TE_CYS-04_AnnexC_REPORTSUSPENSELIST_v19_2015SEP29_(2).xlsx
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ANNEX C
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Sheet1 IMCOM G9 - CYS SERVICES GARRISON REPORT SUSPENSE LIST v19
Program Reports Timeframe and Additional Info Date each Month Link to Post Reports
Management Information System (MIS) Data / Status Update
| Monthly | 10th | https://www.us.army.mil/suite/files/45305215 |
| MANAGEMENT INFORMATION SYSTEM (MIS): Operational Management EXCEL Tool to track and evaluate program delivery; Provides data to allow in-depth analysis of cost effectiveness, program goal attainment and enterprise level program management. MIS includes: -Staffing Vacancies and Recruitments |
-CDC Spaces/Facilities and SAC/MST Spaces/Facilities -FCC Spaces and Homes -Accreditation (CDC and SAC) -Waiting List (Excess/Projected Demand) and CACFP -All Staff Changes/Updates and Miscellaneous data
| FCC Fee Equity & Provider Subsidy | Monthly | 10th | https://www.us.army.mil/suite/files/38068778 |
| EDGE! | Monthly | 10th | https://www.us.army.mil/suite/files/34522785 |
| HIRED! | Due Quarterly: Jan, Apr, Jul, Oct | 10th | https://www.us.army.mil/suite/files/34522793 |
| SKIESUnlimited | Monthly | 10th | https://www.us.army.mil/suite/files/34872977 |
| Deployment Support (formerly AFC) | Monthly | 10th | https://www.us.army.mil/suite/files/34522943 |
| Integrated Report Online (IRO) Data Update | Monthly - spaces, staffing, facility, profile, accreditation status, etc | 10th | IRO must be updated monthly - funding is based on data input https://cys.xservices.com/IRO/Default.aspx |
| CYMS Reports |
test: CYMS:
| If assistance is needed, be sure to check out the AKO CYMS DOC link below. | Path and Frequency | |||
| Household Balance Aging Report | MONTHLY HOUSEHOLD BALANCE AGING REPORT: Review is to be performed monthly at all Garrisons. In accordance with the Child/Youth Management System (CYMS) Household Aging Report Guideline document, each Garrison CYS Services program will run the report and forward through Regions to IMCOM G9 CYS Services. Reports will be named following the naming convention "Garrison_MonthYYYY_HHBAR” (i.e. Warrior_Feb2013_HHBAR). Reports will be run between the 22nd and 27th of the month to most effectively reflect outstanding balances by households with respect to billing and payment cycles. Garrisons will ensure that no Personally Identifiable Information (PII) is printed or transmitted IAW CYMS guidelines. Reports will be run monthly and uploaded to the “CYMS Aging Reports (FRAGO 13)” folder in AKO. | Between the 22nd and 27th of the month | https://www.us.army.mil/suite/files/40052982 | |
| OSD Cost Assessment & Program Evaluation (CAPE) Study Data Pull | Quarterly comprehensive household and child enrollment data pulled from the CYS Services CYMS database. | Recurring quarterly dates of 31 MAR, 30 JUN, 30 SEP and 31 DEC and to continue quarterly | https://www.us.army.mil/suite/files/44253597 | |
| Unannounced Inspection Corrective Action Reports (CARs) | ||||
| CY15 Multi-Disciplinary Team Inspection (MDTI) | Annually - Calendar Year | Life Threatening, 60 day | https://www.us.army.mil/suite/files/42152365 | |
| CY15 Comprehensives Fire/Safety/Facility & Health/Sanitation | Annually - Calendar Year | Life Threatening, 60 day | https://www.us.army.mil/suite/files/42152362 | |
| CY15 Army Higher HQs Inspection (AHHI) (Life Threatening & 60 day w/Garrison Commander's memo) | Annually - Calendar Year | Life Threatening, 60 day | https://www.us.army.mil/suite/files/42152311 | |
| School Support Self-Inspection Checklist | Annually - Checklist is to provide School Liaison Officers an opportunity to assess the extent to which they are fulfilling professional responsibilities and determine areas of self-improvement. | Complete in April of each year. Submit to IMCOM G9 CYSS School Support Services by 30 APR. | Checklist will be added to the updated MDTI | |
| Annual Reports | ||||
| FY15 CYS Services Annual Report | DEC - per instruction | https://www.us.army.mil/suite/files/34522805 | ||
| SY15-16 Fee Review Report | DEC - per instruction | https://www.us.army.mil/suite/files/37853450 | ||
| Bos & Girls Clubs of America (BGCA) Report | JAN | BGCA Website | ||
| 4-H Report | 31 JUL - NLT midnight | 4-H Website | ||
| NAEYC Annual Report | 3 months prior to anniversary date | Send to Region POC and Region will coordinate with IMCOM G9 Accreditation Program Manager via email | ||
| Maintenance of Accreditation (MOA) Reports | For the three most recent years | 30 days prior to ind. due date | Send to Region POC and Region will coordinate with IMCOM G9 SAC Program Manager via email | |
| All Accreditation Status Updates | monthly | Be sure data is correct in IRO.and MIS | ||
| SIR/Child Abuse Incident Updates | SIR Form https://www.us.army.mil/suite/doc/44430204 | as needed | Send to IMCOM Operations Center and Region POC | |
| AKO CYMS Doc Link: https://www.us.army.mil/suite/files/38880135 | ||||
| Ref: CYS Services Operations Manual 2015 and OPORD 16-001 | 9/29/15 |
https://www.us.army.mil/suite/files/34522943https://www.us.army.mil/suite/doc/44430204https://cys.xservices.com/IRO/Default.aspxhttps://www.us.army.mil/suite/files/34522785https://www.us.army.mil/suite/files/34522793https://www.us.army.mil/suite/files/34872977https://www.us.army.mil/suite/files/38068778https://www.us.army.mil/suite/files/40052982https://www.us.army.mil/suite/files/37853450https://www.us.army.mil/suite/files/34522805https://www.us.army.mil/suite/files/42152365https://www.us.army.mil/suite/files/42152311https://www.us.army.mil/suite/files/42152362https://www.us.army.mil/suite/files/38880135https://www.us.army.mil/suite/files/44253597 Sheet2
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