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WEEKLY SUMMARY
| CONTROLLED UNCLASSIFIED INFORMATION | |
| CONTRACTOR NAME |
Meeting Agenda Date: 3/10/25 Agenda #43
| 88th Regional Division: North Plains Region |
| Contract # W912DY-25-C-XXXX |
| Project: Preventative & Corrective Maintenance Services |
| Conference Call: Dial-in #: 256-469-3831 Access Code: 865208752# |
| Roll Call | | | | |
| Name | Title/Role | Organization | Phone | Email |
| Jennifer Ledward | Project Manager/COR | USACE | 256-895-1254 | jennifer.ledward@usace.army.mil |
| Samuel Hall | Engineer Tech | USACE | 435-231-1846 | samuel.e.hall@usace.army.mil |
| Jay Felvus | Chief O&M, DPW | 88th RD | 608-388-0360 | Jay.a.felvus.civ@army.mil |
| Gary Noth | PMCM Manager | 88th RD | 608-388-0394 | Gary.A.Noth.civ@army.mil |
| Brian Kapanke | Engineer Tech | 88th RD | 608-338-0382 | Brian.h.kapanke.civ@army.mi |
| Bob Munier | FOS | 88th RD | 719-366-1218 | Robert.munier.civ@army.mil |
| CMM | CONTRACTOR | | |
| Corp SHO/QC | CONTRACTOR | | |
| PM | CONTRACTOR | | |
Review previous meeting notes:
Agenda Items
| ● | PM's | | NOVEMBER | DECEMBER | January |
| | Scheduled | 410 | 202 | 502 |
| | Completed | 409 | 202 | 40 |
| | % Completed | 100% | 100.0% | 8.0% |
| | Past Due | 1 | | |
| | Returned | 0 | | |
| ● | CM-Service Orders | | |
| | Emergency | 4 |
| | Urgent | 9 |
| | Routine | 163 |
| CM Funds WAPPR | $806,540.73 |
| CM Funds Balance (CLIN 3) | $16,260.57 |
| ● | Deliverables | Submittals | | |
| | Monthly Progress report submitted on: | 12/12/2024; to submit nlt 1/10/25 |
| | Monthly Exposure Hours submitted on: | 12/9/2024; to submit nlt 1/10/25 |
| | Monthly Calendar submitted on: | 12/20/24 |
| | Elevator Report: | 6/30/25 |
| | Water Treatment Reports: | 7/31/25 |
| | Crane Reports: | 7/31/25 |
| | OWS Reports: | 8/31/25 |
| | Annual Fire Inspections | 5/31/25 |
| | Electrical Panel Infrared Test Reports: | 9/30/25 |
| | Builder Update Forms Option Year to Date: | 14 |
| ● | Invoicing | | |
| | Pay app # | 05 (September); 06 (October); 07 (November) |
| | Submitted to ET: | Sept-11/4/2024; Oct- 11/27-revised and resubmitted 12/19 ; Nov-12/20 |
| | ET Appr'd/Signed and sent for approval: | Sept-12/13; Oct/Nov-Pending |
| | COR Approved: | Sept/Oct/Nov-Pending |
| | Date of Last Monthly Reconciliation | Scheduled for 1/10/25 |
| WORK ORDER | REAL PROPERTY FACILITY # | FACILITY NAME | ASSET | DAYS ACTIVE | DAYS IN CURRENT STATUS | NTP DATE | STATUS | PRIORITY | DESCRIPTION | ESTIMATED TOTAL COST | COMMENTS |
| 3031082 | MN001 | NORTH PLAINS | 137718 | 33 | 23 | | WSCH | 3 | CLOSED LOOP SYSTEM | $ 1,660.55 | Waiting for 88TH to fund |
| 3031085 | MN011 | NORTH PLAINS | 137721 | 33 | 4 | 11/8/24 | WSCH | 3 | REPLACE SHUNT BREAKER | $ 522.50 | Pending close from ET, resent 1/7. |
| 3031362 | MN035 | NORTH PLAINS | 137724 | 23 | 16 | | WSCH | 3 | CLOSED LOOP SYSTEM | $ 1,154.84 | Waiting for 88TH to fund |
| 3071206 | MN035 | NORTH PLAINS | 137724 | 5 | 1 | | WSCH | 3 | LEAKING PIPES | $ 877.80 | Waiting for 88TH to fund |
| 3031366 | MN036 | NORTH PLAINS | 137729 | 23 | 18 | | WSCH | 3 | VAV FLEX PIPING | $ 966.90 | Waiting for 88TH to fund |
| 3031056 | MN036 | NORTH PLAINS | 137729 | 36 | 16 | | COMP | 3 | FLEW DUCT WORK | $ 1,524.60 | Waiting for 88TH to fund |
| 3031033 | MN042 | NORTH PLAINS | 137731 | 37 | 33 | | WSCH | 3 | ADD GLYCOL | $ 558.93 | Waiting for 88TH to fund |
| 3070923 | WI090 | NORTH PLAINS | 137769 | 19 | 16 | | WFININV | 1 | NO HEAT | $ 2,500.00 | Waiting for 88TH to fund |
| 2992422 | IL007 | NORTH PLAINS | 137773 | 72 | 38 | 11/19/24 | WSCH | 3 | Replace Fuse Assembly | $ 1,503.70 | schedule 1/8/24 |
| 2992463 | IL021 | NORTH PLAINS | 137774 | 68 | 3 | | WFININV | 3 | Replace Breaker | $ 819.50 | Waiting for 88TH to fund |
| 3071251 | IL021 | NORTH PLAINS | 137774 | 3 | 3 | | WCOSTEST | 3 | Fire Door was modified to roll up will not roll down | | Waiting for 88TH to fund |
| 2992462 | IL021 | NORTH PLAINS | 137775 | 68 | 33 | | WSCH | 3 | Replace Breaker | $ 830.50 | Waiting for 88TH to fund |
| 2966263 | IL045 | NORTH PLAINS | 137776 | 95 | 10 | | WFININV | 3 | Replace Battieries and Repair Heat Detector | $ 3,079.80 | Waiting for 88TH to fund |
| 3071252 | IL045 | NORTH PLAINS | 137776 | 3 | 3 | | WCOSTEST | 3 | Fire Door Out Of Service - Door would not move | | Waiting for 88TH to fund |
| ● | Weekly Quality Control | | | |
| | QC | P | F |
| PM's | 0 | 0 | 0 |
| CMs | 0 | 0 | 0 |
| WO# | FACID | Work Order Type: PM / CM | Inspection Type: Annual, Semi-Annual, Monthly, Emergency | Inspected by | Inspection Date | Pass (P) Fail (F) | Comments | Asset # |
| 2992462 | IL021 | PM | QUARTERLY | Nick | 11/25/24 | Requires follow-up | Needs replacement cover; will get a cost estimate. Still looking for a cover, thermostat operational. Thermostat now inop. To create CM to replace thermostat. | 68942 |
Notes / New Business / Other Comments mailto:jennifer.ledward@usace.army.milabout:blank
PM STATUS
| CONTROLLED UNCLASSIFIED INFORMATION | | | | | | | | | | | | | | | | | | | | | | | |
| CONTRACT # | INSTALLATION ID | REAL PROPERTY FACILTY # | REAL PROPERTY FACILITY NAME | ROOM | COMPONENT TYPE | COMPONENT UNIQUE IDENTIFIER ID (CUID) | MAKE | MODEL | CAPACITY/SIZE | NOMENCLATURE CODE | MAINTENANCE FREQUENCY | MAINTENANCE DESCRIPTION | MAXIMO WORK ORDER # | PM SCHEDULED DATE | PM COMPLETION RECORD RESULT | DATE COMPLETED | COMPLETED BY | DEFICIENCIES | RESPONSIBLE ET | NOTES | ADDED TO DEFICIENCY LIST? | INVOICED ? | INVOICE NUMBER |
| W912DY25CXXXX | | | | | D305003 FAN COIL UNIT | | | | | D305003499J | MONTHLY | | | | COMPLETE | | | | | | YES | YES | |
| | | | | | | | | | | QUARTERLY | | | | | | | | | | NO | NO | |
| | | | | | | | | | | SEMI ANNUAL | | | | | | | | | | | | |
| | | | | | | | | | | ANNUAL | | | | | | | | | | | | |
CM STATUS
| CONTROLLED UNCLASSIFIED INFORMATION | | | | | | | | | | | | | | | | | | | | | | | | | | |
| CONTRACT # | STAKEHOLDER | SUBMISSION TYPE | URGENCY | DEFICIENCY ID | SO # | MAXIMO # | INSTALLATION ID | REAL PROPERTY FACILTY # | REAL PROPERTY FACILITY NAME | COMPONENT UNIQUID IDENTIFIER (CUID) | REPAIR TYPE | SO DESCRIPTION | ESTIMATE | CLIN # | SERVICE ORDER STATUS | SERVICE ORDER STATUS NOTES | DAYS IN CURRENT STATUS | DAYS ACTIVE | DATE KTR RECEIVED | DPW FUNDS COMMITMENT DATE | WCOSTEST START DATE | NTP START DATE | INPRG START DATE | WFININV START DATE | COMPLETE DATE | INVOICE NUMBER |
| W912DY25CXXXX | 88TH RD | RESUBMISSION | 1 | | | | | | | | | | | | | | | | | | | | | | | |
| | NEW | 2 | | | | | | | | | | | | | | | | | | | | | | | |
| | | 3 | | | | | | | | | | | | | | | | | | | | | | | |
DEFICIENCIES
| CONTROLLED UNCLASSIFIED INFORMATION | | | | | | | | | | | | | | | | | | | |
| CONTRACT # | STAKEHOLDER | URGENCY | DEFICIENCY UNIQUE ID | PM MAXIMO # | INSTALLATION ID | REAL PROPERTY FACILTY # | REAL PROPERTY FACILITY NAME | COMPONENT UNIQUID IDENTIFIER (CUID) | NOMENCLATURE CODE | REPAIR TYPE | DEFICIENCY DESCRIPTION | ROM ESTIMATE | CLIN # | DEFICIENCY NOTES | DATE OBSERVED | SO CREATED | SO # | MAXIMO # | SO CREATION DATE |
| W912DY25CXXXX | 88TH RD | 1 | | | | | | | | | | | | | | YES | | | |
| | | | | | | | | | | | | | | | NO | | | |
PAST DUE PM
| CONTROLLED UNCLASSIFIED INFORMATION | | | | | | | | | | | | | |
| CONTRACT # | INSTALLATION ID | REAL PROPERTY FACILTY # | REAL PROPERTY FACILITY NAME | ROOM | COMPONENT TYPE | COMPONENT UNIQUE IDENTIFIER ID (CUID) | NOMENCLATURE CODE | MAINTENANCE FREQUENCY | MAINTENANCE DESCRIPTION | MAXIMO WORK ORDER # | PM SCHEDULED DATE | DAYS ACTIVE | Notes |
RETURNED
| CONTROLLED UNCLASSIFIED INFORMATION | | | | | | | | | | | | | | | |
| CONTRACT # | INSTALLATION ID | REAL PROPERTY FACILTY # | REAL PROPERTY FACILITY NAME | ROOM | COMPONENT TYPE | COMPONENT UNIQUE IDENTIFIER ID (CUID) | NOMENCLATURE CODE | MAINTENANCE FREQUENCY | MAINTENANCE DESCRIPTION | MAXIMO WORK ORDER # | PM SCHEDULED DATE | PM COMPLETION DATE | INSPECTION COMMENTS | CORRECTIVE ACTIONS | INSPECTOR |
