W9124G-17-R-0002-0004_Mod.docx

W9124G-17-R-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

LIST OF CHANGES

Changes in Amendment 0004 Section A – Proposal due date for remaining volumes is now 3 March 2017 at 3:00 CT.

Section J – Updates to version number for Army PWS and Attachment 0010.

Section L – Updates due date of remaining volumes to 3 March 2017 at 3:00 CT.

Attachment 0001 – Army PWS

· Updated paragraph 4.3.1.1 Property Mangement System. Paragraph 4.3.1.1.a. is no longer numbered. Paragraph 4.3.1.1.b. is deleted.

· Updated paragraph 4.3.7 Delivery of Contractor Acquired Property (CAP). The paragraph that was previously in PWS is renumbered to 4.3.7.a. and a new paragraph 4.3.7.b. is added.

· Updated paragraph 4.2.30 Contractor Field Service Representatives (CFSRs). Removed the Aircraft Notebook (ACN) language from paragraph 4.2.30.a. and moved it to paragraph 4.2.30.b.

Attachment 0010 – “As is” Material and Equiment

· Added additional items

Changes in Amendment 0002 SF 30 – The Delivery Address for proposals is revised to:

2219 Infantry Post Road JBSA-Fort Sam Houston, TX 78234

Section B

· Revised CLINs X007AB and X007AC to reference Attachment 0017, Air Force PWS, paragraph 5.10.

· Revised CLIN X004AB to reference Attachment 0017, Air Force PWS, paragraph 5.12.

· Revised CLIN X003AB now correctly references Attachment 0017, Army PWS, paragraph 4.3.14 instead of paragraph 4.3.14.

· CLIN X005 was updated to be Not Separately Priced (NSP)

· Renamed CLINS X0003, 0007, 0015 to “Gov’t Specifically Authorized ODCs”

Section C

· Corrected an incorrect reference.

Section H

· Updated title of H0001

Section I

· Clause 52.245-1 is now in full-text and is from JAN 2017. It is at the end of Section I, out of order.

Section L

· Paragraphs in section 1.B. were renumbered due to the added paragraphs.

· Paragraph I.B.2 was added regarding subcontractor cost proposal submission.

· Paragraph 1.B.4 was added to discuss reduction in requrirements.

· Paragraph 1.B.6 clarified page count exclusions.

· Paragraph 1.E.4 clarified the requirement.

· Paragraph 1.F.d.2.I corrected a typographical error.

· Paragraph 1.F.d.4 clarified Other Direct Costs.

· Paragraph 1.F.d.6 added paragraph regarding CAP Delivery.

· Paragraph 1.F.e.1 clarified period of performance.

· Paragraph 1.G.e removed duplicate information.

· Paragraph 1.J corrected typ from Volume VI to Volume VII.

· Clause 52.215-20 changed from Alt III to Alt IV

Section M

· Paragraph II clarified language.

· Paragraph III.2.c.4. corrected reference.

· ParagraphIII.2.c.5 corrected typographical error.

Changes also made to the following documents:

· CDRL 0040

· Attachment 0001 – Army PWS V3

· Attachment 0008 – Incentive Determination Criteria V3

· Attachment 0014 – Option Breakdown V3

· Attachment 0015 – Wage Determination

· Attachment 0017 – Air Force PWS

· Attachment 0020 – Cost Workbook V2

Changes in Amendment 0001 Section A

· Corrected the paragraph numbers under Section A, paragraph A; there were multiple paragraphs numbered 3.

· Current paragraph A.4 in Section A now has questions requested on 16 January 2017 at noon.

Section B

· CLINS 0012AA and 0013AA updated to show no incentive is available during the first quarter of the base year.

· CLINs X0003AB, X003AC and X003AD descriptions were updated for clarity.

· All subCLINs under CLINs 0003, 0004 , 0005, 00006, 0007, 0008, 0009, 0014 and 0015 POPs updated 16 Dec 2017 - 30 Sep.

· Updated CLINs X012 and X013 subCLINS to display quarterly POP.

Section L

· Added a paragraph to Section L, Paragraph F, Volume III -- Cost/Price, c) General Instructions. There are now 6 general instructions. Paragraph 3 is a new paragraph and what where paragraphs 3-5 are now paragraphs 4-6.

· Updated the flight hours in Section L, Paragraph F, Volume III -- Cost/Price, e), subparagraphs 2 and 3 to to reflect the 9.5 month period of performance in the base year for the Army and the Air Force.

Clauses/Provisions

· Added the following Clauses/Provisions:

· 52.204-7 (Section L)

· 52.246-2 (Section E)

· 52.246-3 (Section E)

· 252.204-7008 (Section K)

· 252.204-7009 (Section I)

· 252.246-7000 (Section I)

· Deleted Provision 252.213-7000.

· Clause 252.204-7004, Alt A is now full text instead of by reference.

· Updated Clause 52.217-9 timelines to be consistent with Special Contract Clause H-0001.

Attachment 0001 – Army PWS V2

· Updated by adding “acting” to paragraph 4.2.1, last sentence.

Attachment 0008 – Incentive Determination Criteria V2

· Updated Attachment 0008 Paragraph 1.3.2 to reference Attachment 0005 instead of Attachment 0022.

Attachment 0014 – Option Breakdown V2

· Updated to include the Mi-17 flying hours and make corrections to the period of performance for each option year.

SECTION A - SOLICITATION/CONTRACT FORM

The solicitation issue date has changed from 01-Feb-2017 to 07-Feb-2017.

SUPPLEMENTAL INFORMATION

SECTION A - SUPPLEMENTAL INFORMATION

* Offerors will submit its proposal in accordance with two closing dates. The first closing date is only for the past performance volume, which will be due at 3:00 CT on 2 February 2017. All other volumes will be due at 3:00 CT on 2 3 March 2017. If either closing date/time is missed, the proposal will be considered late.

Buyer Name: Jennifer Hastedt Buyer Office Symbol/Telephone Number: CCMI-DC/ (210) 466-2303 Type of Contract 1: Firm Fixed Price Type of Contract 2: Fixed Price Incentive (Firm Target) Type of Contract 3: Cost Plus Fixed Fee Type of Contract 4: Cost Reimbursable *** End of Narrative A0000 ***

EXECUTIVE SUMMARY

Multiple draft documents were posted to www.fbo.gov; however, changes to the RFP and attachments were made. It is incumbent upon the offeror to review this formal RFP in its entirety prior to submitting a proposal as only this formal RFP applies.

A. SOLICITATION

1. It is anticipated that the contract resulting from this solicitation will be awarded on or about 7 September 2017. Offerors are requested to specify a proposal validity of at least 250 days. The Government’s contractual representative for this solicitation is Ms. Jennifer Hastedt.

2. Attachments data will be uploaded as an attachment accessible via www.fbo.gov. Industry questions and Government responses on the Draft RFP as well as the formal RFP will be accessible via www.fbo.gov (FBO). All potential offerors that demonstrated interest as a prime contractor were provided a Huddle cloud sharing account for access to the electronic Technical Data Repository (TDR). The TDR identifies important background data required for responding the solicitation. If you are proposing as a prime contractor and have not received access to the TDR, please contact Jennifer Hastedt at Jennifer.L.Hastedt2.civ@mail.mil or 210-466-2303 to receive a password. Attachments to this solicitation except for 18, 19, 20, 21, and 22 will be incorporated into the resultant contract. Items may be posted periodically in both the TDR and FBO. It is the responsibility of the offerors to check for updates.

3. A draft copy of the Government's Quality Assurance Surveillance Plan (QASP) is included in this solicitation as Attachment 22. It is provided for insight into the Government’s planned approach toward quality surveillance. However; the QASP is a living document and may change throughout the contract depending on the program need and thus will not be incorporated into the resultant contract.

4. All questions and comments concerning this RFP must be reduced to writing. Please use solicitation Attachment 0021, Spreadsheet for Industry Questions. Verbal questions/comments will be accepted; however, they must be subsequently submitted in writing. Should offeror have questions regarding the solicitation, please e- mail the following: usarmy.jbsa.acc-micc.list.rucker-maintenance-follow-on@mail.mil. Include a courtesy copy to Jennifer.L.Hastedt2.civ@mail.mil and dean.m.carsello.civ@mail.mil. All questions and comments, will be publicly posted on FBO. All responses that impact the solicitation will be incorporated by changing specific documents herein via an amendment. E-mail questions and verbal questions reduced to writing will be answered as stated above using FBO. Offeror identification and information will be sanitized from the questions before posting. Your comments and/or questions are requested, in writing, no later than 16 January 2016 at noon. There are two closing dates; the first for the Past Performance Volume and the second of the remainder of the proposal. The date and time for receipt of offers will not be extended due to untimely submission of questions by offerors.

5. The applicable North American Industry Classification System (NAICS) code for this anticipated acquisition is as follows: NAICS Code 488190 - Other Support Activities for Air Transportation - Size Standard - $32.5 Million.

Prime offeror firms not meeting the above size standard will be considered a large business concern for this acquisition.

B. GENERAL

C. TOTAL COST

For evaluation purposes, the following Contract Line Item Numbers (CLINs) and Subjugated CLINS (SubCLINs) will be added to determine total proposal cost:

NOTE: The Base year, all option years plus one half of the offeror's final option period price will be added. The one half of the offeror's final option period is an evaluation IAW FAR 52.217-8. Refer to the narrative in B0001 and SCR H0001 for details regarding pricing of the CLINs and SubCLINs.

*** END OF NARRATIVE A0001 ***

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

LIST OF ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

List of Addenda

Title

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS TO OFFERORS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS CONTINUED

I. PROPOSAL SUBMISSION REQUIREMENTS

A. INTRODUCTION

1) The offeror’s proposal shall be submitted in digital form. The solicitation shall provide the Government address and receipt date for proposal submittal.

2) The offeror’s proposal shall consist of seven volumes. The Volumes are:

I – Army Technical, II – Air Force Technical, III – Cost/Price, IV – Past Performance, V – Small Business Participation, VI – Small Business Subcontracting Plan and VII – Solicitation, Offer and Award Documents and Certifications/Representations.

Files shall not contain classified data. The use of hyperlinks in proposals is prohibited.

3) Offerors will submit its proposal in accordance with two closing dates. The first closing date is only for the past performance volume, which will be due earlier than all other volumes. All other volumes will be due at the same later date. If either of the closing dates or times are missed, the proposal will be considered late.

4) Offerors are cautioned that “parroting” of the Technical Requirements or the PWS with a statement of intent to perform does not reflect understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information must be specifically marked by paragraph and include an explanation regarding the facts that justify the marking. Universal marking as “Proprietary” will be considered a Mistake in Proposal and addressed accordingly.

5) During the conduct of this acquisition, the Acquisition Source Selection Interactive Support Tool (ASSIST) will be used by the Government to support the proposal evaluation and source selection process. A separate tool, the ASSIST2Industry, will be used in conjunction with ASSIST to accomplish all exchanges with Offerors after receipt of proposals pursuant to Federal Acquisition Regulation (FAR) 15.306. ASSIST2Industry provides the ability for the Government to issue, and the Offerors to receive and respond to all Evaluation Notices (ENs) in a secure online environment.

6) To initiate the use of ASSIST2Industry, the Government requires the name, company title, telephone number, and email address of no more than two (2) individuals that the Offeror has designated as responsible for receiving and responding to Government ENs through ASSIST2Industry. The designation of two (2) individuals is for the purpose of ensuring availability of one individual if the other individual is not available. The required information regarding these two (2) individuals must be submitted with the Offeror’s proposal as well as the cover letter.

7) After the solicitation’s second closing date, the Government will establish an account in ASSIST2Industry for each individual identified by the Offeror that submitted a proposal in response to this solicitation. The two individuals named by the Offeror will be authorized access to that account. Two (2) separate system generated emails will be sent to each individual. One of the emails will contain the individual’s ASSIST2Industry username. The other email will contain the individual’s temporary password. Using the provided username and temporary password, each individual can then go to https://ASSIST2Industry.army.mil to access the account.

NOTE: The first time a user logs in, the user will be required to change the temporary password before the user can use the site.

8) Whenever the Government issues ENs to the Offeror through ASSIST2Industry, the Government’s Contracting Officer (CO) will notify the Offeror through a medium independent of ASSIST2Industry (e.g., e-mail) that the Offeror has ENs in ASSIST2Industry waiting for a response. There will be no ENs in ASSIST2Industry until such notice is issued by the CO.

9) All Offerors are advised that ASSIST2Industry has been updated and it is now the responsibility of Prime Offerors to establish accounts for their Subcontractor to respond to Government ENs. A separate area within ASSIST2Industry has been created to allow authorized Subcontractor POCs to upload proposal files only. Subcontractors will not be able to access any other information on the ASSIST2Industry website (e.g., Questions/Evaluation Notices, Responses, etc.). Once a Subcontractor has been added, it will receive a user ID (e.g. subcontractor0001) and password (an initial password) that will be sent via two separate system generated e-mails. A subcontractor will have one user ID for all PRIMES and solicitation responses, i.e. if you are a Subcontractor to multiple Prime Offerors and multiple solicitation responses, you will only have one user ID.

10) Once an account has been established for the Subcontractor, go to https://ASSIST2Industry.army.mil to access the account. Prime Offerors will only be able to see the number of files submitted by their Subcontractors; but, will be UNABLE TO VIEW the Subcontractor’s files.

Both Prime Offerors and Sub-Offerors are instructed to review the ASSIST2Industry User’s Guide, located under the “Getting Started” tab on the website. The guide has been updated and provides step by step instructions on how to perform functions and navigate the website.

11) Offerors can contact Adam Rothschild at (609) 562-7050 or the ASSIST2Industry helpdesk at (609) 562-5988 for any technical assistance that may be needed.

THE OFFERORS ARE CAUTIONED THAT THE SYSTEM GENERATED EMAILS REFERRED TO ABOVE ARE INTENDED FOR ADMINISTRATIVE PURPOSES ONLY. RECEIPT OF THESE EMAILS DOES NOT CONSTITUTE THE COMMENCEMENT OF ANY TYPE OF EXCHANGE WITH THE OFFEROR IN ACCORDANCE WITH FAR 15.306(a), (b), OR (d) (I.E., CLARIFICATIONS, COMMUNICATIONS, OR DISCUSSIONS). ALSO, RECEIPT OF THESE EMAILS DOES NOT SIGNIFY THAT A COMPETITIVE RANGE DETERMINATION IN ACCORDANCE WITH FAR 15.306(c) HAS BEEN MADE OR THAT THE OFFEROR’S PROPOSAL WILL BE INCLUDED IN THE COMPETITIVE RANGE WHEN THAT DETERMINATION IS MADE. ALL NOTIFICATIONS THAT ANY TYPE OF EXCHANGE WITH THE OFFEROR HAS COMMENCED AND THE OFFEROR HAS EVALUATION NOTICES (ENS) AVAILABLE TO RESPOND TO, OR ANY NOTIFICATION THAT THE OFFEROR’S PROPOSAL HAS BEEN INCLUDED IN OR EXCLUDED FROM THE COMPETITIVE RANGE, WILL BE SENT TO THE OFFEROR BY THE CONTRACTING OFFICER INDEPENDENTLY OF ASSIST2INDUSTRY.

12) In accordance with FAR16.403-1(c)(1), the contractor must have an accounting system that is adequate for determining costs applicable to the contract. This requirement applies to cost-reimbursement, incentive type, time-and-materials, or labor-hour contracts as stated in DFARS 242.7503 and 252.242.7005 and 7006. The offeror shall provide a summary description of their accounting system, including indirect rate structure, and state whether it is compliant with Generally Accepted Accounting Principles (GAAP) and Cost Accounting Standards (CAS). The offeror shall provide any known/cited accounting system deficiencies. In addition, the offeror shall provide a copy of the DCAA Audit Report showing adequacy of the accounting system, purchasing system, estimating system if available, and DCMA ACO Determination Letter showing approval of these business systems. Any audit report or letter should be dated within four years of the offeror’s cost proposal. If DCMA has not approved the accounting system or DCAA has not determined adequacy, the offer shall submit a completed Pre-award Survey of Prospective Contractor Accounting System Checklist. Completion of the Pre-award Survey of Prospective Contractor Accounting System Checklist is required in order for the MICC to proceed with a request for a DCAA pre-award accounting system review. This should be submitted with the offeror’s proposal in the cost volume. The Contracting Officer will forward a copy to the cognizant DCAA office along with the request for audit. Additionally, Contractors must be determined to be financially responsible by the contracting officer. Therefore, contractors must submit the required information in DFARS 232.072-2(b). Contractors are also advised that the Government may request the assistance of DCAA for this determination and that the Government may require additional information.

13) Your comments and/or questions are requested, in writing, via email at usarmy.jbsa.acc-micc.list.rucker-maintenance-follow-on@mail.mil or Jennifer.l.hastedt2.civ@mail.mil no later than 16 January 2017 at noon Central Time.

B. PROPOSAL SUBMISSION REQUIREMENT

1) Each proposal submission shall be submitted on non-rewritable digital versatile disks (DVD-R) discs. Volume IV, Past Performance will be submitted on a separate DVD-R and will be due earlier than the rest of the proposal documents. Volume III, Cost/Price, will be submitted on a second DVD-R. All other Volumes will be submitted on the third DVD-R. Each requested DVD-R will be submitted in duplicate with one marked as “Original” and one marked as “Copy” for a total of six (6) submitted DVD-Rs.

2) For all subcontracts meeting or exceeding the threshold of FAR 15.404-3(c)(1), the Prime offeror shall submit or cause to be submitted Volume III cost data on DVD-R. Because some subcontractors may have confidentiality concerns, this may be submitted on an additional DVD-R, and may be submitted from the subcontractor directly to the Government. If this information is submitted separately, it shall be submitted at the time and place stipulated in the solicitation and in the formats required in the solicitation. Late submissions will be addressed in accordance with FAR 52.215-1(c)(3) Submission, modification, revision, and withdrawal of proposals.

3) Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Either Arial or Times New Roman fonts are required. Tables and illustrations may use a reduced font size, but no less than 10-point, and may be in landscape orientation.

4) Changes to the requirements documents that reduce the threshold could only be considered through an amendment to the solicitation. All offerors must be given an opportunity to propose at the reduced threshold. Unlike an enhancement or increase to the requirement which is part of the negotiated agreement with individual offerors, reducing the requirement requires inclusion of all offerors for ensuring fairness. On the other hand, changes that enhance or are required to implement the specific approach while not reducing the threshold, do not require an amendment for fairness.

5)

6) There will be two closing dates for this proposal. The first is 2 February 2017 of the Past Performance Volume (DVD-R #1). The second closing date is 02 03 March 2017 for all other volumes (DVD-Rs #2 and #3). All offerors must submit the appropriate volumes on both dates on time to be considered for award.

7) The following volumes of material shall be submitted:

VII Solicitation, Offer and Award Documents, and Certification/Representations

*Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government. Table of Contents, Consent, Past Performance Work Statements, proposed changes to Requirements Documents for incorporating enhancements, Cure Notice and Show Cause are excluded from the page count.

**Manpower charts, Small Business commitment documentation, and the Small Business Subcontracting Plan for large business Offerors are excluded from the page count.

*** Manpower charts and changes in requirements documents due to proposed enhancements are excluded from the page count. The documents containing changes due to proposed enhancements or changes required to implement the approach will be a separate document with changes tracked.

The proposal shall be submitted to the following address by the reflected closing date provided on the RFP cover page.

US Army Mission and Installation Contracting Command Attention: Dean Carsello, Contracting Officer 2219 Infantry Post Road, Bldg 606, Room 06108 JBSA-Fort Sam Houston, TX 78234

C. PROPOSAL FILES

Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date, and solicitation number in the header and/or footer. A Table of Contents should be created using the Table of Contents feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

NOTE: 11X17 folded pages are acceptable for tables/graphic representations; however, each 11X17 page counts as two pages.

The following additional restrictions apply:

1) Electronic File Packaging. Complete electronic volumes shall be submitted in Microsoft (MS) Office format, readable by MS Word 2003 or later, MS Excel 2007 or later, MS Power Point 2007 or later, and/or Adobe Acrobat (.pdf);

2) Documents, files, workbooks, worksheets or cells may not be password protected;

3) Regarding the use of MS Excel, all formulas and hidden columns shall be viewable by evaluators;

4) All electronic copies shall be submitted on non-rewritable DVD-Rs, each in a protective sleeve;

5) The DVD-R and protective sleeve shall be clearly marked as to DVD number, Offeror's name, solicitation title, and solicitation number;

6) Electronic file directory titles and organization shall reflect the titles and organization of these instructions;

7) Each directory shall contain a Master Table of Contents for that volume. "Pivot tables" shall not be included in offerors' spreadsheets;

8) Offerors shall ensure electronic copies on DVD-R are virus free;

9) Each requested DVD-R will be submitted in duplicate with one marked as “Original” and one marked as “Copy” for a total of six (6) submitted DVD-Rs.

10) Page format restrictions and limitations apply. Sound or video (e.g., MPEG) files shall not be embedded into the proposal files;

11) If the Cost volume contains electronic links, the links must be intact and maintained through all revisions; and

12) Self-extracting executive shall not be used.

D. CONTENT REQUIREMENT. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each volume of the proposal shall consist of a Table of Contents and the Narrative discussion. Proprietary information shall be limited and marked as discussed previously. The following shall be included in the Narrative discussion specifically as detailed in the following paragraphs E through J.

E. TECHNICAL REQUIREMENT

The Technical factor includes the Fort Rucker Aviation Maintenance Overall Management Approach for both the Army and the Air Force requirements. The integrated management approach for the Army is subfactor 1 and the integrated management approach for the Air Force is subfactor 2.

a. SUBFACTOR 1 - VOLUME I – ARMY MANAGEMENT APPROACH.

Provide the most efficient and effective proposed approach with the initial offer. If an offeror considers its approach provides a strength, the specific requirement that is considered exceeded shall be identified. Additionally, the offeror shall specify specific paragraphs in the solicitation package (i.e. PWS, PRS, etc.) that will be changed and incorporated in the resulting contract at the new level. Changed requirements documents that incorporate the proposed enhancement will not count against the page limit provided they are separate documents that are identical to the original document except for the highlighted change. In addition, the offer must state specifically why the offeror considers the enhancement a strength demonstrating additional opportunity cost benefits through efficiency or effectiveness. The cost and/or pricing effect of this strength shall be called out and specifically detailed in the cost and price volume. If the Government concurs and in the unlikely event that the award is made without further discussions, those resulting enhancements will be included into the contract without discussions as part of the initial proposal.

The Army Technical Management approach shall specifically address Human Capital Staffing, Government Property and Supplies, Mission Planning Management, Quality Control, and Incentive Program Structure:

1) Comprehensive management approach that addresses how the staffing supports your maintenance program while improving the quality control program. Offeror must describe the analysis based on the historical and the projected data included in the Technical Data Repository (TDR) provided on the Huddle Cloud Sharing System used in determining the proper approach. Contractors are advised that the Government technical and cost/price evaluators will work collaboratively in the evaluation; therefore, this approach, just as all others in the technical and cost price volumes, shall crosswalk directly with each other.

2) Description of detailed labor and management staffing including where subcontract labor fits in the structure over the first 4 years. The offeror must include manpower charts that support the mission at each field and facility that recognizes unique requirements for each aircraft. The offeror shall provide the staffing allocation to each airfield/heliport and each facility, and to each Mission Design. The offeror shall provide the methodology for allocation of staffing and clearly connect it to the cost/price volume, the PWS, and/or the TDR. Explain specific communication lines when subcontract labor is used. Pay particular attention to the planned flying mission and the aircraft projections included in the TDR. Based on the schedule included in the TDR, describe your approach for managing the planned divestiture of specific aircraft support while simultaneously continuing flying hour program support on the aircraft being divested. Offeror shall clearly justify changes in its staffing mix that reflect divestiture of the TH67 and OH-58 A and C aircraft models and the expanded use of the UA 72 up through year 4. As specific charts are not required for out-years 5-10, the offeror must address specific changes for potential learning, management challenge, efficiency, or other differences in the staffing charts that are consistent and tracked directly to the cost proposal demonstrating each position identified is properly accounted for in the total amount proposed. Explain how the approach was developed, alternatives investigated and what significant factors drove the final solution. Identify any specific changes to requirements documents and the benefits perceived.

3) The approach describing how maintenance opportunities presented by weather, weekends, Federal Holidays, and the time available between flight periods will be used. Explain specific procedures that will be implemented that optimize the opportunities and any limitations that may currently exist in the Collective Bargaining Agreement (CBA) provided in the TDR. Identify what benefits are derived and justify any changes in requirements that are proposed as enhancements.

4) Given the data provided in the TDR 57-Workforce Statistics,regarding average age and experience of proposed workforce explain the human capital approach addressing how it motivates and stabilizes a properly trained maintenance workforce for each work center. Include an analysis over the entire term of the contract and options. Describe a risk based human capital strategic management approach that integrates attrition, recruiting, training, and incentives. Include any specific actions that will be taken beyond those required by the current CBA, for minimizing workforce disruption created by fleet divestiture and the rationale for choosing these actions.

5) Based on the PWS windows for providing aircraft in PWS Par 3.1.1.3, the approach describing a gap-free manning concept. Articulate specific limitations that may exist in the current CBA such as staffing, manning, duty hours, etc. that must be addressed, if any, for implementing the approach. Provide the specific reasoning behind the shift times, shift numbers, and manning for each shift and explain in detail why this methodology best supports meeting the contract requirements.

6) Discussion of risk tradeoff in developing an analysis for optimizing on-site or off-site component repair vs. relying on the federal supply system for parts supporting the military variant aircraft. Explain the process to determine if parts should be repaired or replaced. Specifically address the approach's perceived benefits in fulfilling this requirement and include consideration and articulation of enhancements that may be incorporated into this approach. Clearly explain the opportunity cost balance between parts replacement delay and expanded local labor. Clearly explain what local facilities would be used, hours of use and how capacity is optimized through an analysis of alternative balance between facilities, labor mix, delivery time, and missions covered.

7) Description of the approach for providing logistical support to all assigned aircraft including those aircraft not supported by the federal supply system. Describe methodology for acquiring and managing parts, including non-conforming material, warranty claims, and counterfeit parts mitigation. Provide an overview of property management including any customary commercial practices, or industry-leading practices planned for use in managing Government property. Explain alternative methods that were considered comparing and contrasting the various alternatives and why the approach was selected. Specifically address the approach's perceived benefits in fulfilling this requirement and include consideration and articulation of enhancements that may be incorporated into this approach. Clearly describe the benefits from the approach chosen and include any specific changes in requirements document for implementing that approach if perceived as an enhancement.

8) Using the TDR, specifically address your approach for minimizing uncorrected aircraft faults and deferred maintenance actions as well as your approach for approving, controlling and using controlled exchange actions to improve configuration availability. Identify specific changes in requirements documents and clearly justify proposed enhancement benefits.

9) The quality management philosophy and how this philosophy aligns with the quality program that is being proposed. Given the minimum compliance with higher level maintenance program of ISO 9001:2015 requirement for the National Maintenance Program, explain the offeror’s implementation of a higher level maintenance program. Either justify why the Government’s choice is appropriate to accomplishing the requirement for implementation or select one the offeror will use that provides more stringent compliance requirements. Explain how the higher level quality system was chosen and explain the benefits derived from the selected maintenance approach and why. Provide an analysis of the planned balance between Quality Control and Quality Assurance. Include the specific lines of communication and reporting and how this balance optimizes providing safe aircraft for the maximum number of training missions possible.

10) Based on the PWS requirement for developing a comprehensive Quality Management Plan, describe the top three quality objectives and list them in order of importance. Explain the rationale for choosing each in order of importance and how they support the proposed Quality system and Quality Management philosophy. The explanation must address why these three objectives and their order of importance were determined optimal to accomplishing the requirement. Identify specific requirements document changes such as the Performance Requirements Summary that would change as a result and what perceived benefits are derived

11) An approach that uses the government solicited incentives for performance and quality in Attachment 0008 as a starting point. Assess the incentives in terms of the Mission Performance and Quality incentive pools as well as percentage breakdown. Explain why the Government’s initially described performance and quality incentive pools appropriate to accomplishing the requirement. Alternatively, propose a different incentive pool structure that supports the maintenance, staffing and quality planned approach and how it will motivate success in all areas of the contract. Explain why the alternative pool structure was chosen and the theory for why it was determined optimal motivation. Include specific changes in requirements documents and the incentive clause that will be used for implementing the revision in the resulting contract. Per FAR 16.403-1, for the Fixed Price Incentive Firm (Firm Target) (FPIF) line items provide both an underrun and overrun share. In accordance with the DFARS 216.403-1(b)(2), the share ratios are initiated at 50/50 for both under and overruns. These reflect a presumed concurrence from both parties that there is an equal probability to either under or overrun the targets. Notwithstanding, explain why the Government’s initially described underrun and overrun share is appropriate to accomplishing the requirement. Alternatively, propose a different underrun and overrun share that supports the maintenance, staffing and quality planned approach and how it will motivate success in all areas of the contract. In addition to the description of the share ratios, provide the point of total assumption calculation as it relates to the approach’s risk based assessment; percentages should be included and explained but not the dollar values or other cost information. Provide an analysis of alternative considered in deriving the optimal mix between over and under run share ratios. Explain the details regarding why the under and overrun share percentages were developed. Describe what internal controls other than the share were considered for driving efficiency.

b. SUBFACTOR 2 - VOLUME II – AIR FORCE MANAGEMENT APPROACH.

Provide the most efficient and effective proposed approach with the initial offer. If an offeror considers its approach provides a strength, the specific requirement that is considered exceeded shall be identified. Additionally, the offeror shall specify specific paragraphs in the solicitation package (i.e. PWS, PRS, etc.) that will be changed and incorporated in the resulting contract at the new level. Changed requirements documents that incorporate the proposed enhancement will not count against the page limit provided they are separate documents that are identical to the original document except for the highlighted change. In addition, the offer must state specifically why the offeror considers the enhancement a strength demonstrating additional opportunity cost benefits through efficiency or effectiveness. The cost and/or pricing effect of this strength shall be called out and specifically detailed in the cost and price volume. If the Government concurs and in the unlikely event that the award is made without further discussions, those resulting enhancements will be included into the contract without discussions as part of the initial proposal.

Air Force Management Approach: The Air Force Technical Management approach shall:

1) Provide a series of organization charts and staffing tables that delineate an integrated management and workforce required for providing safe aircraft for AF training in accordance with the PWS over the first four years. Identify any deviations that are included in the cost section through management challenges, presumed efficiencies, and other changes proposed in the out years 5 through 10. Explain how fully trained, qualified, and knowledgeable employees including backups for “one-deep” positions are considered. Briefly address how the flight line operations, scheduled and unscheduled maintenance, supply, quality control, and all maintenance management and support functions by referring to the charts and tables.

2) Describe the quality assurance and control staffing organization that is proposed for the AF support portion of the contract. Particular attention should be paid to the fact that quality control personnel shall not provide production support. The staffing plan shall reflect this unique added emphasis on quality as mandated by Air Force direction through the PWS. Provide a clear line of communication and how the staffing optimizes a balance between mission training, and quality control. Finally describe the oversight process designed for ensuring compliance with documenting maintenance records and change records.

3) Provide an approach that uses the government solicited incentive in Attachment 0008 as a starting point. Explain why the Government’s initially described incentive pool is appropriate to accomplishing the requirement. Alternatively, propose a different incentive pool structure that supports the maintenance, staffing and quality planned approach and how it will motivate success in all areas of the contract. Explain why the alternative pool structure was chosen and the theory for why it was determined optimal motivation. Include specific changes in requirements documents and the incentive clause that will be used for implementing the revision in the resulting contract. Per FAR 16.403-1, for the Fixed Price Incentive Firm (Firm Target) (FPIF) line items provide both an underrun and overrun share. In accordance with the latest Department guidance, the share ratios are initiated at 50/50 for both under and overruns. These reflect a presumed concurrence from both parties that there is an equal probability to either underrun or overrun the targets. Notwithstanding, explain why the Government’s initially described underrun and overrun share is appropriate to accomplishing the requirement. Alternatively, propose a different underrun and overrun share that supports the maintenance, staffing and quality planned approach and how it will motivate success in all areas of the contract. In addition to the description of the share ratios, provide the point of total assumption calculation as it relates to the approach’s risk based assessment; percentages should be included and explained but not the dollar values or other cost information. Provide an analysis of alternative considered in deriving the optimal mix between overrun and underrun share ratios. Explain the details regarding why the under and overrun share percentages were developed. Describe what internal controls other than the share were considered for driving efficiency.

F. VOLUME III – COST/PRICE

a) Cost/Price Digital File Copies: Volume III Cost/Price digital files may not be password protected.

1) For Excel Spreadsheets, electronic links are only permissible within the Cost/Price Volume. If files contain links, the links must be intact and maintained through all revisions. Cost breakdowns and backup documentation shall be in Microsoft Office Excel compatible Read/Write format and viewable in Microsoft Office Excel with all formulas utilized in generating the cost data fully accessible by the Government within the proposal documentation. Do not include pivot tables in excel spreadsheets. Provide spreadsheets, formulas, calculations and explanations for any incentives proposed.

2) For Word or PDF files, provide a list of any assumptions made and a full Basis of Estimate (BOE) for all proposed costs and prices. This narrative shall include detailed description of any assumptions made and a narrative of the approach to cost and pricing of the proposal. PDF files shall not be scanned images, but rather shall be in rendered text.

b) Compliance:

1) Failure to comply with RFP requirements for cost/price information may result in an adverse assessment of an offeror’s proposal and reduce or eliminate its chance of being selected for award.

2) The offeror shall ensure the information submitted in this volume is consistent with, and fully supports, the amounts and information set forth in the SF 33 including continuation sheets, the TDR, and the information contained in the other proposal volumes. The BOEs shall clearly demonstrate a crosswalk to the technical proposal and to information used from the TDR. This submission requirement also applies to all proposed subcontractors.

3) Proposals should be sufficiently detailed to demonstrate reasonableness and realism for the cost reimbursable line items and shall provide BOE for cost and pricing build-up. The offeror is responsible for providing adequate evidence to prove credibility of proposed costs/prices.

c) General Instructions:

1) The prime contractor is required to provide Cognizant DCMA/DCAA Information for themselves and all proposed Subcontractors. The Prime contractor shall ensure that all DCMA/DCAA information is current and that the correct DCMA/DCAA Point of Contact (POC) information is provided for the proposed subcontractor. Contractor will provide a current Forward Pricing Rate Agreement (FPRA) and/or Forward Pricing Rate Recommendation (FPRR), if in place. Contractors are reminded of the requirements above (1. A. 12)) for adequate accounting systems and financial responsibility.

2) Pursuant to the Service Contract Labor Standards, the determination by the Secretary of Labor as to the applicable minimum monetary wage and fringe benefits will be made part of any resulting contract. The Government has incorporated the applicable Area Wage Determinations and CBA. The offeror shall provide a crosswalk of the proposed labor categories and labor rates to the appropriate Service Contract Act Wage Determination and/or CBA as applicable.

3) Wage and labor rate escalation. With respect to wage rates which are subject to FAR Clause 52.222-43 -- Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (Multiple Year and Option Contracts), the proposed direct labor wage rates for the base period and all option periods of the contract shall not include any allowance for any contingency to cover increased costs for which adjustment is provided under the clause.

4) Certified cost or pricing data is not anticipated for the award of this contract due to expected competition; however, the Government reserves the right to request such information should it become necessary consistent with FAR Subpart 15.4, Contract Pricing. Data Other Than Certified Cost or Pricing Data is required to determine the proposed price fair and reasonable and shall be submitted in the format specified in the sections below. Sufficient pricing information to support all BOEs shall be submitted with the cost volume.

5) The offeror shall incorporate the cost and pricing workbook (Attachment 20) with its worksheets into their excel cost proposal workbook. The information from the offeror’s proposal shall automatically populate these worksheets with clear and traceable formulas. The offeror may make minor adjustments to these worksheets only to the extent required to accurately reflect the offeror’s proposal and the offeror’s accounting and proposal system.

6) The offeror shall provide the pricing allocation to each airfield/heliport and each facility, and to each Mission Design. The offeror shall provide the methodology for allocation of prices and clearly connect it to the technical volume, the PWS, and/or the TDR.

d) Specific Instructions by CLIN Types: The Offeror shall include a BOE for each CLIN submission proposed. These BOEs should clearly demonstrate the offeror has reviewed and relied on the information presented in the solicitation and TDR. These BOEs should clearly and directly crosswalk back to the technical proposal. Contractors are advised the Government technical and cost price experts will collaborate on the evaluation. Schedule B contains the following 4 types of CLINs: Firm Fixed Price (FFP), Fixed Price Incentive, firm target (FPIF), Cost Plus Fixed Fee (CPFF), and Cost Reimbursable (CR). Below are proposal instructions of each type of CLIN.

1) Firm Fixed Priced Type CLINS: CLINs X002, Phase-In, X004, Phase-out, X010, Contract Data Requirements List and X011, Contract Manpower Reporting. The Offeror shall provide the proposed firm fixed prices to complete Schedule B and Special Contract Requirement (SCR) for the base year and all option years. Include a price for data for those items on the Contract Data Requirements List except A001 Data Accession List as well as the Contractor Manpower Reporting. Do not include a Not Separately Priced or an unrealistically low amount that does not reflect the effort required No further cost information is required for these CLINs.

2) Fixed Price Incentive (Firm Target) CLINs (FPIF):

I. Maintenance CLINs X001 X002 and X006 Maintenance Army, Maintenance Air Force, respectively: These CLINs, and all corresponding options, shall be proposed as a Fixed Price Incentive (Firm Target) (FPIF). Offerors should use the TDR, including the historical and projected flight hours, for establishing the BOE and final offer. The proposed prices shall be for the projected flight hours. Offerors will develop a price per this projection that includes all Army and Air Force flight hour support. Offerors are advised that each year the USAACE/ACLC and FTS will identify the annual projected flying hours.