C2F-am7_01_45_00.pdf

PHASE 2 - MAIN OPERATIONS 60140804P2

C2F COMPLEX

SECTION 01 45 00

QUALITY CONTROL SYSTEM (QCS)

04/08

PART 1 GENERAL

1.1 GENERAL

The Government will use the Resident Management System for Windows (RMS) to assist in its monitoring and administration of this contract. The Contractor shall use the Government-furnished Construction Contractor Module of RMS, referred to as QCS Quality Control System, to record, maintain, and submit various information throughout the contract period.

The Contractor module, user manuals, updates, and training information can be downloaded from http://www.rmssupport.com/qcs/default.aspx. This joint Government-Contractor use of RMS and QCS will facilitate electronic exchange of information and overall management of the contract. QCS provides the means for the Contractor to input, track, and electronically share information with the Government in the following areas:

Administration Finances Quality Control Submittal Monitoring Scheduling Import/Export of Data Requests for Information Accident Reporting Safety Exposure Manhours

1.1.1 Correspondence and Electronic Communications

For ease and speed of communications, both Government and Contractor will, to the maximum extent feasible, exchange correspondence and other documents in electronic format. Correspondence, pay requests and other documents comprising the official contract record shall also be provided in paper format, with signatures and dates where necessary. Paper documents will govern, in the event of discrepancy with the electronic version.

1.1.2 Other Factors

Particular attention is directed to Contract Clause, "Payments", Section 01 32 00 PROJECT SCHEDULE, Section 01 33 00 SUBMITTAL PROCEDURES, and Section 01 45 04 CONTRACTOR QUALITY CONTROL, which have a direct relationship to the reporting to be accomplished through QCS. Also, there is no separate payment for establishing and maintaining the QCS database;

all costs associated therewith shall be included in the contract pricing for the work.

1.1.3 QCS SOFTWARE

QCS is a Windows-based program that can be run on a stand-alone personal computer or on a network. Prior to the Pre-Construction Conference, the Contractor shall be responsible to download, install and use the latest version of the QCS software from the Government's RMS Internet Website:

http://www/rmssupport.com/qcs/updates.aspxhttp://rms.usace.army.mil/QCS/Index

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Amendment 0007 6/8/15

Upon specific justification and request by the Contractor, the Government can provide QCS on DVD. Any program updates of QCS will be made available to the Contractor via the Government RMS Website as they become available.

1.1.4 System Requirements

The following listed hardware and software is the minimum system configuration that the Contractor shall have to run QCS:

Hardware

IBM-compatible PC with 1000 MHz Pentium or higher processor

256+ MB RAM for workstation / 512+ MB RAM for server

1 GB hard drive disk space for sole use by the QCS system

SVGA or higher resolution monitor (1024x768, 256 colors)

Mouse or other pointing device

Windows compatible printer. (Laser printer must have 4 MB+ of RAM)

Connection to the Internet, minimum 56k BPS

Software

MS Windows 2000, XP, Vista, or Windows 7

Word processing software compatible with MS Word 2000 or newer

Latest version of: Netscape Navigator, Microsoft Internet Explorer, or other browser that supports HTML 4.0 or higher

Electronic mail (E-mail) MAPI compatible

Virus protection software that is regularly upgraded with all issued manufacturer's updates

1.1.5 RELATED INFORMATION

1.1.5.1 QCS User Guide

After contract award, the Contractor shall download instructions for the installation and use of QCS from the Government RMS Internet Website. In case of justifiable difficulties, the Government will provide the Contractor with a DVD containing these instructions.

1.1.5.2 Contractor Quality Control (CQC) Training

The use of QCS will be discussed with the Contractor's QC System Manager in the course entitled, "Construction Quality Management For Contractors" (Section 01 45 04 CONTRACTOR QUALITY CONTROL. However, training on the software is not covered. Contractors are encouraged to consult the User's Manual and the field office representatives for specific instruction.

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1.1.6 CONTRACT DATABASE

Prior to the pre-construction conference, the Government will provide the Contractor with basic contract award data to use for QCS. The Government will provide data updates to the Contractor as needed, generally by using the government's SFTP repository built into QCS import/export function.

These updates will generally consist of submittal reviews, correspondence status, RFI responses, QA comments, and other administrative and QA data.

1.1.7 DATABASE MAINTENANCE

The Contractor shall establish and maintain the QCS database at the Contractor's site office. Data updates to the Government, e.g., daily reports, submittals, RFIs, schedule updates, payment requests, etc shall be submitted using the government's SFTP repository built into QCS export function. If permitted by the Contracting Officer, Email or DVD may be used (see Paragraph DATA SUBMISSION VIA DVD). The QCS database typically shall include current data on the following items:

1.1.7.1 Administration

1.1.7.1.1 Contractor Information

The database shall contain the Contractor's name, address, telephone numbers, management staff, and other required items. Within 14 calendar days of receipt of the initial contract database from the Government, the Contractor shall deliver Contractor administrative data in electronic format.

1.1.7.1.2 Subcontractor Information

The database shall contain the name, trade, address, phone numbers, amount subcontracted and other required information for all subcontractors. Each subcontractor must be listed separately for each trade to be performed.

Each subcontractor/ trade shall be assigned a unique Responsibility Code corresponding to the coding scheme used in the Project and Construction Schedule (Section 01 32 00). Within 14 calendar days of receipt of the initial database from the Government, the Contractor shall submit subcontractor administrative data in electronic format.

1.1.7.1.3 Correspondence

All Contractor correspondence to the Government shall be identified with a serial number. Correspondence initiated by the Contractor's site office shall be prefixed with "S". Letters initiated by the Contractor's home (main) office shall be prefixed with "H". Letters shall be numbered starting from 0001. (e.g., H-0001 or S-0001). The Government's letters to the Contractor will be prefixed with "C".

1.1.7.1.4 Request for Information (RFI)

All Requests For Information (RFI) shall be exchanged using QCS's built-in RFI generator and tracker.

1.1.7.1.5 Equipment

The Contractor's QCS database shall contain a current list of equipment planned for use or being used on the jobsite, including the most recent and planned equipment inspection dates.

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1.1.7.1.6 Management Reporting

QCS includes a number of reports that Contractor management can use to track the status of the contract. The value of these reports is reflective of the quality of the data input, and is maintained in the various sections of QCS. Among these reports are: Contractor Action Items, Progress Payment Request worksheet, QA/QC comments, Submittal Register Status, Three-Phase Control checklists.

1.1.7.2 Finances

1.1.7.2.1 Pay Activity Data

The QCS database shall include a list of pay activities that the Contractor shall develop in conjunction with the construction schedule. The sum of all pay activities shall be equal to the total contract amount, including modifications. Pay activities shall be grouped by the Contract Line Item Number (CLIN), and the sum of the activities shall equal the amount of each CLIN. The total of all CLINs equals the Contract amount.

1.1.7.2.2 Payment Requests

All progress payment requests shall be prepared using QCS. Complete the payment request worksheet, prompt payment certification and payment invoice in QCS. The work completed under the contract, measured as percent or as specific quantities, shall be updated at least monthly. After the update, generate a payment request report using QCS. Submit the payment request, prompt payment certification and payment invoice with supporting data by using the government's SFTP repository built into QCS export function. If permitted by the Contracting Officer, E-mail or a DVD may be used. A signed paper copy of the approved payment request is also required, which shall govern in the event of discrepancy with the electronic version.

1.1.7.3 Quality Control (QC)

QCS provides a means to track implementation of the 3-phase QC Control System, prepare daily reports, identify and track deficiencies, document progress of work, and support other Contractor QC requirements. Maintain this data on a daily basis. Entered data will automatically output to the QCS generated daily report. Provide the Government a Contractor Quality Control (CQC) Plan within the time required in Section 01 45 04 CONTRACTOR QUALITY CONTROL. Within seven calendar days of Government acceptance, submit a QCS update reflecting the information contained in the accepted CQC Plan: schedule, pay activities, features of work, submittal register, QC requirements, and equipment list.

a. Daily Contractor Quality Control (CQC) Reports: QCS includes the means to produce the Daily CQC Report. The Contractor may use other formats to record basic QC data. However, the Daily CQC Report generated by QCS shall be the Contractor's official report. Data from any supplemental reports by the Contractor shall be summarized and consolidated onto the QCS-generated Daily CQC Report. Daily CQC Reports shall be submitted as required by Section 01 45 04 CONTRACTOR QUALITY CONTROL. Reports shall be submitted electronically to the Government within 24 hours after the date covered by the report. The Contractor shall also provide the Government a signed, printed copy of the daily CQC report.

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b. Deficiency Tracking: Use QCS to track deficiencies. Deficiencies identified by the Contractor will be numerically tracked using QC deficiency items. Maintain a current log of QC deficiency items in the QCS database. The Government will log the deficiencies it has identified using its QA deficiency items. The Government's QA deficiency items will be included in its export file to the Contractor. The Contractor shall regularly update the correction status of both QC and QA deficiency items.

c. QC Requirements: Develop and maintain a complete list of QC testing, and required structural and life safety special inspections required by the International Code Council (ICC), transferred and installed property, (see Section 01 78 00 Closeout Submittals) and user training requirements in QCS. Update all data on these QC requirements as work progresses, and promptly provide this information to the Government via QCS.

d. Three-Phase Control Meetings: Maintain scheduled and actual dates and times of preparatory and initial control meetings in QCS.

e. Labor and Equipment Hours: Log labor and equipment exposure hours on a daily basis. Labor hours data will be rolled up into a monthly exposure report.

f. Accident/Safety Reporting: The Government will issue safety comments, directions, or guidance whenever safety deficiencies are observed. The Government's safety comments will be included in its export file to the Contractor. The Contractor shall regularly update the correction status of the safety comments. In addition, the Contractor shall utilize QCS to advise the Government of any accidents occurring on the jobsite. This supplemental entry is not to be considered as a substitute for completion of mandatory notification and reports, e.g., POD Form 265R, ENG Form 3394 and OSHA Form 300.

g. Features of Work: Include a complete list of the features of work in the QCS database. A feature of work may be associated with multiple pay activities. However, each pay activity (see subparagraph "Pay Activity Data" of paragraph "Finances") can only be linked to a single feature of work.

h. Hazard Analysis: Use EM 385-1-1 to develop a hazard analysis for each feature of work included in its CQC Plan. The hazard analysis shall address any hazards, or potential hazards, that may be associated with the work.

1.1.7.4 Submittal Management

When available, the Government will provide the initial submittal register, in electronic format. Thereafter, the Contractor shall maintain a complete list of all submittals, including completion of all data columns as described in Section 01 33 00 SUBMITTAL PROCEDURES. Dates on which submittals are received and returned by the Government will be included in its export file to the Contractor. Use QCS to track and transmit all submittals. ENG Form 4025, submittal transmittal form, and the submittal register update, shall be produced using QCS. QCS and RMS will be used to update, store and exchange submittal registers and transmittals, but will not be used for storage of actual submittals.

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1.1.7.5 Schedule

Develop a construction schedule consisting of pay activities in accordance with Section 01 32 00 PROJECT SCHEDULE, as applicable. Input and maintain the schedule in the QCS database either manually or by using the Standard Data Exchange Format (SDEF) (see Section 01 32 00 PROJECT SCHEDULE).

Include the updated schedule data with each pay request.

1.1.7.6 Import/Export of Data

QCS includes the ability to export Contractor data to the Government and to import submittal register and other Government-provided data from RMS, and schedule data using SDEF.

1.1.8 Implementation

Contractor use of QCS as described in the preceding paragraphs is mandatory. Ensure that sufficient resources are available to maintain its QCS database, and to provide the Government with regular database updates.

QCS shall be an integral part of the Contractor's management of quality control.

1.1.9 Data Submission Via DVD

The Government-preferred method for Contractor's submission of QCS data is by using the government's SFTP repository built into QCS export function.

Other data should be submitted using E-mail with file attachment(s). For locations where this is not feasible, the Contracting Officer may permit use of DVDCD-ROM for data transfer. Export data onto DVDCD-ROMs using the QCS built-in export function. If used, submit CD-ROMs in accordance with the following:

1.1.9.1 File Medium

Submit required data on CD-ROMs conforming to industry standards used in the United States. All data shall be provided in English.

1.1.9.2 CD-ROM Labels

Affix a permanent exterior label to each CD-ROM submitted. The label shall indicate in English, the QCS file name, full contract number, project location, data date, name and telephone number of person responsible for the data.

1.1.9.3 File Names

The files will be automatically named by the QCS software. The naming convention established by the QCS software must not be altered.

1.1.10 Monthly Coordination Meeting

Update the QCS database each workday. At least monthly, generate and submit an export file to the Government with schedule update and progress payment request. As required in Contract Clause "Payments", at least one week prior to submittal, the Contractor shall meet with the Government representative to review the planned progress payment data submission for errors and omissions. Make all required corrections prior to Government acceptance of the export file and progress payment request. Payment requests accompanied by incomplete or incorrect data submittals will be

SECTION 01 45 00 Page 6 returned. The Government will not process progress payments until an acceptable QCS export file is received.

1.1.11 Notification of Noncompliance

The Contracting Officer will notify the Contractor of any detected noncompliance with the requirements of this specification. Take immediate corrective action after receipt of such notice. Such notice, when delivered to the Contractor at the work site, shall be deemed sufficient for the purpose of notification.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

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