W912CN-26-Q-A027 Question and Answer 08.19.26.docx

1) We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services.

a. Brand new contract.

2) Must a quoter hold each of the three licenses/certifications listed above at the time of quote submission, or may a quoter that is not currently licensed in the State of Hawaii submit a quote supported by a written commitment and a documented plan to obtain the required licensure prior to the contract start date, consistent with PWS 3.2?

a. The licensing requirements are treated differently based on whether they are company-level or personnel-level, in accordance with the amended Addendum to FAR 52.212-1, paragraph 3.e. The State of Hawaii C-18 Contractor License is a company-level requirement and must be active and submitted with the quote. The EPA Section 608 Certification and Hawaii EJ/ES Electrician Licenses are personnel-level requirements. For these, offerors must submit a written commitment and a detailed staffing plan demonstrating their capability to furnish fully credentialed personnel within ten (10) calendar days of contract award. Actual personnel licenses are not required with the quote.

3) If licensure is required at the time of quote submission, does the Government intend the C-18 requirement to apply to the quoter as the prime contractor specifically, or may the requirement be satisfied by a proposed first-tier subcontractor holding a current C-18 who will perform the licensed portion of the work? If the latter is acceptable, what documentation of the teaming arrangement should accompany the quotation?

a. Yes, the C-18 requirement may be satisfied by a proposed first-tier subcontractor. As stated in the amended Addendum to FAR 52.212-1, Subfactor A, if an offeror is utilizing a subcontractor to meet this requirement, they must include a copy of the subcontractor’s valid C-18 license along with a signed Teaming Agreement or Letter of Intent (LOI) with their quote.

4) With respect to the EPA Section 608 certification and the Hawaii EJ/ES electrician license, PWS 2.1.11.1.4 refers to work performed by "employees or subcontractor personnel." Please confirm that technicians employed by a subcontractor who hold these credentials satisfy the Subfactor A requirement.

a. Technicians holding the required EPA and State of Hawaii licenses who are employed by a designated prime or subcontractor fully satisfy the personnel licensing requirements. The contractor is responsible for ensuring all personnel, including those of subcontractors, are properly credentialed within the timeline specified in PWS 3.2.

5) If a plan to obtain licensure is acceptable in lieu of current licensure, what evidence would the Government consider sufficient — for example, a submitted DCCA application, a letter of intent from a qualifying individual, or an executed teaming agreement?

a. A plan to obtain licensure is not acceptable in lieu of a current, active license for the State of Hawaii C-18 Contractor License, which must be submitted with the quote. For the personnel-level certifications (EPA 608 and EJ/ES), a credible written commitment and a detailed staffing plan is the required evidence, as outlined in the amended Addendum to FAR 52.212-1.

6) Is there any information available regarding the age, current condition, or service history of the appliances covered under this solicitation?

a. No historical records are available. The inventory is listed in Exhibit 1, with the oldest appliance dating to approximately 2011. Older units may be replaced rather than repaired based on the depreciation schedule provided post-award. Repairs will only be authorized for newer units where the repair cost does not exceed the depreciated value; all other unserviceable units will be replaced. Refer to PWS Paragraphs 8.3, 8.5, and 8.6 for details.

7) Would it be possible to arrange a site visit to inspect some of the appliances and better understand their locations and accessibility? In particular, it would be helpful to know whether the appliances are generally located on ground floors or on upper floors, such as the third or fourth floor, and whether elevators are available.

a. No pre-proposal site visits will be authorized. For pricing purposes, offerors should assume that appliances are distributed across multiple floor levels within the facilities listed in Exhibit 1. The maximum building height is eight stories, though this height applies to only one building. Generally, buildings with three (3) or fewer floors are walk-ups requiring stair access, while buildings with four (4) or more floors are equipped with elevators. Offerors must factor all labor, transportation, and handling requirements for multi-story transitions into their pricing. However, offerors are permitted to conduct a drive-by viewing of the building exteriors from public areas on the installations to evaluate general terrain and facility layouts, provided they possess active, authorized installation base access.

8) The solicitation, Amendment 0001, and the Question and Answer document each reference a "State of Hawaii C-18 Contractor License (Electrical Maintenance and Repair)." Our review of the Hawaii Administrative Rules Chapter 16-77 specialty classification schedule does not locate a C-18 classification; the classification appearing to authorize electrical work including the connection of appliances is C-13 (Electrical Contractor). Please confirm whether a current, active C-13 Electrical Contractor license satisfies the company-level licensing requirement, so that offerors submitting a C-13 are not found technically unacceptable on a classification designation.

a. The reference to "C-18" in the solicitation and PWS was an administrative error. The correct State of Hawaii Contractor License required for the company-level qualification is C-13 (Electrical Contractor). A current, active C-13 license held by the prime or a proposed first-tier subcontractor satisfies this requirement. The solicitation and PWS will be amended to reflect the correct C-13 classification.

9) The SF-1449 Continuation Sheet lists CLIN 0003 (Quoted Repairs) as Quantity 1, Unit JOB, and references authorization up to a Not-To-Exceed amount without stating a figure. The Offeror Price Quote Form lists CLIN 0003 with Unit of Measure JOB and Estimated Quantity "N/A." The instructions require all CLINs be priced and warn that failure to do so may render a quotation ineligible. How does the Government want CLIN 0003 populated, and is there an NTE ceiling or estimated annual value for this line?

a. CLIN 0003 is a Not-To-Exceed (NTE) line item for unpriced, custom quoted repairs. The Government will establish the NTE ceiling value upon contract award. Offerors shall not enter a unit price or total price for CLIN 0003 on the Offeror Price Quote Form. Offerors should leave the price fields blank or enter "NTE" / "N/A" for CLIN 0003. Leaving CLIN 0003 unpriced will not render a quotation ineligible. CLIN 0003 will not be evaluated as part of the total evaluated price.

10) Question 6 confirms that the repair-versus-replacement determination rests entirely on a depreciation schedule to be furnished post-award. Given that no historical service records exist and there is no incumbent, this schedule is the only available basis for estimating the distribution of work between the pre-priced repair CLINs and the replacement CLINs. Will the Government release the schedule, or its valuation methodology and useful-life assumptions, prior to the quotation due date?

a. No. The Government will not release the depreciation schedule prior to contract award as it contains sensitive internal financial thresholds. Offerors are not required to predict the outcome of the repair-versus-replacement determinations. Offerors must base their pricing exclusively on the estimated quantities provided in the Offeror Price Quote Form/1449, which represent the Government’s best estimate of the historical and expected distribution of work between repairs and replacements.

11) The base period estimates 600 units of CLIN 0001 (Routine Service Call/Assessment) against 1,320 combined units across CLINs 0002AA-0002AL and 150 combined units across CLINs 0004AA-0004AE. Please clarify whether a single work order may generate multiple repair CLIN units, or whether the assessment and outcome estimates were developed independently.

a. Yes, a single work order/assessment (CLIN 0001) may identify multiple distinct issues, allowing the Contractor to perform and bill for multiple pre-priced repair CLINs (0002 series) on a single appliance. The assessment and outcome estimates were developed independently based on historical requirements and serve as estimates for quote evaluation purposes. Actual quantities funded will be drawn down during performance based on real-time maintenance needs.

12) PWS 2.2.2.2 marks Preventive Maintenance Orders (PMO) as N/A and no preventive maintenance CLIN appears in the schedule, while the Exhibit 2 Status Report template includes "Preventive Maintenance" as a priority category. Please confirm that no scheduled preventive maintenance is within the scope of this requirement.

a. Confirmed. Scheduled preventive maintenance is not within the scope of this requirement. The reference to "Preventive Maintenance" in the previous version of the status report template was an error. The updated Exhibit 2 - Status Report, incorporated into the solicitation via Amendment 0002, has been corrected to remove this category. PWS Paragraph 2.2.2.2 correctly states that Preventive Maintenance Orders (PMOs) are Not Applicable.