 - Package 1 LSA, Jordan 463243LSA

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 31 19.05 20

POST AWARD MEETINGS REVISED BY AMENDMENT 0002

05/14

PART 1 GENERAL

1.1 SUMMARY

1.2 SUBMITTALS

1.3 POST AWARD KICKOFF MEETING

1.3.1 PAK Meeting Schedule and Location

1.3.2 PAK Meeting Outcomes

1.3.3 PAK Meeting Contractor Attendees

1.3.4 Contract Administration

1.3.5 NOT USED

1.3.6 Project Schedule

1.4 PRECONSTRUCTION MEETING

1.5 RECURRING MEETINGS

1.5.1 Quality Control and Production Meetings

1.5.2 Safety Meetings

1.6 FACILITY TURNOVER PLANNING MEETINGS

1.6.1 Facility Turnover Meeting Attendees

PART 2 PRODUCTS

PART 3 EXECUTION

-- End of Section Table of Contents --

SECTION 01 31 19.05 20 Page 1 W912ER18R0004 Amendment 0002

SECTION 01 31 19.05 20

POST AWARD MEETINGS

REVISED BY AMENDMENT 0002

05/14

PART 1 GENERAL

1.1 SUMMARY

This document includes post-award requirements for project kickoff and subsequent preconstruction meetings.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33 00.12 10 SUBMITTAL PROCEDURES FOR

DESIGN-BUILD.

SD-01 Preconstruction Submittals

Project Schedule; G M/R

Performance Assessment Plan (PAP); GM/R

1.3 POST AWARD KICKOFF MEETING

The Post Award Kickoff (PAK) meeting is made up of Contract Administration, Concept Design Presentation/Design Development, Partnering, and Scheduling. If mutually beneficial to the Contractor and the Government, these four elements may be addressed in a single multi day meeting but most often multiple scheduled meetings are required. Schedule a separate meeting or a separate day of the multiday PAK, to accomplish the Design Presentation/Design Development Meeting.

1.3.1 PAK Meeting Schedule and Location

Within 35 calendar days after contract award, and prior to commencing work, meet with the Contracting Officer for the PAK meeting(s). The meeting shall be located at a specific time and place to be determined by the Contracting Officer.

1.3.2 PAK Meeting Outcomes

The meeting(s) outcomes are:

a. Integrate the Contractor and all client representatives into the project team.

b. Achieve consensus from the project team on any issues and concerns with the Contractor's technical proposal and the User's functional requirements. Confirm the design is within the project budget.

c. Establish and explain policies and procedures for completion of a

SECTION 01 31 19.05 20 Page 2 successful project.

d. Establish clear lines of communication and points of contact for Government and Contractor team members.

e. Obtain an acceptable conceptual design including sections and site plans.

f. Establish project schedule. Discuss milestones and events that will be included in the Quality Control Communication Plan.

g. Establish procedure for design packages reviews, Contractor's resolution to comments, and Government's role in review of packages.

1.3.3 PAK Meeting Contractor Attendees

The following Contractor key personnel shall attend the PAK: Project Manager, Project Scheduler, Lead Designer-of-Record (DOR), Design Staff Superintendent, QC Manager, and the DQC Manager. Optional attendees include: Principal, Assistant Project Manager, major subcontractors and specialized supplemental QC personnel.

1.3.4 Contract Administration

Contract administration roles and responsibilities will be addressed.

1.3.5 NOT USEDPerformance Assessment Plan (PAP)

The Performance Assessment Plan (PAP) shall be used to document design innovation and budget management, provide performance feedback to the Contractor, and as a basis for interim and final evaluations in the Contractor Performance Assessment Reporting System (CPARS) on-line database.

It is the intent of the Government to establish the PAP based on tangible, measurable indicators of outstanding contractor performance, and on commitments made in the Contractor's proposal. Review and finalize the initial PAP during the Partnering Session. During the initial Partnering Session, the Government, the Contractor, the Designer-of-Record, and the Client will establish the PAP. Following the establishment of the PAP, the Contractor will present it, with his input, for update and discussion at projects meetings which discuss project performance. Submit an updated PAP on a monthly basis with the invoice for that period as a minimum.

1.3.6 Project Schedule

Provide in accordance with Section 01 32 18.12 10 COST-LOADED NETWORK

ANALYSIS SCHEDULES (NAS) FOR DESIGN-BUILD.

1.4 PRECONSTRUCTION MEETING

Meet with the Contracting Officer to discuss construction items of concern to the Government and the Contractor such as outages, storage, trailer location, disposal of construction debris, and safety, at a location to be determined by the Contracting Officer. The Preconstruction meeting may take place with the PAK meeting or at any time prior to mobilization and before any construction work begins.

SECTION 01 31 19.05 20 Page 3

1.5 RECURRING MEETINGS

1.5.1 Quality Control and Production Meetings

Quality Control and Production Meetings in accordance with Section

01 45 00.00 10 QUALITY CONTROL .

1.5.2 Safety Meetings

Safety Meetings in accordance with Section 01 35 26 GOVERNMENTAL SAFTETY

REQUIREMENTS.

1.6 FACILITY TURNOVER PLANNING MEETINGS

Key personnel will meet to identify strategies to ensure the project is carried to expeditious closure and turnover to the Client. Start the turnover process at the PAK Meeting and convene the Facility Turnover Meetings once the project has reached approximately 75% completion or three to six months prior to Beneficial Occupancy Date (BOD), whichever comes first. The Contracting Officer's Representative will lead the meetings and guide the discussions based on an agenda provided by the Government. The Facility Turnover effort shall include the following:

a. PAK Meeting

Discuss the requirements of creating the Draft and finalizing the Interim DD Form 1354 to provide asset management records to the Government.

1.6.1 Facility Turnover Meeting Attendees

The following key personnel shall attend the Facility Turnover Meetings:

Contractor QC Manager, Design Quality Control Manager, Superintendent, Major Subcontractors, Designer-of-Record, Contracting Officer's Representative, Project Sponsor, Representative(s) of AFCENT, the Facility Owner/ Real Property Accounting Officer, Public Works Facility Maintenance Specialist, and the Client.

PART 2 PRODUCTS

Not Used.

PART 3 EXECUTION

Not Used.

-- End of Section --

SECTION 01 31 19.05 20 Page 4

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 33 00.12 10

SUBMITTAL PROCEDURES FOR DESIGN-BUILD PROJECT Revised by Amendment 0002

PART 1 GENERAL

-- End of Section Table of Contents --

SECTION 01 33 00.12 10 Page 1

SECTION 01 33 00.12 10

SUBMITTAL PROCEDURES FOR DESIGN-BUILD PROJECT

Revised by Amendment 0002

PART 1 GENERAL

1.1 REFERENCE

The publication listed below forms a part of this specification to the extent referenced. The publication is referenced to in the text by basic designation only.

CONSTRUCTION SPECIFICATIONS INSTITUTE

Manual of Practice Construction Specifications Institute 601 Madison Street Alexandria, Virginia 22314-1791

NATIONAL INSTITUTE OF BUILDING SCIENCES (NIBS)

Unified Master Reference List (UMRL) National Institute of Building Sciences 1090 Vermont Avenue, NW, Suite 700 Washington, DC 20005-4905 Email: nibs@nibs.org FAX: (202) 289-1092 Tele: (202) 289-7800

MIDDLE EAST DISTRICT (MED)

Design Instructions U.S. Army Corps of Engineers Manual Middle East District 201 Prince Frederick Drive Winchester, Virginia 22602 http://www.tam.usace.army.mil/BusinessWithUs/Engineering/EngineeringFiles.aspx

1.2 SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

1.2.1 DESIGN SUBMITTALS

Contractor Furnished design submittals are the various design documents which primarily consist of specifications, drawings and design analysis and calculations. The Design-Build Contractor shall begin construction work once the Government has reviewed the Design-Build Contractor's design submittal and has cleared it for construction. Clearance for construction shall not be construed as meaning Government approval. Unless otherwise indicated, the risk for the design is the sole responsibility of the Design-Build Contractor.

1.2.2 CONSTRUCTION SUBMITTALS

1.2.2.1 Contractor Furnished Government Accepted Construction Submittals Government approved construction submittals are primarily related to plans (Contractor Quality Control, Accident Prevention, Resident Management System, Area Use etc) schedules (Project Schedule/Network Analysis), and

SECTION 01 33 00.12 10 Page 2 certificates of compliance. They may also include proposed variations to approved design documents in accordance with the paragraph entitled "VARIATIONS". Follow Section 01 33 00 SUBMITTAL PROCEDURES for construction submittals.

1.2.2.2 For Information Only Construction Submittals (FIO)

All submittals not requiring Designer of Record or Government approval will be for information only.

1.3 SUBMITTAL CERTIFICATION

The CQC organization shall be responsible for certifying that all submittals and deliverables have been reviewed in detail for completeness, are correct, and are in strict conformance with the contract drawings, specifications, and reference documents.

1.3.1 Effective Quality Control System

The Design-Build Contractor is responsible for quality control and shall establish and maintain an effective quality control system in compliance with Section 01 45 00.00 10 QUALITY CONTROL.

1.3.1.1 Organizational Responsibility

The quality control system shall cover all design, construction, subcontractor, manufacturer, vendor, and supplier operations at any tier, both onsite and offsite.

1.3.1.2 CQC System Manager Review and Approval

Prior to submittal, all items shall be checked and approved by the Design-Build Contractor's Quality Control (CQC) System Manager. If found to be in strict conformance with the contract requirement, each item shall be stamped, signed, and dated by the CQC System Manager. Copies of the CQC organizations review comments indicating action taken shall be included within each submittal.

1.3.1.3 Determination of Compliance

Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements by the Contracting Officer.

1.3.2 Responsibility for Errors or Omissions

It is the sole responsibility of the Design-Build Contractor to ensure that submittals comply with the contract documents. Government review, clearance for construction, or approval by the Contracting Officer shall not relieve the Design-Build Contractor from responsibility for any errors or omissions in such drawings, nor from responsibility for complying with the requirements of this contract.

1.3.2.1 Government Review

Government review, clearance for construction, or approval of post design construction submittals shall not be construed as a complete check, but will indicate only that the general method of construction, materials, detailing and other information are satisfactory.

SECTION 01 33 00.12 10 Page 3

1.3.3 Substitutions

After design submittals have been reviewed and cleared for construction by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be considered unless justified as indicated in the paragraph entitled VARIATIONS.

1.3.4 Additional Submittals

In conjunction with Contract Clause 52.236-5 MATERIAL AND WORKMANSHIP, the Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work.

1.3.5 Untimely and Unacceptable Submittals

If the Design-Build Contractor fails to submit submittals in a timely fashion, or repetitively submits submittals that are not in strict conformance with the contract documents, no part of the time lost due to such actions shall be made the subject of claim for extension of time or for excess costs or damages by the Design-Build Contractor.

1.3.6 Stamps

Stamps shall be used by the Design-Build Contractor on all design and post design construction submittals to certify that the submittal meets contract requirements and shall be similar to the following:

Design-Build Contractor (Firm Name) Contract Number Contract Name I certify that this submittal is accurate, is in strict conformance with all contract requirements, and has been thoroughly coordinated and cross checked against all other applicable disciplines to prevent the omission of vital information, that all conflicts have been resolved, and that repetition has been avoided. It is complete and in sufficient detail to allow ready determination of compliance with contract requirements by the Contracting Officer.

Name of CQC System Manager: _____________ Signature of CQC System Manager: _____________ Date: _____________

1.4 ENGLISH LANGUAGE

All specifications, drawings, design analysis, design calculations, shop drawings, catalog data, materials lists, and equipment schedules submitted shall be in the English language.

1.5 UNITS OF MEASUREMENT

Design documents shall be prepared in accordance with the guidance offered in SECTION 01 42 15 METRIC MEASUREMENTS.

The metric units used are the International System of Units (SI) developed and maintained by the General Conference on Weights and Measures (CGPM); the name International System of Units and the international abbreviation SI were adopted by the 11th CGPM in 1960.

1.5.1 Drawings

SECTION 01 33 00.12 10 Page 4

All site layout data shall be dimensioned in meters or coordinates, as appropriate. All details and pipe sizes shall be dimensioned in millimeters.

EXAMPLE: Masonry openings shall be a U.S. module to suit a standard U.S. door. The dimensions of the opening shall be given in SI units.

1.5.2 Design Calculations

Calculations shall be in English (I-P) or metric (SI) units as deemed appropriate by the designer to meet the requirements of the design.

Quantities on the contract drawings stated in metric units, shall also be stated in SI units in the design analysis to match the drawings.

1.5.3 Specifications

All equipment and products shall be specified by U.S. standards and described by SI units.

1.6 WITHHOLDING OF PAYMENT FOR SUBMITTALS

1.6.1 Design Submittals

Payment for Design work will not be made in whole or in part until the Government has reviewed and cleared the design for construction.

1.6.2 Construction Submittals

Payment for materials incorporated in the work will not be made if required approvals have not been obtained. In event under separate clause of the contract, the Design-Build Contractor is allowed partial or total invoice payment for materials shipped from the Continental United States (CONUS), and/or stored at the site, the Design-Build Contractor shall with his request for such payment, submit copies of approvals (ENG Form 4025) certifying that the materials that are being shipped and/or stored have been approved and are in full compliance with the contract technical specifications.

PART 2 PRODUCTS

2.1 GENERAL

The following are contract deliverables which expound upon and finalize the design parameters/requirements outlined within the contract documents. They shall be prepared in such a fashion that the Prime Contractor is responsible to the Government and not as an internal document between the Prime Contractor and its Subcontractors, Vendors, Suppliers, etc.

2.2 DESIGN ANALYSIS

A design analysis, written in the English Language with SI units of measure (and I-P units in parenthesis), shall be submitted for review by the Government. The design analysis is a written explanation of the project design which is expanded and revised (updated) as the design progresses. The design analysis shall contain all explanatory material giving the design rationale for any design decisions which would not be obvious to an engineer reviewing the final drawings and specifications. The design analysis contains the criteria for and the history of the project design, including criteria furnished by the Government, letters, codes, references, conference minutes, and pertinent research. Design calculations, computerized and

SECTION 01 33 00.12 10 Page 5 manual, are included in the design analysis. Narrative descriptions of design solutions are also included. Written material may be illustrated by diagrams and sketches to convey design concepts. Catalog cuts and manufacturer's data for all equipment items, shall be submitted. Copies of all previous design phase review comments and the actions assigned to them shall be included with each submission of the design analysis. Specific requirements for the design analysis, listed by submittal phase, are contained hereinafter.

2.3 DESIGN CALCULATIONS

When they are voluminous, they shall be bound separately from the narrative part of the design analysis. The design calculations shall be presented in a clean and legible form incorporating a title page and index for each volume.

A table of contents, which shall be an index of the indices, shall be furnished when there is more than one volume. The source of loading conditions, supplementary sketches, graphs, formulae, and references shall be identified. Assumptions and conclusions shall be explained. Calculation sheets shall carry the names or initials of the computer and the checker and the dates of calculations and checking. No portion of the calculations shall be computed and checked by the same person.

2.3.1 Automatic Data Processing Systems (ADPS)

When ADPS are used to perform design calculations, the design analysis shall include descriptions of the computer programs used and copies of the ADPS input data and output summaries. When the computer output is large, it may be divided into volumes at logical division points.

2.3.1.1 Computer Printouts

Each set of computer printouts shall be preceded by an index and by a description of the computation performed. If several sets of computations are submitted, they shall be accompanied by a general table of contents in addition to the individual indices.

2.3.1.2 Preparation of the Description

Preparation of the description which must accompany each set of ADPS printouts shall include the following.

a. Explain the design method, including assumptions, theories and formulae.

b. Include applicable diagrams, adequately identified.

c. State exactly the computation performed by the computer.

d. Provide all necessary explanations of the computer printout format, symbols, and abbreviations.

e. Use adequate and consistent notation.

f. Provide sufficient information to permit manual checks of the results.

2.4 SPECIFICATIONS

Specifications shall be prepared in accordance with the Construction Specifications Institute (CSI) format. The Design-Build Contractor prepared specifications shall include as a minimum, all applicable specifications sections referenced by the CSI. Where the CSI does not reference a specification section for specific work to be performed by this contract, the Design-Build Contractor shall be responsible for creating the required specification.

SECTION 01 33 00.12 10 Page 6

2.4.1 Preparation of Proprietary Non-Generic Design Documents

During the course of design, the designer shall specify proprietary materials, equipment, systems, and patented processes by trade name, make, or catalog number. The subsequent use of construction submittals to supplant and/or supplement incomplete design effort is unacceptable. Design submittals containing non-proprietary and/or generic design criteria where proprietary items are available, will be returned for resubmission.

2.4.2 Use of Unified Facilities Guide Specifications (UFGS)

If UFGS are used, it is the sole responsibility of the Design-Build Contractor to prepare these specifications in strict conformance with the paragraph entitled PREPARATION OF PROPRIETARY NON-GENERIC DESIGN DOCUMENTS.

UFGS containing non-proprietary and/or generic design criteria where proprietary items are available will be returned for resubmission. If the UFGS contains a "SUBMITTALS" paragraph, the Design-Build Contractor shall delete it and incorporate all required information directly into the design documents. Under no circumstances will the Design-Build Contractor be permitted to use submittals and shop drawings to finalize an incomplete design.

2.4.3 Quality Control and Testing

Specifications shall include required quality control and further indicate all testing to be conducted by the Design-Build Contractor, its subcontractors, vendors and/or suppliers.

2.4.4 Ambiguities and indefinite specifications

Ambiguities, indefinite specification requirements (e.g., highest quality, workmanlike manner, as necessary, where appropriate, as directed etc)and language open to interpretation is unacceptable.

2.4.5 Industry Standards

2.4.5.1 U.S. Industry Standards

The Specifications shall be based on internationally accepted U.S. industry Standards. Customarily accepted publications may be found in the UNIFIED MASTER REFERENCE LIST (UMRL) which may be located at the following URL:

http://www.ccb.org/

This document lists publications referenced in the Unified Facilities Guide Specifications (UFGS) of the Corps of Engineers (USACE), the Naval Facilities Engineering Command (NAVFAC), the Air Force Civil Engineer Support Agency (AFCESA), and the guide specifications of the National Aeronautics and Space Administration (NASA). This document is maintained by the National Institute of Building Sciences (NIBS) based on information provided by the agencies involved and the standards producing organizations.

The listing is current with information available to NIBS on the date of this publication.

Standards referenced in specifications and drawings prepared by the Design-Build Contractor shall be by specific issue; the revision letter, date or other specific identification shall be included.

2.4.5.2 Non U.S. Industry Standards

SECTION 01 33 00.12 10 Page 7

If non U.S. industry standards (e.g., codes, regulations, or technical references and norms) are authorized for use under this contract and are incorporated in the Design-Build Contractor's design, one (1) copy of each standard referenced shall be provided to the Government. The Contractor is responsible for coordination of all Standards to ensure fully functioning facility and full compliance with the specifications.

2.4.5.3 Conflicts between U.S. Industry Standards and Non U.S. Industry Standards

When there is a conflict between U.S. Industry Standards and Non U.S.

Industry Standards, the U.S. Industry Standards shall prevail.

2.4.6 Incorporation of Government review comments

Subsequent to submission to the Government, the specifications shall be finalized by the incorporation of Government review comments.

2.5 DRAWINGS

Drawings, prepared in the English language with SI units of measure, are a part of each submittal. The working drawings shall be adequately labeled and cross-referenced for review. Complete, thoroughly checked and coordinated contract drawings shall be submitted. The contract drawings submitted for final review shall include the drawings previously submitted which have been revised and completed as necessary. The Contractor shall have incorporated any design review comments generated by previous design review(s), have completed all of his constructability and coordination checks, and have the drawings in a Ready-to-Build condition. The drawings shall be complete at this time and contain all the details necessary to ensure a clear understanding of the work throughout construction.

2.5.1 Responsibility of Contractor

Upon award of the specific project, the Contractor is responsible for contacting the MED CADD Management Team at the below email to obtain the specific MED CAD Procedures, Project Folder Structure and Seed File project information:

DLL-CETAM-CADD@usace.army.mil

2.5.2 COMPUTER ASSISTED DESIGN AND DRAFTING (CADD)

Computer Assisted Design and Drafting (CADD) shall be required for all work related to this contract. Contractors shall coordinate with Contracting Officer and the Middle East District's CADD Management Team for additional CADD formatting requirements. The Contractor shall furnish the electronic design submission drawing files in the format native to the current version of Bentley MicroStation or if approved AutoCAD 2006 or REVIT. BIM models, if provided shall be prepared in the latest version of AutoDesk REVIT.

2.5.3 PRESENTATION OF DATA

All drawings shall be prepared and meet the requirements of the Middle East District Design Instruction Manual Chapter 2, entitled Presentation of Data, and Chapter 22, entitled Computer Assisted Design and Drafting.

2.5.4 Demonstration of Compatibility

SECTION 01 33 00.12 10 Page 8

The Contractor shall furnish a sample CAD file for the specific project as a test not later than 30 calendar days following the contract award to demonstrate full compatibility with the described CADD system. The Submittal shall be coordinated with the Middle East District's CADD Management Teamwhich can be contacted at the following email address:

DLL-CETAM-EC-ET-CADD@usace.army.mil

The sample CAD file will be reviewed to determine if it meets the criteria for the specific project information, based upon the THREE areas of; (1) MED Design File Number, (2) Presentation of Data and (3) CAD files. A report will be generated to address the findings of the submittal.

If the CAD file meets the requirements, the CAD file will be returned to the Contractor. If the CAD file DOES NOT meet the requirements, the Contractor will receive a CAD Review documenting the specific discrepancies found AND the Contractor will be required to resubmit the sample CAD file. Upon satisfactory completion, the CAD file will be returned to the Contractor

PART 3 EXECUTION

3.1 GENERAL

3.1.1 Design Concept Coordination Meeting

In addition to regular meetings with the Government the Contractor shall conduct formal status briefings on a monthly basis to provide a management overview of design development. Shortly after contract award the Government may choose to conduct meetings with the Design-Build Contractor to refine proposal concept features. The purpose of the meeting is to assure attention to project requirements and to suggest ways of improving the design prior to tentative level submissions.

3.1.2 Government Design Changes

Government design changes which do not increase construction costs shall be made at no charge to the Government. The Contracting Officer may request design submittals in addition to those listed when deemed necessary to adequately describe the work covered in the contract documents. Submittals shall be made in the respective number of copies and to the respective addresses set forth in the paragraph entitled SUBMITTAL PROCEDURE. Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

3.2 SUBMITTAL REGISTER

Contractor-Furnished Design Documents shall be incorporated in the NAS and ENG FORM 4288, Submittal Register. Refer to Section 01 32 18.12 10 for details.

3.2.1 Construction Submittal Register (ENG Form 4288)

The Contractor is responsible for developing ENG Form 4288, which is generated in RMS CM, for the design-build portion of this contract. All design and construction submittals shall be shown on this register. The submittal register shall be the controlling document and will be used to control all construction submittals throughout the life of the contract. The Contractor shall maintain and update the register on a monthly basis for the Contracting Officer's approval.

SECTION 01 33 00.12 10 Page 9

A copy of the initial ENG FORM 4288 and each monthly update prepared by the Contractor, shall be submitted to:

U.S. Army Corps of Engineers Middle East District

(CETAM-DP-ET)

201 Prince Frederick Drive Winchester, Virginia 22602

3.3 TRANSMITTAL FORM (ENG Form 4025)

The transmittal form (ENG Form 4025) generated in the RMS CM module of RMS shall be used for submitting both design and construction submittals in accordance with the instructions on the reverse side of the form. This form shall be properly completed by filling out all the heading blank spaces and identifying each item submitted. Special care will be exercised to ensure proper listing of the specification paragraph and/or sheet number of the contract drawings pertinent to the data submitted for each item.

3.4 PROGRESS SCHEDULE

The Contractor shall prepare and submit a resource loaded design progress schedule to the Contracting Officer as part of the NAS monthly updates. The progress schedule shall show, as a percentage of the total design price, the various items included in the contract and the order in which the Contractor proposes to carry on the work, with dates on which he will start the features of the work and the contemplated dates for completing same.

Significant milestones such as review submittals shall be annotated. The Contractor shall assign sufficient technical, supervisory and administrative personnel to insure the prosecution of the work in accordance with the progress schedule. The Contractor shall correct the progress schedule at the end of each month and shall deliver copies to the Contracting Officer as required in NAS. The updated Project Schedule shall be used to measure the progress of the work, to aid in evaluating time extensions, and to provide the basis of all progress payments.

3.5 SUBMITTAL PROCEDURES

Contractor's shipping cartons shall not exceed 23 kilograms (50 pounds) per carton. The Government will not accept boxes over 50 pounds and any associated delay will not be claimable.

3.5.1 Design Submittals

Adequate time (a minimum of thirty (30) calendar days exclusive of mailing time) shall be allowed for review and clearance for construction. If the Contractor fails to submit design submittals in a timely fashion, or repetitively submits design submittals that are not in strict conformance with the contract documents, no part of the time lost due to such actions shall be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

3.5.2 Required Design Submittals

Provide comprehensive, multi-discipline design packages that include design documentation for project elements, fully developed to the design stage indicated, and in accordance with MED Design Instruction Manual.

SECTION 01 33 00.12 10 Page 10

a. Post-Award Design Conference - Following contract award, the Contractor and leaders from each design discipline shall meet with project stakeholders from the Government. At this meeting stakeholders will comment on elements of the Contractor's design submitted as part of his proposal. The goal of this meeting is to fine tune the design to best meet stakeholder needs with little or no additional cost to the Government. Other scheduling concerns will be identified and discussed.

b. Design Development (65%) - Government Progress QA. Thirty (30) calendar days Government review time.

c. Prefinal (95%) Design - Government Progress QA. Thirty (30) calendar days Government review time.

d. Final (100%) Design - Government QA. Thirty (30) calendar days Government review time for submittals requiring Government approval prior to construction.

3.5.3 Document Distribution for the Design Development, Prefinal and Final Submittals

3.5.3.1 Middle East District (MED)

Two (2) hard copies and one CD of all design submittals shall be transmitted to the Government at the following stateside address by means of ENG Form 4025:

U.S. Army Corps of Engineers Middle East District ATTN: CETAM-DP-ET (H. Kidwell) 201 Prince Frederick Drive Winchester, Virginia 22602

The drawings shall be submitted in half size.

3.5.3.2 Resident/Area Engineer Office

Two (2) additional hard copies and three (3) CDs of each design submittal shall be transmitted to the overseas field office administering the construction portion of the contract at the following address:

Address To Be Determined at Preconstruction Conference

The drawings shall be submitted in half size and full size.

3.5.3.3 Deliverables "R-Cleared for Construction"

Once the Design Documents have been "Cleared for Construction" by the Contracting Officer (R code), the Design-Build Contractor shall clearly identify each document by annotating it as "Cleared for Construction". One

(1) complete hardcopy and CD set of all finalized design documents shall be submitted to the Government at each of the following addresses:

U.S. Army Corps of Engineers Middle East District ATTN: CETAM-DP-ET Service Unit 201 Prince Frederick Drive Winchester, Virginia 22602

SECTION 01 33 00.12 10 Page 11

Overseas Field Office Address To Be Determined at Preconstruction Conference

3.5.3.4 Editable CADD Format As-Builts

In accordance with Section 01 78 00 CLOSEOUT SUBMITTALS, one (1) set of the Government approved As-Builts shall be submitted to the following address in an editable CADD format:

U.S. Army Corps of Engineers Middle East District ATTN: CETAM-DP-ET Service Unit 201 Prince Frederick Drive Winchester, Virginia 22602

This requirement is in addition to all other submission requirements stated elsewhere in the contract.

3.5.4 Post Design Construction Submittals

Construction submittals shall be submitted in accordance with Section 01 33

00 SUBMITTAL PROCEDURES.

3.5.5 Submittal Numbering System

Instructions on the numbering system to be used for construction submittals follows:

3.5.5.1 Submittals

Submittals shall be listed on the Submittal Register (ENG Form 4288 in the Quality Control System (RMS CM) module) as follows:

a. List is prepared according to contract specifications and drawings, picking up all items involved in the project.

b. This list is divided into sections as indicated in the specifications for example:

01 80 00.12 10 Technical Requirements 01 32 18.12 10 Cost-Loaded Network Analysis Schedule (NAS) for Design-Build 01 33 00.12 10 Submittal Procedures for Design-Build Project 01 45 00.00 10 Quality Control

3.5.3.2 Numbering procedures for transmittal on ENG FORM 4025

a. Each section may include a list of items. All these items will then be listed with a progressive number within the sections they belong to, for example:

Sec. 01 80 00.12 10 will have 01800012 (Basic number) Item x will have 01800012-1 Item y will have 01800012-2 Item z will have 01800012-3

Sec. 01 32 18.12 10 will have 01321812 (Basic number) Item x will have 01321812-1; Item y will have 01321812-2; Item z will have 01321812-3

Sec. 01 45 00.00 10 will have 01450000 (Basic number) Item x will have

SECTION 01 33 00.12 10 Page 12

01450000-1 Item y will have 01450000-2 etc.

b. It is evident a transmittal will never show a Section number i.e., 01800012, 01321812 etc., since these are only the basic numbers of the system. Numbers on transmittals will be the item numbers, i.e., 01800012-13, 01321812-3, 01450000-2 etc. All items, as listed on the Submittal Register, will be submitted via a separate transmittal form ENG FORM 4025 thus avoiding getting together more than one item (as listed) and more than one number. There are items, on the other hand, which may be submitted all together on the same transmittal form. This must be established before submission is made.

c. Section 01 80 00.12 10 Technical Requirements - this section will have basic number 01800012 - all items relative to it will be listed one by one on separate lines. ONLY one transmittal number will then be given for all of the item numbers listed. Each one of these items will be listed on the same Transmittal Number e.g., 01800012-5 in block "a" of ENG Form 4025 as item No.1, item No, 2, item No. 3:

3.5.5.3 Resubmittals

Should the Contractor be required to resubmit any transmittal, it will be accomplished by utilizing the same transmittal number followed by the number ".1" for the first resubmittal, ".2" for the second resubmittal, ".3" for the third resubmittal, etc. For example, a first resubmittal for specification section 01 80 00.12 10 TECHNICAL REQUIREMENTS would be written as 01800012-1.1, the second resubmittal would be written as 01800012-1.2, etc. The purpose of this system is to avoid deviations from Submittal Register as well as to avoid confusion arising from the use of more than one number on transmittal when more than one item number is submitted on the same form. This system will also facilitate the use, wherever required, on spread sheets and is compatible with Section 01 45 00.15 10 RESIDENT

MANAGEMENT SYSTEM CONTRACTOR MODE (RMS CM).

3.5.6 Variations

If design documents or construction submittals show variations from the contract parameters and/or requirements, the Contractor shall justify such variations in writing, at the time of submission. Additionally, the Contractor shall also annotate block "h" entitled "variation" of ENG FORM 4025. After design submittals have been reviewed and cleared for construction by the Contracting Officer, no resubmittal for the purpose of substituting materials, equipment, systems, and patented processes will be considered unless accompanied by the following:

a. Reason or purpose for proposed variation, substitution, or revision.

b. How does quality of variation compare with quality of the specified item?

This shall be in the form of a technical evaluation tabulating differences between the items originally specified and what is proposed.

c. Provide a cost comparison. This shall include an acquisition and life cycle cost comparison.

d. For proprietary materials, products, systems, and patented processes a certification signed by an official authorized to certify in behalf of the manufacturing company that the proposed substitution meets or exceeds what was originally specified.

SECTION 01 33 00.12 10 Page 13

e. For all other actions, a certification signed by a licensed professional engineer or architect certifying that the proposed variation or revision meets or exceeds what was originally specified.

f. Advantage to the Government, if variation is approved, i.e. Operation and Maintenance considerations, better product, etc.

g. Ramifications and impact, if not approved.

If the Government review detects any items not in compliance with contract requirements or items requiring further clarification, the Contractor will be so advised. Lack of notification by the Contracting Officer of any non-complying item does not relieve the Contractor of any contractual obligation.

3.5.7 Non-Compliance

The Contracting Officer will notify the Contractor of any detected noncompliance with the requirements of this specification. The Contractor shall take immediate corrective action after receipt of such notice. Such notice, when delivered to the Contractor at the worksite, shall be deemed sufficient for the purpose of notification. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders shall be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

3.6 REVIEW OF CONTRACTOR PREPARED DESIGN DOCUMENTS

3.6.1 General

The work under contract will be subject to continuous review by representatives of the Contracting Officer. Additionally, joint design review conferences with representation by all organizations having a direct interest in the items under review may be held. The Design-Build Contractor shall furnish copies of all drawings and related documents to be reviewed at the review conference on or before the date indicated by the Government.

Additional conferences pertaining to specific problems may be requested by the Design-Build Contractor or may be directed by the Contracting Officer as necessary to progress the work. The Design-Build Contractor shall prepare minutes of all conferences and shall furnish two copies to the Contracting Officer within seven (7) days after the conference.

3.6.2 Independent Design Review

The Design-Build Contractor shall have someone other than the Designer or Design Team perform an independent review of all specifications, drawings, design analysis, calculations, and other required data prior to submission to the Government. Upon completion of this review, the Design-Build Contractor shall certify that each design submittal is complete, accurate, is in strict conformance with all contract requirements, that repetition has been avoided, that all conflicts have been resolved, and that the documents have been thoroughly coordinated and cross checked against all the applicable disciplines to prevent the omission of vital information.

3.6.3 Contractor's Quality Control Organization Review

This review shall be for the purposes of eliminating errors, interferences, SECTION 01 33 00.12 10 Page 14 and inconsistencies, and of incorporating design criteria, review comments, specifications, and any additional information required. Design submittals submitted to the Contracting officer without evidence of the Contractor's certified approval will be returned for resubmission. No part of the time lost due to such resubmissions shall be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

3.6.4 Government Review

The web-based reviewing tool DrChecks will be utilized for all design review comments and responses both from the Government and Contractor. Further information on DrChecks will be available at the Pre-Construction Conference.

The contractor shall not begin construction work until the Government has reviewed the contractor's design and has cleared it for construction.

Clearance for construction does not mean Government approval. Government review shall not be construed as a complete check but will evaluate the general design approach and adherence to contract parameters. The Government Review is often limited in time and scope. Therefore, the Contractor shall not consider any review performed by the Government as an excuse for incomplete work. Upon completion of the review, all comments will be forwarded to the Contractor. The Contracting Officer will indicate whether the design submittal has or has not been cleared for construction using the following action codes:

CODE DESCRIPTION STATUS

G Other (See Comments) Resubmit

X Receipt Acknowledged - Does Not Comply Resubmit

R Acceptable for Release for Construction Completed

K Government Concurs with Interim Design Completed

These codes shall NOT be used by the Design-Build Contractor. Design-Build Contractor's Quality Control Organization will annotate Block "g" entitled "FOR CONTRACTOR USE CODE" of Eng Form 4025-R using the action codes listed on the reverse side of the form.

Design submittals Cleared for Construction or Acceptable for Release for Construction by the Contracting Officer shall not relieve the Contractor from responsibility for any design errors or omissions and any liability associated with such errors, nor from responsibility for complying with the requirements of this contract.

3.6.4.1 Incorporation of Government Review Comments

The Contractor will be furnished comments from the various design sections of the Corps of Engineers Middle East District (MED), as well as from other concerned agencies involved in the review process. The review will be for conformance with the technical requirements and parameters of the contract documents. The Contractor shall either incorporate each comment or, if the Contractor disagrees technically and does not intend to comply with the comment(s), clearly outline with ample justification, its reasons for its

SECTION 01 33 00.12 10 Page 15 noncompliance within five (5) days after receipt of the comment(s).

Additionally, the Contractor is cautioned in that if it believes the action required by any comment exceeds the requirements of this contract, that he should take no action and notify the Contracting Officer in writing immediately. The disposition of all comments shall be furnished in writing with the next scheduled submittal. The review comments and the submittal material for each design review will become the basis for any ensuing design work. Copies of the design review comments with the action taken on each comment noted, shall be bound in all succeeding volumes of the design analysis.

3.6.4.2 Conferences

As necessary, conferences will be conducted between the Design-Build Contractor and the Government to resolve review comments. There will be no additional compensation for these conferences.

3.6.4.3 Design Deficiencies

Design deficiencies noted by the Government shall be corrected prior to the start of design for subsequent features of work which may be affected by, or need to be built upon, the deficient design work.

3.6.5 Design Discrepancies

The Design-Build Contractor shall be responsible for the correction of incomplete design data, omissions, and design discrepancies which become apparent during construction. The Design-Build Contractor shall provide the Contracting Officer with a proposed recommendation for correcting a design error, within three (3) calendar days after notification by the Contracting Officer. The Contracting Officer will notify the Design-Build Contractor of any detected noncompliance with the foregoing requirements. The Design-Build Contractor shall take immediate corrective action after receipt of such notice. Such notice, when delivered to the Design-Build Contractor at the worksite, shall be deemed sufficient for the purpose of notification. If the Design-Build Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders shall be made the subject of claim for extension of time or for excess costs or damages by the Design-Build Contractor. Should extensions of design, fabrication plans and/or specific manufacturer's details be required as a result of a Government issued Change Order, the Government will make an equitable adjustment in accordance with Contract Clause 52.243-4 entitled CHANGES.

3.7 GENERAL DESIGN INSTRUCTIONS

3.7.1 Responsibility of the Design-Build Contractor

The Design-Build Contractor shall provide a complete construction document package, including drawings and specifications. The construction document package shall be comprehensive, and in sufficient detail, to stand alone from the standards documents used as the source of design requirements.

References to these standards will not be accepted as a part of, or as a substitute for, a complete set of construction documents.

3.7.1.1 Professional Quality, Technical Accuracy, and Coordination

The Design-Build Contractor shall be responsible for the professional

SECTION 01 33 00.12 10 Page 16 quality, technical accuracy, and the coordination of all design specifications, drawings, and other services furnished under this contract.

Work must be organized in a manner that will assure thorough coordination between various details on drawings, between the various sections of the specifications, and between the drawings and specifications. The Design-Build Contractor shall thoroughly cross-check and coordinate all work until he is professionally satisfied that no conflicts exist, vital information has not been omitted, and that indefinite language open to interpretation has been resolved.

3.7.1.2 Deviating From The "Cleared-For-Construction" Design

a.) The Contractor must obtain the approval of the Designer of Record (DOR) and the Government's concurrence for any Contractor proposed revision to the professionally stamped and sealed design reviewed and Cleared for Construction by the Government, before proceeding with the revision.

b.) The Government reserves the right to non-concur with any revision to the design, which may impact furniture, furnishings, equipment selections or operations decisions that were made, based on the reviewed and cleared for construction design.

c.) Any revision to the design, which deviates from the contract requirements (i.e., the RFP and the accepted proposal), will require a modification, pursuant to the Changes clause, in addition to Government concurrence. The Government reserves the right to disapprove such a revision.

d.) Unless the Government initiates a change to the contract requirements, or the Government determines that the Government furnished design criteria are incorrect and must be revised, any Contractor initiated proposed change to the contract requirements, which results in additional cost, shall strictly be at the Contractor's expense.

e.) The Contractor shall track all approved revisions to the reviewed and cleared for construction design and shall incorporate them into the as-built design documentation, in accordance with Section 01 78 00 CLOSEOUT SUBMITTALS. The Designer of Record shall document its professional concurrence on the As-Builts for any revisions by affixing its stamp and seal on the drawings and specifications.

3.7.1.3 Government Oversight

The extent and character of the work to be done by the Design-Build Contractor shall be subject to the general oversight, supervision, direction, control, and review by the Contracting Officer.

3.7.1.4 Unlimited Drawing Rights

The Government shall have unlimited rights in all drawings, designs, specifications, notes and all other works developed in the performance of this contract, including the right to use same on any other Government design or construction without additional compensation to the Design-Build Contractor. The Design-Build Contractor hereby grants to the Government a paid-up license throughout the world to all such works to which he may assert or establish any claim under design patent or copyright laws.

3.7.1.5 Conflicts

SECTION 01 33 00.12 10 Page 17

Any conflicts, ambiguities, questions or problems encountered by the Design-Build Contractor in following the criteria shall be immediately submitted in writing to the Contracting Officer with the Design-Build Contractor's…