22_-_MILFORD_DAY_USE_AREA_CUSTODIAN_PWS.pdf

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Season

Custodian – Base Period

FFP

The contractor shall furnish all park attendant and custodian services for Day Use Areas at Milford Lake as defined in the Performance Work Statement (PWS) located in Section C of this contract. The service period for this contract will be from 01 April 2018 through 30 September 2018.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Season OPTION Custodian – Option Period 1

FFP

The contractor shall furnish all park attendant and custodian services for Day Use Areas at Milford Lake as defined in the Performance Work Statement (PWS) located in Section C of this contract. The service period for this contract will be from 01 April 2019 through 30 September 2019.

FOB: Destination

NET AMT

ITEM NO

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 1 Season OPTION Custodian – Option Period 2

FFP

The contractor shall furnish all park attendant and custodian services for Day Use Areas at Milford Lake as defined in the Performance Work Statement (PWS) located in Section C of this contract. The service period for this contract will be from 01 April 2020 through 30 September 2020.

FOB: Destination

NET AMT

PARK CUSTODIAN

DAY USE PUBLIC AREAS

MILFORD PROJECT

Performance Work Statement

C.1 General Information

C.1.1 Background:

Milford Project is the largest lake in Kansas, with a shoreline of 163 miles at multipurpose pool. Recreational development is extensive. Twelve parks and access areas, managed by or leased from the U.S. Army Corps of Engineers, are conveniently located around the reservoir. Park areas at Milford offer a wide variety of recreation facilities including boat launching ramps, campgrounds, full service marinas, picnic areas, sand and swimming beaches. The Kansas Department of Wildlife, Parks and Tourism operate a fish hatchery and conservation education center in the Outlet area below the dam. Many routine maintenance items are contracted to the private sector.

Mowing, refuse collection, and facility cleanup are just a few of the activities that are performed by private contractors for the Corps.

A map of Milford Lake can be found on the Internet at:

http://www.nwk.usace.army.mil/Milford/Milford_home.htm

C.1.2 Scope of Work The Contractor shall serve as a Park Custodian and must be over 21 years of age. The Contractor may reside off-site or at the Contractor’s option, may reside in a Contractor-furnished camper placed on a Government-furnished Park Custodial campsite. The Contractor shall furnish labor, equipment, and supplies to provide custodial services in the Day Use Park at North Overlook, South Outlet, North Outlet and East Rolling Hills Public Use Areas at Milford Project, near Junction City, Kansas as described in the attached performance work statement (PWS) and elsewhere in the contract.

C.1.3 Dates of Performance: 1 April 2018 to 30 September 2018 with an option for 1 April 2019 to 30 September 2019 and an option for 1 April 2020 to 30 September 2020.

C.1.4 Hours of Operation

C.1.4.1 Services shall be performed in accordance with the following schedule, between the hours of 7:00 a.m. and 12:00 a.m. NOTICE: Cleanup of all PICNIC SHELTERS in East Rolling Hill, North Overlook Area and the Outlet shall be completed prior to 9:00 a.m.

C.1.5 Post-Award Conference After award, but prior to commencement of work, the Contractor shall contact the Contracting Officer’s Representative, to arrange a mutually agreeable time to meet at the Milford Project Office to review the requirements and details of the work.

C.1.6 Documents and Correspondence

C.1.6.1 The Contractor shall designate, in writing, a responsible on-site representative of each work crew who shall serve as the contact for matters involving quality and performance or nonperformance of the required work assigned to that crew.

C.1.6.2 As each item of work is completed, the Contractor's representative at the job shall enter the time that the item of work was completed on a Contractor's Daily Worksheet.

Completed and signed worksheets shall be delivered each day work is performed, as directed by the Contracting Officer's Representative. Contractor Daily Worksheet forms shall be furnished by the Government.

C.1.7 Duties and Responsibilities

C.1.7.1 The government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract.

The government shall perform inspections and tests in a manner that shall not unduly delay the work.

C.1.7.2 If any of the services do not conform to contract requirements, the government may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

C.1.7.3 If the contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the government may (1) by contract, or otherwise, perform the services and charge to the contractor any cost incurred by the government that is directly related to the performance of such service or (2) terminate the contract for default.

C.1.8. WORKMANSHIP:

C.1.8.1 As each item of work is completed, the Contractor's representative at the job shall enter the time that the item of work was completed on a Contractor's Daily Worksheet. Completed and signed worksheets shall be delivered each day (to the Project Office) work is performed.

C.1.8.2 Day to day contact with Government personnel, and telephone communication shall normally provide adequate information exchange. The Government reserves the right to schedule meetings at the Project Office as necessary to insure strict compliance with the terms of this contract. Such meetings shall be scheduled, to the extent possible, at mutually convenient times. However, upon notice, the Contractor shall attend meetings regarding matters affecting this contract.

C.1.8.3 To assist the visiting public in reclaiming lost articles, all property left by visitors and found during cleanup operations shall be turned in to the Project Office.

C.1.8.4 Any evidence of vandalism, instances of facilities not operating properly or in need of repair shall be promptly reported to project personnel.

C.1.8.5 The Contractor shall remove any dead animals within the area serviced under this contract, to the extent that the dead animal is small enough to be removed by the Contractor's daily staff. Any large animal that would require additional staff or equipment to move shall be reported to the Contracting Officer's Representative as soon as possible. Disposal of dead animals shall be as directed by the Project Manager or his representative.

C.1.9 Contractor Personnel

C.1.9.1 All Contractor personnel shall be fully clothed, at all times, while performing these services. Clothing shall be clean and neat in appearance.

C.1.9.2 Contractor personnel shall utilize tact, diplomacy and courtesy at all times during contact with the public.

C.1.10. Safety Requirements Prior to beginning work on this contract the Contractor shall have an approved Accident Prevention Plan. This plan shall be in accordance with the most recent EM 385-1-1. The plan is intended to be a viable document and enhance the safety of Project staff and visitors. The Contractor will be expected to take a vital interest in safety, hazard, and educate their employees to work and plan their work safely. Proper driving techniques and defensive driving will be practiced to prevent vehicle accidents and property damage.

C.1.10.1 The contractor shall display a sign reading "CLOSED FOR CLEANING" at the entrance of all facilities during cleaning operations.

C.1.11 Other Contractors The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other contractors and Government employees. All work must be carefully planned and fitted not to interfere with such other work. The Contractor shall not commit or permit any act that will interfere with the performance of work by other contractors or by Government employees.

C.2 Definitions and Acronyms: The following definitions and descriptions apply wherever the word, phrase, or acronym is used in this performance work statement.

Clean: As used generally, means free of all foreign matter, film, spots, streaks, dirt or impurities. As used for acceptance of work means gleaming, free from dirt, contamination, or impurities, unsoiled, unstained, neat and tidy.

Contracting officer's representative means an individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

Debris: Any articles, or parts thereof, such as paper, gum, litter, strings, cigarette butts, leaves, and sand.

Dirt: Particles of sand, soil, grit, or pebbles; mud, dust, tar, liquid stains, vomit, and/or ashes.

Foreign Matter: Any articles, or parts thereof, not belonging to the place found.

Fully-Clothed: Deemed to mean that a sleeved shirt (or T-shit), trousers, and shoes shall be worn at all times: except that this requirement shall not be construed to replace or eliminate the necessity for the wearing of appropriate protective clothing or devices as may be required for the application of various chemicals.

Performance-Based Contract: (FAR 2.101) Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise.

Quality Control (QC): A method used by the Contractor to control the quality of goods and services provided.

Quality Assurance (QA): A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

"Service contract" means a contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply. A service contract may cover services performed by either professional or nonprofessional personnel whether on an individual or organizational basis. Some of the areas in which service contracts are found include the following:

(a) Maintenance, overhaul, repair, servicing, rehabilitation, salvage, modernization, or modification of supplies, systems, or equipment.

(b) Routine recurring maintenance of real property.

(c) Housekeeping and base services.

(d) Operation of Government-owned equipment facilities, and systems.

C.3 Government Furnished Equipment, Materials and Supplies. Government- Furnished materials and supplies are provided to the Contractor only for use in performing work specified in this Contract.

C.3.1 The Government shall provide a campsite for the Contractor's trailer, and utility hookup consisting of water, electricity and sewer. In addition, the campsite shall include a storage building, picnic table, and refuse container. Refuse collection service is provided at the park entrance.

C.3.2 The Government will furnish to the Contractor the following identified property to be used in performing the contract. When the property is delivered, the Contractor shall verify its quantity and condition in writing to the Contracting Officer or his authorized representative on Memorandum Receipt, ENG Form 4866, within 24 hours of receipt.

Damages or loss while in the Contractor's possession shall be reported in writing, to the Contracting Officer or his authorized representative within 72 hours.

Approx.

Item (Description) Quantity Where Available Value

(1) Campsite with Utilities 1 Corps Campground N/A

(2) Storage Building 1 Campsite N/A

(3) Picnic Table 1 Campsite N/A

(4) Refuse Container 1 Campsite N/A

C.3.3 Government-Furnished Consumable Items - The following consumable items, shall be furnished to the Contractor by the Government from stock. The Government shall retain control of expendables, to be dispensed on an as-needed basis for use in performance of the contract.

1. Baseball cap and name tags

2. Water for cleaning

3. Contractor Daily Worksheets

4. Odor Control Product

C.4 Contractor Furnished Equipment and Supplies

The Contractor shall furnish all equipment and supplies not identified in section C.3 of this PWS as Government-Furnished supplies and equipment and as specifically identified in this section. All contractor-furnished equipment and supplies must be approved by the Project Manager prior to initial use.

C.4.1 A mobile travel trailer, motor home or approved equal, containing sanitary facilities and all equipment necessary for habitation. Tents or "Pop-Up" type tent campers shall not be permitted. The unit shall present a neat appearance when parked at a location designated by the Project Manager. If self-propelled units are utilized, they shall remain on jacks (blocked up for the duration of contract), and shall not be used as transportation.

C.4.2 Transportation vehicle(s), other than specified in C.4.1 above, for use in performing the requirements of this contract.

C.4.3 A pressure water pump and tank for water supply that is approved by the Project Manager. The pump shall be capable of delivering an adequate stream of water at 150 psi to flush/rinse facilities being serviced.

C.4.4 The Contractor shall also furnish a sign reading "CLOSED FOR CLEANING," which shall be displayed at the entrances of facilities while cleaning services are being performed.

C.5 Specific Tasks

C.5.1 General Information Cleanup of facilities is directly related to public health and sanitation; therefore, it is essential that all facilities be serviced as specified. In the event that an area or facilities within an area are missed, or are not properly cleaned, the Contractor shall reclean the area or affected facilities immediately upon receipt of such notice from the Contracting Officer or his Authorized Representative. Failure to correct noted deficiencies may result in withholding payment for the work not performed.

Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work as specified. The Contractor shall assure that he has, or can obtain on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of his primary equipment.

Three (3), 32-gallon refuse containers, located at the North Outlet Park beach, shall be emptied, washed with water and detergent as needed until clean and odor free, a new plastic bag installed, and the refuse deposited in the nearest dumpster.

Litter pickup at the Outlet Tube fishing area along grouted rip-rap, wing walls, parking lot and playground area.

Litter pickup at the Spillway Parking Lot and mowed area on 244 Hwy. spur.

C.5.2 Service Facilities / Areas

EAST ROLLING NORTH N/S

HILLS OVERLOOK OUTLET TOTAL

PICNIC SHELTERS 8 2 1 11

W/TABLES

COMFORT STATION 1 0 0 1

VAULT TOILETS (Sets) 4 1 3 8

VAULT TOILETS (Single) 1 0 3 4

WATER FOUNTAINS 0 0 1 1

CHARCOAL GRILLS 8 2 1 11*

& FIRERINGS

LITTER PICKUP (acres) 15 2 15 32

* See page C.5.2.1.for additional requirements *

PLAYGROUNDS 3 1 2 6

* Total number of grills and firerings shall be subject to a variation of +/- 5 at no change in contract price.

C.5.3 Major Cleanups: Shower/latrines and vault and flush-type toilets:

C.5.3.1 Ceilings - Clean ceilings on inside and overhang on outside of buildings to remove spider webs, dust, bird and insect nests, dirt, and insect spots. If soap or disinfectant is used, rinse with clean water and wipe dry.

C.5.3.2 Walls, shower stalls, benches, partitions, stools (flush-type), wash basins, doors and refuse containers – Clean and disinfect to ensure a sanitary condition free of all dirt, oil, lotions, soap residue, calcium deposits or other foreign matter. All surfaces including soap trays, faucets, stool lids, handicap bars, etc. shall be present a dried polished appearance free of cleaning solution, disinfectant, water spots, etc. Exterior walls shall have spider webs, dust, bird and insect nests, debris and grass clippings removed.

C.5.3.3 Floors and floor drain plates – Shall be disinfected and free of all foreign matter, trash, and excess water.

C.5.3.4 Mirrors – Shall be free of dirt, dust, smudges and streaks.

C.5.3.5 Stools – Non-waterborne (vault-type) - Risers inside and outside, seats and lids shall be cleaned and disinfectant to provide a surface free of foreign matter. Seats shall present a dry appearance free of disinfectant and water spots

C.5.3.6. Light Fixtures - Remove all dirt, dust, bugs, cobwebs, smudges, and streaks from fixtures, bulbs and grill. Reinstall grillwork.

C.5.3.7. Toilet Paper Dispensers - All toilet paper dispensers on structures serviced under this contract shall be kept fully supplied.

C.5.3.8. All paper shall be protected to prevent wetting during cleaning operations. Care shall be taken to avoid wetting of hand dryers, and electrical fixtures during cleaning.

C.5.3.9. Picnic Shelter: Note: Pressure water pump may be needed to obtain satisfactory results at picnic shelters

C.5.3.10. Ceiling, beams, trusses, and overhang shall be clean and free of all dirt, spider webs, dust, bird and insect nests, and foreign matter to provide a clean condition.

C.5.3.11. Table tops, seats, and floor slabs shall be cleaned and disinfected to ensure a condition free of all dirt, food particles, foreign matter, and excess water.

C.5.4. Refuse and litter handling (facilities):

C.5.4.1. All trash, litter, debris or residue (including but not limited to cigarette butts, match books, bottle caps, snap tabs and paper) within or immediately adjacent to the facility being services shall be removed. At no time shall trash or debris be swept or washed out of a facility and left.

C.5.4.2. Refuse containers located within the facility being serviced shall have all trash, litter, debris or residue removed. The containers shall present a clean and odor free condition. Plastic liners shall be replaced.

C.5.4.3. Exterior refuse containers (excluding dumpsters) placed at various locations throughout the park area shall be cleaned and emptied and the refuse placed in centrally located dumpsters. A new plastic liner shall be installed in containers (as needed) and the lids reinstalled on the containers. Exterior refuse containers and holders shall present a clean odor free condition. When odor becomes prevalent in trash containers or they become full prior to regular scheduled major servicing the Contractor shall empty and wash containers and holders as needed to provide sanitary conditions for the public.

C.5.4.4 Refuse and litter handling (park areas, roadways, beaches, playgrounds, boat ramps, parking areas and floating fishing docks/piers):

C.5.4.4.1 All mowed park areas, on and adjacent to roadways, and parking areas, and on and adjacent roadways and parking areas, and on and adjacent to beach and boat ramp areas (including boat ramp riprap areas) shall be free of litter and debris. Litter and debris shall be placed in the nearest refuse container

C.5.4.5 Sidewalks:

C.5.4.5.1. All sidewalks shall be free of debris, stains, and residue (any) excess water shall be removed.

C.5.4.6. Water fountains: Shall be cleaned and disinfected to remove all residue and stains

C.5.4.7. Charcoal grills, firerings and picnic tables:

C.5.4.8. Grills, firerings and cooking surfaces shall be cleaned of debris, ashes, food particles, and other foreign matter. Remove all debris, litter, ashes and coals on the ground in the immediate vicinity of grills and firerings. Grills and firerings containing live ashes or warm coals shall be not be cleaned but shall be cleaned at the next regularly scheduled cleaning.

C.5.4.9 Playground equipment shall be kept clean and free from cobwebs, bird droppings, insect nests foreign matter and debris.

C.5.4.10. Vault toilets having an obnoxious odor shall have an odor control chemical applied as needed. Approved odor control chemical will be supplied by the government.

C.5.5 Handicap Accessible Fishing Piers and Courtesy Fishing Docks including all handrails and walkways: shall be kept free of dirt, debris, stains, residue, spider webs, insect nests, bird droppings, fish remains, litter, and leaves. Leaves or vegetation removed shall be disposed in a brush or wooded areas outside the normal park mowing or miscellaneous mowing areas. All litter on the docks or within "8 feet" the walkway and riprap area leading to the docks shall be removed and deposited, as directed by the Contracting Officer’s Representative, into a government furnished trash dumpster.

(Outlet Park, 2 fishing docks & 4 piers) (ERH 1 fishing dock)

C.6 Applicable Publications and Forms

C.6.1 MAP: Information on Milford Lake can be found on the Internet at http://www.nwk.usace.army.mil/milford/milford_home.htm

C.6.2 Memorandum Receipt, ENG 4866 (Completed Sample form)

C.6.3 Contractor Daily Worksheet (Completed Sample Form)

C.6.4 Performance Requirements Summary

Performance Requirements Summary (PRS)

Section (Para)

Contract Requirement

Performance Standard Lot Description

ALP

Method of Surveillance

C.5.3

Comfort Stations

Clean walls, floor, toilets, sinks, shower and fixtures per definition in section C.2

Inspected weekly

4%

Random Sample, Validated Customer Complaint

C.5.3

Vault Toilets

Clean walls, floor, toilets, sinks, shower and fixtures per definition in section C.2

C.5.3.9

Picnic Shelters

Clean floor, ceilings, tables, grills and trash receptacles per definition in section C.2

C.5.4.4.1

Refuse and litter handling

Roadways in and around facilities and in mowed areas are free of litter

Periodic inspections