A1_Performance Work Statement_17Feb2020.docx

Performance Work Statement (PWS)

Gillem Enclave Base Operations and Support Services

21 February 2020

Table of Contents

5.1 Basic services

5.1.1 Regulations

5.2 Task Heading

5.3 Project cleaning services

1.0 Introduction. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform public works sustainment, restoration, modernization, municipal, environmental, and support operations at the Gillem Enclave, as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. The work shall be performed in accordance with all terms, conditions, general and special contract requirements, specifications, drawings, attachments, and exhibits contained herein or incorporated by reference.

Background. Gillem Enclave is home to the Defense Forensic Science Center, the 81st Regional Support Command, Military Entrance Processing Station, Georgia National Guard Readiness Center, and many other Army, Department of Defense and Government organizations. Gillem Enclave is located in Georgia, Clayton County, Forest Park and consists of approximately 260 acres and 34 buildings. The population base consists of approximately 1100 military, Government civilian, and Contactor personnel, as well as 1000 recruits and family members. Weekend activity includes 2500 reserve personal.

Objectives. The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications in Section 7, Related Documents.

The Contractor shall provide all management, supervision, personnel, training, travel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform base operations support as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property (GFP) and services. Installation support services shall include: Mobilization and Other Contingency Planning; Work Management and Administration; Project Accomplishment; Environmental Effects Services; Pest Control Services; Facilities Maintenance and Repair Services; Maintenance – Grounds; Maintenance - Surfaced and Unsurfaced Areas; Collection and Disposal of Refuse and Recyclables. Contractor will provide 1 year warranty on all work performed.

1.2.1 Exempt from contractor requirement. Defense Forensic Science Center has a separate contract for building 925 maintenance and for ground maintenance. Access control Point barrier and associated controls and indicators are maintained by separate contract.

1.2.2 Personal Property Maintenance.

The Contractor shall be a full service provider for GFXC Compound Grounds, Relocatable Buildings, Forensic Lab Shelters, and Material Handling Equipment (MHE) Maintenance as listed in Technical Attachment I - FXD Maintenance Services.

The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.

The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost effective ways to fulfill base operations and maintenance services and their component needs, emphasizing innovation and commercial best practices.

Climatic Conditions. The average annual rainfall is 51 inches; with the wettest months being January-March. The average annual snowfall is 2.0 inches, with snowfall expected during the period of September-May. The average frost-free period (growing season) during the year is about 217 days. The first killing frost may be expected about October, and the last killing frost generally occurs in April. The average annual maximum and minimum temperatures are approximately 89 and 33 degrees Fahrenheit, respectively. Monthly normal temperatures ranged from a low of 33 degrees in the month of January to a high of 89 degrees in the month of July. Summer temperatures often reach 100 degrees Fahrenheit, while sub-freezing weather is common during the winter months.

1.4 Facility Access. The Contractor shall ensure access to all fire detection and suppression systems in case of emergencies or for other Fire Department purposes. The Contractor shall inform the Fire Department point-of-contact (POC), prior to outages that will impact the function of the system, special problems or circumstances, which require Fire Department inspection. The BASOPS contractor will reset alarm systems to operational status.

1.4.1 Fire Prevention: The Contractor shall establish and implement a Fire Prevention and Protection Plan in compliance with AR 420-1, Army Facilities Management, Chapter 25, Fire and Emergency Services; the TRADOC Supplement thereto; and with the National Fire Protection Association (NFPA) Codes and Standards Volume 3 for the storage and use of inflammable mixtures which might constitute a fire hazard. The Contractor shall provide advice to the Director of Emergency Services in establishing a Fire Prevention and Protection Program upon request of the Contracting Officer.

1.4.2 Fire Prevention and Protection Plan: The Contractor shall establish, in writing, a Fire Prevention and Protection Plan incorporating policies and procedures for compliance with all applicable fire codes including a prohibition on open burning and inspections by fire prevention personnel. This plan shall be incorporated as a section in the Security Plan.

1.4.3 The Contractor will be provided a Government furnished on-site staging area for necessary equipment and materials. The Contractor shall secure the area at the close of each work period. The Contractor shall be solely responsible for any loss or damage of equipment and material. The Contractor shall ensure debris of any type will be disposed of according to local policies and directives.

1.5 Traffic Flow. The Contractor shall maintain the free flow of traffic during surfaced area maintenance. The Contractor shall notify the Contracting Officer (KO), in writing, a minimum of fourteen (14) calendar days in advance of any scheduled closure of streets. Emergency road closures shall be coordinated with the Contracting Officer Representative (COR) or Alternate Contracting Officer Representative (ACOR).

1.6 Drainage. Maintenance work performed under this contract shall not impede drainage. The Contractor shall implement the soil erosion program as prescribed in the INRMP. The Contractor shall take an active role in identifying any developing erosion areas not already identified in the plan. The Contractor shall perform grading and drainage requirements for damaged and disturbed areas as to return to pre-damaged conditions.

1.7 Restoration of Landscape Damage. Trees or other landscape features damaged by the Contractor’s operations shall be restored at no additional cost to the Government. The COR/ACOR will decide the method of restoration for trees or whether damaged trees will be removed.

1.8 Dust Suppression. The Contractor shall perform dust suppression as required to minimize impact on facility during contractor operations.

2.0 Requirements.

2.1 Description of Services. See Section 5.0 for the specific CLS or Functional Area (FA).

2.1.1 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information.

2.1.2.1 Period of Performance (PoP). The PoP consists of 30 day Phase In, base period and four option years. The PoP is as follows:

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract will be performed at Gillem Enclave. Gillem Enclave is an approximately 260-acre site located in Forest Park, 10 miles southeast of Atlanta, Georgia.

2.1.3.2 Hours of Operation. The Government's regular (normal) hours are from 0700 – 1600 hours, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall conduct business during regular hours.

2.1.4 Federal Holidays

. The Contractor’s performance shall not be required on the Federal public holidays listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

2.1.4.1 The Contractor shall provide personnel support within 4 hours of notification outside the normal hours of operation as required, including holidays, to support the Directorate of Public Works (DPW) mission. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the KO. The Program Manager shall be available after normal hours to serve as the central point of contact for Contractor operations. Contractor personnel shall not be scheduled for overtime work.

2.1.4.2 Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

2.1.4.3 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the KO if inclement weather suspends operations within two (2) hours. The Contractor shall resume operations with KO approval.

2.1.5 Travel/Temporary Duty. Contractor may be required to travel to Fort Gordon, GA during the performance of this contract to attend meetings, conferences, and/or training. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR.

2.1.6 Emergency Services. The Contracting Officer will notify the Contractor when emergency situations or exercises occur as part of the formal alert notification process. The Contractor shall identify, to the Contracting Officer, a single point of contact to be notified for duty and non-duty hours. The Contractor shall activate a Government approved internal alert notification procedure to ensure all emergency-essential Contractor personnel respond in accordance with the appropriate contingency plan

2.1.6.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident.

Contractor shall inform KO or COR/ACOR of any near miss or accident which does not require treatment within 24 hours.

2.1.6.2 The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

2.1.7 Contract Administration and management.

2.1.7.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The KO and COR/ACOR will meet quarterly with the Contractor to review the Contractor's performance. Written minutes of meetings will be recorded by the Government and signed by both the Program Manager and the KO. The written minutes will be distributed within five (5) workdays after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes.

2.1.7.2 Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.7.3 The following provides the roles and their respective authority during the performance of the contract:

2.1.7.3.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.1.7.3.2 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or ACOR, and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.9.1 The Contracting Officer Representative Tracking (CORT) Tool (https://wawf.eb.mil/xhtml/auth/home/home.xhtml#) shall be used for nomination, tracking, documentation, and management of CORs IAW DoDI 5000.72, DFARS 201.602-2 and PGI 201.602-2.

2.1.10 Subcontract Management. Work that the Contractor proposes to subcontract shall be identified in the estimate for information purposes only. Information, documentation, and calculations required for subcontract work are the same as that required for work to be performed by the Contractor’s workforce. The estimate shall be prepared as detailed above, using a construction cost estimating software such as WinEst®. The Contractor shall provide weekly subcontract workload data.

2.1.11 Contractor Employees.

2.1.11.1 Key Personnel.

2.1.11.1.1 The Contractor shall provide a Program Manager who is responsible for the performance of the work. The Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The name of the Program Manager shall be provided by the Contractor to the KO. The Program Manager shall be available between 0700 - 1600 hours, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Contractor personnel performing work under this contract shall have and maintain appropriate security clearances required to perform the tasks identified in the contract, at time of the contract start date and for the life of the contract. The Program Manager and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.1.11.1.2 Certain administrative personnel will require a Common Access Card (CAC) to access Government systems. CAC permits installation access to all contract employees. These persons shall have, at a minimum, a favorable National Agency Check (NAC).

2.1.11.1.3 All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.1.11.1.4 Qualification Standards. The Contractor shall inspect, repair, and maintain systems and components associated with facilities listed in real property records as required throughout this contract utilizing properly trained, skilled, and qualified employees or subcontractor personnel. The Contractor shall provide objective evidence of key personnel qualifications and years of experience to the KO for review and acceptance.

2.1.11.1.5 Contractor Identification. The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.1.11.1.6 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.1.11.1.7 Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

2.1.11.1.8 Organizational Conflict of Interest (OCI). Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.1.12 Business Relations

. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR/ACOR corrective action plans, timely identification of issues, and effective management of subcontractors within two (2) days or at a mutually agreed upon date. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.2 Work Management. Applicable only for CLS 411, 414, and 420.

2.2.1 Coordination. The Contractor shall schedule and coordinate with the COR/ACOR to minimize disruptions to the facility mission.

2.2.2 General Fund Enterprise Business System (GFEBS). GFEBS is the web-based asset and accounting system that is used as the key component for work that is performed on the Garrison. The Government will use GFEBS as a production scheduling and contract monitoring system for determining the status of work, maintenance, and repair expenditures against individual facilities, as well as minor construction and alteration (new work) project expenditures. The Government will establish and provide the Contractor with work center(s), activity types, and activity rates upon contract award. GFEBS is the official system of record for all Real Property Maintenance Activity (RPMA).

2.2.2.1 GFEBS Certification. The Contractor shall possess a working knowledge of GFEBS and shall complete GFEBS training modules provided by the Government within thirty (30) days of being employed. The Contractor shall provide certificates of completion for all roles required to perform the requirements of the position. The Contractor shall be responsible for GFEBS data entry and reporting. The project status analyst shall have, at a minimum, three (3) years of GFEBS experience, specifically dealing with Property, Plant, and Equipment (PPE), business intelligence, and projects.

2.2.2.2 Preventive Maintenance Orders (PMO). The Contractor shall respond to and complete scheduled PMO work within one (1) week, IAW the PM scheduled work issued by GFEBS, or by the time specified on the GFEBS preventive maintenance plan/work order. PM work shall comply with the local Directorate of Public Works (DPW) and IMCOM GFEBS business rules; and the IMCOM Facility Maintenance Instruction, referenced inTechnical Attachment A. The PM program will adjust as IMCOM or the local DPW issues subsequent directives or guidance.

2.2.2.3 Operations Work Orders (OWO). The Contractor shall respond to and complete individual tasks related to OWOs. An OWO is recurring maintenance, cyclical in nature, outside of GFEBS scheduled PM, requested demand maintenance, or projects. PM performed under an OWO will migrate to a PMO in GFEBS.

2.2.2.4 GFEBS Support. All Demand Maintenance Orders (DMO), Preventive Maintenance Orders (PMO), Operational Work Orders (OWO), and Project Work Orders (PWO) shall be entered into the applicable modules in GFEBS within established timelines. The Contractor shall enter all approved Work Requests that have not been entered into GFEBS within thirty (30) days after contract award. The Contractor shall enter all labor and material costs into GFEBS within two (2) working days of the DMO or work phase completion. The Contractor shall input, correct errors, and maintain data in the GFEBS database management system. The Contractor shall use GFEBS to export data for reports.

2.2.2.4.1 Database Tasks/Requirements. The Contractor shall accomplish tasks to manage internal and external databases associated with activities created and documented in GFEBS, analyzing to continuously improve efficiency, effectiveness, and quality. The Contractor shall create PMOs and make changes to the GFEBS PMO maintenance plans, as directed by the COR/ACOR. The Contractor shall compile data on performance, prepare recurring and special reports, and respond to a variety of internal and external customer requests to include order creation, status, and general information. The Contractor shall review, verify, and provide feedback to stakeholders and leadership. The Contractor shall correct discrepancies on Labor and Equipment forms within the database prior to final GFEBS submission.

2.3 As-Builts and Geospatial Information System (GIS). Applicable only for CLS 411, 414, and 420.

2.3.1 Maintain As-Builts. The Contractor shall maintain as-built drawings. The Contractor shall be provided one (1) hard copy and an electronic connection to GIS for detailed installation maps. The maps to be provided are the following: Heating & Cooling System, Installation Grounds. Utility repairs, component replacements, modifications, alterations, and additions to all systems and components shall be electronically redlined as well as on the hard copy maps upon completion of work. The Contractor shall redline annotate all components replaced during the period of the contract and annotate all items removed from service.

2.3.1.1 Support. Hard copy markups and electronic redlines shall be delivered to the COR/ACOR at the completion of each major project as identified by the COR/ACOR or, at a minimum, at the end of each contract-year quarterly cycle. The changes shall be integrated into the master data set of GIS, maintained by the DPW, printed and returned to the Contractor as a revision of the Contractor information set. The Contractor shall validate all maps for accuracy and content. The Contractor shall be responsible for provision of all computer hardware as required to prepare, supervise, and record redline drawings using Intergraph™ GIS software, which the DPW will provide.

2.3.1.2 Training. The COR/ACOR will provide copies of software to the Contractor for use on client computers in conjunction with this contract. The Government will provide up to forty (40) hours training on the use of the software to Contractor employees over a one-week period. The purpose of this software and training shall be to provide the Contractor with the ability to accomplish electronic redline markups and conduct analyses of information relevant to ongoing work projects, anticipated work projects, and the ability to assist in evaluating operational impacts as a result of system failure. All electronic data and hard copy maps remain the property of the DPW and shall be turned over to the COR/ACOR upon completion of the contract.

2.3.2 Real Property Records Updates. When the Contractor is provided plans or drawings as part of a DMO or PWO, the Contractor shall be responsible for providing two (2) copies of marked up red lines drawings reflecting the changes, to the COR/ACOR. The Contractor shall submit these drawings prior to closing out the DMO or PWO.

2.3.3 GIS. The Contractor shall have trained personnel for the GIS and maintain records compatible with the existing file format for electronic/digitized versions of drawings, “blueprints”, and integrated GIS databases.

2.3.4 GIS Support Services. The Contractor shall provide GIS support to the DPW. GIS support includes, but is not limited to, updating both the electronic/digitized drawings and GIS related databases. The Contractor shall maintain a state-of-the-art archive as directed by the COR/ACOR.

2.3.5 GIS Files. GIS drawings and database files shall remain the property of the DPW. The Contractor shall turn over GIS drawings and database files to the COR/ACOR as requested.

2.3.6 Other Documents. The Contractor shall update and maintain other documents, which include the following: all books, papers, maps, photographs, notebooks, computer tapes, magnetic tapes, punched cards, floppy discs, holograms, bubble memories printouts, computer output microfilm, microfiche, film slides, vu-graph transparencies, or other documentary materials, regardless of physical form or characteristics, created or received by the Contractor in pursuance of federal law or in connection with the transaction of public business.

2.4 Historic Property or Archaeological Site.

2.4.1 Historic properties and archaeological sites are subject to the provisions of the National Historic Preservation Act (NHPA). The Contractor shall maintain the historic properties on the installation IAW the NHPA, 54 United States Code (U.S.C) § 300101, National Preservation; 36 Code of Federal Regulations (CFR) Part 800, Advisory Council on Historic Preservation; and United Facilities Guide Specifications (UFGS). The Contractor shall comply with all applicable Federal historical structure and archeological laws. No known historic property or archaeological site on Gillem Enclave.

2.4.2 Repair and Replacement. The Contractor shall report damages to the COR/ACOR within two (2) hours. The Contractor shall repair or replace parts with products similar in appearance and function to the original. Repairs, renovation, or replacement to historic buildings must be approved by the KO. The Contractor shall coordinate work through the Cultural Resources Manager. The Contractor shall comply with the appropriate provisions and stipulations of the Secretary of Interior's "Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings" (Revised 1983) and the Integrated Cultural Resources Management Plan Location maps are available at the DPW.

2.5.1.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by Department of Defense (DOD), Headquarters Department of the Army (HQDA), and local policy. The COR/ACOR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation changes.

2.5.1.2 Motor Vehicle Operators. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid driver’s license, certificates, and permits applicable for the type and class of vehicle being operated.

2.5.1.3 Contractor Vehicle Registration. The Contractor shall register all Contractor-owned or operated vehicles and trailers operating on the installation within five (5) working days of contract start date. The Contractor shall complete all applications with the Provost Marshal Vehicle Registration section located in Building 714. Evidence of vehicle ownership and vehicle liability insurance must be presented upon application of vehicle registration.

2.5.1.4 The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office, Director of Emergency Services, or Security Office.

2.5.1.5 Physical Security. The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. The Contractor shall maintain a physical security checklist or log (e.g., Standard Form (SF) 701, Activity Security Checklist), which will be forwarded to the COR/ACOR, NLT the tenth (10th) of each month, following the month of surveillance. The Contractor shall secure Government facilities, equipment, and materials at the close of each work period. The Contractor shall establish and maintain a Physical Security Plan to prevent unauthorized access, vandalism, pilferage, larceny, sabotage, key/lock control, and fire; and to provide internal safeguards for the security of all Government furnished property and all property in the possession of the Contractor for the performance of required services. The physical security program and plan shall be established in accordance with the requirements of DoD 5100,76-M, Physical Security of Sensitive Conventional Arms, Ammunition, and Explosives; AR 190-11, Physical Security of Arms, Ammunition and Explosives with FORSCOM Supplement; AR 190-5, Motor Vehicle Traffic Supervision; AR 190-40, Military Police Serious Incident Report; and AR 380-20, Restricted Areas/Security. The Contractor shall be subject to unannounced physical security inspections by the Contracting Officer or COR. This plan shall be incorporated as a section in the Security Plan. At the close of each work period, government facilities, equipment, and materials shall be secured.

2.5.1.6 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. The Contractor shall maintain records as required by AR 190-51, Security of Unclassified Army Property (Sensitive and Non-Sensitive) to ensure accountability of keys. The Contractor shall comply with AR 190-13, The Army Physical Security Program, as applicable to key and lock issues. The Contractor shall provide key inventories as required by AR 190-51. A complete inventory shall be provided to the COR within five working days of the end of the inventory reporting period, Deliverable 1012. Keys shall be surrendered whenever personnel leave the Contractor’s employment or at the end of the final performance period. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

2.5.1.6.1 Government keys shall not be duplicated by the Contractor unless authorized by a valid work document approved by the DPW. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

2.5.1.6.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. Keys for buildings will only be issued to Contractor employees performing services under this contract. Keys shall be coded as to identify buildings or room numbers. Keys to areas where fire alarm control panels and suppression and extinguishing systems are located shall be provided to authorize personnel. Keys shall not be checked out to anyone other than authorized personnel, i.e., Directorate of Emergency Services personnel or the DPW Real Property Administrator unless authorized by the COR.

2.5.1.6.3 Unauthorized Users: Use of Government keys issued to the Contractor by any person other than authorized Contractor employees is prohibited. The Contractor shall not permit entrance to locked areas to any person other than Contractor personnel engaged in performance of work in those areas without written authorization by the Contracting Officer or COR. The Contracting Officer and COR will have access to any Government-owned property under the control of the Contractor as required.

2.5.1.6.4 Lost Keys: The Contractor shall report any occurrence of lost keys telephonically to the Contracting Officer or COR within 30 minutes of discovery of loss. The Contractor shall provide the Contracting Officer a written report, by close of business the next day, providing all details of lost key occurrences (i.e., key number, location(s) accessed by the key, date the key was discovered missing, name of person signing for the key, and any other relevant details), Deliverable 1013. The cost of replacing lost keys, locksets, and labor to install locks shall be the Contractor’s responsibility and shall not be reimbursable.

2.5.1.6.5 Key Control Plan: The Contractor shall establish, in writing, a Key Control Plan to insure that keys issued to the Contractor by the DPW Real Property Administrator are not lost, misplaced, or used by unauthorized persons. Responsibilities and procedures shall be as specified in AR 190-13, The Army Physical Security Program, and AR 190-51, Security of Unclassified Army Property (Sensitive and Non-sensitive). This plan shall be incorporated as a section in the Contractor’s Security Plan.

2.5.1.6.6 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

2.5.1.6.7 Building Escorts: In the case of escort requirements, the Contractor shall provide 48 hours advance notice to the activity except in emergency or urgent work. Contractor employees must be free of felony convictions, and prior military service members must have an honorable discharge.

2.5.1.7 Equipment dispatch requirements.

The contractor shall ensure proper dispatching, usage tracking and maintenance of all equipment capable of recording usage (i.e. hours/miles, or as directed by the COR). The contractor shall utilize GCSS-ARMY system to manage maintenance services, repairs, dispatching, and reporting for Gillem Enclave requirements. The contractor shall ensure that all GFE equipment/vehicles are maintained in the GCSS-ARMY for dispatching and services. The contractor shall ensure all Garrison and LRC equipment/vehicles are properly dispatched monthly and/or as needed.

a.The contractor shall ensure any GFE Non-Standard Equipment (N-SE) assigned to, and used by the contractor are dispatched monthly and/or as needed to a qualified, licensed operator during normal hours of operations.

b.N-SE is defined as equipment not licensable for use on roads and Federal highways and for which there is a need to record Operating Time. Operating Time is defined as the period of operation or hours of usage, using the time of day. Equipment referenced as N-SE consists of construction equipment or off-road equipment, all sizes and capacities, including but not limited to:

(1)Tractors, wheeled or tracked (2)Cranes, wheeled or tracked (3)Front loaders (4)Small emplacement excavators (5)Motorized or self- propelled scrapers, rollers, sweepers, and earth augers (6)Saw mills (7)Chain saws (8)Snow plow-rotary (9)Ditching machines (10)Rock crushing and screening plants (11)Asphalt batch plants (12)Concrete mixers and plants (13)Asphalt and concrete spreaders (14)Water and bituminous distributors (15)Hot oil heaters (16)Hydraulic or mechanical vibrating tampers.

2.5.2 Security Training.

2.5.2.1 iWATCH Training. The Contractor shall brief the local iWATCH program (training standards provided by the RA’s Anti-Terrorism Officer (ATO)) to all of the Contractor’s employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/ACOR. The Contractor shall complete the training within thirty (30) calendar days of contract award and within five (5) calendar days of new employees commencing performance with the results reported to the COR/ACOR NLT thirty (30) calendar days after contract award.

2.5.3.3 Equipment Safety. The contractor is responsible for ensuring operators are qualified and licensed to operate equipment being dispatched, and for ensuring operator’s qualification data is entered, maintained, and validated in GCSS-Army prior to equipment being dispatched.

2.5.4 Training, Physical Requirements, or other Expertise Required.

2.5.5.1 Green Procurement. Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) requires the use of recycled and recovered products identified in the EPA’s Comprehensive Procurement Guidelines.

2.5.5.2 The Contractor shall use these recycled or recovered products unless they cannot be procured within a reasonable period of time not to exceed seven (7) calendar days; at prices not to exceed five (5) percent of prevailing rates; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum requirement. The Contractor shall use materials and products commonly used in industry. The Contractor shall maintain records and submit an annual report to the COR/ACOR, along with the annual certification required by FAR 52.223-9 (Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items), upon completion of the base year and each option year.

2.5.5.3 Environmental Compliance. The Contractor shall comply with all Federal, State, local, and installation environmental laws, rules, plans, and policies. The Contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the installation IAW with industry standards, local, State and Federal laws, and according to manufactures' recommendations. The Contractor shall be financially responsible for all fines and associated costs for hazardous waste management, transportation, and disposal of waste due to the Contractor's non-compliance. The Contractor shall submit Safety Data Sheets (SDS) for approval on all materials, five (5) days before delivery of the material, to the COR/ACOR. The Contractor shall provide upon request from the COR/ACOR all required data to meet environmental-mandated reporting requirements (e.g., air emission data, hazardous material storage/usage, herbicide/pesticide usage, solid/hazardous waste generation). The Contractor shall provide data to meet reporting deadlines and during compliance inspections upon request from the COR/ACOR.

2.5.5.4 Spill Plan. The Contractor shall notify the COR/ACOR within one (1) hour, if the Contractor spills or releases any hazardous substances, i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification. The Contractor shall submit a Spill Plan to the KO for approval within thirty (30) days of contract award IAW Spill Prevention Control and Countermeasure Plan.

2.5.6 Contingency Plans.

2.5.6.1 General. The Contractor shall establish, maintain, and implement contingency plans for mobilization, disaster, and labor dispute contingencies. The plans shall assume no Government support to the Contractor workforce. The Contractor shall, within thirty (30) days of contract award, designate in writing a single contact Designated Contingency Coordinator (DCC) within the Contractor’s organization. The DCC shall participate and coordinate with the installation contingency and mobilization planning activities. The DCC shall participate in the installation mobilization planning and execution conferences; and shall modify and maintain appropriate Contractor contingency plans to compliment or enhance corresponding installation plans. The Contractor shall submit all plans to the KO for approval.

2.5.6.2 Mobilization Contingency Plan. This plan shall establish procedures, personnel, and means of maintaining or expanding performance of all PWS requirements in the event of rapid deployment or sudden build-up of military forces.