W912DY25R0025 RFP Amendment 01.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the proposal due date and answ er the questions from ProjNet.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DY25R0025

X 9B. DATED (SEE ITEM 11)

31-Jul-2025

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0001

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Aug-2025

CODE

US ARMY ENGINEERING & SUPPORT CENTER

300 SECURED GATEWAY

REDSTONE ARSENAL AL 35808

W912DY 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 15-Aug-2025 02:00 PM to 20-Aug-2025 02:00 PM.

The following have been added by full text:

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical Approach is significantly more important than Past Performance. Past Performance is more important that

Price. Price is the least important factor. Technical Approach and Past Performance, when combined are significantly more important than Price and Rates.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

The following have been modified:

ATTACHMENTS

1. PWS - FY25 88th RD PM.CM_North Plains Region

2. PWS - FY25 B1 North Plains Appendix A Technical Exhibits 250310

3. PWS - FY25 B1 North Plains Appendix B.1 SSHO_Designation_Eng_Form_6282_2023Aug28

4. PWS - FY25 B1 North Plains Appendix B.2 APP Worksheet Eng_Form_6293_Aug 2024 –

FINAL

5. PWS - FY25 B1 North Plains Appendix C Performance Requirements Summary 250310

6. PWS - FY25 B1 North Plains Appendix D Required Submittals, Reports, Meetings 250310

7. PWS - FY25 B1 North Plains Appendix E RMS 250310

8. PWS - FY25 B1 North Plains Appendix F Applicable Codes, Standards, and Regulations 250310

9. PWS - FY25 B1 North Plains Appendix H Service Order Process 250310

10. PWS - FY25 B1 North Plains TE-1 List of Facilities 250310

11. PWS - FY25 B1 North Plains TE-2 Equipment List 250310

12. PWS - FY25 B1 North Plains TE-3 Monthly Progress Report Template 250310

13. PWS - FY25 B1 North Plains TE-4 Service Order Forms 250310

14. PWS - FY25 B1 North Plains TE-5 Engineer Form 3394 08012021

15. PWS - FY25 B1 North Plains TE-6 Weekly CMPM Data Submittal Template

16. PWS - FY25 B1 North Plains TE-7 Maximo Status Codes 250310

17. PWS - FY25 B1 North Plains TE-8 Maximo Log_QA Tab 250110

18. Attachment G – QASP

19. FY25 North Plains M&S Pricing Workbook_250310

20. Attachment 20 - ProjNet Questions_NORTH PLAINS

21. Attachment 21 - Past Performance Questionnaire

BASIS OF AWARD

BASIS OF AWARD

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the

Government, price and other factors considered. Each offeror’s proposal will be evaluated utilizing the Best Value Trade-off process. The Government reserves the right to make an award based upon initial proposal submission without seeking clarification/discussion, so the offeror shall submit the best terms in the initial proposal. The Government also reserves the right to enter into clarification/discussion, if needed, and request revised proposals as needed. It’s the Government’s intent for the Contracting Officer to award a Firm-Fixed

Price contract under this solicitation; however, the Government also reserves the right to make no award.

The Offeror shall provide a detailed proposal as outline in FAR Clause 52.212- 2

EVALUATION--COMMERCIAL ITEMS listed within this solicitation.

Evaluation Factors are listed in relative order of importance:

Factor Description

Factor 1 Technical Approach

Factor 2 Past Performance

Factor 3 Price and Rates

Technical Approach is significantly more important than Past Performance. Past

Performance is more important that Price. Price is the least important factor. Technical

Approach and Past Performance, when combined are significantly more important than

Price and Rates.

1) QUESTIONS

Questions for this Request for Proposal (RFP) are due in No Later Than

(NLT) 10:00 AM CST, 06 August 2025 via ProjNet

(https://www.projnet.org) Bidder Inquiry.

Bidder Inquiry Key: CSAYGT-G2CD7X

To submit and review inquiry items, prospective vendors will need to use the

Bidder Inquiry Key and follow the instructions listed below the key for access. A prospective vendor who submits a comment/question will receive an answer to the comment/question after it has been processed by our technical team. Do not submit questions via email—Questions will only be received via ProjNet and answered in ProjNet. The Government reserves the right not to answer any questions after cutoff date/time for question(s) submittal.

There is no preproposal site visit.

2) PROPOSAL SUBMISSION INSTRUCTIONS

Your firm’s proposal shall be submitted in electronic format (.pdf or Microsoft

Office Suite, as applicable) NLT 2:00pm CST, 20 August 2025, via email to

Mallory.E.Hayes@usace.army.mil and Brandon.Walsh@usace.army.mil.

**Because the price volume (detailed below) consists of multiple files, offerors may aggregate the files into a single compressed file using the industry standard ‘zip’ format.

b. Your proposal shall be organized as described below: Volume I—

Technical Approach

Volume II— Past Performance

Volume III—Price and

Rates

Volume IV—

Administrative Data http://www.projnet.org/

W912DY25R0025

Title the files in the following format:

W912DY-25-R-0025_Company Name_Technical_Approach.pdf

W912DY-25-R-0025_Company Name_Past Performance.pdf

W912DY-25-R-0025_Company Name_Price.zip

W912DY-25-R-0025_Company Name_Administrative_Data.pdf

The Offeror’s proposal will be valid for 90 days from the date of submission.

Formatting. Use 8 ½ x 11-inch page size and format using Times New Roman 12 point, single space for Volume I – Technical Approach. Margins shall be formatted as follows:

Margins: Top, Bottom, Left, Right – 1” Header, Footer – 0.5”

Separate each paragraph by at least one blank line. Headers and footers font size must be 12 point. The use of hyperlinks in Proposals is prohibited. Pages that exceed the allowed page count will be removed from the end of the proposal volume and will not evaluated.

Proposals must set forth full, accurate, and complete information as required by this RFP, (including attachments).The penalty for making false statements is prescribed in 18 U.S.C. 1001.

This Request for Proposal (RFP) does not commit the Government to pay, as a direct charge, any costs incurred in the preparation, submission, and discussions of a proposal.

Contract Line-Item Numbers: see “FY25 North Plains M&S Pricing Workbook_250310”. The workbook shall be used to propose the base performance period, four (4) twelve (12) month option periods, and the additional 6 months under FAR 52.217-8. All CLINS shall be proposed in whole dollar values ($.00).

Your firm must prepare proposals on the presumption that the Government has no previous knowledge of the Offeror's capabilities. Except for the past performance information, proposals will be evaluated only on the information presented in submittals. Proposals will not be returned but will be retained by the Government for official record purposes.

The Offeror shall provide a detailed proposal as outline in FAR Clause 52.212- 2

EVALUATION--COMMERCIAL ITEMS listed within this solicitation.

3) PROPOSAL CONTENT REQUIREMENTS

a. VOLUME 1—Technical Approach

The offeror shall provide a narrative containing the information described below. Sufficient details should be provided to allow the Government to assess the nature and quality of service being proposed. The technical narrative shall not exceed 10 single sided pages (excluding the coversheet only). 6 pages may be added on at the end of the narrative for resumes only.

(NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages will be removed from the back to the front of the proposal and will not be evaluated by the Government). The technical approach narrative SHALL NOT simply parrot the performance work statement. If a technical approach parrots the performance work statement, the proposal shall be considered noncompliant with the RFP and will receive no further consideration.

Specifically, the technical proposal shall address the following elements:

MANAGEMENT PLAN –Description of the Offeror’s proposed plan for managing personnel, team members, and subcontractors including:

Organizational Chart:

a. Identify all key personnel positions

b. Clearly identify lines of communication

c. Signify the dividing line between corporate level and contract level.

Management Plan – The Offeror shall provide in narrative form the management techniques and controls that will be implemented to manage and control the work. The Offeror should include the following information:

a. Work management system

b. Document control

c. Financial reporting

d. Field and home office reporting

e. Approach for managing subcontractors

f. Allocating responsibility between joint venture members if applicable.

g. Proposed Staffing Chart to execute work

PERFORMANCE PLAN– The Offeror shall provide in narrative form its technical approach to meet the PWS requirements. The Offeror shall include:

a. A narrative explanation of how the Offeror intends to perform multiple simultaneous maintenance and repair activities.

b. A narrative explanation of how the Offeror intends to meet the service order response times. This shall include a chart showing the expected response time for each installation and the home location of the responding personnel.

c. A narrative explanation of how the Offeror intends to minimize cost of and amount of travel to the greatest extent practicable.

d. A narrative explanation of how the Offeror intends to assure quality control across the entire area included in this contract.Offerors should describe the quality control approach, corporate systems, and capabilities to maintain quality control of real property installed equipment (RPIE) maintenance and repair. After contract award, the selected Offeror will submit its Quality Control Plan for Government

Approval.

e. A narrative explanation of how the Offeror intends to assure safe performance. Offerors should describe the safety approach, corporate systems, and capabilities to maintain safe working environments.

f. Technical Experience: The Offeror shall provide at least three (3) examples of maintenance contracts that were successfully completed/currently executing (at least one year or one CPARs complete) by the prime contractor. The work required by these contracts shall be similar in type and scope to this contract and performed within the last four (4) years.

The adjectival rating scale to be applied for Factor I, Technical, will use a combined technical/risk rating of Outstanding, Good, Acceptable, Marginal or Unacceptable in conjunction with the significant strengths, strengths, weaknesses, significant weaknesses, uncertainties and deficiencies in determining technical ratings. Proposals must receive a technical rating of acceptable or better to be eligible for award. See Table 1 below for descriptions of the adjectival ratings.

The Government will evaluate the Offeror’s Technical Approach submittal as described in the evaluation factor contained in 52.212-2 Evaluation – Commercial Items.

VOLUME II— Past Performance: If all the projects identified for Technical Experience are known to have reports available in the Contractor Performance Assessment Reporting System (CPARS)

(https://www.cpars.gov), Offerors shall NOT submit past performance as part of their proposals.

When past performance data is available for those projects in CPARS, the Government will obtain it directly from CPARS for use in the evaluation. If any of the three (3) projects identified in the

Technical Approach and Experience are not available in CPARS,a Past Performance Questionnaire may be submitted for the relevant projects. Information will be obtained from the Contractor

Performance Assessment Reporting System (CPARS) (https://www.cpars.gov) the evaluator of a

Past Performance Risk Assessment Questionnaire (PPQ), and from sources directed by the

Contracting Officer.

When a PPQ is submitted, the Contractor is required to explain the relevance of the project in the

Adjectival Rating Description

Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths and the risk of unsuccessful performance is low.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and the risk of unsuccessful performance is low to moderate.

Acceptable Proposal meets requirements and indicates an adequate Approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Proposal does not meet the requirements of the solicitation, and thus, contains one or more deficiencies, and/or significant weaknesses, and/or risk of unsuccessful performance is unacceptable. Proposal is not awardable.

Technical Approach and Experience. To have a PPQ submitted, forward the PPQ, Attachment

21, to the designated reference after completing Part I of the form. The Contractor should request that the designated evaluator email the completed questionnaire directly to the Government email identified on the PPQ. Contractors should follow-up with clients/references to ensure timely submittal of questionnaires. If necessary, the Government may contact the reference that returned a completed PPQ for clarifications.

The Government reserves the right to obtain other past performance information as determined appropriate by the Contracting Officer for any project completed or on-going in the last four (4) years from the issue date of this Request for Proposal. Other information may include, but are not limited to, past performance information retrieved through the Past Performance Information

Retrieval System (PPIRS), using all CAGE/DUNS numbers of team members (partnership, Joint

Venture, teaming arrangements, and parent company, subsidiary, or affiliate) identified in the

Offeror’s Integrity Information System (FAPIIS), Electronic Subcontract Reporting System

(eSRS), and any other known sources not provided by the Offeror.

At a minimum, the Government will obtain CPARS evaluations for the three (3) projects identified in the Technical Approach and Experience.

Past performance evaluated through CPARS and other methods will be based on the quality of work, cost control, schedule, business relations, and management of key personnel. Evaluated Past Performance will receive a Recency Rating, Relevancy Rating, and a Confidence Assessment, as detailed below.

(1) Recency of work – The Government will only review work performed within the last four

(4) years.

(2) Relevancy of work – Past Performance will be evaluated for relevancy as described in the Table below.

(3) Overall Confidence Rating will be assigned to Past Performance in its entirety as detailed in Table below considering only those projects that recent and at least somewhat relevant giving greater consideration to more recent and more relevant projects.

Past Performance Relevancy Rating

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant

Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Past Performance Confidence Rating

Substantial Confidence

Based on the Offeror's recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the Offeror's recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available, or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The Offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited/No Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a low expectation or no expectation that the Offeror will be able to successfully perform the required effort.

Proposal is not awardable.

An initial confidence rating of substantial, satisfactory, or neutral confidence will be considered acceptable, and a confidence rating of no confidence will be considered unacceptable. If the

Offeror’s past performance is evaluated as “as limited/no confidence,” the proposal is not awardable. If there is no past performance information present in CPARS or if no PPQs are received, the Government will rate the Offeror’s past performance as neutral for that project.

The offeror will fill out a past performance project sheet “(PAST PERFORMANCE SHEET_

(Fillable))” for five (5) projects. The offeror may allocate some of the five project sheets for projects performed by key subcontractors or other business units included in its team that will perform 20% or more of the current requirement. The Government will obtain information about the Offeror’s past performance from the Contractor Performance Assessment Reporting System

(CPARS) (http://www.cpars.csd.disa.mil) and other sources.

The Government will evaluate the Offeror’s Past Performance information as described in the evaluation factor contained in 52.212-2 Evaluation – Commercial Items.

b. Volume III— Price and Rates

The offeror must provide a firm-fixed-price proposal. The Government will evaluate the total http://www.cpars.csd.disa.mil)/ evaluated price for the base period plus all options under 52.217-9 and up to six months of additional performance under the Option to Extend Services per 52.217-8. The Offeror must complete the workbook/worksheets provide in Pricing Workbook “FY25 North Plains M&S

Pricing Workbook_250310”. A cover page is not required for Volume II. Do not include a cover page with this volume.

Offerors are responsible for verifying the accuracy of the pricing workbook and for verifying the formulas in the workbook. The offeror may modify the worksheets to fit its technical approach and accounting practices.

• The ‘SUMMARY’ worksheet tab of the workbook are the total prices for the X001 and X002 series of CLINs along with the mark-ups for service orders. The CLIN amounts populate from other sheets in the workbook. The offeror will have to enter the service order mark up fees.

• The ‘CLIN Roll UP’ auto-populates from the ‘CLIN X001 MGT & REPORTING’ and CLIN X002 PM’ worksheets. Please note that the ‘rounded’ price on the worksheet will be the binding monthly price that carries over to the SUMMARY tab.

• The ‘CLIN X002 PM’ worksheet is where you will build the individual prices for the periodic preventative maintenance. This CLIN will logically reflect a build up from the prices entered in the ‘PM Cost’ spreadsheet plus additional price elements such as travel.

• The ‘PM Cost’ Worksheet is the notional price for individual service incidents as defined in the applicable RS Means Assembly Numbers. This tab will be used to negotiate price changes for additions or deletions of service incidents in future contract modifications. If a service incident is not performed, the applicable price will be disallowed on the invoice.

• The ‘Labor Rates’ worksheet tab are the labor and indirect cost rates that the contractor will use to build-up service orders during contract performance. This tab will also bind the contractor for these rates used in future modifications of PM requirements. These rates will be incorporated into the contract.

• The ‘CLIN X001 MGT & REPORTING’ will define rates/prices for key personnel and certain deliverables.

The Offeror shall submit a narrative Basis of Estimate (BOE) identifying all the elements and rationale explaining the major price considerations used to prepare the price proposal. These considerations shall address, but are not limited to any assumptions made, estimating methodology, and any constraints related to the material, labor, equipment, and other cost and pricing data. The BOE shall include explanation of any changes made to the pricing workbook, or a statement indicating no changes were made. The BOE shall be submitted as a separate

.pdf file and shall not exceed five (5) single-sided pages. A BOE that contains copies of the pricing workbook with no additional explanation as described above will be considered deficient and the Offeror will receive no further consideration.

The Government will evaluate the Offeror’s Price submittal as described in the evaluation factor contained in 52.212-2 Evaluation—Commercial items.

c. Volume IV—Administrative Data.

Offerors must submit the following with their Proposal:

(1) Cover page must include the reference number (W912DY-25-R-0025), firm's name and address, business size, CAGE code and NAICS's code, UEI number, team members and a point of contact for all correspondence related to the Proposal

(including a phone number and email address). Cover pages will not be counted toward the maximum allowed page count.

(2) Solicitation Reference Number (W912DY-25-R-0025) must appear on the first page of all documentation.

(3) Your submission should clearly state any assumptions, clarifications, or exceptions that may influence the cost of meeting the requirements outlined in the PWS. If there are no assumptions, Offeror should state that “There are no assumptions, clarifications, or exceptions that may influence the cost of meeting the requirements outlined in the

PWS.” All submitted information will be protected as Procurement Sensitive.

(4) Offerors are required to complete and sign a copy of the acknowledgement page of the

RFP and all RFP amendment(s), indicating agreement to the provisions and clauses therein. Offerors are also required to acknowledge amendments, if any. Your proposal must be signed by a corporate representative who has authority to bind your firm.

(5) Offerors must be registered in the System for Award Management (SAM) database with its DUNS Number and CAGE code.

(6) Offerors shall affirmatively state that the offer including pricing will be valid for 90 days from the date or proposal submission.

(End of Summary of Changes)