05_-_MELVERN_Custodian_-_Upstream_PWS.pdf

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Season

Park Custodian – Base Period

FFP

The contractor shall furnish all park custodian services for the Upstream Parks at Melvern Lake as defined in the Performance Work Statement (PWS) located in Section C of this contract. The service period for the work to be performed is 1 May 2018 through 30 September 2018.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Season OPTION Park Custodian – Option Period 1

FFP

The contractor shall furnish all park custodian services for the Upstream Parks at Melvern Lake as defined in the Performance Work Statement (PWS) located in Section C of this contract. The service period for the work to be performed is 1 May 2019 through 30 September 2019.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 1 Season OPTION Park Custodian – Option Period 2

FFP

The contractor shall furnish all park custodian services for the Upstream Parks at Melvern Lake as defined in the Performance Work Statement (PWS) located in Section C of this contract. The service period for the work to be performed is 1 May 2020 through 30 September 2020.

FOB: Destination

NET AMT

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

PARK CUSTODIAN

TURKEY POINT, SUNDANCE, AND ARROW ROCK PARKS (UPSTREAM PARKS)

MELVERN PROJECT

1. General Information

1.1. Background: Melvern Lake is a flood control reservoir in Kansas, with a storage capacity of 363,000 acre-feet (an acre-foot = 325,000 gal.). Recreational development is extensive. Six parks and access areas, managed by or leased from the U.S. Army Corps of Engineers, are conveniently located around the reservoir. Park areas at Melvern Lake offer a wide variety of recreation facilities including boat launching ramps, campgrounds, a full service marina, picnic areas, sand swimming beaches, and a visitor center.

Many routine maintenance items are contracted to the private sector. Park attendant services, mowing, refuse collection, and facility cleanup are just a few of the activities that are performed by private contractors for the Corps.

1.2. Scope of Work: The Contractor shall provide labor, material, and equipment as specified to perform park custodian duties at the Turkey Point, Sundance and Arrow Rock Areas as described in this Performance Work Statement (PWS) and elsewhere in the contract. The Contractor shall perform the specific tasks listed in Section 5. Acceptable performance standards and current regulations are provided for each task.

1.3. Period of Performance: The contract shall begin May 1 or date of award and continue through 30 September. The contractor must reside at the work site during the period of performance, and must remove all personal property from the site within 7 days after checkout. Park custodian campsites are for use by one camping unit only.

1.4. Hours of Operation: At least one person shall be available within the park area between the hours of 7:00 a.m. and 11:00 a.m. of any scheduled workday. If all required services have been satisfactorily performed during the specified service period, the Contractor may leave the area during hours outside the specified service period. Any exception or deviation from the service period shall be approved by the Operations Manager.

1.5. Post-Award Conference: After award, but prior to commencement of work, the Contractor shall contact the Contracting Officer’s Representative, to arrange a mutually agreeable time to meet at the Melvern Project Office to review the requirements and details of the work.

1.6. Quality Control

1.6.1. The Contractor will develop a Quality Control Plan designed to demonstrate how the Contractor will meet the needs of the project. The Quality Control Plan will document how well the Contractor is meeting these needs and will be submitted for approval prior to work on this contract. The contractor must provide and maintain an inspection system acceptable to the government covering the services under this contract. Complete records of all inspection work performed by the contractor must be maintained and made available to the government during contract performance.

1.6.2. The Contractor shall designate, in writing, a responsible on-site representative of each work crew who shall serve as the contact for matters involving quality and performance or nonperformance of the required work assigned to that crew. The government reserves the right to discuss park custodian matters regarding quality, performance or nonperformance with any employee on-site and currently employed by the contractor.

1.7. Required Insurance: The contractor shall obtain and maintain during the period of performance under this contract Commercial Automobile Liability insurance according to the applicable Kansas State statutes. Proof of insurance shall be provided to the Contracting Officer’s Representative prior to commencement of duties.

1.8. Quality Assurance

1.8.1. Quality Assurance Surveillance Plan: A Quality Assurance Surveillance Plan (QASP) will be used during the life of the contract to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Government develops the QASP and the Project Office administers the Plan through Quality Assurance Evaluators (QAE)s.

1.8.2. The government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The government shall perform inspections and tests in a manner that shall not unduly delay the work.

1.8.3. If any of the services do not conform to contract requirements, the government may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

1.8.4. If the contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the government may (1) by contract, or otherwise, perform the services and charge to the contractor any cost incurred by the government that is directly related to the performance of such service or (2) terminate the contract in whole or in part.

1.9. Coordination with the Project Office

1.9.1. As each item of work is completed, the Contractor's representative at the job shall enter the time that the item of work was completed on a Contractor's Daily Worksheet. Completed and signed worksheets shall be delivered each week work is performed, as directed by the Contracting Officer's Representative. Contractor Daily Worksheet forms will be furnished by the Government.

1.9.2. Day to day contact with Government personnel, and telephone communication shall normally provide adequate information exchange. The Government reserves the right to schedule meetings at the Project Office as necessary to insure strict compliance with the terms of this contract. Such meetings shall be scheduled, to the extent possible, at mutually convenient times. However, upon notice, the Contractor shall attend meetings regarding matters affecting this contract.

1.9.3. To assist the visiting public in reclaiming lost articles, all property left by visitors and found during cleanup operations shall be turned in to the (Project Office).

1.9.4. Any evidence of vandalism, instances of facilities not operating properly, or are in need of repair, shall be promptly reported to project personnel.

1.9.5. The Contractor shall remove any dead animals within the area serviced under this contract, to the extent that the dead animal is small enough to be removed by the Contractor's daily staff. Any large animal that would require additional staff or equipment to move shall be reported to the Contracting Officer's Representative as soon as possible. Disposal of dead animals shall be as directed by the Operations Manager or his representative.

1.10. Contractor Personnel

1.10.1. All Contractor personnel shall be fully clothed, at all times, while performing these services.

Clothing shall be clean and neat in appearance.

1.10.2. Contractor personnel shall utilize tact, diplomacy and courtesy at all times during contact with the public.

1.11. Safety Requirements: Prior to beginning work on this contract the Contractor shall have an approved Accident Prevention Plan. This plan shall be in accordance with the most recent EM 385-1-1. The plan is intended to be a viable document and enhance the safety of Project staff and visitors. The Contractor will be expected to take a vital interest in safety, hazard, and educate their employees to work and plan their work safely. Proper driving techniques and defensive driving will be practiced to prevent vehicle accidents and property damage.

1.11.1. The contractor shall display a sign reading "CLOSED FOR CLEANING" at the entrance of all facilities during cleaning operations.

1.12. Other Contractors: The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other contractors and Government employees. All work must be carefully planned and fitted not to interfere with such other work. The Contractor shall not commit or permit any act that will interfere with the performance of work by other contractors or by Government employees.

2. Definitions and Acronyms: The following definitions and descriptions apply wherever the word, phrase, or acronym is used in this performance work statement.

Clean: As used generally, means free of all foreign matter, film, spots, streaks, dirt or impurities. As used for acceptance of work means gleaming, free from dirt, contamination, or impurities, unsoiled, unstained, neat and tidy.

Contracting Officer's Representative: An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

Debris: Any articles, or parts thereof, such as paper, gum, litter, strings, cigarette butts, leaves, and sand.

Dirt: Particles of sand, soil, grit, or pebbles; mud, dust, tar, liquid stains, vomit, and/or ashes.

Foreign Matter: Any articles, or parts thereof, not belonging to the place found.

Fully-Clothed: Deemed to mean that a sleeved shirt (or T-shirt), trousers, and shoes shall be worn at all times:

except that this requirement shall not be construed to replace or eliminate the necessity for the wearing of appropriate protective clothing or devices as may be required for the application of various chemicals.

Performance-Based Contract: (FAR 2.101) Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable quality level (AQL) for each work requirement.

Quality Assurance Surveillance Plan (QASP): An organized written document used by Government for quality assurance surveillance. Document contains sampling/ evaluation guides, checklists, and the performance requirements summary (PRS).

Quality Control (QC): A method used by the Contractor to control the quality of goods and services provided.

Quality Assurance (QA): A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

Service contract: A contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply. A service contract may cover services performed by either professional or nonprofessional personnel whether on an individual or organizational basis. Some of the areas in which service contracts are found include the following:

Maintenance, overhaul, repair, servicing, rehabilitation, salvage, modernization, or modification of supplies, systems, or equipment.

Routine recurring maintenance of real property.

Housekeeping and base services.

Operation of Government-owned equipment facilities, and systems.

3. Government-Furnished Equipment, Materials and Supplies: Government-Furnished materials and supplies are provided to the Contractor only for use in performing work specified in this Contract.

3.1. The Government will provide a campsite for the Contractor's trailer, and utility hookup consisting of water, electricity, sewer and telephone. In addition, the campsite shall include a storage building, picnic table, and refuse container. Refuse collection service is provided at the park entrance. The site will be provided free of charge for a period of 5 days prior and 7 days after the period of performance. The Contractor shall maintain these facilities in accordance with Park rules.

3.2. The Government will furnish to the Contractor the following identified property to be used in performing the contract. Damages or loss while in the Contractor's possession shall be reported in writing, to the Contracting Officer or his authorized representative within 72 hours.

Item (Description) Approx.

Quantity

Where Available

Value

Campsite with Utility and Telephone

Turkey Point

Park N/A

Storage Building 1 Campsite N/A Picnic Table 1 Campsite N/A Refuse Container 1 Campsite N/A

3.3. Government Furnished Consumable Items: The following consumable items shall be furnished to the Contractor by the Government from stock. The Government shall retain control of expendables, to be dispensed on an as needed basis for use in performance of the contract.

3.3.1. Keys

3.3.2. Toilet tissue

3.3.3. Plastic trash bags

3.3.4. Water for cleaning

3.3.5. Contractor Daily Worksheets

4. Contractor Furnished Equipment and Supplies: The Contractor shall furnish all equipment and supplies not identified in Section 3 of this PWS as Government-Furnished supplies and equipment and as specifically identified in this section. All contractor furnished equipment and supplies must be approved by the Operations Manager prior to initial use.

4.1. A mobile travel trailer, motor home or approved equal, containing sanitary facilities and all equipment necessary for habitation. Tents or "Pop Up" type tent campers shall not be permitted. The unit shall present a neat appearance when parked at a location designated by the Operations Manager. If a self propelled unit is utilized, it shall remain on jacks (blocked up for the duration of contract), and shall not be used as transportation. If utilized, the Contractor shall maintain the area where the trailer is parked in a clean and sanitary condition at all times. The site shall be kept free of debris, disabled vehicles, trash, can collections, disabled water craft, property of others, or any personal paraphernalia that may inhibit the otherwise neat and well-kept appearance exhibited by adjacent property. No dog pens, horse corals, poultry cages or similar facilities for pets or raising of animals will be allowed. The Contractor’s pets shall be confined on a leash of 6 feet or less in length. Flower or vegetable gardens will be allowed in the immediate area, as approved by the Project Operations Manager.

4.2. Transportation vehicle(s), other than specified in 4.1 above, for use in performing the requirements of this contract.

4.3. Telephone installation at trailer site.

4.4. The Contractor shall furnish to the Operations Manager, a telephone number attended during normal business hours (8a.m. 4:30 p.m. c.s.t.) to which calls concerning performance or other contractual matters can be placed. For the purpose of time and date, a message will be deemed delivered to the Contractor, at such time as it is delivered to the number provided by the Contractor.

4.5. The Contractor shall furnish a pressure water pump and tank for water supply. Contractor furnished pump shall be capable of delivering at least 2 gallons per minute at 150 psi to wash floors, walls, and ceilings of shelter houses, shower/latrines, vault toilets, etc.

5. Services

5.1. General Information: Cleanup of facilities is directly related to public health and sanitation; therefore, it is essential that all facilities be serviced as specified. In the event that an area or facilities within an area are missed, or are not properly cleaned, the Contractor shall re-clean the area or affected facilities immediately upon receipt of such notice from the Contracting Officer or his Authorized Representative.

Failure to correct noted deficiencies may result in withholding payment for the work not performed.

Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work as specified. The Contractor shall assure that he has, or can obtain on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of his primary equipment.

5.2. Scheduled Services

5.2.1. Services shall be performed in accordance with the schedule shown below for the service period of 1 May thru 30 September. Services shall be performed six (6) days per week including holidays, between the hours of 7 a.m. and 11 a.m., and 4 p.m. and 6 p.m. on Saturdays and Sundays, and between the hours of 7 a.m. and 11 a.m. on Monday through Friday, (excluding Thursday-Day Off).

Any deviations or exceptions to the work schedule shall be approved in writing by the Project Operations Manager.

Service Schedule (Begin May 1 and end September 30)

Area: Turkey Point Quantities Items: Shower Latrine 2

Vault Toilets 2 Flush Toilets 2 Shelters with Grills 2

Water Fountains 3 Playgrounds 2 Courtesy Dock 1 Refuse Containers 4* Litter Pickup At/Within

Facilities Only Sanitary Dump Station 1 Sidewalks 981 sq. ft.**

Area: Sundance Quantities Items: Vault Toilets 2

Courtesy Dock 1 Refuse Container 1 Litter Pickup At/Within

Facilities Only

Area: Arrow Rock Quantities Items: Shower Latrine 2

Shelter with Grill 1 Vault Toilets 2 Flush Toilets 1 Playground 1 Water Fountain 1 Courtesy Dock 1 Refuse Containers 1* Litter Pickup At/Within

Facilities Only Sanitary Dump Station 1 Sidewalks 681 sq. ft.**

*Total number of refuse containers (6) shall be subject to a variation of +/- 2 at no change in contract price.

**Quantities are estimated. The Contractor shall be responsible for determining exact quantities and conditions affecting performance of this work.

***This contract provides for litter pickup and policing at/or within facilities being serviced.

5.3. Schedule of Duties

5.3.1. Daily: Provide services each day (except Thursday) to clean the following areas as necessary:

Shower latrines, flush toilets, vault toilets, dump stations, shelters, refuse containers, litter pickup, courtesy docks, and sidewalks.

5.3.2. Weekly: Provide services once weekly on Monday to clean the following areas: Bulletin boards, playgrounds, and water fountains.

5.3.3. Annually: Provide services once annually during the last week of May to clean light fixtures and screens in the shower latrine buildings.

5.3.4. All work shall be accomplished within the timeframes specified above. Services rendered outside the time periods specified will not be compensated unless specifically approved in writing by the Contracting Officer or his authorized representative.

6. Service Facilities/Areas

6.1. Shower/latrines and vault and flush type toilets:

6.1.1. Ceilings: Clean ceilings on the inside and overhang on the outside of buildings to remove spider webs, dust, bird and insect nests, dirt, and insect spots. If soap or disinfectant is used, rinse with clean water and wipe dry.

6.1.2. Walls, shower stalls, benches, partitions, stools (flush-type), wash basins, doors and refuse containers: Clean and disinfect to ensure removal of all dirt, oil, lotions, soap residue, calcium deposits or other foreign matter. All surfaces including soap trays, faucets, stool lids, handicap bars, etc. shall be present a dried polished appearance free of cleaning solution, disinfectant, water spots, etc. Exterior walls shall have spider webs, dust, bird and insect nests, debris and grass clippings removed.

6.1.3. Floors and floor drain plates: Shall be disinfected and free of all foreign matter, trash, and excess water.

6.1.4. Mirrors: Shall be free of dirt, dust, smudges and streaks.

6.1.5. Stools – Non waterborne (vault type): Risers inside and outside, seats and lids shall be cleaned and disinfectant to provide a surface free of foreign matter. Seats shall present a dry appearance free of disinfectant and water spots

6.1.6. Washer and dryers: Both the inside and outside shall be maintained in a clean condition free of dirt or detergent residue. Lint screens of dryers shall be cleaned during each major cleanup.

6.1.7. Light Fixtures: Remove all dirt, dust, bugs, cobwebs, smudges, and streaks from fixtures, bulbs and grill. Reinstall grillwork.

6.1.8. Metal/Wood Louvers: Maintain a clean appearance free of spider webs, dust, bird and insect nests, bird droppings, or other foreign matter.

6.1.9. Toilet Paper Dispensers: All toilet paper dispensers on structures serviced under this contract shall be kept fully supplied.

6.1.10. All paper shall be protected to prevent wetting during cleaning operations. Care shall be taken to avoid wetting of hand dryers, and electrical fixtures during cleaning.

6.2. Picnic Shelter: Note: Pressure water pump and/or garden hose will be needed to obtain satisfactory results at picnic shelters.

6.2.1. Ceiling, beams, trusses, and overhang shall be clean and free of all dirt, spider webs, dust, bird and insect nests, and foreign matter and provide a clean condition.

6.2.2. Table tops, seats, and floor slabs shall be cleaned and disinfected to ensure a condition free of all dirt, food particles, foreign matter, and excess water.

6.3. Refuse and Litter Handling (Facilities):

6.3.1. All trash, litter, debris or residue (including but not limited to cigarette butts, match books, bottle caps, snap tabs and paper) within or immediately adjacent to the facility being services shall be removed. At no time shall trash or debris be swept or washed out of a facility and left.

6.3.2. Refuse containers located within the facility being serviced shall have all trash, litter, debris or residue removed. The containers shall present a clean and odor free condition. Plastic liners shall be replaced.

6.3.3. Exterior refuse containers (excluding dumpsters) placed at various locations throughout the park area shall be cleaned and emptied and the refuse placed in centrally located dumpsters. A new plastic liner shall be installed in containers (as needed) and the lids reinstalled on the containers. Exterior refuse containers and holders shall present a clean odor free condition. When odor becomes prevalent in trash containers, the Contractor shall empty and wash containers and holders as needed to provide sanitary conditions for the public.

6.3.4. In and adjacent to all facilities, mowed park areas, on and adjacent to roadways, and parking areas, and on and adjacent to roadways and parking areas, and on and adjacent to beach and boat ramp areas (including boat ramp riprap areas if applicable) shall be free of litter and debris. Litter and debris shall be placed in the nearest refuse container.

7. Sidewalks: All sidewalks shall be free of debris, stains, residue and (any) excess water shall be removed.

8. Water Fountains: Shall be cleaned and disinfected to remove all residue and stains

9. Fire Rings/Grills: Shall be cleaned of debris, ashes, food particles, and other foreign matter. Remove all debris, litter, ashes and coals on the ground in the immediate vicinity of grills. Grills and rings containing live ashes or warm coals shall be left undisturbed and shall be cleaned at the next regularly scheduled cleaning. Rocks in the rings shall be returned to the shoreline or other rocky area as necessary.

10. Playground and Bulletin Board: Shall be kept clean and free from cobwebs, bird droppings, insect nests foreign matter, and debris. The outside glass of visitor bulletin boards shall be free of dust, smudges and streaks.

11. Miscellaneous Duties:

11.1. The contractor shall display a sign reading “closed for cleaning” at the entrance of all facilities during cleaning operations.

12. Applicable Publications and Forms

12.1. MAP: Information on Melvern Lake can be found on the Internet @ http:www.nwk.usace.army.mil/melvern/melvern.home.htm

Performance Requirements Summary (PRS)

Section (Para)

Contract Requirements

Performance Standards Lot

Description

ALP

Method of Surveillance

5.3.1 Daily Cleanup

Clean shower/latrine, vault toilet, comfort stations, dump station, refuse containers, litter pick up, docks, shelters, and sidewalks.

Approx 30 Services per

Month 4%

Random Sample and Customer

Complaint

5.3.2 Weekly Cleanup

Clean bulletin boards, playground, fire rings, grills, and water fountains.

4 Services per Month

4% Random Sample and Customer Complaint

5.3.3 Annual Cleanup

Clean light fixtures, windows and screens in shower/latrines.

1 Service per Year

4% Authorized

Representative Inspection

(End of Performance Work Statement)