01 33 16.00 28 R0003.pdf

AFD Powerhouse Bridge Crane Rehab 23011 Oldtown, ID W912DW24R0019

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 33 16.00 28

DESIGN DATA (DESIGN AFTER AWARD)

05/16

PART 1 GENERAL

1.1 SUMMARY

1.2 SUBMITTALS

1.3 DESIGNER OF RECORD

1.3.1 Government Furnished Material (GFM)

1.4 DESIGN PACKING

1.4.1 1.5.1 Long Lead Items

1.4.2 Release for Construction

1.5 PRECONSTRUCTION ACTIVITIES

1.5.1 Design Quality Control Plan

1.5.2 Meetings and Conferences

1.5.2.1 Post Award Conference

1.5.2.2 Initial Design Conference

1.5.2.3 Pre-Construction Conference

1.6 DESIGN QUALITY CONTROL

1.6.1 Design And Code Checklists

1.7 DELIVERY, STORAGE, AND HANDLING

1.7.1 Electronic Design Submittal

1.7.1.1 Malicious Content

1.7.1.2 Storage Media

1.7.2 PDF File Packaging

1.7.2.1 Bookmarking

1.7.3 Hardcopy Design Submittal

PART 2 PRODUCTS

2.1 DESIGN DRAWINGS

2.1.1 General

2.1.2 Drawings

2.1.3 Deliverables

2.1.3.1 Electronic Files

2.1.3.2 Drawing Index

2.1.3.3 Hard Copies

2.1.3.4 Number of Copies of Design Submittals

2.1.4 Shop Drawings Used as Design Drawings

2.1.5 Drawing Format For Shop Drawings Used as Design Drawings

2.1.6 Identification of Shop Drawings Used as Design Drawings

2.1.7 Seal on Documents

2.2 SPECIFICATIONS

2.2.1 Specifications Format

2.2.2 Identification of Manufacturer's Product Data Used as

Specifications.

2.2.3 Submittal Register

2.2.4 Specification Software

2.3 DESIGN ANALYSIS (DA)

SECTION 01 33 16.00 28 Page 1 R0003

2.3.1 Basis of Design Format

2.3.2 Design Calculations

2.4 30 PERCENT DESIGN REQUIREMENTS

2.4.1 Design Drawings

2.4.2 Specifications

2.4.3 Design Document Report

2.5 100 PERCENT DESIGN REQUIREMENTS

2.5.1 Design Drawings

2.5.2 Specifications

2.5.2.1 Submittal Register

2.5.3 Design Document Report

2.6 DESIGN COMPLETE CONSTRUCTION DOCUMENT REQUIREMENTS

PART 3 EXECUTION

3.1 PRE-WORK ACTIVITIES AND CONFERENCES

3.1.1 Design Quality Control Plan

3.1.2 Post Award Conference

3.1.3 Initial Design Conference

3.1.4 Pre-Construction Conference

3.2 STAGES OF DESIGN SUBMITTALS

3.2.1 30 Percent Design Submittal Packaging

3.2.2 100 Percent Design Submittal Packaging

3.2.3 Complete Design Submittal Packaging

3.2.4 Holiday Periods for Government Review or Actions

3.2.5 Late Submittal and Review

3.3 DESIGN CONFIGURATION MANAGEMENT

3.3.1 Procedures

3.3.2 Tracking Design Review Comments

3.3.3 Design and Code Checklists

3.4 INTERIM DESIGN REVIEWS AND CONFERENCES

3.4.1 General

3.4.2 Procedures

3.4.3 Conference Documentation

3.5 100 PERCENT DESIGN REVIEW AND CONFERENCE

3.6 ACCEPTANCE AND RELEASE FOR CONSTRUCTION

3.7 IDENTIFICATION OF DESIGN SUBMITTALS

3.8 SUBMITTAL DISTRIBUTION, MEDIA AND QUANTITIES

3.8.1 Mailing of Design Submittals

3.8.1.1 Delivery

3.8.1.2 Transmittal Identification

3.9 THE CONTRACT AND ORDER OF PRECEDENCE

3.9.1 Contract Components

3.9.2 Government Approval

3.10 MANAGING REVIEWS

3.10.1 General

3.10.2 Dr Checks Review Comments

3.10.3 Dr Checks Initial Account Set-Up

3.10.4 Dr Checks Reviewer Role

3.10.4.1 Dr Checks Comment Evaluation

3.10.4.2 Dr Checks Backcheck

-- End of Section Table of Contents --

SECTION 01 33 16.00 28 Page 2

SECTION 01 33 16.00 28

DESIGN DATA (DESIGN AFTER AWARD)

05/16

PART 1 GENERAL

1.1 SUMMARY

The information contained in this section applies to the design required after award. Develop the accepted proposal into the completed design, as described herein. The Government has provided the initial scope which includes plans and specification to start the 30 percent design.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" classification. Submittals not having a "G" classification are for information only. When used, a code following the "G" classification identifies the office that will review the submittal for the Government.

Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals

Submittal Register; G

Packing; G

30 Percent Design Submittal Packaging; G

100 Percent Design Submittal Packaging; G

Complete Design Submittal Packaging; G

SD-05 Design Data

1.3 DESIGNER OF RECORD

The contractor shall identify, for approval, the Designer of Record (DOR) who shall be responsible for each area of design. One DOR may be responsible for more than one area. All areas of design disciplines shall be accounted for by a Professional Registered, DOR. The DORs shall stamp, sign, and date each design drawing and other design deliverables under their responsible discipline for the final review (see contract clause Registration of Designers). If the deliverables are not ready for release for construction, they should be identified as "preliminary", "not for release for construction" or some other appropriate designation. The DOR(s) shall also be responsible for maintaining the integrity of the design and for compliance with the contract requirements through construction and documentation of the as-built condition by coordination, review and approval of extensions of design, material, equipment and other construction submittals, review and approval or disapproval of requested variations to the accepted design or to the contract, coordination with the Government of the above activities, and by performing other typical professional designer responsibilities.

SECTION 01 33 16.00 28 Page 3

See SECTION 01 11 00.01 28 CONCEPTUAL DESIGN INFORMATION, paragraph "FPS Designer (Qualified Person) Qualification Requirements".

1.3.1 Government Furnished Material (GFM)

Government material that may be incorporated into, or attached to, an end item to be delivered under a contract or which may be consumed in the performance of a contract. It includes, but is not limited to, raw and processed material, parts, components, assemblies, and small tools and supplies.

1.4 DESIGN PACKING

See SECTIONS 01 32 01.00 10 PROJECT SCHEDULE and 01 33 00 SUBMITTAL PROCEDURES for requirements for identifying and scheduling the design packaging plan in the Submittal Register and Project Schedule. See SECTION 01 57 19 TEMPORARY ENVIRONMENTAL CONTROLS for any specified permit requirements.

1.4.1 1.5.1 Long Lead Items

If early procurement of long-lead item construction materials or installed equipment, prior to completion of the associated design package, is necessary to facilitate the Project Schedule, identify those long-lead items and how it will assure design integrity of the associated design package to meet the contract requirements. Once the Government is satisfied that the long-lead items meet the contract requirements, the Contracting Officer will allow the Contractor to procure the items at their own risk.

1.4.2 Release for Construction

The Contractor may proceed with the construction work included in a separate design package after the Government has reviewed the final (100 percent) design submission for that package, review comments have been addressed and resolved to the Government's satisfaction, and the Contracting Officer (or the Administrative Contracting Officer) has agreed that the design package may be released for construction.

1.5 PRECONSTRUCTION ACTIVITIES

1.5.1 Design Quality Control Plan

Submit a Design Quality Control Plan in accordance with Section 01 45 00.00 10 QUALITY CONTROL before design may proceed.

1.5.2 Meetings and Conferences

1.5.2.1 Post Award Conference

The Government will conduct a post award conference at the project site, as soon as possible after Contract award, coordinated with issuance of the notice to proceed (NTP). Participation by the Contractor and major subcontractor representatives is mandatory. All designers need not attend this first meeting. The government will provide an agenda, meeting goals, meeting place, and meeting time to participants prior to the meeting.

As a minimum the following will be addressed during the conference:

SECTION 01 33 16.00 28 Page 4 determination and introduction of contact person and their authorities;

contract administration requirements; discussion of expected project progress processes; and coordination of subsequent meeting.

a. The government will introduce the Government project delivery team members, facility users, facility command representatives, and installation representatives.

b. Introduce key personal, major subcontractors and other needed staff.

c. Define expectations and duties of each participant.

d. Develop a meeting roster with complete contact information including name, office, project role, phone, mailing and physical address, and e-mail address for distribution to all participants. Also, provide minutes of the meeting to all participants.

1.5.2.2 Initial Design Conference

After Contract award, conduct the initial design conference, and provide a record of the meeting. All Designers of Record must participate in the conference. The primary purpose of the meeting is to make sure any needs are assigned and due dates established, as well as points of contact identified. The initial design conference may be scheduled and conducted at the project installation after the Post Award Conference and prior to initiation of significant preliminary design development, although it is recommended that the partnering process be initiated at the time of or before the initial design conference. Limit any design work conducted after award and prior to this conference to site work.

1.5.2.3 Pre-Construction Conference

Before starting any construction activities, jointly conduct an administrative conference with the Government to discuss any outstanding requirements and to review local installation requirements. It is possible there will be multiple Pre-Construction Conferences based on the configuration of the design packages. Provide minutes of the meeting(s) to all participants.

1.6 DESIGN QUALITY CONTROL

1.6.1 Design And Code Checklists

Develop and utilize appropriate discipline-specific checklists during the design and quality control of each submittal. Submit these completed checklists with each design submittal, as applicable, as part of the project documentation. See Section 01 45 00.00 10 Contractor Quality Control and paragraph FIRE PROTECTION AND LIFE SAFETY CODE REVIEW for a sample Fire Protection and Life Safety Code Review checklist.

1.7 DELIVERY, STORAGE, AND HANDLING

1.7.1 Electronic Design Submittal

Provide identical copies of discs for approval, for each submittal required.[ Provide quantities and sizes indicated in [ Section 01 33 00 SUBMITTAL PROCEDURES] [the distribution list at the end of this specification section][____].] [Provide on approved electronic media (one copy per disc or set of discs) as defined below.] [ Provide submittal

SECTION 01 33 16.00 28 Page 5 files on electronic storage media in compliance with the quality requirements identified in this specification. ]

1.7.1.1 Malicious Content

Scan all electronic files for malicious viruses using commercially available scanning program that is routinely updated to identify and remove current virus threats.

1.7.1.2 Storage Media

Provide project data on disc-based (DVD±R/RW) media. Provide the full submittal on one single disc whenever possible. When separation of the submittal is required separate deliverables onto separate media. Document any media divisions in the PxP for approval by the Contracting Officer.

a. Directly print identification of contents onto storage media. Do not provide adhesived labels. Include the name of the submittal, project, project location, Contract number, Designer of Record firm/Prime Contractor company's name, title of submission, and security classification (in accordance with the applicable security classification labeling regulations) on the label. If multiple discs are provided, clearly document the contents of each disc on the label.

b. Include the name and contact information of the individual who produced the final data disc to ensure that any problems with the data or media can be easily resolved.

c. When browsed on any computer, the disc displays the following folders and their associated content:

(1) Submittal files (containing all submittal data)

(2) All supporting documents associated with the submittal

(3) Readme containing one TXT, PDF, or HTML file with general use information, organizational instructions, and basic preparer contact information.

1.7.2 PDF File Packaging

Utilize PDF file format in accordance with ISO 32000-1 and ISO 19005-3 .

Provide files from original sources, text-searchable, and saved in "Standard" (uncompressed) resolution whenever possible.

1.7.2.1 Bookmarking

a. Bookmark drawing submittal PDF sets to include one Parent Bookmark per Discipline and one Child Bookmark per sheet within each Discipline.

Format Parent Bookmarks as "Discipline" (e.g. Architectural). Format Child Bookmarks as "Sheet ID Sheet Title" (e.g. A-101 First Floor Plan).

b. Bookmark specification submittal PDF sets using the SpecsIntact Print Processing PDF Print/Publish feature, combining processed sections into one PDF document. Insert the Submittal Register into the file where specified by Section 01 33 00 SUBMITTAL PROCEDURES and bookmark.

c. Bookmark design analysis and calculation submittal PDF sets to include

SECTION 01 33 16.00 28 Page 6 one Parent Bookmark per design analysis section and one Child Bookmark per major paragraph per section. Format Parent Bookmarks as "Section" (e.g. Architectural). Format Child Bookmarks as "major paragraph designation Sheet Title" (e.g. 2.1 Primary Facility Functions).

[1.7.2.2 Hyperlinking

Hyperlink all reference annotation symbology (e.g. section cut symbology, detail callout symbology, elevation callout symbology) to the sheet referenced by the annotation.

][1.7.3 Encryption

Encrypt deliverable data as directed by [Area][Resident][Project] Office Engineer. Document the encryption in the PxP.

][ 1.7.3 Hardcopy Design Submittal

Print hard copy submittals directly from the electronically packaged PDF files.[ Provide quantities and sizes as indicated in [ Section 01 33 00 SUBMITTAL REQUIREMENTS] [the distribution list at the end of this specification section] [____].]

The Designer(s) of Record stamps and signs the original full size hard copy sheets as Released For Construction. Provide distribution from this set.

] PART 2 PRODUCTS

2.1 DESIGN DRAWINGS

2.1.1 General

Prepare complete 2D design drawings. The 2D drawings shall be compliant with the A/E/C CADD Standard ERCDC/ITL TR-12-6 or latest version, this SECTION and SECTION 01 33 00 SUBMITTAL PROCEDURES. Utilize the same CADD software system referred to in SECTION 01 33 00 SUBMITTAL PROCEDURES. Use the furnished Seattle District title block, border and seed files to match AEC CADD standard for all drawings with the appropriate firm name included within the title block as specified in SECTION 01 33 00 SUBMITTAL

PROCEDURES.

The Contractor is encouraged to utilize graphics, views, notes, and details which make the drawings easier to review or to construct but is also encouraged to keep such materials to those that are necessary.

Provide detail drawings that illustrate conformance with the contract.

2.1.2 Drawings

The Contractor will be provided with the most relevant TIFF and PDF reference drawings that the Corps of Engineers has. PH Bridge Crane Contractor will develop the trolley design for the Corps of Engineers which will provide to the FPD contractor after received. Anything found in the delivered drawings that does not match as found field conditions should be reported to the Contracting Officer.

SECTION 01 33 16.00 28 Page 7

2.1.3 Deliverables

2.1.3.1 Electronic Files

In addition to the editable CAD sheet files, provide separate electronic drawing files in Adobe Acrobat PDF version 7.0 or higher for each drawing.

Each file (both CAD and PDF) shall represent one complete drawing from the drawing set, including the date, submittal phase, and border. Each drawing file shall be completely independent of any data in any other file, including fonts and shapes not included with the basic CAD software program utilized. Drawing files with external references or special fonts are not acceptable. All displayed graphic elements on all levels of the drawing file shall be part of the project drawing image. The drawing file shall not contain any graphic element that is not part of the drawing image.

2.1.3.2 Drawing Index

Provide an index of drawings sheet in CAD as part of the drawing set, and an electronic list in Microsoft Excel of all drawings. Include the electronic file name, the sheet reference number, the sheet number, and the sheet title, containing the data for each drawing.

2.1.3.3 Hard Copies

Plot hard copies of design deliverables directly from the "electronic files" for all required reviews and submit in accordance with section 01 33 00 SUBMITTAL PROCEDURES. The original hard copy sheets for the 100% Review shall be stamped and signed by the Designers of Record as Released for Construction, and copies provided for distribution from this set.

2.1.3.4 Number of Copies of Design Submittals

Submit to the Government an electronic copy of all required design submittals for each review per section 01 33 00 SUBMITTAL PROCEDURES for Government review.

2.1.4 Shop Drawings Used as Design Drawings

Design drawings may be prepared more like shop drawings to minimize construction submittals after 100 percent designs are approved. Therefore, the Contractor is encouraged to prepare and submit with the design drawings, appropriate connection, fabrication, layout, and product specific drawings.

2.1.5 Drawing Format For Shop Drawings Used as Design Drawings

The Contractor-originated drawings will be used as the basis for the record drawings. Shop drawings included as design documents shall comply with the same drawing requirements such as drawing form, sheet size, layering, lettering, and title block used in design drawings.

2.1.6 Identification of Shop Drawings Used as Design Drawings

Engineering Form 4025-R shall indicate which shop drawings are being submitted as design drawings.

SECTION 01 33 16.00 28 Page 8

2.1.7 Seal on Documents

All 100 percent Contractor-originated design drawings shall be signed, dated, and bear the seal of the registered architect or the registered engineer of the respective discipline. This seal shall be the seal of the DOR for that drawing, and who is professionally registered for work in that discipline. Application of the electronic seal and signature accepts responsibility for the work shown thereon.

2.2 SPECIFICATIONS

Provide a Contractor-originated design specification that, in conjunction with the drawings, demonstrates compliance with materials, equipment, execution, and field quality control requirements of the RFP and accepted proposal. Use the specified products, equipment, fixtures, devices, and systems submitted by the Contractor and approved by the Contracting Officer to construct the project.

2.2.1 Specifications Format

Use the Unified Facility Guide Specifications (UFGS). However, the Contractor may also prepare design specifications that include manufacturer specific data and catalog cuts in lieu of prescriptive specifications. Organize the specifications using Construction Specification Institute (CSI) MasterformatTM 2010 or later. A prescriptive specification is required for all items for which the Contractor has not made final materials and equipment choices. Provide specifications with a cover sheet and table of contents.

2.2.2 Identification of Manufacturer's Product Data Used as Specifications.

Provide complete and legible catalog cut sheets, product data, installation instructions, operation and maintenance instructions, warranty, and certifications for products and equipment for which final material and equipment choices have been made. Indicate, by prominent notation, each product that is being submitted including optional manufacturer's features, and indicate where the product data shows compliance with the RFP.

2.2.3 Submittal Register

Provide cumulative register in format that can be utilized by the Resident Management System (RMS) and that identifies the design and construction submittals required by that design package and previous submittals. The DOR shall develop the Submittal Register and determine which items they need to review. To obtain Government approval of the 100 percent design package, complete all fields in the Submittal Register.

2.2.4 Specification Software

Submit the specification files in the latest SpecsIntact version.

SpecsIntact is a free software, it may be downloaded from the following site.https://wbdg.org/dod/specsintact/software.

2.3 DESIGN ANALYSIS (DA)

Prepare, organize, and present a design analysis. The design analysis shall be a presentation of facts to demonstrate the concept of the project is fully understood and the design is based on sound engineering

SECTION 01 33 16.00 28 Page 9 principles. Provide design analysis and include a Basis of Design as specified herein.

2.3.1 Basis of Design Format

The Basis of Design shall include a cover page indicating the project title and location(s), contract number, table of contents, tabbed separations for quick reference. Basis of Design must be submitted for each design review and include the following:

a. An introductory description of the project concepts that addresses the salient points of the design.

b. An orderly and comprehensive documentation of criteria and rationale for system selection.

c. The identification of any necessary licenses and permits that are anticipated to be required as a part of the design and/or construction process.

d. The identification of all applicable codes and criteria highlighting specific requirements within these codes and criteria for critical issues in the design.

e. Calculations and computer modeling as specified and as needed to support this design.

f. Equipment catalog cuts

g. Acceptance testing procedures

2.3.2 Design Calculations

Place the signature and seal of the designer responsible for the work on the cover page of the calculations for the respective design discipline.

2.4 30 PERCENT DESIGN REQUIREMENTS

30 percent design deliverables shall include design drawings, specifications, and DA as described above for the part of design that the Contractor considers ready for review. This paragraph further details 30 percent design contents and additional required data.

2.4.1 Design Drawings

Drawings shall include comments from any previous design conferences incorporated into the documents.

2.4.2 Specifications

The DORs shall edit and expand the appropriate specifications to ensure that all project design requirements, current code requirements, and regulatory requirements are met. Specifications shall clearly identify, where appropriate, specific products chosen to meet the contract requirements (i.e., manufacturers' brand names and model numbers or similar product information.)

SECTION 01 33 16.00 28 Page 10

2.4.3 Design Document Report

The DOR shall prepare and present design analyses with calculations necessary to substantiate and support all design documents submitted.

2.5 100 PERCENT DESIGN REQUIREMENTS

100 percent design deliverables for each design package shall consist of 100 percent complete design drawings, specifications, Submittal Register, and an updated DA for Government review and acceptance. In order to expedite the 100 percent design review, prior to the conference, ensure that the design configuration management data and all review comment resolutions are up-to-date. Also have performed independent technical reviews and back-checks of previous comment resolutions, as required by

SECTION 01 45 00.00 10 QUALITY CONTROL.

2.5.1 Design Drawings

Submit the design drawings complete with all contract requirements incorporated into the documents to provide a 100 percent design for each package submitted.

2.5.2 Specifications

Specifications shall be 100 percent complete and in final form.

2.5.2.1 Submittal Register

Prepare and update the Submittal Register and submit it with the 100 percent design specifications. Include the required submittals for each specification section in a design package in the Submittal Register.

2.5.3 Design Document Report

The DORs shall prepare a design analysis with calculations necessary to validate and support all design work submitted. Calculations and information presented in the intermediate design stage shall be expanded and advanced the current level of design. The responsible DOR shall stamp, sign and date the design analysis. Identify the software used where, applicable (name, version, vendor). Generally, provide design analyses, individually, in an original (file copy) and one (1) copy for the assigned Government reviewer.

2.6 DESIGN COMPLETE CONSTRUCTION DOCUMENT REQUIREMENTS

After the 100 Percent Design Submission and Review Conference and after Government acceptance of the Final Design, revise the design documents for the design package to incorporate the comments generated and resolved in the 100 percent review conference, perform and document a back-check review and submit the final, design complete documents. The following deliverables are required for distribution and field use: The deliverable includes all documentation and supporting design analysis in final form, as well as the 100 percent review comments, disposition and the back-check. As part of the quality assurance process, the Government may perform a back-check of the released for construction documentation.

Promptly correct any errors or omissions found during the Government back-check. The Government may withhold retainage from progress payments for work or materials associated with a final design package until this submittal has been received and the Government determines that it is complete.

SECTION 01 33 16.00 28 Page 11

PART 3 EXECUTION

3.1 PRE-WORK ACTIVITIES AND CONFERENCES

3.1.1 Design Quality Control Plan

Submit for Government Approval, a Design Quality Control Plan in accordance with SECTION 01 45 00.00 10 QUALITY CONTROL before design may proceed.

Include all deliverable products and associated support documents described in Part 2 of this specification with each design submittal.

3.1.2 Post Award Conference

The Government will conduct a Post-Award Contract Administration Conference at a time agreed upon by the Government and Contractor. This meeting will occur as soon as possible after award. This will be coordinated with issuance of the contract Notice to Proceed (NTP).

Contractor and major subcontractor representatives' participation is mandatory. All designers need not attend this first meeting. Government representatives will include USACE project delivery team members and facility users. The Government will provide an agenda, meeting goals, meeting place, and meeting time to participants prior to the meeting.

The agenda includes determination and introduction of contact persons, their authorities, contract administration requirements, discussion of expected project progress processes, and coordination of subsequent meetings for quality control (see SECTION 01 45 00.00 01 QUALITY CONTROL) and the Initial Design Conference.

The Government will introduce USACE project delivery team members, facility users, and installation representatives. Introduce major subcontractors, and other pertinent staff. Define expectations and duties of each person for all participants. A meeting roster will be developed and distributed by the Government with complete contact information including name, office, project role, phone, mailing and physical address, and email address.

3.1.3 Initial Design Conference

The Initial Design Conference may be scheduled and conducted at the project location any time after award. This may be held in conjunction with the Post Award Conference. Any design work conducted after award and prior to this conference should be limited to layout only. All DORs shall participate in the conference. The purpose of the meeting is to introduce all project participants and to ensure the Contractor has all information necessary to proceed. Any missing information will be assigned and due dates established as well as who will get the information.

3.1.4 Pre-Construction Conference

Before starting any construction activities, the Contractor and Government will jointly conduct a Pre-Construction Administrative Conference, to discuss any outstanding requirements and to review local installation requirements for start of construction. It is possible there will be multiple Pre-Construction Conferences based on the configuration of the Contractor's design packages.

SECTION 01 33 16.00 28 Page 12

3.2 STAGES OF DESIGN SUBMITTALS

Complete the Contractor-originated design submittals as defined by the RFP and the accepted proposal, and coordinate with the approved design project schedule. The stages of design submittals described below define Government expectations with respect to process and content. Determine how to best plan and execute the design and review process for the project, within the parameters listed below. As a minimum, the Government expects to see at least one (1) 30 percent design submittal and at least one (1) 100 percent design submittal before construction of a design package may proceed. See also discussion on waivers to submission of intermediate design packages where the parties partner during the design process.

3.2.1 30 Percent Design Submittal Packaging

Schedule the design and construction packaging plan to meet the contract completion period. This submission is the Government's primary opportunity to review the design for conformance to the solicitation and to the accepted contract proposal and to the Building Codes at a point where required revisions may be still made, while minimizing lost design effort to keep the design on track with the contract requirements. The requirements for the 30 percent design review submittal and review conference are described hereinafter. This is not necessarily a hold point for the design process; the Contractor may designate the 30 percent design submittal(s) as a snapshot and proceed with design development at its own risk.

Submit Design Review Submittal in accordance with the technical requirements specified in SECTION 01 11 00.01 28 CONCEPTUAL DESIGN

INFORMATION01 11 00.01 28 CONCEPTUAL DESIGN INFORMATION.

3.2.2 100 Percent Design Submittal Packaging

This submittal is required for each design package prior to Government acceptance of that design package for construction. The requirements for the 100 percent design submittal review conferences and the Government's acceptance for start of construction are described hereinafter. Submit Design Review Submittal in accordance with the technical requirements specified in SECTION 01 11 00.01 28 CONCEPTUAL DESIGN INFORMATION.

3.2.3 Complete Design Submittal Packaging

After the 100 percent design submission and review conference for a design package, revise the design package to incorporate the comments generated and resolved in the 100 percent review conferences, perform and document a back-check review and submit the final, design complete documents, which shall represent released for construction documents. The requirements for the design complete submittals are described hereinafter.

3.2.4 Holiday Periods for Government Review or Actions

Do not schedule meetings, Government reviews or responses during the last two weeks of December or other designated Federal Holidays. Also, exclude such dates and periods from any durations specified herein for Government actions.

SECTION 01 33 16.00 28 Page 13

3.2.5 Late Submittal and Review

If the scheduled submittal date for a design package cannot be met, revise the proposed submittal date and notify the Government in writing, at least one week prior to the submittal, in order to accommodate the Government reviewers' other scheduled activities. If a design submittal is over one day late in accordance with the latest revised design schedule, or if notification of a proposed design schedule change is less than seven days from the anticipated design submission receipt date, the Government review period may be extended up to seven days to compensate for reviewers' schedule conflicts.

3.3 DESIGN CONFIGURATION MANAGEMENT

3.3.1 Procedures

Develop and maintain effective, acceptable design configuration management (DCM) procedures to control and track all revisions to the design documents subsequent to the 30 Percent Design Submission and continuing through submission of the As-Built documents. The system shall include appropriate authorities and concurrences to authorize revisions, including documentation as to why the revision must be made. Use the Government's "Dr Checks Design Review and Checking System". The DCM data shall be available to the Government reviewers at all times.

3.3.2 Tracking Design Review Comments

Although use of an internal system for overall design configuration management is allowed, the Dr Checks Design Review and Checking System shall be used to initiate, respond to, resolve and track Government design compliance review comments. This system may be useful for other data which needs to be interactive or otherwise available for shared use and retrieval.

3.3.3 Design and Code Checklists

Develop and utilize appropriate discipline-specific checklists to be used during the design and quality control of each submittal. These completed checklists shall be submitted with each design submittal, as applicable, as part of the project documentation. See SECTION 01 45 00.00 10 QUALITY

CONTROL.

3.4 INTERIM DESIGN REVIEWS AND CONFERENCES

3.4.1 General

Conduct at a minimum one (1) interim design review: 30 percent design review. May include additional interim design conferences, as needed, to assure continued Government concurrence with the design work. The 30 percent submittal review period and conferences shall be included in the Project Schedule. The required interim design conference shall be held when interim design requirements are reached as described below.

3.4.2 Procedures

After receipt of a 30 Percent Design submission, the Government will be allowed up to thirty (30) calendar days after receipt of the submission to review and comment on the 30 percent design submittal. For each interim design review submittal, the Contracting Officer's Representative (COR) will furnish, to the Contractor, a single consolidated, validated listing

SECTION 01 33 16.00 28 Page 14 of all comments from the various design sections and from other concerned agencies involved in the review process using the Dr Checks Design Review and Checking System. The review will be for conformance with the technical requirements of the solicitation and the Contractor's RFP proposal. If the Contractor disagrees technically with any comment or comments and does not intend to comply with the comment, clearly outline, with ample justification, the reasons for noncompliance within five (5) days after receipt of these comments in order that the comment can be resolved.

Furnish disposition of all comments, in writing, through Dr Checks. The Contractor is cautioned that if it believes the action required by any comment exceeds the requirements of this contract, that it should take no action and notify the COR in writing immediately. An Interim Review conference will be held for the 30 percent review submittal at Albeni Falls Dam conference room, or as agreed upon as part of the partnering process. Bring the personnel that developed the design submittal to the review conference. The conference will take place the week after the receipt of the comments by the Contractor. For smaller fast-track packages that involve only a few reviewers, the parties may agree to alternative conferencing methods, such as teleconferencing.

3.4.3 Conference Documentation

Prepare meeting minutes and enter final resolution of all comments into Dr Checks. Copies of comments, annotated with comment action agreed on, will be made available to all parties before the conference adjourns.

Unresolved problems will be resolved by immediate follow-on action at the end of conferences. Incorporate valid comments. The Government reserves the right to reject design document submittals if comments are significant. Participants shall determine if any comments are critical enough to require further design development prior to Government concurrence. Participants shall also determine how to proceed in order to obtain Government concurrence with the design work presented.

3.5 100 PERCENT DESIGN REVIEW AND CONFERENCE

A 100 percent design review and review conference will be held upon completion of 100 percent design at Albeni Falls Dam conference room.

Include the 100 percent design conference in the Project Schedule. The 100 percent design conference will be held after the Government has reviewed the 100 percent design package and supporting data. For smaller packages, especially those involving only one or a few design disciplines, the parties may agree on a shorter period.

3.6 ACCEPTANCE AND RELEASE FOR CONSTRUCTION

At the conclusion of the 100 Percent Design Review, after resolutions to the comments have been agreed upon between DOR and Government reviewers, the Contracting Officer will accept the 100 percent Design Submission for the design package in writing and allow construction to start for that design package. The Government may withhold acceptance until all major corrections have been made or if the 100 percent design submission requires so many corrections, even though minor, that it is not considered acceptably complete.

Government review and acceptance of design submittals is for contract conformance only and shall not relieve the Contractor from responsibility to fully adhere to the requirements of the contract, including the Contractor's accepted contract proposal, or limit the Contractor's responsibility of design as prescribed under Special Contract Requirement:

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"Responsibility of the Contractor for Design", or limit the Government's rights under the terms of the contract. The Government reserves the right to rescind inadvertent acceptance of design submittals containing contract deviations not separately and expressly identified in the submittal for Government consideration and approval.

3.7 IDENTIFICATION OF DESIGN SUBMITTALS

Provide a title sheet to clearly identify each submittal, the completion status, and the date. The title sheet shall be unique to a particular design submittal. Submit the project title sheet with design status and date for the design submittals.

3.8 SUBMITTAL DISTRIBUTION, MEDIA AND QUANTITIES

3.8.1 Mailing of Design Submittals

3.8.1.1 Delivery

Mail all design submittals to the Government during design and construction, using an overnight mailing service. The Government will furnish the addresses where each copy shall be mailed to after award of the contract and task orders.

3.8.1.2 Transmittal Identification

Each design submittal shall have a transmittal letter accompanying it indicating the date, design percentage, type of submittal, list of items submitted, transmittal number, and point of contact with telephone number.

3.9 THE CONTRACT AND ORDER OF PRECEDENCE

3.9.1 Contract Components

The contract consists of the solicitation, the approved proposal, and the 100 percent design.

3.9.2 Government Approval

Government review or approval of any portion of the proposal or 100 percent design shall not relieve the Contractor from responsibility for any errors or omissions with respect thereto.

3.10 MANAGING REVIEWS

3.10.1 General

Throughout the design process, enter, track, and back-check comments using the Dr Checks system. DORs shall annotate comments timely and specifically to indicate exactly what action will be taken or why the action is not required. Comments considered critical by the conference participants shall be flagged as such.

3.10.2 Dr Checks Review Comments

Monitor Dr Checks to assure all comments are annotated and agreed to by the designers and reviewers prior to the next submittal. The Dr Checks comments and responses shall be printed and included in the design analysis for record. Conference participants (reviewers) will expect coordination between Design Analysis calculations and the submitted design. Reviewers will also focus on the design submittal's satisfaction of the contract requirements. The DORs shall answer each comment in Dr

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Checks with a formal response prior to the next submittal, clearly indicating the action that was taken and what drawing/spec was changed. Do not answer any comment until after the DORs have confirmed that the change was completed on the document in question. DORs are encouraged to directly contact reviewers to discuss and agree to the formal comment responses rather than relying only on Dr Checks and review meetings to discuss comments. With the next design conference, reviewers will back-check answers to the comments against the submittal, in addition to reviewing additional design work. Comments that, in the Contractor's opinion, require effort outside the scope of the contract shall be clearly indicated as such in Dr Checks. Do not proceed with work outside the contract until a modification to the contract is properly executed, if one is necessary.

3.10.3 Dr Checks Initial Account Set-Up

The Government will request an office setup in Dr Checks for the Contractor. The Contractor's Lead Designer of Record will be the name of the person that the Government gives to Dr Checks as the contact person for the Contractor. To initialize an office's use of Dr Checks a representative of Dr Checks will call the DOR and setup the Contractor's office in DR checks. This POC (Designer of Record) will be given an office password to distribute to others in the office if needed. Individuals can then go to the hyperlink at {http://www.projnet.org} and register as a first time user. Upon registration, each user will be given a personal password to the Dr Checks system. Once the office and individuals are registered, the COE's project manager or lead reviewer will assign the individuals and/or offices to the specific project for review. At this point, persons assigned can address enter comments, answer comments, and close comments, depending on their particular assignment. For this contract the Contractor and/or Lead Designer of record, or their designated representative will generally, this could be subject to change, be able to answer comments, not enter or back check comments. If you need to call the Dr Checks Help Desk, the number is 800-428-HELP. Hours of operation are Monday-Friday, 8AM-5PM, Central time.

3.10.4 Dr Checks Reviewer Role

The Government will take the role of the reviewer to enter comments into the Dr Checks system that result from each design conference. To enter comments:

3.10.4.1 Dr Checks Comment Evaluation

The role of the DORs is to evaluate and respond to the comments entered by the Government. To respond to comments:

1. Log into Dr Checks.

2. Click on the appropriate project.

3. Under "Evaluate" click on the number under "Pending".

4. Locate the comments that require your evaluation. (Note: If you know the comment number you can use the Quick Pick window on your home page in Dr Checks; enter the number and click on go.)

5. Select the appropriate evaluation (concur, non-concur, for information only, or check and resolve) and add the response.

6. Click on the Add button. The evaluation will be added to the database and a fresh screen will appear with the next comment.

7. Once evaluations are all entered, exit Dr Checks by choosing "My Account" and then Logout.

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3.10.4.2 Dr Checks Backcheck

At the following design conference, participants will backcheck comment annotations against newly presented documents to verify that the designers' responses are acceptable and completed. Enter additional backcheck comments, as necessary or close those that are resolved as a result of the design conferences:

1. Log into Dr Checks.

2. Click on the appropriate project.

3. Under "Evaluate" click on the number under "Pending".

4. If you agree with the designer's response select "Close Comment" and add a closing response if desired.

5. If you do not agree with the designer's response or the submittal does not reflect the response given, select "Issue Open", enter additional information.

6. Click on the Add button. The back-check will be added to the database and a fresh screen will appear with the next comment.

7. Once back-checks are all entered, exit Dr Checks by choosing "My Account" and then Logout. The design is completed and final when there are no pending comments to be evaluated and there are no pending or open comments under back-check.

-- End of Section --

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