BPA-Mechanical-SOW_7_Nov_2017.doc

BLANKET PURCHASE AGREEMENT (BPA)

MECHANICAL

Fort Campbell, Kentucky

FE180388J

1. Introduction. The work covered by these specifications consists in furnishing all plant, labor, equipment, appliances, materials and any ancillary work indicated and/or specified for performing all operations in connection with the Blanket Purchase Agreement at Fort Campbell, Kentucky and assigned property complete in strict accordance with, these specifications and special conditions, which are subject to the terms and conditions of this contract.

1.1 Scope: The Contractor shall furnish all labor, equipment and material for the construction (including new work, additions, alterations, maintenance, and repairs) of commercial and institutional buildings and related structures at Fort Campbell, Kentucky, in accordance with the specifications and subject to the terms and conditions of the Agreement.

1.1.1 General: All work shall be done by personnel skilled in the type of work involved. When new work adjoins, connects or abuts existing work or facilities, the existing work or facilities shall be altered as required and the connections made in an approved and professional manner. All existing work damaged by the Contractor’s operations, other than the material or facilities to be removed, shall be repaired or replaced by the Contractor at no additional cost to the Government. Prior to performance of any work, a pre-performance meeting shall be held at Fort Campbell. The Contractor shall have a representative attend who has authority to make decisions for, and sign documents on behalf of the Contractor. The Contractor shall clean up all debris and discarded materials resulting from operations at the end of each workday. Materials shall be disposed of off post in accordance with applicable local, state and federal laws and regulations. In case of conflict among these laws and regulations, the most stringent law or regulation shall apply. The Contractor shall be responsible for providing a complete and usable facility.

1.1.2 Location: Fort Campbell, KY

1.1.3 Principal features: The Contractor shall be primarily responsible for the construction (including new work, additions, alterations, maintenance, and repairs) of commercial and institutional buildings and related structures. The SOW for each Call will include tasks in a variety of areas to include, but not limited to mechanical or electrical.

1.1.3.1 The Contractor shall provide all necessary resources, management, personnel, materials, supervision, transportation, supplies and equipment to repair or construct real property facilities and structures at Fort Campbell. The following types of projects are included in the Scope of Work, and may be executed under this Agreement: new construction work and repair/renovation work up to $150,000 per project.

1.1.4 The Contractor's work and responsibility shall include all planning, programming, administration, and management necessary to provide all repair or construction and related services, as specified in each Request for Quote. The Contractor shall conduct the work in strict accordance with the Agreement and all applicable federal laws and regulations, directives, and installation policies. The Contractor shall ensure that all work provided meets the drawings and specifications identified in the Request for Quotes. The intent of these specifications is to furnish concise commercial standards for maintenance, repair and minor construction of Government facilities. In the absence of specific guidance in the technical specifications, federal regulations, or and the Fort Campbell technical design guide, as a minimum, shall be utilized. The Contractor shall provide related services such as preparing and submitting required reports, performing administrative work, and submitting necessary information, as specified, under this BPA and within individual BPA Calls.

1.1.5 The work required by the Agreement includes, but is not limited to, the following areas:

1.1.5.1 Mechanical - Heating, ventilation, and air-conditioning (HVAC) systems and components, chillers, refrigerants, air handling equipment, energy conservation, heat transfer surfaces, furnaces, air distribution, valves, pumps and associated piping and ducts; conveying systems, elevators, night setbacks, dumbwaiters, moving walks, box conveyors, hoists and cranes, lifts, escalators with associated electrical and hydraulic controls; incinerators, boilers, material handling systems, dryers, streamlines, transient tubes, shredders, plumbing fixtures, special equipment/systems, sterilization systems, fuel distribution (i.e., propane, natural gas, and slurries), petroleum oil lubricants (POL), storage tanks for fuel, gas, water and sewage; piping systems, fire suppression (water, chemical, and gas), fuel use and leak analyses, sterilizers, compressed air production and distribution systems, medical and industrial gas distribution systems, exhaust systems, steam systems, pipe insulation, and plumbing systems involving water, solids and hazardous waste, gas line repair and purging, underground sanitary sewer lines and manholes, and storm drains and associated piping.

1.2 TECHNICAL CRITERIA: Technical criteria for the above described work shall be as defined as follows:

1.2.1 The contractor shall comply with the Unified Facilities Criteria (UFC)

1.2.2 Specific guidelines in the Fort Campbell design Guide (Technical and Installation)

1.2.2.1 The Fort Campbell Technical Design Guide contains specific requirements to all general and discipline specific projects. The Contractor must understand its requirements as much as any other industry standard or regulation.

1.2.3 EM 385-1-1, Army Corps of Engineers Safety and Health Requirements Manual, latest edition. The current direct link to the Fort Campbell Technical Design Guide is: http://www.campbell.army.mil/SiteAssets/DPW/FTC_TDG_24_Apr_17.pdf.

1.3 Photograph/Video: In order to take video, still or digital photos on any part of Fort Campbell during the execution of this task, the contractor must have written authorization from the Contracting Officer.

1.4

INSTALLATION ACCESS,

1.4.1 In order to gain access to Fort Campbell, KY non-Federal Government and non-DoD issued ID cardholders require identity proofing and vetting to determine fitness and eligibility for access. Specifically, a check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army's minimum background check for the entrance onto Army installations for non-Common Access Card (CAC) holders, to include entrance of visitors.

1.4.2 Non DoD ID cardholder may enter Fort Campbell by obtaining a RapidGate Card, one day pass, extended pass up to 90 days, or an Air Assault Card (AAC). Fort Campbell applies the following non-Federal Government cardholder criteria to determine the authorized type of access control credentials:

a. Contractors

RAPIDGate or 1-Day Pass, Extended Pass, Air Assault Card

b. Sub-Contractors RAPIDGate or 1-Day Pass, Extended Pass, Air Assault Card Vendors

RAPIDGate or 1-Day Pass, Extended Pass, Air Assault Card

d. Suppliers

RAPIDGate or 1-Day Pass, Extended Pass, Air Assault Card

e. Service Providers RAPIDGate or 1-Day Pass, Extended Pass, Air Assault Card

f. Visitors (Case-by-Case Basis) 1-Day Pass

g. Privatized Business Partners:

Extended Pass, Air Assault Card (The following are Privatized Business Partners: IHG, Campbell Crossing, University/College faculty, Fortera Credit Union, Bank of America and Home Health Care)

1.4.3 Contractor Common Access Card (CAC) Eligibility: Not Applicable

1.4.4 Contractor personnel who are ineligible for a CAC may obtain an extended pass at the request of their Contract Officer Representative (COR) until issuance of their CAC card. RAPIDGate is a voluntary program due to associated costs.

1.4.5 REAL ID Act – 8 January 2016:

Background: The REAL ID Act of 2005 establishes minimum standards for the production and issuance of state-issued driver’s licenses and identification cards, which include requirements for a photograph and certain biographic information, such as name, DOB, gender, height, eye color & address. State-issued driver’s licenses and identification (ID) cards from states not meeting the standards cannot be used for accessing Federal facilities beginning 10 Jan 2016, unless the issuing state’s compliancy deadline has been extended by the Department of Homeland Security (DHS).

1.4.6 Current Status: DoD, like all other Federal agencies, is prohibited from accepting non- compliant driver’s licenses. Therefore, visitor control centers will no longer accept a non-REAL ID driver’s license or ID card for physical access. Unless the individual possesses one of the authorized government-issued ID cards delineated in Directive Type Memorandum (DTM) 09-012, the individual will need to present one of the documents below from Attachment 4 of DTM 09-012) to prove identity in order to be issued a temporary installation pass:

• United States Passport or United States Passport Card

• Permanent Resident Card/Alien Registration Receipt Card (Form I-551)

• Foreign passport with a temporary (I-551) stamp or temporary (I-551) printed notation on a machine readable immigrant visa

• Employment authorization document that contains a photograph (Form I-766)

• In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

• School identification card with a photograph

• U.S. Military or draft record

• U.S. Coast Guard Merchant Mariner Cards

• Transportation Worker Identification Card

• Native American Tribal Document

1.4.7 All persons requesting unescorted access will continue to be vetted through the NCIC, prior to being issued a locally produced ID or pass. If a visitor requesting access does not have REAL ID Act compliant form of identification and cannot provide supplemental identity proofing documents, they must be escorted at all times while on the installation.

1.4.8 For the most current information concerning state-by-state compliance with the REAL ID Act, please visit https://www.dhs.gov/current-status-states-territories.

1.4.9 Access procedures for all personnel may change at any time due to installation security requirements.

1.4.10 SEARCH AND SEIZURE. Contractor and property shall be subject to search and seizure upon entering the confines of Fort Campbell, and upon leaving the confines of Fort Campbell in accordance with applicable regulations.

1.5 DOD ANTI-TERRORISM STANDARDS. Pursuant to Department of Defense Instruction 2000.16, “DOD Anti-Terrorism Standards,” each contractor employee who needs access to Fort Campbell, Kentucky Computer network, must complete Level I anti-terrorism awareness training and receive certificate of training. The training is publicly available at https://atlevel1.dtimil/at . Contractor shall provide certificates to the Contracting Officer. If an automated system is not available, contractor may conduct required training (i.e., as part of Quality Control or Safety training) and provide employees’ names and evidence of certification to the Contracting Officer as a submittal.

1.6 QUALITY CONTROL PLAN:

1.6.1 The contractor shall submit for approval by the Government, not later than 30 days after receipt of Notice of Award, the Contractor Quality Control (CQC) Plan with which he proposes to implement the inspection and quality control requirements of the contract. The plan shall identify personnel, procedures, instructions, records, and forms to be used. The quality control manager or supervisor is required to be on site any time work is being performed. If the contractor fails to submit an acceptable QC plan within the time herein prescribed, the Contracting Officer (KO) may refuse to allow work to start if an acceptable plan is not furnished.

1.6.3 Acceptance of Plan: Acceptance of the contractor's plan is required prior to the start of construction. Acceptance is conditional and will be predicated on satisfactory performance during the construction. The Government reserves the right to require the contractor to make changes in his CQC plan and operations as necessary to obtain the quality specified.

1.6.4 Notification of Changes: After acceptance of the QC plan, the contractor shall notify the KO in writing of any proposed change. Proposed changes are subject to acceptance by KO.

1.6.5 General. The Contractor shall provide and maintain an effective quality control program or Contractor inspection system which will assure that all supplies and services required under the contract conform to contract requirements whether constructed or processed by the Contractor, or procured from subcontractors or vendors. The Contractor shall perform or have performed the inspections and tests required to substantiate that all supplies and services conform to drawings, specifications, and contract requirements and shall also perform or have performed all inspection and tests otherwise required by the contract unless the required inspection and/or test is specifically designated to be performed by the Government.

1.6.5.1 Organization. The system shall be implemented by the designation of a quality control person from the Contractor's production or supervisory staff who shall report directly to the Contractor's top management. This person shall make periodic site visits while work is in progress, and provide periodic inspection of the work to insure compliance with the contract plans and specifications.

1.6.5.2 Records. The Contractor shall maintain current records on an appropriate approved format of all inspections and tests performed. These records should provide factual evidence that the required inspections or tests have been performed, including type and number of inspections or tests involved; results of inspections or tests; nature of defects, causes for rejection, etc.; proposed remedial action; and corrective actions taken. The Contractor shall not build upon or conceal any feature of the work containing uncorrected defects, and payment on deficient items will be withheld until satisfactorily corrected. These records must cover both conforming and defective items and must include a statement that all supplies and materials, incorporated in the work, are in full compliance with the terms of the contract. These records shall be turned over to the Contracting Officer, or authorized representative, at the completion of the task order. Daily Construction Quality Control Reports will be accomplished by the Project Manager or Construction Supervisor. Reports will be reviewed by the Quality Control Supervisor during periodic visits. Where required by the Contracting Officer, the Contractor shall have a Quality Control Inspector at the site on a full time basis

1.6.5.3 Schedules. The Contractor shall establish controls necessary to assure scheduled completion dates established by the contract are not impacted by delinquent submittal data and/or operational tests. Sixty days (Earlier for critical or long lead items) in advance of the contract completion date and prior to scheduling a prefinal inspection of the work, or any phase of work, under the contract, the Contractor shall submit to the Contracting Officer, or authorized representative, a complete and factual report of all remaining submittals, inspections, and test required prior to acceptance of the work. The report shall include the following:

a. A list of outstanding shop drawings, submittals or resubmittals requiring approval by the Government.

b. A list of manuals, test reports, spare parts, keys, etc., to be furnished to the Government, and Scheduled submittal dates.

c. Schedule of required operational tests and/or instruction periods.

d. Scheduled delivery dates for materials or equipment impacting contract completion.

e. Plan of action by the Contractor for correcting any known contract deficiencies including delay in scheduled progress.

1.6.5.4 Pre-Installation Conference. After the contract is awarded and before construction operation are started the Contractor shall meet with the Contracting Officer or his/her representative, and discuss the inspection system requirements. The meeting shall develop mutual understanding relative to details of the system, including the forms to be used for recording the inspections, administration of the system, and interrelationship of Contractor and Government inspection. The mutual understanding meeting shall be documented by the preparation of minutes of the meeting for signature by both the Contractor and the Contracting Officer or Contracting Officer’s Representative. The Contractor shall furnish to the Government an inspection system plan which shall include the personnel procedures, instructions, and reports to be used. This document will include as a minimum:

a. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff shall implement the three phase control system for all aspects of the work specified and shall report to the Project Manager or someone higher in the Contractor’s organization.

b. The name, qualifications, duties, responsibilities, and authorities of each person assigned a QC function.

c. Procedures for scheduling and managing submittals, including those of subcontractors, off-site fabricators, suppliers and purchasing agents.

d. Control testing procedures for each specific test required.

1.6.5.5 Corrective actions taken: These records shall cover both conforming and defective or deficient features and shall include a statement that supplies and materials incorporated in the work comply with the contract. Legible copies of these records shall be furnished to the COR at the end of the project or as requested by the Contracting Officer.

1.6.6 Notification of Noncompliance: The Contracting Officer will notify the contractor of any noncompliance with the foregoing requirements. The contractor shall, after receipt of such notice, immediately take corrective action. Such notice, when delivered to the contractor or his representative at the site of the work, shall be deemed sufficient for the purpose of notification. If the contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop work orders shall be made the subject of claim for extension of time or for excess costs or damages by the contractor.

1.6.7 Daily Reporting: Upon acknowledgment of the Notice to Proceed (NTP) and continuing throughout the contract, the Contractor will record on the daily CQC report, the occurrence of adverse weather and resultant impact to normally scheduled work. Actual adverse weather delay days must prevent work on critical activities for 50% or more of the Contractor's scheduled work day. The contractor shall provide a weather reconciliation report as part of his required daily and weekly reports ensuring accountability and credit is given. The number of actual adverse weather delay days shall include days impacted by actual adverse weather (even if adverse weather occurred in previous month), be calculated chronologically from the first to the last day of each month, and be recorded as full days. The Contracting Officer will give full consideration for equivalent fair weather work days, and issue an appropriate modification in accordance with the contract clause entitled "Default (Fixed Price Construction)". See attached sample Daily Report.

1.6.8 Weekly reporting: The weekly progress reports shall be prepared in a narrative report in tabular from shall be provided by the contractor which details each activity shown on the schedule for the reporting period. This report shall be coordinated with the work schedule. The Contractor shall submit proposed format to the Contracting Officer, or authorized representative, for approval. Specific contents are:

a. Summarize progress by estimated percent of completion.

b. Remarks section shall be provided for the Contractor to describe any problems in detail which caused lag in schedule as well a Contractor plans to get back on schedule. Include a recap of “approved” weather days or government caused delays that impact upon the project critical path.

Section shall be provided for the Government’s comments. A summary monthly progress report shall be provided. This summary report shall have the same general format as the individual reports, except the narrative content shall be abbreviated.

1.7 SAFETY:

1.7.1 DESCRIPTION / PURPOSE: This plan details the tasks and activities of site safety management required to identify, evaluate, and eliminate or control hazards at work.

1.7.2 PREPARATION INSTRUCTIONS: The site safety and health plan shall be prepared in accordance with the following paragraphs unless otherwise indicated or modified by the call order or directed by the Contracting Officer.

1.7.2.1 General. The Site Safety and Health Plan (SSHP) shall be prepared in accordance with the requirements specified in this section and shall comply with the U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1). The SSHP shall address those elements which are specific to this site and has potential for negative effects on the safety and health of workers and other personnel on site. Where a specific element is not applicable, the Contractor shall make negative declaration in the plan to establish that adequate consideration was given the topic, and a brief justification for its omission shall be given. This SSHP covers asbestos and/or lead-based paint removal. It does not cover hazardous material or environmental remediation. A generic SSHP shall be submitted within 30 days of contract award. A specific SSHP or Activity Hazard Analysis (AHA) will be required under individual task orders. Any changes to the SSHP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the SSHP plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to the SSHP.

1.7.2.2 Staff organization, Qualifications, and Responsibilities. A fully trained and experienced site safety and health officer (SSHO) responsible to the Contractor may be delegated to implement the on-site elements of the SSHP. The SSHP shall be in a form usable by authorized U.S. government representatives and other authorized visitors to the site during site operations. The occupational and health and safety responsibilities of each key person shall be discussed. The organizational structure, with lines of authority for safety and health and overall responsibilities of the Contractor and all subcontractors shall be provided. An organizational chart showing the line of authority for safety shall be provided. Each person assigned specific safety and health responsibilities shall be identified and his/her qualifications and experience documented by resume.

1.7.2.3 Accident Prevention. The SSHP may serve as the Accident Prevention Plan provided it addresses all content requirements of EM 385-1-1. All Accident Prevention Plan elements required by EM 385-1-1, but not specifically by these elements shall be addressed in this section of the SSHP. Daily safety and health inspections shall be conducted to determine if site operations are conducted in accordance with the approved SSHP and contract requirements and reports submitted to COR.

1.7.2.4 Personal Protective Equipment. A written Personal Protective Equipment (PPE) Program shall be included within the SSHP. Minimum levels of protection necessary for each task/operation to be performed shall be based on the hazard assessment/risk analysis.

1.7.2.5 Medical Surveillance. All personnel requiring respiratory protection shall have an annual medical examination to ensure they are physically qualified to wear respiratory protection. Those requiring respiratory protection shall be fit-tested in accordance with appropriate regulations. Any other medical surveillance requirements shall be determined by onsite conditions and exposures.

1.7.2.6 Noise Control. The Contractor shall monitor for hazardous noise conditions. If warranted, a hearing conservation program and noise abatement program shall be implemented.

1.7.2.7 Standing Operating Procedures, Engineering Controls and Work Practices. The Contractor shall develop Standing Operating Procedures for minimizing hazards and taking action to correct hazards where necessary. Site rules and safe work practices shall be discussed and shall include such topics as use of the buddy system, smoking restrictions, material handling procedures, confined space entry, excavation safety, physiological and meteorological assessment for heat/cold stress, illumination, sanitation, and daily safety inspections, etc. This list of topics is not intended to be all inclusive.

1.7.2.8 Logs, Reports and Record keeping. Record keeping procedures for training logs, safety inspection logs, employee/visitor registers, medical surveillance records and certifications, air monitoring results and personal exposure records shall be described. All personnel exposure and medical monitoring records shall be maintained in accordance with applicable OSHA standards, CFR 1910 and 1926. All recordable accidents/injuries/illnesses shall be reported to the Contraction Officer, COR, or authorized representative, immediately. A completed ENG 3394, Accident Investigation Report, shall be submitted within two (2) working days in accordance with AR 385-40.

1.7.2.9 Contractor shall submit the safety and health plan within 30 days of contract award which will serve as the standard operating procedure (SOP) to promote a safe work environment. Contractor is responsible to maintain, modify, and incorporate site specific safety requirements into the SOP for any delivery orders awarded. Any changes to the SSHP shall be submitted to the KO within 5 working days when changes are made thereafter. After acceptance of the SSHP plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to the SSHP.

1.7.2.10 the safety plan shall address asbestos awareness and how to identify suspect asbestos materials.

1.7.3 This plan shall identify that a site safety officer that will be onsite any time work is being performed.

1.8 ENVIRONMENTAL:

1.8.1. Contractors are responsible for compliance with all Fort Campbell Environmental policies. Available at: http://www.campbell.army.mil/Installation/Environmental_Handbook/Pages/default.aspx

1.8.1.1 Contractor shall complete the Fort Campbell Spill Plan form attached within 30 days of notice of award and any time the plan changes

1.9 Asbestos Awareness: Suspect Asbestos-Containing Materials, if, at any time during the project, the contractor discovers suspect asbestos-containing material(s) which have not been previously identified in the contract, the contractor shall not proceed with the work, and shall notify the Contracting Officer’s representative immediately.

1.10 CONTRACTOR/SUBCONTRACTOR PERSONNEL:

1.10.1. Workers shall wear proper attire at all times. Full-length pants (no shorts), shirts (tee-shirt minimum), and proper shoes (safety toed leather) IAW EM 385-1-1 are required. Reflective vests or shirts, hard hats, eye, ear and hand protection where applicable. No smoking in buildings. Department of the Army Smoking Policy shall be observed. Tobacco use is prohibited in all DA-occupied workplaces except for designated smoking areas only. Smoking allowed outside as long as area is kept clean and neat at all times. The contractor shall ensure that all lunch and break times debris are contained and removed from the site at the end of each period and properly disposed. Profanity is strictly forbidden.

1.11 Personnel Qualifications:

1.11.1 All work shall be done by personnel skilled in the type of work involved. When new work adjoins, connects or abuts existing work or facilities, the existing work or facilities shall be altered as required and the connections made in an approved and professional manner

1.12 SPECIAL CONDITIONS:

1.12.1. The contractor is responsible for knowledge of and compliance with all environmental laws, regulations, and programs of this installation, the County, State and Federal agencies that relate to or may arise under the performance of this contract. Included, but not limited to is awareness of the Fort Campbell Environmental Management System and its applicability to contracted services and compliance with applicable standards for the prevention, control and abatement of environmental pollution in full cooperation with the Installation, Federal, State, and local Governments

1.12.2 Penalty charges resulting from citations against Department of Defense, Department of the Army, or Fort Campbell, Kentucky, or its agents, officers, or employees due to the contractor's failure to comply with environmental laws, regulations, and programs, that relate to or may arise under the performance of this contract may be deducted or set‑-off by the Government from any monies due the contractor, and with respect to such citations, the contractor will further take any corrective or remedial actions as directed by such agencies.

1.13. WARRANTY: The Contractor shall obtain standard commercial warranties available on the equipment and turn them over to the Government with close out submittals. The Contractor shall also prepare a list of the companies which honor the warranties, including names, addresses, and telephone numbers.

1.13.1 In addition to the commercial warranties described above, the contractor shall provide a one-year warranty period on all installation/modification work he/she does on the job or as described for individual calls, unless otherwise noted. During the warranty period, the contractor shall remedy at the Contractor's expense any failure to conform, or any defect, damage, or failure of the work. The Contractor shall furnish the name, address, and telephone number of the Contractor’s single point of contact for full time (24 hours per day) answering and response capability.

1.13.1.1 If the Contractor fails to remedy any failure, defect, or damage within 72 hours of notification of the need for maintenance, repair, and rehabilitation (MRR) action, the Government has the option of taking steps to remedy the failure and billing the Contractor for this remedy. During emergency situations with life, health, safety, or continued property damage the Government may affect temporary repairs to secure the condition. The contractor will be responsible to remove any temporary measures and perform appropriate repairs at no additional cost to the government.

1.13.2 Equipment Warranty Identification Tags.

1.13.2.1 The Contractor shall provide warranty identification tags on all Contractor and Government furnished equipment which he/she has installed.

(a) The tags shall be similar in format and size to the exhibits provided by this specification, they shall be suitable for interior and exterior locations, resistant to solvents, abrasion, and to fading caused by sunlight, precipitation, etc. These tags shall have a permanent pressure-sensitive adhesive back, and they shall be installed in a position that is easily (or most easily) noticeable. Contractor furnished equipment that has differing warranties on its components will have each component tagged.

(b) Sample tags shall be submitted for Government review and approval. These tags shall be filled out representative of how the Contractor will complete all other tags.

(c) Tags for Warranted Equipment: The tag for this equipment shall be similar to the following. Exact format and size will be as approved.

EQUIPMENT WARRANTY

CONTRACTOR FURNISHED EQUIPMENT MANUFACTURE MODEL NO.

SERIAL NO. CONTRACT NO. CONTRACTOR NAME

CONTRACTOR WARRANTY EXPIRES MFG WARRANTY (IES) EXPIRES

1.14 AS-BUILTS: As required per issued Call, the contractor shall provide a skilled CADD technician to create as-build drawings. The Government will provide a title sheet and any other CADD drawings that may be available. The lack of CADD drawings does not relieve the contractor of creating and providing properly scaled drawings. Drawings shall be in “Model Space” in Microstation or equivalent in AutoCad and “State Plane.” The contractor shall furnish two (2) 24” x 36” hard copies of As-Built drawings and a two (2) CD’s with electronic copy of the As-Built drawings in CADD (Micro-station or compatible) and PDF copies to the Contracting Officer’s prior to receipt of final payment. The As-Built drawings shall show any deviations from the original drawings, including any modifications/change-orders which were issued by the Government during the Contract.

1.14.1 The Contractor shall prepare and submit a set of as-built/final drawings to the Contracting Officer for review and approval.

1.14.2 General. Final submittal of certified as-built drawings may range from a simple marked up schematic to a submittal made in digital format using CADD techniques compatible to the installation (standard DGN Microstatoin drawing files. The contractor shall provide a skilled CADD technician to create as-build drawings. The Government will provide a title sheet and any other CADD drawings that may be available. The lack of CADD drawings does not relieve the contractor of creating and providing properly scaled drawings. These as-builts shall be stamped by either a Professional Engineer (PE) or a Registered Architect (RA) unless otherwise designated in the contract. As-Built drawings shall be drawn, in electronic format, Microstation (V8i) compatible. The contractor shall furnish two (2) 24” x 36” hard copies of As-Built drawings and a two (2) CD’s with electronic copy of the As- Built drawings in CADD (Microstation (V8i), Auto Cad or compatible) and PDF copies to the Contracting Officer’s prior to receipt of final payment. One set of hard copies shall be encased in environmentally protective covering and be provided and left at equipment location. (Mechanical Room or as designated)

1.14.3 CADD. Drawing scale units shall be in the English system. Regardless of the CADD program the A/E uses in- house, drawing submittals all drawings shall be in a Bentley Microstation release V8, V8i, or a compatible, approved equal

1.14.4 Cardinal North shall be oriented either to the top, right or within the upper right quadrant of all drawings.

1.14.5 The As-Built drawings shall show any deviations from the original drawings, including any modifications/change-orders which were issued by the Government during the Contract.

1.14.6 Arrangement - Arrange Drawings in accordance with the National CAD standards.

1.14.7 Revisions - Revision numbers on the drawings shall be updated as they are changed.

1.14.8 Title Blocks shall reflect the content of the drawing.

1.14.8 Contractor shall provide supporting files to re-create final plans. Include blocks, fonts, plot configuration files and all referenced files.

1.14.9 The contractor (on behalf of their sub-contractors and designers) shall relinquish any and all copyrights on the plans and other documents, so that the Government may modify the plans and use any or all of it elsewhere.

1.15 TRAINING PROGRAM

1.15.1 Contractor shall prepare and submit a training program to the Contracting Officer for review and approval.

1.15.2 General. The Contractor shall provide a training program based on ER 25-345-1 for Government personnel as specified below:

1.15.2.1 The program shall provide instruction on operation, troubleshooting, maintenance and repair of equipment and systems modified or installed under each task order. Instructions shall include both a classroom phase and a practical application phase. The course material shall include the operation and maintenance plans and manuals as instructional materials. The program shall be conducted in facilities as directed by the Government.

1.15.2.2 In accordance with the approved work plan, the Contractor shall prepare a training outline and submit it to the Government for review. The training course outline shall identify for each block of instructions: the teaching objective, objectives, the time and length of instruction, the place of instruction, and the training aids required, the recommended audience, and a brief description of the contents. The training course outline shall be assembled in a notebook, tabbed for each block of instructions.

1.15.2.3 The Contractor shall coordinate a time and location to train Government personnel to operate, maintain, and repair equipment and systems after the completion of system testing in accordance with each call.

1.16.1 Protection of Existing Property: The Contractor shall be responsible for all damage to premises and structures caused by the Contractor during remediation. Damage shall be repaired to the original condition at the Contractor’s expense IAW the primary contract

1.17 Contractor’s Trailers: No on-site area will be provided by the Government for Contractor’s office, facilities.

1.18 HOURS OF OPERATION:

1.18.1 Typical work hours are 7:30 a.m. to 4:00 p.m., Monday thru Friday. Weekend work is permissible though project dependent.

1.19 RESTRICTED TRAFFIC ROUTES: Contractors are required to observe and adhere to restrictions for roads used for military physical training routes. These roads allow no access or limited access during specific times of the day.

1.20 Pre-Maintenance, Repair, and Rehabilitation (MRR) Action Conference:

(Pre-Work):

1.20.1 DESCRIPTION / PURPOSE: To assure familiarity with details of the Contract and the installation rules and regulations as well as to allow the Contracting Officer, or authorized representative, to interface with the Contractor and his/her organization.

1.20.2 This conference will be held at the location specified by the Contracting Officer, or authorized representative. The purpose of this pre-work conference is to enable the Contracting Officer, or authorized representative, to outline the procedures that will be followed by the Government in its administration of the contract and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government's supervision and inspection of contract work, security requirements, regulations, etc. The Contracting Officer, or authorized representative, may invite installation, using service, engineering, and/or security personnel as well as other involved Government personnel to attend this conference.

1.20.3 Discussion Items

The following is a list of items for discussion during this conference. This is not considered to be a complete listing.

(a) Authority of the Contracting Officer, or authorized representative, and procedures for administering the contract.

(b) Contractor labor standards provisions.

(c) Contract modification and administration procedures.

(d) Payment estimate data and procedures.

(e) Contractor insurance requirements.

(f) Contractor performance evaluation.

1.20.4 Installation Rules and Regulations. Regardless of location of site, all rules and regulations issued by the Commanding Officer/Director covering general safety, security, sanitary requirements, pollution control, work hours, storage areas, utility availability and use, utility interruptions, site conditions, environmental compliance, clean up, conduct and dress, work in areas with others, excavation permits, access to work areas, traffic regulations, as well as any other pertinent information requested by the Contractor or provided by the authorized installation technical representative shall be observed by the Contractor. Information regarding these requirements may be obtained by contacting the authorized installation technical representative, who will provide such information or assist in obtaining same from appropriate authorities.

1.21 Operating manuals will be used by Government personnel at the installation to operate the modified system/equipment, and maintenance manuals will be used by Government personnel at the installation to identify and perform required and preventive and breakdown maintenance on the installed/modified system after completion of the work.

1.21.1 General. The operating manuals shall be based on the requirements of ER 25-345-1, comprehensive, and cover the total operation of the work. The operating manuals shall contain methods for operating each separate component and for operating the systems in a systematic manner. These manuals shall show the location of the item being described and provide a clear and cost narrative description of the item, its operating function, characteristics, and its interrelationship with other system components. The maintenance manual shall provide comprehensive details of components and parts with illustrations of how the components and system are systematically arranged and located. The maintenance instructions shall prescribe the manufacturers' recommended schedule preventive maintenance plans. The instructions shall clearly identify seasonal maintenance requirements and state the frequency for all maintenance and/or operations.

1.21.2 The manuals shall cover both preventive and breakdown maintenance and include the manufacturers' name, model number services manual, and parts list for each major system component and subcomponent and a list of supplies recommended for each recommended preventative maintenance cycle.

1.21.3 Framed instructions, encased in environmentally protective covering, shall be prepared in a manner consistent with the final configuration of the system/equipment at the end of the contract. They shall include system/equipment diagrams and condensed operating and maintenance instructions. A complete set shall be placed at strategic operating locations on the system/equipment. The operating and maintenance manuals shall be provided in a bound document which is clearly tabbed, indexed, and marked for easy use.

1.21.4 O&M’s shall be provided in electronic searchable format. (2 copies) and one (1) hard copy in environmentally protected covering tabbed 3-ring rigid binders left in the mechanical rooms or other designated location.

1.22 Schedule: The contract work shall be divided into definable contract features (Critical path). As a minimum, the Contractor shall address each specification section as a principle contract feature. The “weighted” column should indicate the percentage of the contract for which each principle contract feature accounts. The vertical lines shall be identified by specific time frames, (i.e., weekly, bi-weekly, monthly) with one space accounting for no more than one month. The Contractor shall identify the date of award of the remediation action on the chart. The Contractor shall also identify the contract completion date on the chart. The Contractor shall place bars on the chart to indicate scheduled progress for each feature of work. The Contractor shall note the anticipated percentage complete for each item at the end of each month and at the end of each scheduled block. Contractor shall provide an updated progress schedule with each pay request or as directed by the Contracting Officer. When contractor’s actual work effort falls behind projections, contractor must provide a written plan and updated schedule to the Contracting Officer which describes his efforts to remedy and avoid late delivery of the project. The Contracting Officer reserves the right to hold retainage should the contractor’s progress lag more than 10%. The contractor shall provide an electronic copy and hard copy of the schedule

1.23 Cost Proposal:

The contractor shall submit proposals with detailed narrative and backup for each task called for in the project. Each cost proposal shall be formatted to meet the requirements of the attachment. The cost for preparing proposals to include site visit is an overhead expense and will not be separately reimbursed. Narrative shall be sufficient to provide method of accomplishing the work. Back up shall include all sub-contractor proposals also broken out with a narrative as well as labor and materials. Lump sum proposals will not be accepted. A summary of the proposal shall be as described on the following Proposal Summary 1.23.1

PROPOSAL SUMMARY FORMAT

The proposal shall contain detailed cost with a breakdown of all major items listed below. If the Contractor proposes to use subcontractors to perform or assist in the task, then the Contractor must break out the subcontractor pricing on this document in a similar manner to the Contractor listing shown below.

Subcontract Costs

(Breakout of Labor, Materials, Profit, Overhead, G&A) Subcontract Handling Fee and Prime Contractor Profit on Subcontracts

Subtotal – Subcontracts

Materials/Supplies/Equipment (Attach detailed breakout)

Materials/Supplies/Equipment Handling Fee (

Taxes (

Task Order Specific Quality Control Plan (if requested)

Task Order Specific Safety and Health Plan (if requested)

Bonds (

Direct Labor

Overhead and Administration

Prime Contractor’s Profit

Bond

Credit Card

Subtotal – Prime Contractor

Subtotal – Subcontracts

Total

1.24 Site Investigation: The Contractor shall perform a site visit prior to development of a cost proposal to evaluate specific site conditions and verify the accuracy of the work requirement indicated in the Scope of Work.

2. DEFINITIONS and Acronyms:

2.1 Definitions:

2.1.1 Cannibalize. Remove parts from Government property for use or for installation on other Government property.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

2.1.4 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8 Equipment A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.9 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.10 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.11 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.12 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:—

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.13 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item.