A8_TechnicalExhibits-Def.xlsx
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- Solicitation number
- W91249-19-R-0019
About this file
This is a solicitation for base operations and maintenance support services at Fort Gillem Enclave. The solicitation seeks proposals for services including facility management, logistics, transportation, and environmental services. Proposals are due by April 15, 2019. The Department of the Army Materiel Command Mission and Installation Contracting Command at Fort Eustis will award a single-award contract for a one-year base period with four one-year options. The incumbent contractor is responsible for all management, supervision, labor, materials, supplies, and equipment necessary to perform the required services at the enclave located in Fulton County, Georgia.
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| TERM | DEFINITION |
| ACCEPTABLE QUALITY LEVEL | The maximum defective percent, (maximum number of defects per hundred units), or the number of defects that can be considered satisfactory. The allowable leeway or variance from a standard before the Government will reject a specific service. An AQL does not imply that the Contractor may knowingly perform in a defective manner. It only implies that the Government recognizes that defective performance happens unintentionally. As long as the defective performance does not exceed the AQL, the Government will not reject all services. The Contractor shall, however, re-perform any service found defective, when possible and allowable by contract. |
| ACCEPTANCE INSPECTION | Determination that the item is complete, lower echelon maintenance was performed, and the work request was completed properly. |
| ACCEPTANCE SAMPLING | A form of sampling used to determine a course of action. A procedure that allows a specified risk of accepting lots of given quality. |
| ACCOUNT PROCESSING CODE | A four-digit code assigned to activities for the purpose of processing supply and financial transactions through an automated system. Account Processing Codes may contain either numeric or alphabetic digits or a combination of both. Also known as cost detail account numbers. |
| ACCOUNTABLE OFFICER | Person officially appointed in writing to maintain a formal set of accounting records of property or funds. |
| ACCOUNTABLE PROPERTY OFFICER | The Real Property Accountable Officer may be the DPW/DEH/DIS, deputy DPW/DEH/DIS, or any other officer or |
DA civilian assigned to public works (facilities engineering) functions. The accountable officer will be appointed in writing. The appointing authority will be the installation commander or head of the activity for which the Real Property records are being maintained. Responsibilities include inventory management, assets accounting, assigning space, space utilization, and real estate. (See AR 735–5, para 2–10a.) Per DA Pamphlet 405–45
| ACCOUNTABLE PROPERTY RECORDS MANAGER | Individual designated and required to maintain a stock record account under AR 710-2, Supply Policy Below the National Level. |
| ACCOUNTING CLASSIFICATION | Collection of data elements used to identify financial transactions. |
| ACCOUNTING MANAGEMENT STRUCTURE | AMS is the official framework or common language for interrelating programming, budgeting, accounting, and manpower control through a standard classification of the Army activities and functions. |
| ACTIVITY DETAIL COST REPORT | A cyclic listing displaying line item entries for obligations and expenses by Account Processing Code and Element of Resource. |
| ADDITION-EXPANSION-EXTENSION | A military Construction project includes any construction, development, conversion, or extension of any kind carried out with respect to a military installation, whether to satisfy temporary of permanent requirements. It includes all military construction work, or any contribution authorized in 10 USC 169, necessary to produce a complete and usable facility or a complete and useable improvement to an existing facility (or to produce such portion of a complete and useable facility or improvement as is specifically authorized by law). |
a. The erection, installation, or assembly of a new facility either temporary or permanent.
b. The addition, expansion, extension, alteration, conversion (in the sense of facility modification caused by a change in facility utilization), or complete replacement of an existing facility.
c. The relocation of a facility from one installation to another.
d. Installed building equipment made a part of the facility.
e. Belated site preparation, excavation, filling, landscaping or other land improvements.
f. Foundations, site work and utility work associated with the setup of relocatable buildings, in accordance with AR 420–1, chapter 6. (ref DA PAM 420-11)
| ADMINISTRATIVE CONTRACTING OFFICER | The ACO is the on site individual authorized by the Contracting Officer to administer a contract and execute modifications to that contract. The ACO's authorities to modify the contract and obligate the Government are limited to those defined in their certificate of appointment, as indicated in EFARS 1.602-1(100). |
| ADP SECURITY ACCREDITATION | Documentation containing authorized sensitivity level approved for each piece of automation equipment. Contains Facility Security Profile (FSP) on each piece of ADP equipment. Contains complete inventory listing of ADP equipment. Contains connectivity and network specifications. |
| ADPE USER TECHNICAL ASSISTANCE | Provide hardware and software assistance to ADPE users to resolve problems. Assist users in installing and configuring hardware and software. Assist users in installing, connecting, and configuring peripherals. Coordinate with Contracting Officer or his designated representative to resolve problems unresolved by user technical assistance personnel. |
| ADULTICIDING | Elimination of adult mosquitoes. |
| AERATION (LAWN) | Lawn Aeration is the process of mechanically removing small plugs of thatch and soil from the lawn to improve exchange of necessary nutrients (air, water, fertilizer). |
| ALIGNMENT | The horizontal location of a railroad as described by curves and tangents. |
| ALKALINITY | A term used to represent the content of carbonates, bicarbonates, hydroxides, and occasionally borates, silicates, and phosphates in water. It is expressed in parts per million of calcium carbonate. |
| ALLOTMENT | Allotments are formal sub-divisions of funds made to Installations which may be restricted to execute specific missions. A statutory violation occurs if obligations or disbursements exceed the amount of allotment. |
| ALLOWANCE | Allowances are informal distributions of funds made to Installations through use of targets, which may be restricted to execute specific missions. |
| ALTERATION | A change to interior or exterior facility arrangements to improve the use of the facility for its current purpose. This includes installed equipment made a part of the existing facility. Additions, expansions and extensions are not alterations. (ref DA PAM 420-11) |
| ALTERNATE CONTRACTING OFFICER'S REPRESENTATIVE | An individual designated, in writing, by the Contracting Officer to act as Contracting Officer's Representative to assist in managing the contract. The authorities and limitations of an Alternate Contracting Officer's Representative's appointment are contained in the written letter of designation. . |
| AMMUNITION | A contrivance charged with explosives, propellants, pyrotechnics, initiating composition or nuclear, biological, or chemical material for use in connection with defense, including demolitions. Certain ammunition can be used for training, ceremonial, or nonoperational purposes. |
| AMMUNITION LOT | A quantity of components, each of which is manufactured by one manufacturer under uniform conditions, which is expected to function in a uniform manner. The lot is designated and identified by assignment of an ammunition lot number and preparation of an ammunition data card. |
| ANNUAL WORK PLAN | A prioritized work plan prepared prior to the start of each fiscal year, after receipt of the upcoming fiscal year's budget guidance, reflecting the use of resources to accomplish the Real Property Maintenance Activity. |
| APPROPRIATED FUND | Monies made available to Government agencies by an act of Congress for expenses based on agency budgetary requirements. |
| APPROPRIATED FUND PROPERTY | The terms Government Property, Army Property, and Property include all property under the control of the Department of the Army, except property accounted for and owned by a nonappropriated fund activity (AR 215-1, Morale, Welfare, And Recreation Activities And Nonappropriated Fund Instrumentalities ). |
| APPROVED OPERATING BUDGET | An approved financial plan for incurring expenses. It serves as a fund authorization document providing the authority to incur obligations and expenses for Operation and Maintenance, Army financed activities. |
| ARMY EQUIPMENT STATUS REPORTING SYSTEM | An automated system designed to provide to Training and Doctrine Command/Army Forces Command installations three management reports in various sequences of asset visibility produced from a magnetic tape mailed in. No machine readable output |
| ARMY FAMILY HOUSING COST ACCOUNT | Cost of family housing and all services provided in the operation of family housing facilities, to include utilities, entomology, and maintenance of real property facilities. |
| ARMY FOOD MANAGEMENT INFORMATION SYSTEM (AFMIS) | An automated record keeping system used in dining facilities to perform various functions; e.g., Meal Production Planning, Inventory, Transfers, Report of Survey/Statement of Charges, Inquiries, Headcount Maintenance, Batch processing. These functions provide the capability to create and adjust menus, shopping lists, and production schedules; make requests against subsistence inventories; facilitate returns to inventory; provide inventory accountability; perform headcount entries; and inquire against a variety of files. The AFMIS system includes a Dining Facility Operations (DFO) terminal located within each dining facility, interfaced with an Installation minicomputer, operating system and application software. |
| ARMY FOOD PROGRAM | A comprehensive program which encompasses all phases of food service; procurement, inspection, transportation, storage, distribution, issue and sale, preparation, and serving meals in garrison dining facilities and in the field. |
| ARMY MANAGEMENT STRUCTURE | An 11-position alphanumeric code used in budget management to define each function for programming, performance standards evaluation, and financial accounting. |
| ARMY PROCUREMENT APPROPRIATION | A continuing (multi-year) appropriation providing funds for procurement, manufacture, and conversion of major items of combat and supporting equipment including ammunition, aircraft, missile systems, weapons, and combat and support vehicles. These funds are used almost entirely by the Army wholesale logistics system and the items procured are issued as unfunded items to the Installation and units. The basis of issue is contained in appropriate authorization documents such as Tables of Organization and Equipment, Class IV Projects (for Army Procurement Appropriation-procured fixed plant communication equipment), or Tables of Allowances. |
| ARMY RATION CREDIT SYSTEM (ARCS) | An issue and accounting procedure used by appropriated fund dining facilities. Dining facilities that operate within the Army Ration Credit System are charged for the dollar value of subsistence issued and obtain credit for meals served. |
| ARMY REGULATION | Policies and administrative procedures necessary to insure uniform compliance with those policies. |
| ARMY STATIONING AND INSTALLATION PLAN | A document projecting mission and troop strengths for definite periods on a long-range basis. |
| ARMY STOCK FUND OPERATING PROGRAM | Budget program of schedules, statements, and exhibits based on experiment, forecasts, and variables in determining Installation requirements for supplies and equipment for a specific time period. |
| ASSOCIATED APPURTENANCES | All associated features to the pavement/road net, bridge, or railroad. Pavement/road net and bridge appurtenances consist of such items as ditches, culverts, and storm sewers; traffic signs, signals, and markings; right of way or snow fencing; unstabilized shoulders; curbs; guard rails; cattleguards; tank crossings; and supporting embankments. Appurtenances for airfields include overrun areas, aircraft arresting gear, and tie downs in addition to the items listed above. Railroad appurtenances include roadbeds, road crossings, tracks, culverts, other drainage structures, signs, signals, switch tafetts, lamps, safety devices, track scales and all other features and items necessary to meet operational and safety requirements. Railroad communications systems and rolling stock are excluded. |
| ASSOCIATED STRUCTURES | All major items included in a pavement/road net or other system which are considered to be of greater engineering significance than an appurtenance. Associated structures include trestles, bridges, and tunnels. |
| AUDIO VISUAL | Electronic or electro-mechanical equipment such as cameras, projectors, television, and receivers, to include all hardware and peripheral equipment. |
| AUTHORIZED ITEMS | A list of all items authorized to be stocked at a specific echelon of supply. |
| AUTHORIZED REQUISITION OBJECTIVES | The amounts of each item approved by the Government for reorder. |
| AUTODIN SWITCH SYSTEM | Fixed Electronic World-wide Communication Message Switching System, to include peripheral equipment. |
| AUTOMATED HEAD COUNT FUNCTION | The AFMIS function used to review, perform file maintenance, and print reports for head count and cash collections. Processes are given to update report signature blocks as well as disbursing office data for the Cash Collection Voucher Report. |
| AVIONICS | Airborne electronic receivers, transmitters, navigation system, intercommunication equipment and stabilization systems, to include peripheral equipment. |
| BACK ORDER RECONCILIATION | The process of comparing open supply requests, requisitions, and supply files between supporting and supported activities, to identify and resolve differences in these records and to validate that a requirement continues to exist for the requested supplies. |
| BACKLOG OF MAINTENANCE AND REPAIR | A fiscal year-end measurement of the maintenance and repair (M&R) of non-Family housing real property (not equipment) work which remains as a firm requirement and was not started during the fiscal year due to a lack of resources. To be eligible for consideration as Backlog of maintenance and repair (BMAR), real property M&R work requirements must have been included on an approved annual work plan (AWP) that includes unfunded requirements. When BMAR work is started by in-house personnel, or contract funds are obligated, this is considered to be work in process and is no longer BMAR. The BMAR provides only for the M&R of real property work needed to restore failed or failing facilities or components to an operative condition, or to a state that prevents further deterioration. The BMAR consists of work chargeable only to the M&R of a real property account. Deferred maintenance and repair (DMAR) has the same definition as BMAR except as it applies to family housing. (ref DA PAM 420-11) |
| BACKWASH | The process of reversing the direction of liquid flow through a filter for the purpose of cleaning the filter media. |
| BAR SCREEN | A screen composed of parallel bars, either vertical or inclined, placed in a waterway to catch debris. The debris may be removed from it manually or mechanically. Also called a rack or bar rack. |
| BASIC DAILY FOOD ALLOWANCE (BDFA) | The computed monetary daily value of a ration. This value, expressed in dollars, is allocated for food cost authorized to feed one soldier daily. The dollar amount (allowance) is computed monthly using actual costs of a selected sampling of food items used in dining facilities. |
| BASIC LOAD | That quantity of monocular ammunition which is authorized and required by each service to be on hand within a unit or formation at all times. It is expressed in rounds, units, or units of weight as appropriate. |
| BASIC LOAD - TISA | That quantity of operation rations (MRE) which is authorized and required by authorized units to be on hand within the TISA at all times. |
| BENCH STOCK | Consumable items having nominal cost that are used by repairmen at an unpredictable rate, such as common hardware, transistors, capacitors, wire, tubing, hose, rope, webbing, thread, welding rods, sandpaper, and similar items. |
| Bi- | Prefix used to denote lasting or occurring every two periods |
| BILL OF LADING | A document by which a transportation carrier acknowledges receipt of freight and contracts for its movement. |
| BIMONTHLY | Performed every two months. |
| BIOCHEMICAL OXYGEN DEMAND (BOD) | Quantity of oxygen required for biochemical oxidation in a given temperature, usually for five days at 20 degrees C. |
| BIWEEKLY | Performed every two weeks. |
| BLOW DOWN | A procedure involving boilers where high concentrations of unwanted substances (e.g., solids, etc.) in the boiler water are reduced by withdrawal of the contaminated water and the addition of fresh water. |
| BOILER | An enclosed vessel in which water or other liquid is heated and circulated, either as hot water or as steam, for heating or power. |
| BREAKDOWN | The stoppage or collapse of equipment of a facility, or a component thereof, that requires immediate corrective action to restore it to an operating condition. |
| BRITISH THERMAL UNIT | A unit of energy measurement where one British Thermal Unit is equivalent to the amount of heat required to raise the temperature of one pound of water one degree Fahrenheit. |
| BUDGET EXECUTION REVIEW | An annual review of funds and unfinanced requirements normally performed at the end of the first quarter's operations to verify status of funds for the balance of the fiscal year. |
| BUDGET MANPOWER GUIDANCE | A management document identifying the amount of funds allotted by Army Management Structure . |
| BUILDING | A facility with occupiable space, usually with flooring, covered by a roof, enclosed by walls, and sited on a tract of land. Maintenance, storage, production, administration, health care, Family housing, and unaccompanied personnel housing are examples of buildings. |
| BULK REFUSE/BULKY ITEMS | All lumber, pipe, or debris exceeding three feet in length or two feet in diameter; concrete blocks; and other such material or equipment of a weighty or bulky nature, such as tires, iceboxes, refrigerators, freezers, bed springs, sofas, water heaters, water tanks, sinks, and tree stumps. |
| BULK STORAGE | Storage in a warehouse of supplies and equipment in large quantities, usually in original containers. Storage of liquids such as petroleum products in tanks, as distinguished from drum or packaged storage. |
| BULK STORAGE TANKS | That space available for the storage of bulk liquid. |
| BULK WORK | Government-owned items controlled by units, activities, or organizations to be serviced under Laundry Services. |
| C LEVEL CALIBRATION | Calibration of selected items of TMDE, utilizing standards calibrated by a secondary reference team (depot), which do not normally require precise tolerance levels. |
| CALIBRATION | The comparison of an instrument (measurement standard of item of test, measurement and diagnostic equipment) of unverified accuracy with an instrument of known and greater accuracy to detect and correct discrepancy in the accuracy of the unverified instrument. |
| CALIBRATION RECALL SYSTEM | A semi-mechanized system designed to indicate due date of next scheduled test measuring and diagnostic equipment calibration. |
| CALL BACK | A request for repeat of service (e.g., maintenance or repair following the initial service which has not been corrected or accomplished. |
| CANNIBALIZATION POINT | A collection and disassembly area where disposable items are collected, classified, and held for recovery of repair parts for the return to the supply system. |
| CANNIBALIZE | To dismantle or remove serviceable parts from a machine, vehicle, or other equipment in use in the repair of another machine, vehicle or equipment. |
| CARRIER | A railroad car, motor truck, ship, airplane, or other vehicle used for transporting supplies. Sometimes used to denote an entire rail, trucking, shipping, or air transport system. |
| CASCADE HEATER | A large water storage unit used to generate high temperature water from a boiler. |
| CASH COLLECTION VOUCHER (DD FORM 1131) | Form used for turn-in of cash collections to Finance and Accounting Office. |
| CATALOG | A uniform system of item identification and nomenclature to describe, classify, and number each item included in the system so that an item of supply is identified by a single stock number. Items cataloged are those items of property subject to stockade for supply support, repetitive procurement, distribution, and issue. |
| CAUSE | A reason for an action or condition as it relates to Contract Discrepancy Reports or Quality Deficiency Report |
| CEILING (As related to DPW Resources Management Services) | A fund limitation which cannot be exceeded. |
| CHANGE ORDER | A written order, signed by the contracting officer, directing the contractor to make a change that the Changes clause authorizes the contracting officer to order without the contractor’s consent. |
| CHECK | To examine, test, or compare with a standard to verify that the unit under surveillance is operating with design specifications. |
| CHEMICAL FEEDER | A device for dispensing a chemical at a predetermined rate for the treatment of water. Change in rate of feed may be effected manually or automatically by flow-rate changes. Feeders are designed for solids, liquids, or gases. |
| CHILLER | A machine that removes heat from a liquid via a vapor-compression or absorption refrigeration cycle. This liquid can then be circulated through a heat exchanger to cool air or equipment as required. |
| CHLORINATION | The application of chlorine to waste water, generally for the purpose of disinfection, but frequently for accomplishing other biological or chemical results. |
| CHLORINATOR | A feeding device for the application of chlorine to water. |
| CHLORINE RESIDUAL | A measure of the quantity of chlorine present in water, usually expressed in parts per million. Readings must not be taken immediately after chlorination due to the fact that a significant amount of the chlorine will be consumed in the oxidation of organics. |
| CLARIFICATION | Any process or combination of processes, the primary purpose of which is to reduce the concentration of suspended matter in a liquid. |
| CLARIFIER | A tank or basin in which waste water is held for a period of time, during which heavier solids settle to the bottom and lighter materials float to the surface of the water. |
| CLASS A AMMUNITION AND EXPLOSIVES | Ammunition and explosives that are a detonating or otherwise maximum hazard type. Specific types and definitions thereof are further defined in Hazardous Materials Regulation of the Department of Transportation, Tariff No. 29. |
| CLASS B AMMUNITION AND EXPLOSIVES | Ammunition and explosives that are of a flammable hazard type. In general, they function by rapid combustion rather than detonation. Specific types and definitions thereof are further defined in Hazardous Materials Regulation of the Department of Transportation, Tariff No. 29. |
| CLASS C AMMUNITION AND EXPLOSIVES | Ammunition and explosives that are of a minimum hazard type. In general, they contain Class A or Class B explosives or fireworks. Specific types and definitions thereof are further defined in Hazardous Materials Regulation of the Department of Transportation, Tariff No. 29. |
| CLASSIFICATION | The inspection of materiel to determine and record proper state of serviceability. |
| CLASSIFIED INFORMATION | Information which requires protection in the interest of national defense and which has been so designated. |
| CLEAN | As used generally means removal of dirt or impurities. As used for acceptance of work, means free from dirt, contamination, or impurities; unsoiled, unstained, unused or having few corrections, etc. |
| CLEAN AIR STANDARDS | Any enforceable rules, regulations, guidelines, standards, limitations, orders, controls, prohibitions, or other requirements which are contained in, issued under, or otherwise adopted pursuant to the Air Act or Executive Order 11738, or an applicable implementation plan as described in Section 11(d) of the Air Act (42 U.S.C. 1857c-7(d). |
| CLEAN WATER STANDARDS | Any enforceable limitation, control, condition, prohibition, standard or other requirement which is promulgated pursuant to the Water Act or contained in a permit issued to a discharger by the Environmental Protection Agency or by a State under an approved program, as authorized by Section 402 of the Water Act (33 U.S.C. 1342), or by local government to ensure compliance with pretreatment regulations as required by Section 307 of the Water Act (33 U.S.C. 1317). |
| COLOR REMOVAL | A process for removing the color-producing colloids from water by absorption and by chemical precipitation. |
| COMMAND OPERATING BUDGET | An annual report of budgetary requirements. |
| COMMAND SUPPLY DISCIPLINE PROGRAM (CSDP) | A program of facts relating to supply problems presented to the Commander for corrective action. This supplements the annual command inspections required by AR 710-2. |
| COMMAND SUPPLY INSPECTION | An examination of a property book and allied records to determine the efficiency and propriety of a supply operation. |
| COMMERCIAL SOLID WASTE | All types of solid waste (generated by stores, offices, clubs, cafeterias, dining facilities, warehouses, and other nonmanufacturing activities) and nonprocessing waste, such as packing waste and paper products (generated at industrial facilities). This category does not include construction and demolition waste. |
| COMMINUTOR | A grinder or shredder that converts bulky solid wastes into small particles. |
| COMMITMENT | A firm administrative reservation of funds, based upon firm procurement directives, orders, requisitions, or requests that authorize the creation of an obligation. Availability of funds is assured before a commitment is made. |
| COMMON LEVELS OF SUPPORT | Army’s coordinated strategy for transforming installation services management by focusing on service delivery costs and performance. Common Levels of Support is Installation Management Commands principal method to standardize and resource services across Army installations. |
| COMMON TABLE OF ALLOWANCES (CTA) | An authorization document for items of materiel required for common usage by individuals and/or by table of organization and equipment, table of distribution and allowances, or joint table of allowances units and activities Army wide, to include the Reserve components. |
| COMMUNICATION SECURITY ACCOUNT | An activity responsible for maintaining custody and control of accountable communication security material and always identified by an assigned account number. |
| COMMUNICATION SECURITY CUSTODIAN | The individual designated by proper authority to be responsible for the receipt, transfer, accountability, safeguarding, and destruction of accountable communication security material. This individual was previously known as a Crypto Custodian. |
| COMMUNICATION SECURITY EQUIPMENT | Equipment designed to provide security to communications by converting information to a form unintelligible to an unauthorized interceptor and by reconverting such information to its original form for authorized recipients, as well as equipment designed specifically to aid in, or as an essential element of, the conversion process and equipment designed for the manufacture or testing of crypto variables. Communication security equipment includes crypto-equipment, crypto-ancillary equipment, crypto production equipment, and authentication equipment. |
| COMMUNICATION SECURITY INFORMATION | All information concerning communication security and all communication material. |
| COMMUNICATIONS SECURITY | The protection resulting from the application of crypto security, transmission security, and emission security measures to communications and from the application of physical security measures to communication security information. These measures are taken to deny unauthorized persons information of value which might be derived from the possession and study of such communications, or to insure the authenticity of such communications. |
| COMPACTION-TYPE VEHICLE | A vehicle with an enclosed body containing mechanical devices that convey solid waste into the main compartment of the body and compress it. |
| COMPATIBILITY | A relationship between different items of ammunition, explosives, and other dangerous materials whose characteristics are such that a quantity of two or more of the items stored or transported together is not more hazardous than a comparable quantity of any one of the items stored or transported alone. |
| COMPUTERIZED MOVEMENT PLANNING AND STATUS SYSTEM (COMPASS) | A Standard Entry/Exit System (SEES) expansion designed to expand and print compressed reports produced at a higher headquarters and transmitted via the AUTODIN subsystem. No machine readable output produced--reports only to DPWL - troop movement. |
| CONCEALED DISCREPANCIES | In construction or maintenance, defective workmanship covered up by other work, e.g. piping within a wall cavity. Also, a shortage in, or damage to, the content of an original container or package detected after delivery, and contrasted with visible damage or shortages in the number of packages involved, readily noticeable at the time of delivery. |
| CONDENSER | A device or unit used to condense a substance from its gaseous to its liquid state, typically by cooling it. In so doing, the latent heat is given up by the substance, and will transfer to the condenser coolant. |
| CONFINED SPACE | Confined Space: a) Is large enough for an employee to enter fully and perform assigned work; b) Is not designed for continuous occupancy by the employee; and c) Has a limited or restricted means of entry or exit. These spaces may include underground vaults, tanks, storage bins, pits and diked areas, vessels, silos and other similar areas. By definition, a Permit-Required Confined Space has one or more of these characteristics: a) Contains or has the potential to contain a hazardous atmosphere; b) Contains a material with the potential to engulf someone who enters the space; c) Has an internal configuration that might cause an entrant to be trapped or asphyxiated by inwardly converging walls or by a floor that slopes downward and tapers to a smaller cross section; and/or d) Contains any other recognized serious safety or health hazards. (ref OSHA 3138-01R 2004) |
| CONSENT TO SUBCONTRACT | The Contracting Officer's written consent for the prime contractor to enter into a particular subcontract. |
| CONSERVATION | The protection, improvement, and use of natural resources according to principles that provide optimum public benefit and support of the military mission. |
| CONSTRUCTION | A military Construction project includes any construction, development, conversion, or extension of any kind carried out with respect to a military installation, whether to satisfy temporary of permanent requirements. It includes all military construction work, or any contribution authorized in 10 USC 169, necessary to produce a complete and usable facility or a complete and useable improvement to an existing facility (or to produce such portion of a complete and useable facility or improvement as is specifically authorized by law). |
a. The erection, installation, or assembly of a new facility either temporary or permanent.
b. The addition, expansion, extension, alteration, conversion (in the sense of facility modification caused by a change in facility utilization), or complete replacement of an existing facility.
c. The relocation of a facility from one installation to another.
d. Installed building equipment made a part of the facility.
e. Belated site preparation, excavation, filling, landscaping or other land improvements.
f. Foundations, site work and utility work associated with the setup of relocatable buildings, in accordance with AR 420–1, chapter 6. (ref DA PAM 420-11) (RWL)
| CONSTRUCTION EQUIPMENT | Power-operated, power-drawn, or power propelled equipment utilized in the maintenance, repair and improvement of roads, pavements, railroads, grounds, drainage systems, and woodland areas. Examples of construction equipment are excavators, bulldozers, graders, etc. |
| CONTAINER | A receptacle such as a bag, barrel, drum, box, crate, or package used in storage or shipment of a commodity to provide protection from physical damage or contamination of the commodity. |
| CONTINUING BALANCE SYSTEM - EXPANDED (CBS-X) | An asset reporting system for Reportable Item Control Code (RICC) 2 items. |
| CONTINUING RESOLUTION AUTHORITY | Continuing resolution authority is an interim appropriation to be used until permanent appropriations are enacted. It authorizes continuation of normal operations while preserving Congressional and Presidential prerogatives before enactment of permanent appropriations. |
| CONTINUING RESOLUTION AUTHORITY (CRA) | An interim appropriation to be used until permanent appropriations are enacted. It authorizes continuation of normal operations while preserving Congressional and Presidential prerogatives before enactment of permanent appropriations. |
| CONTRACT | A mutually binding legal relationship obligating the seller to furnish the supplies or services (including construction) and the buyer to pay for them. It includes all types of commitments that obligate the Government to an expenditure of appropriated funds and that, except as otherwise authorized, are in writing. In addition to bilateral instruments, contracts include (but are not limited to) awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance; and bilateral contract modifications. Contracts do not include grants and cooperative agreements covered by 31 U.S.C. 6301, et seq. (ref FAR 2.101) |
| CONTRACT ADMINISTRATOR | An individual duly assigned by appropriate authority to administer a contract as the Administrative Contracting Officer. |
| CONTRACT AWARD DATE | The date the contract is signed by the Contracting Officer. |
| CONTRACT DISCREPANCY REPORT | A formal, written documentation of Contractor nonconformance or lack of performance for contracted work. |
| CONTRACT LINE ITME NUMBER | A Contract Line Item Number is a process of assigning unique numbers to contracts. It is established to ensure that all lines are identified. Each contract line item number must be defined and described in detail to prevents confusion when ordering or tracking of parts or items of a contract. The contract line item number identifies each supply or service recorded in the database. The number will appear once for each separate item, even if multiple schedules apply. Located in Section B of the contract document, the contract line item number is critical for reporting and billing purposes. Invoices to the Government for supplies or services delivered must reference the associated contract line item number. |
| CONTRACT MODIFICATION | A written change in the terms of a contract (see 43.103 for types of contract modifications). (ref FAR 2.101) |
| CONTRACTING OFFICE | The office which awards or executes a contract for supplies or services and performs post award functions not assigned to a Contract Administration Office. |
| CONTRACTING OFFICER | A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. (ref FAR 2.101) |
| CONTRACTING OFFICER'S REPRESENTATIVE | An individual, including a contracting officer’s technical representative (COTR), designated and authorized in writing by the contracting officer to perform specific technical or administrative functions. (ref FAR 2.101) |
The COR is a designated authorized representative of the Contracting Officer with authority to take all actions in connection with the administration of the contract with the exception of obligating the payment of money by the Government or authorizing a change in contract performance or completion time. The COR's specific authorities and limitations are limited to those defined in their letter of appointment as required by AFARS 42.90.
| CONTRACTOR-ACQUIRED EQUIPMENT | Equipment acquired or otherwise provided by the Contractor for use in performing a contract and to which the Government has title. |
| CONTRACTOR-ACQUIRED MATERIAL | Material that is acquired for the Government by the Contractor. Title is vested by the provisions contained in FAR 52.245-2, Government Property Installation Operation Services, or 52.245-5, Government Property (Cost-Reimbursement, Time-and-Material, or Labor-Hour Contracts). |
| CONTRACTOR-ACQUIRED PROPERTY | Property acquired or otherwise provided by the Contractor for performing a contract and to which the Government has title. |
| CONTRACTOR-FURNISHED PROPERTY | That property the Contractor is required to furnish in order to perform the requirements of the contract. |
| CONTROLLED CRYPTOGRAPHIC ITEMS | Communication security items that are not classified but are controlled in accordance with AR 710-2, AR 710-2, Supply Policy Below the National Level. |
| CONVERSION | A change in a facility’s utilization. Work pertaining to the conversion (in the sense of facility modification(s) caused by a change in facility utilization) is classified as construction. (ref DA PAM 420-11) |
| COOLING TOWER | Mechanical-draft evaporation system used to cool water in the air conditioning cycle. |
| COPIER/DUPLICATOR | Automatic copy-processing or copier/ duplicator equipment, producing copies by electrostatic, thermal, or other copying processes, with a copies-per-minute output of 99 copies or less. This equipment is normally used to make 1 to 25 copies of each original document in daily support of administrative requirements and does not require extensive or specialized operator training. |
| CORRECTIVE ACTION | Action taken by the Contractor to correct a deficiency and the cause(s) of the deficiency. |
| CRACK AND CREVICE TREATMENT | Pest control treatment utilizing a pesticide applied, as a pin stream or with a crack and crevice injector, directly into cracks and crevices of building joints, corners, and wall boards, or between equipment bases and the floor, hollow equipment legs, and similar pest harborages. |
| CRACK SEALING | A method of repair in which the cracks are cleaned by means of blowing with air pressure or routing and filling with a crack-sealing material. |
| CRATE | A rigid shipping container of framed construction jointed together with nails, bolts, or any equivalent method of fastening. The framework may or may not be enclosed with sheathing. |
| CRITICAL ITEMS | Essential items which are in short supply or expected to be in short supply for an extended period. |
| CROSSOVER (as related to Railroad Maintenance) | Two turnouts with the track between the frogs arranged to form a continuous passage between two nearby and generally parallel tracks. |
| CULTURAL RESOURCES PROTECTION | The planning and programming of activities in such a manner that any damage to cultural resources is avoided, or at least minimized. |
| CULVERT | A conduit, especially a drain, which is a pipelike structure of brick, metal, stone, or concrete that passes under a road, railroad track, footpath, etc., or through an embankment. |
| CUSTOMER | Units/activities at and satellited on Fort Gordon which are provided with supplies or services. Includes units or activities authorized support on an Interservice Support Agreement or Memorandum of Understanding. |
| CUSTOMER NUMBER | A six-digit number assigned by Accounting to identify a reimbursable customer. |
| CYCLIC SERVICES (as related to Pest Control Services) | Those pest control activities which are accomplished on a scheduled or recurring basis. |
| Databased COMMITMENT ACCOUNTING SYSTEM (dCAS) | Account Processing Code based, automated commitment ledger system for recording and managing commitments and funding data, and for uploading and receiving obligation transactions to and from STANFINS. |
| DEADLINE INTRANSIT VEHICLES | Vehicles which have been removed from operation or immediate operational readiness because of actual or potential mechanical, electrical, or safety device failure. |
| DEBRIS | Grass cuttings, tree cuttings, stumps, street sweepings, roofing and construction wastes, and similar waste material. |
| DECANT TANK | A settling tank primarily for removing heavy settling solids. The clear water on top (supernatant) is drawn off after sufficient time is allowed for settling to occur. |
| DEFECT | A nonconformance of a unit of product with specified requirements or standards. |
| DEFENSE BUSINESS OPERATIONS FUND | In FY1992, Department of Defense Business Operations Fund was established as a revolving fund the Defense Management Report Decision 971, Department of Defense Financial Systems. Defense Business Operations Fund incorporated the stock and industrial funds of the military components and Defense agencies and included several Operation and Maintenance funded activities. The designated business areas of Department of Defense Busing Operations Fund will operate under the financial policies and responsibilities currently in effect for the stock and industrial funds, except as modified by the Department of Defense Comptroller, Defense Finance & Accounting Service - Indianapolis policy statements, and this regulation. |
| DEFENSE JOINT ACCOUNTING SYSTEM (DJAS) | The system being currently worked to replace STANFINS. |
| DEFENSE LOGISTICS AGENCY (DLA) | Agency established in 1961 to provide centralized management in the procurement and distribution of supplies common to the various military departments. The DLA also provides contract administration and property disposal responsibilities as. |
| DEFENSE PROPERTY ACCOUNTABILITY SYSTEM (DPAS) | A property system administered by the Army's network of installation property book offices. |
| DEFENSE REUTILIZATION AND MARKETING OFFICE (DRMO) | Activity whose mission is receipt, storage and disposition of excess and surplus Government property. |
| DELIVERABLE | Reports, plans, etc. that shall be delivered to the Government at a contract specified date. |
| DEMAND | A valid requirement for materiel placed on the supply system by an authorized customer. Demand is categorized as recurring or nonrecurring and is measured in terms of frequency and quantity. |
| DEMAND MAINTENANCE ORDER (formerly Service Order) | Demand Maintenance Orders are used to authorize and manage maintenance and repair jobs of less than the 32 manhours of labor, and minor construction jobs requiring less than 40 manhours of labor. Maintenance and repair Demand Maintenance Order materials and equipment accruals shall not exceed $10,000.00, without prior approval of the Contracting Officer, or Designated Government Representative. Minor construction service orders, L account, are limited to $1,000.00 for all labor, equipment and materials accruals. Demand Maintenance Orders for construction with an aggregate dollar value expected to exceed $2000.00 shall be subject to the Davis-Bacon Act. |
| DEPARTMENT OF DEFENSE ACTIVITY ADDRESS CODE | A six digit, alpha/numeric code which identifies a customer, unit, or activity and the ship-to address of the storage facilities. |
| DEPARTMENT OF DEFENSE ACTIVITY ADDRESS CODE EDIT VALIDATION SYSTEM (DEVS) | An automated management tool designed to support the requirements of the Deputy Chief of Staff for Logistics Supply (DCSLOG) in their support of the Logistics System Support Agency (LSSA). Machine readable output produced for transmission to DCSLOG via the Standard Entry/Exit System (SEES). |
| DEPARTMENT OF DEFENSE ACTIVITY ADDRESS FILE | Files maintained in activity address code sequence. |
| DEPARTMENT OF DEFENSE ADDRESS DIRECTORY | A listing of each in-the-clear address for which an activity address code has been assigned. |
| DEPARTMENT OF DEFENSE SMALL ARMS SERIALIZATION PROGRAM (DODSASP) | Identification of small arms ownership by national stock number and by serial number to the property book level at an Installation. It is designed to provide investigative agencies with the identification of the last responsible activity having specific, serially numbered small arms. The system interfaces with the Army Central Registry by providing a reconciliation tape of the Installation's active serial number file for dispatch for Armament Command as required. |
| DEPARTMENT OF THE ARMY CIRCULAR | Publications issued by Department of the Army for guidance which contain instructions relating to one-time actions, informational material of a temporary nature and procedures of limited duration. Each contains a statement indicating the date of expiration (normally one year or less). |
| DEPARTMENT OF THE ARMY PAMPHLET | Publications issued by DA for guidance which contain informational, instructional, or reference material of a continuing nature pertaining to administrative matters. |
| DEPARTMENT OR MILITARY DEPARTMENT | Department of the Army, Department of the Navy, Department of the Air Force, Defense Communications Agency, Defense Nuclear Agency, Defense Mapping Agency, and National Security Agency. |
| DESIGN | A plan, sketch, drawing, and/or detailed verbal or written description of how an entity is to be developed and completed. |
| DESK ESTIMATE | An estimated cost of a project based on the estimator's personal experience, knowledge and most current construction standards. |
| DETAILED ESTIMATE | An estimated cost of a project based on itemized equipment, material, and labor costs derived from established standards or historical data. |
| DIGITAL SUBSCRIBER TERMINAL EQUIPMENT | Electronic or electro-mechanical message center with receiving, transmitting, and printout capability, to include peripheral equipment. |
| DIRECT SIGNAL NETWORK (DSN) | World-wide network which has been established primarily for transmission of voice traffic. Replaces Automatic Voice Network (AUTOVON). |
| DIRECT SUPPORT (DS) MAINTENANCE | DS maintenance is characterized by the following, one-stop service to support units. Backup support to the unit level maintenance. |
| DIRECTOR OF PUBLIC WORKS | Director of Public Works acts as the installation commander's principal staff officer for all matters pertaining to facilities engineering and housing activities for the Command. The individual plans, programs, prioritizes, and coordinates all facilities engineering and housing activities, including all Real Property Maintenance Activities and Government housing services required under the contract. |
| DISCREPANCY | A disagreement between the actual quantity or condition of property and that shown by the record of the property. A discrepancy is a disagreement between quantities or condition of property actually received in a shipment and that recorded on the shipping document. This type of discrepancy generally is referred to as a discrepancy incident to shipment. Another form of discrepancy occurs when there is a disagreement between a stock record balance and the result of a physical count or inventory. |
| DISCREPANCY (AS USED IN TISA) | A disagreement between the actual quantity or condition of property and that shown by the record of the property actually received in a shipment and that recorded on the shipping document. This type of discrepancy occurs when there is a disagreement between a stock record balance and the result of a physical count or inventory. (Mod P00003) |
| DISCRIMINATION (As Related to Housing Services) | The act of denying housing to DOD personnel because of race, color, religion, national origin, sex or familial status. |
| DISINFECTION | The process of killing the larger portion of microorganisms in water with the probability that all the pathogenic bacteria are killed. |
| DISPOSAL (as Related to Refuse Collection and Disposal Services) | The act of disposing of waste by orderly placement or distribution, or by systematic destruction. |
| DOCUMENT NUMBER | A 14-digit nonduplicative number constructed so as to identify the military service, requisitioner, requisition date, and serial number. |
| DOCUMENT SERIAL NUMBER | A four-digit alpha or numeric code entered on a supply request to identify the document being prepared. Document serial numbers are assigned from the document register in accordance with procedures in AR 710-2, Inventory Management Supply Policy below the Wholesale Level. When a Not Operationally Ready Supply (NORS) request is submitted, the first digit of the document serial number is replaced with letter G. |
| DUES-IN | The quantities of materiel expected to be received under outstanding procuring and requisitioning instruments, and quantities from other sources such as transfer, reclamation, and recovery. |
| DUES-OUT | That portion of stock requisitioned which is not immediately available for supply. |
| DURABLE ITEM | An item of Army property coded with an Accounting Requirements Code of D in the Army Master Data File. Commercial and fabricated items similar to items coded D in the AMDF are considered durable items. This category consists of selected hand tools. |
| EDITING | A review of Request for Issue for correctness, completeness of the document, and the validity of the authorization for the requirement. |
| ELEMENT OF RESOURCE | The Element of Resource (EOR) is a four digit code which identifies the type of resource being employed or consumed (such as military personnel, civilian personnel, travel of personnel, utilities and rents, and communication). |
| ELEMENT OF RESOURCE | EOR is a four digit code which identified the type of resource being employed or consumed. |
| ELEMENT OF RESOURCE (EOR) | A four digit code which identifies the type of resource being employed or consumed. |
| ELEVATED STORAGE | In a distribution system, storage of water in a tank supported on a tower. |
| EMERGENCY DEPLOYMENT ORDERS | Instructions associated with the immediate movement of a military unit in response to mission requirements, movement orders, major accident or natural disaster. |
| EMERGENCY DEPLOYMENT READINESS EXERCISE (EDRE) | A no-notice deployment exercise. |
| EMERGENCY OPERATIONS CENTER | The centralized activity within the Headquarters USASC&FG which facilitates staff coordination and rapid reaction during actual or simulated emergency conditions. |
| EMERGENCY WORK [as pertains to Demand Maintenance Orders ] | Any Demand Maintenance Order task that impacts the safety and welfare of Installation personnel or facilities and equipment that requires immediate response. |
| ENDANGERED SPECIES | Those plants and animals which are in danger of extinction throughout a significant portion of their ranges as listed by the U.S. Department of the Interior. |
| ENGINEERED PERFORMANCE STANDARDS (EPS) | The established number of work hours required for accomplishment of a certain unit of work of an acceptable quality. |
| ENVIRONMENTAL POLLUTION | The contamination of the environment with man-made wastes. |
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