Technical Exhibit A Division 1 General Requirements 2 Aug 2021.pdf

Fort Bliss Job Order Contract: FY21

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00.00 44 CONSTRUCTION SCHEDULE

01 10 00.30 44 JOC STATEMENT OF WORK

01 31 19.00 44 PROJECT MEETINGS

01 32 01.00 10 PROJECT SCHEDULE

01 33 00 SUBMITTAL PROCEDURES

01 35 11.00 44 SPECIAL PROJECT PROCEDURES FOR FORT BLISS

01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS

01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00.00 10 QUALITY CONTROL

01 45 00.10 10 QUALITY CONTROL SYSTEM (QCS)

01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

01 56 00.00 44 DUST CONTROL

01 57 20.00 10 ENVIRONMENTAL PROTECTION

01 57 23 TEMPORARY STORM WATER POLLUTION CONTROL

01 57 24.01 44 STORM WATER POLLUTION PREVENTION PLAN (TEXAS)

01 57 24.02 44 STORM WATER POLLUTION PREVENTION PLAN (New Mexico)

01 57 25.00 44 SWPP PLAN INSPECTION AND MAINTENANCE REPORT FORM

01 58 00 PROJECT IDENTIFICATION

01 62 35 RECYCLED / RECOVERED MATERIALS

01 64 00.00 44 GOVERNMENT FURNISHED PROPERTY

01 71 23.00 44 SURVEY, LAYOUT, AND OTHER DATA

01 72 00.00 44 ALTERATIONS TO EXISTING FACILITIES

01 74 19 CONSTRUCTION AND DEMOLITION WASTE MANAGEMENT

01 78 00 CLOSEOUT SUBMITTALS

01 78 23 OPERATION AND MAINTENANCE DATA

ATTACHMENTS

RSMeans FACILITIES UNIT PRICE BOOK - FORT BLISS, TEXAS

TECHNICAL SPECIFICATIONS JOB ORDER CONTRACTING

Fort Bliss As-Built Requirements LETTER-Template_FY2020_Toxic Substance Free Certification Solid Waste Diversion DPW-E Requirements Historic Buildings Districts Privatized Utilities Provider Demarcation Points

SECTION 01 00 00.00 44 Page 1

SECTION 01 00 00.00 44 CONSTRUCTION SCHEDULE

PART 1 GENERAL

1.1 SCHEDULE

Commence, prosecute, and complete the work under this contract in accordance with the following schedule and Section 00 72 00 CONTRACT CLAUSES COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK and LIQUIDATED DAMAGES:

Item of Work Commencement of Work

(Calendar days)

Completion of Work

(Calendar days)

Liquidated Damages per calendar days

(1) All work for each task order

See task order RFP Letter.

Completion time and liquidated damages shall be in accordance with task order requirements

a. Liquidated damages for individual items of work will not be combined. Only the rate of the affected item of work will be assessed.

b. Liquidated damages are not accumulative for multiple phases of work.

*Establishment of Turf

Planting for turfing work shall be accomplished during the first full planting season occurring just prior to substantial completion of the task order work.

Maintenance of turfing work shall commence immediately after completion of initial watering and shall continue for a period of not less than 45 calendar days. Re-fertilizing shall commence not earlier than 5 weeks after commencement of maintenance and shall be completed not later than 3 days after commencement. No payment will be made for establishment of turf until all requirements of the work are adequately performed and accepted, as determined by the Contracting Officer.

*Landscaping

The planting of trees, shrubs, and vines shall be accomplished during the first full planting season occurring just prior to substantial completion of the task order work. Maintenance and replacement of trees, shrubs, and vines shall commence immediately after each plant is planted, mulched, and staked and shall continue for a period of 120 calendar days after all plants are planted, mulched, and staked.

** Operation and Maintenance Manuals: See Section 01 78 00 CLOSEOUT SUBMITTALS, paragraph OPERATION AND MAINTENANCE MANUALS

*** Record Drawings: See Section 01 78 00 CLOSEOUT SUBMITTALS, paragraph titled

RECORD DRAWINGS.

1.1.1 Testing of Heating and Air-Conditioning Systems

The times stated for completion of a task order includes all required testing specified in appropriate specification sections of heating, air conditioning and ventilation systems including HVAC Commissioning.

Exception: boiler combustion efficiency test, boiler full load tests, cooling tower performance tests, and refrigeration equipment full load tests, when specified in the applicable specifications, shall be performed in the appropriate heating/cooling season as determined by the Contracting Officer.

SECTION 01 00 00.00 44 Page 2

1.2 TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER (OCT 1989) (ER 415-1-

15)(52.0001-4038 1/96)

a. This provision specifies the procedure for determination of time extensions for unusually severe weather in accordance with the contract clause FAR 52.249-10 entitled "DEFAULT: (FIXED PRICE CONSTRUCTION)." In order for the Contracting Officer to award a time extension under this clause, the following conditions must be satisfied:

(1) The weather experienced at the project site during the contract period must be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month.

(2) The unusually severe weather must actually cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the contractor.

b. The following schedule of monthly anticipated adverse weather delays due to precipitation and temperature is based on National Oceanic and Atmospheric Administration (NOAA) or similar data for the project location and will constitute the base line for monthly weather time evaluations. The contractor's progress schedule must reflect these anticipated adverse weather delays in all-weather dependent activities. Wind is not considered in the Monthly Anticipated Adverse Weather Calendar Day Schedule.

MONTHLY ANTICIPATED ADVERSE WEATHER DELAY WORK DAYS

BASED ON (5) DAY WORK WEEK

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

1 1 1 1 1 3 3 3 2 2 2 2

c. Upon acknowledgment of the Notice to Proceed (NTP) and continuing throughout the contract, the contractor will record on the daily CQC report, the occurrence of adverse weather and resultant impact to normally scheduled work. Actual adverse weather delay days must prevent work on critical activities for 50 percent or more of the contractor's scheduled work day.

d. The number of actual adverse weather delay days shall include days impacted by actual adverse weather (even if adverse weather occurred in previous month), be calculated chronologically from the first to the last day of each month, and be recorded as full days. If the number of actual adverse weather delay days exceeds the number of days anticipated in paragraph "b", above, the Contracting Officer will convert any qualifying delays to calendar days, giving full consideration for equivalent fair weather work days, and issue a modification in accordance with the contract clause entitled "Default (Fixed Price Construction)."

1.3 WORK RESTRICTIONS

1.3.1 Working Hours

Normal working hours will be 7:30 a.m. to 4:30 p.m. Monday through Friday unless otherwise indicated in the task order. Requests to work at times other than the stated working hours, including scheduled utility outages discussed below, shall be submitted to the Contracting Officer for approval. Contractor shall not work outside of the above stated working hours without prior written approval of the Contracting Officer.

1.3.2 Security Requirements

1.3.2.1 Installation Entrance Requirements

Entrance requirements to the Installation are specified in Section 01 35

10.00 44 SPECIAL PROJECT PROCEDURES FOR FORT BLISS.

SECTION 01 00 00.00 44 Page 3

In addition to the requirements specified in Section 01 35 10.00 44 and for the duration of this Contract, access to Fort Bliss will be delayed between 5 minutes to 30 minutes or more due to increased security precautions, including the checking of vehicle occupants' IDs, vehicle manifests, and the searching of all vehicles. Any general or specific threat to the safety of those working or living at the Installation could result in longer waiting times at the access points to the Installation.

The following are the minimum requirements for contractor employees entering Fort Bliss:

a. One form of picture ID.

b. A memo from the construction company on their letterhead stating the reason for entry, contract number, and the location at Fort Bliss where the jobsite is located.

c. All delivery trucks must have a bill of lading and delivery truck drivers must have a picture ID.

1.3.3 Identification of Employees

The Contractor shall be responsible for furnishing to each employee, and for requiring each employee engaged on the work to display, identification as approved and directed by the Contracting Officer. Prescribed identification shall immediately be delivered to the Contracting Officer for cancellation upon release of any employee. When required, the Contractor shall obtain and provide fingerprints of persons employed on the project. Contractor and subcontractor personnel shall wear identifying markings on hard hats clearly identifying the company for whom the employee works.

Contractor personnel shall wear visible Contractor-furnished employee identification badges while physically on the Installation. Each badge shall include, as a minimum, the company name, employee name, photograph, Contract Title, Contract Number, and the expiration date of the badge.

1.4 UTILITIES

1.4.1 Payment for Utility Services

Utility availability and Payment for Utility Services are specified in Section 01 50

00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROL.

1.4.2 Coordination

For Contractor Telephone and Internet Service, the Contractor shall coordinate with ITBC and the local phone company for contractor telephone and internet service during construction.

1.4.3 Outages

The Contractor shall coordinate all requests for utility outages with the Contracting Officer in writing 14 days prior to date of requested outage:

a. Water and sewer outages shall be held to a maximum duration of 4 hours unless otherwise approved in writing.

b. Electrical outages shall have a maximum duration of 4 hours.

1.5 PAPERLESS CONTRACT SUBMISSION

a. GENERAL INFORMATION ON PAPERLESS CONTRACT SUBMISSION

The goal is to reduce waste, decrease time, decrease associated costs, and to streamline most file transmission procedures.

SECTION 01 00 00.00 44 Page 4

b. METHODS OF DIGITAL SUBMISSION

This contract shall use digital submission methods to the greatest extent practicable. Acceptable methods are as follows, in order of precedence:

1. Secure, Password Protected Web-Based System Access must be allowed and approved by the Government Representative. Access must be allowed and approved by the Government Representative. This method shall not be used for security sensitive documents.

2. E-mail – E-mail limitations for file size must be considered prior to submission. Under current conditions, 10 megabytes is the limitation for e-mail.

3. CD/DVD – Will be accepted if no other method is possible and upon prior approval.

c. ITEMS TO BE SUBMITTED VIA HARDCOPY

Product samples, color boards, and any other item not feasible to submit digitally, shall be submitted hard copy. ENGR 4025 shall be submitted digitally always. The Government reserves the right to request hard copy submission on any item, if deemed necessary. Contractor shall be prepared to provide requested hard copy at any time.

1.6 CONTRACTOR PERFORMANCE EVALUATIONS

In accordance with the provisions of Subpart 36.201 (Evaluation of Contractor Performance) of the Federal Acquisition Regulation (FAR), construction contractor’s performance shall be evaluated throughout the performance of the contract. The Mission and Installation Contracting Command (MICC) follows the procedures outlined in Engineering Regulation 415-1-17 to fulfill this FAR requirement. For construction contracts awarded at or above $750,000.00, the MICC will evaluate contractor’s performance and prepare a performance report using the Contractor Performance Assessment Reporting System (CPARS), which is now a web-based system. After an evaluation (interim or final) is written up by the MICC, the contractor will have the ability to access, review and comment on the evaluation for a period of 30 days.

Accessing and using CPARS requires specific software, called PKI certification, which is installed on the user’s computer. The certification is a Department of Defense requirement and was implemented to provide security in electronic transactions. The certification software could cost approximately $110 - $125 per certificate per year and is purchased from an External Certificate Authorities (ECA) vendor. Current information about the PKI certification process and for contacting vendors can be found on the web site: http://www.cpars.gov. If the Contractor wishes to participate in the performance evaluation process, access to CPARS and PKI certification is the sole responsibility of the Contractor.

1.7 CONTRACTOR PAYROLL RECORD

Contractor shall be required to log payrolls for all their own employees and subcontractors utilizing ENG Form 3180. Each subcontractor requires a separate ENG 3180 for their payrolls. The Contractor shall maintain the ENG 3180, along with the payrolls, on site and available for review by the Contracting Officer's Representative. The ENG 3180's shall be updated weekly as payrolls are submitted.

After making copies for their files, the Contractor is required to submit the originals of each week’s payrolls to the MICC. Before final payment, the Contractor shall provide the completed ENG 3180’s to the Contracting Officer.

1.8 (S-102) CONTRACTOR SUPPLY and USE OF ELECTRONIC SOFTWARE FOR PROCESSING DAVIS- BACON ACT CERTIFIED LABOR PAYROLLS (April 2011)

If the contractor elects to use an electronic payroll processing system, then the

SECTION 01 00 00.00 44 Page 5 contractor is encouraged to use a commercially-available electronic system to process and submit certified payrolls electronically to the Government. The requirements for preparing, processing and providing certified labor payrolls are established by the Davis-Bacon Act as stated in FAR 52.222-8, PAYROLLS AND BASIC RECORDS and FAR 52.222-

13, COMPLIANCE WITH DAVIS-BACON AND RELATED ACT REGULATIONS.

The contractor shall be responsible for obtaining and providing for all access, licenses, and other services required to provide for receipt, processing, certifying, electronically transmitting to the Government, and storing weekly payrolls and other data required for the contractor to comply with Davis-Bacon and related Act regulations. When the contractor uses an electronic Davis-Bacon payroll system, the electronic payroll service shall be used by the contractor to prepare, process, and maintain the relevant payrolls and basic records during all work under this construction contract and the electronic payroll service shall be capable of preserving these payrolls and related basic records for the required 3 years after contract completion. The contractor shall obtain and provide electronic system access to the Government, as required to comply with the Davis-Bacon and related Act regulations over the duration of this construction contract. The access shall include electronic review access by the Government contract administration office to the electronic payroll processing system used by the contractor.

The contractor's provision and use of an electronic payroll processing system shall meet the following basic functional criteria: commercially available; compliant with appropriate Davis Bacon Act payroll provisions in the FAR;

able to accommodate the required numbers of employees and subcontractors planned to be employed under the contract; demonstrated security of data and data entry rights;

ability to produce contractor-certified electronic versions of weekly payroll data;

ability to identify erroneous entries and track the data/time of all versions of the certified Davis Bacon payrolls submitted to the government over the life of the contract; capable of generating a durable record copy, that is, a CD or DVD and PDF file record of data from the system database at end of the contract closeout. This durable record copy of data from the electronic Davis-Bacon payroll processing system shall be provided to the Government during contract closeout.

All contractor-incurred costs related to the contractor's provision and use of an electronic payroll processing service shall be included in the contractor's price for the overall work under the contract. The costs for Davis-Bacon Act compliance using electronic payroll processing services shall not be a separately bid/proposed or reimbursed item under this contract.

1.9 ADDITIONAL CONTRACTOR PAYROLL RECORD

1) The Certified Labor Payrolls must be tracked electronically via WEB-based software and all data must be submitted via WEB. Payroll guidelines, “Instructions to Contractors on Contract Labor Requirements, published as "Appendix A, SWFP 1185- 1-1" (also known as the Green book), will be provided to advise/inform contractors how these labor provisions will be administered and enforced.

2) The WEB-based software must be capable of downloading data directly from existing electronic payrolls, track workers to ensure that overtime is being paid when overtime status is reached on Government contracts whether on one or multiple contracts or different sub-contractors. The software must track apprentices and journeyman ratios, create and track SF-1444 "Request for Authorization of Additional Classification and Rate", track workers by name/address/with or without Social Security Numbers, allow automated redaction of information appearing on payroll statements for agency response to Freedom of Information Act (FOIA requests), and provide free online training by the software provider to any user of the software.

3) The software must allow fringe benefit statement to track fringe benefits "whether cash or into an approved plan, fund, or program. If the fringe benefits are paid into a plan, fund, or program the company's name (receiving benefits), phone number, and address shall be listed on the Statement of Compliance Form (DD Form 879

SECTION 01 00 00.00 44 Page 6 or WH-347).

4) Software must provide a method of tracking standard and non-standard deductions such as restitution, alimony, child support, and allow for custom entries. Method of tracking must list the deductions on the statement of compliance or be listed as an attachment.

5) The Contractor is required to provide the updated 3080's and notify the Contracting Officer's Representatives weekly by email when the current payrolls are complete and ready for inspection/review on the WEB. Before final payment, the Contractor shall provide the completed ENG For 3180's and 3 disks (CD/DVD) which include complete copies of the Contractor and sub-contractor's payrolls/attachments, to the Contracting Officer's Representatives.

6) Electronic copies of electronically/manually signed forms/memos/letters such as SF 1413 Statement of Acknowledgement (sub-contractor agreement), SF-1444 "Request for Authorization of Additional Classification and Rate", employee deduction authorization, certification of apprentices and trainees shall be provided to the Contracting Officer's Representative as required by FAR.

1.10 STREET CLOSINGS

The Contractor shall coordinate all requests for street closings with the Contracting Officer in writing 14 days prior to date of requested outage.

Methods for utilities crossing streets will be specified by task order.

PART 2 PRODUCTS (NOT USED

PART 3 EXECUTION (NOT USED)

-- End of Section --

SECTION 01 10 00.30 44

JOC STATEMENT OF WORK

Maintenance, Repair, Upgrade and Construction of Real Property Facilities at Fort Bliss

1. GENERAL

The Contractor shall perform major repair, maintenance, and minor construction defined in each task order. The Contractor shall provide all labor, material and equipment in sufficient quantities to meet approved requirements.

The Contracting Officer or appropriately designated Job Ordering Official will issue to the Contractor a Request for Proposal (RFP). The Contractor shall be responsible for estimating the level of effort required to perform the requested work. The Government will provide the basic requirement to the Contractor detailing the task to be accomplished. The detail provided will vary from a general idea of what is required with no drawings to complete design documents, depending on the complexity of the project. The Contractor shall submit a complete detailed proposal of items required to perform the work required by the task order, within the time frame stated in the RFP. The proposal must be of sufficient detail and broken out so that the Government can readily determine if estimated quantities and level of effort is adequate to meet requirements for each task and subtask.

The Contractor shall provide, upon receipt of a task order, all work, materials, supplies, parts (to include system components), plant, supervision, labor, transportation, and equipment (except when specified as Government Furnished), for maintenance, repair, upgrade and construction of real property facilities at Fort Bliss, Texas and New Mexico, and the related services as specified in strict accordance with all the terms, conditions, special contract requirements, specifications, drawings, attachments, and exhibits contained in the contract or incorporated by reference as follows.

The Contractor's work and responsibility shall include all Contractor planning, programming, administration, and management necessary to provide all facets of work for the construction and related services as specified. The work shall be conducted by the Contractor in strict accordance with the contract and all applicable Federal, State of Texas/New Mexico, and local laws, regulations, codes or directives. The Contractor shall ensure that all work provided meets, or exceeds the critical reliability rates or tolerances specified or included in the applicable documents.

The Contractor shall provide related services such as preparing and submitting required reports, performing administrative work, and submitting necessary information as specified under this contract and within individual task orders.

2. PERIOD OF PERFORMANCE

The estimated period of performance for this contract is a 12-month base, and four (4) 12- month options. The maximum capacity in amount is $100,000,000.00. The Government intends to exercise all options. Each task order issued under this contract shall have a negotiated period of performance.

Base year: 365 calendar days, not to exceed $20,000,000 Option Period 1: 365 calendar days, not to exceed $20,000,000 Option Period 2: 365 calendar days, not to exceed $20,000,000 Option Period 3: 365 calendar days, not to exceed $20,000,000 Option Period 4: 365 calendar days, not to exceed $20,000,000

3. ANTITERRORISM/OPERATIONS SECURITY (AT/OPSEC) requirements:

3.1 Level I AT Awareness training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete Level I AT Awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. Training will be conducted annually thereafter, if applicable. AT Level I awareness training is available at the following website: http://jko.jten.mil

3.2 Access and general protection/security policy and procedures.

This standard language is for contractor employees with an area of performance within Army-controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (48 CFR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) or Health Protection Condition (HPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army

Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

For contractors that do not require CAC, but require access to a

DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13); applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.

3.3 iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

3.4 For contracts that require OPSEC Training. Per AR 530-1

(Operations Security) all contractor employees, including subcontractor employees, shall complete OPSEC Level I training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel.

Training will be conducted annually thereafter, if applicable.

OPSEC training is available at:

https://securityawareness.usalearning.gov/opsec/index.htm

3.5 Pre-screen candidates using E-Verify Program. Proposed language:

"The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award."

*When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

4. DOCUMENTS

The following documents shall be utilized in the execution of the work under this contract:

Job Order Contract (JOC) Division 01 General Requirements Job Order Contract (JOC) Technical Specifications Building Codes Unit Price Book (UPB) And Software Job Order Contracting (JOC) Standard Operating Procedures Job Order Contracting (JOC) Guide

4.1 Job Order Contract DIVISION 01 GENERAL REQUIREMENTS

4.2 Job Order Contract TECHNICAL SPECIFICATIONS

Furnish materials and equipment conforming to the requirements specified in the task order, or if not in the task order, in the Job Order Contract (JOC) Technical Specifications and included in the base contract.

5. BUILDING CODES

All work shall meet or exceed applicable Building Codes.

6. UNIT PRICE BOOK AND SOFTWARE REQUIREMENTS

6.1 COST ESTIMATING SOFTWARE REQUIREMENTS: The Contractor shall purchase, maintain and use the latest version of e4Clicks (e4Clicks) Basic or Professional Project Estimator. The Contractor shall use e4Clicks software to estimate and submit all of their estimates, both electronically and on paper. The Contractor is responsible for deciding which software application to purchase and the number of copies of the software that they will need to support their contract requirements.

6.2 The estimating and project management software package shall be

Windows based software and shall be able to import and export estimates and projects electronically in a secured estimate file format. It shall be able to track projects by contract, contract year, estimator, customer and/or project location. It shall support project management tracking of project milestones, project costs, locations, contacts, and project notes. It shall provide a means for document management, whereas the user can setup template documents, point and click and create new, project specific documents using the current project details.

The software shall support multiple contracts, contractors and coefficients. The software shall allow the Government to import the contractor’s estimate, complete an electronic comparison and technical evaluation showing the Government’s pre-negotiation strategy, as well as produce the contractor’s revised estimate report to show the post negotiation changes made from the initial estimate to the final accepted estimate. The software shall be capable of handling multiple coefficients. The database shall contain all of the line items found in the RSMeans bound volumes included in the contract at the time of award. Software shall support Specification management, whereby specific line items will be linked to specific specifications and the user can automatically produce a detailed Specification document for each project as they build their estimates. The software shall support estimate line item notes and takeoff both manually and via electronic drawings, providing the ability for instant drill down from a line item quantity to the specific drawing and measurement. The software report engine shall support square foot planning and programming detailed reports for future projects and budgeting. All RSMeans databases shall be protected from being changed by any user. The software shall support all of the City Cost Index data provided by RSMeans at the time of contract award, in addition to supporting Division Level Material/Installation, Division Level Weighted Average, Weighted Average Material/Installation, and Weighted Average Totaling for Bare Cost pricing. The RSMeans data must be provided in both book description and full character descriptions. The software shall be able to export to Microsoft Excel™ and Adobe PDF™ file types as well as create electronic DOD Form 1354 Real Property documents.

6.3 Information on this software and pricing can be obtained by emailing sales@4Clicks.com; notify them that this is for the Fort Bliss JOC contract. FAR Part 51 allows the Contracting officer to issue a Letter of Authorization to give us permission to provide the awarded Contractor with GSA pricing.

You will need to request, obtain and submit this to us should you be the successful Contractor.

6.4 e4Clicks offers free 30 day evaluations to qualified contractors to evaluate the software, RSMeans and create your model project. Contact them to determine if you are able to participate in this offering. They request a copy of your company electronic logo, your location (city and state), and the estimators first and last name and their email and contact phone number.

7. DEFINITIONS

7.1 Unit Price Book (UPB): The list and price information for all pre-priced items covered in this contract. The UPB shall include the base cost pricing from the RSMeans Facilities Construction Cost Data at the time of contract award. The UPB shall also include RSMeans trades line items, selective demolition line items, removal and replacement line items, average line items, and Government Furnished Materials line items.

7.2 Line item: An item or system denoted in the UPB by a unique line item number.

7.3 Bare costs: The cost of a line item without any multiplier.

7.4 Multipliers: All factors added to the bare cost pricing of the UPB. This includes the City Cost Index (CCI) and the contractors’ coefficients.

7.5 Pre-priced line item: A line item from the UPB with approved changes.

7.6 Non-pre-priced line item (NPI): A line item that is not a pre-priced line item.

7.7 Conventional line item: A line item listed directly from

an RSMeans Cost Data Guide(s).

7.8 RSMeans trades line item. These are the bare cost hourly

rates found in the back of the annually published RSMeans hardback books.

7.9 Selective demolition line item: The removal of material with no concern for its replacement. If a line item can be found in the UPB for selective demolition, that line item will be used.

If there is no line item for selective demolition, the Contractor will locate the line item in the UPB. Then the Contractor will create an alternate pre-priced line item removing the cost for the material and equipment, and the remaining labor amount will be multiplied by 50%. This will be used as the means to demolish that item. This line item will be pre-priced. If the line item cannot be found in the UPB, the demolition will be an NPI.

7.10 Removal and replacement line item: An item that is to be removed and then replaced without damaging the item. If a line item can be found in the UPB for removal and replacement, that line item will be used. If there is no line item for removal and replacement, the Contractor will locate the line item in the UPB. Then the Contractor will create an alternate pre-priced line item removing the cost for the material and equipment, and the remaining labor amount will be multiplied by 150%. This will be used as the means to demolish that item. This line item will be pre-priced. If the line item cannot be found in the UPB, the demolition will be an NPI.

7.11 Average line item: An item that is created by using a minimum and maximum line item. If an average line item can be found in the UPB, that line item will be used. If there is no line item for an average, but there is a line item for minimum and maximum and the average line item is applicable the Contractor will locate the two line items, the minimum and the maximum in the UPB. Then the Contractor will create an alternate pre-priced line item using the average total cost of the two line items.

This will be used as a means to create an average line item when none exists. This line item will be pre-priced. If the minimum and maximum line item cannot be found in the UPB, the average line item will be an NPI.

7.12 Government Furnished Materials (GFM): On occasion, the

Government may choose to supply the Contractor with materials to accomplish project requirements. If this occurs, the line item prices for labor and equipment only will be used. They are considered as pre-priced. The Contractor will not adjust the labor and equipment pricing. The materials are to be cared for by the Contractor, and excess materials are to be returned to the Government.

7.13 All prices in the UPB are for completed and in-place

construction unless explicitly described otherwise. Incidental fasteners, such as, nails, screws, bolts, weldments, connectors, and adhesives are included in the bare material cost. Unless specifically omitted in the UPB line item description, testing, adjusting, balancing, and start-up of installed equipment is included in the unit price line number cost found in the UPB. Line items are for end finishes. For example, the line item price for concrete broom finish included all finishes necessary to result in the broom finish.

7.14 The UPB prices certain line items with a “Minimum

labor/equipment charge.” This minimum charge is often the price a tradesman would charge to make a special visit to perform that work. If the Contractor is already on-site and the minimum is met, then this item shall not be used as an adjustment to the Unit Price line items.

7.15 All line item prices assume the installation of the material under normal working conditions. This includes working from scaffolding when appropriate. In other words, the productivity for brick veneer is based upon working not only from the ground, but also from working on scaffolding. Therefore unless the division has specific height exceptions, no allowance or change to the unit price is required for working at different heights.

The cost to rent and erect the scaffolding is required. All scaffolding line items are based upon a one month rental of the scaffolding. Scaffolding is measured by the square foot of face area where the work is being performed (working height in feet multiplied by the length of the wall in feet) or, in the case of when scaffolding must be erected inside a structure in order to access the ceiling, by the cubic feet (volume) of the actual scaffolding components. Scaffolding is priced separately. There are line items for the material costs and line items for erection/dismantling. It is not appropriate to use the scaffolding line items separately for each subcontractor.

Scaffolding should be applied to the job cost once, and the subcontractors are “allowed” to use it.

7.16 Line items for mobilization and demobilization are for one or the other unless noted otherwise. Normally, a piece of equipment will need to be mobilized and demobilized.

Therefore, the line item would normally be included twice per piece of equipment used. Small equipment placed in rear of truck or towed by a pickup truck is limited to those items included in the RSMeans crews.

8. PRICE DETERMINATION

8.1 CITY COST INDEX (CCI): The CCIs for this contract will be applied once, at the time of contract award, directly to the bare cost of each line item..

8.2 The CCI’s for task orders under this contract at Fort

Bliss, TX will be the CCI’s for El Paso, Dona Ana and Otero counties.

8.3 Conventional line items will use the Weighted Average Total CCI.

8.4 PREPRICED LINE ITEMS: Bare cost line items from the Unit Price

Book (UPB) will be summated with the CCI. The appropriate coefficient shall then be applied to the total. This is the pre-priced line item total.

8.5 NON-PRE-PRICED LINE ITEMS: The non-pre-priced line items shall be summated and the appropriate coefficient applied. This is the non-pre-priced line item total.

8.6 FINAL PROJECT PRICE: The summation of the pre-priced and non-pre-priced line item totals shall result in the final project price.

8.7 COST ESTIMATE ORGANIZATION: Cost Estimates will be comprised of three sections: 1) Division Summary, 2) Totaling Components and 3) Line Item Estimate.

8.7.1 SECTION 1, DIVISION SUMMARY: This section shall include the RSMeans pre-priced divisions, Trades, Assemblies and Alternates (both pre-priced and non- pre-priced). These items shall make up the Bare Total. No markups shall be applied at this level. (CCI’s shall be applied as described above.)

8.7.2 SECTION 2, TOTALLING COMPONENTS: This section includes

totaling components setup for all applicable markups, including contractor coefficients.

8.7.3 SECTION 3, LINE ITEM ESTIMATE: This section shall include all of the estimate line items. The report shall include a sequential line item number, full RSMeans item number, unit of measure, quantity, and bare unit cost, total amount (quantity multiplied by bare unit cost). The report will print: pre-priced line items by division for all RSMeans pre-priced line items found in the UPB, with division breaks and division subtotals, and a listing of the Trades, Assemblies and Alternates, both pre-priced and non-pre-priced.

All non-pre-priced line items will be submitted with three independent price quotes including line item number, description, material, labor, and equipment breakdowns.

List the supplier names and telephone numbers for each non-pre- priced item. Do not apply any type of markup to these line items.

8.8 PRE-PRICED UNIT PRICE BOOK

8.8.1 UNIT PRICE BOOK: The unit price book shall consist of the most current RSMeans Facilities Construction Cost Data and CCI’s in effect at the time of contract award. All costs used from the databases shall be bare costs.

8.8.1.1 All electronic databases, and software licenses shall be provided by the Contractor to the Government, and will remain the property of the Government.

8.8.1.38.8.1.1 The following Subdivisions/Major

Classifications, as contained in any of the RSMeans bound or electronic databases shall not be used as line items in pricing task orders issued under this contract. These costs shall be covered in the contractor’s coefficients:

8.8.1.3.18.8.1.1.1 1.8.5.2.1 Subdivision 01-31 – Project

Management and Coordination, excluded in its entirety.

8.8.1.3.28.8.1.1.2 1.8.5.2.2 Subdivision 01-32 –

Construction Progress Documentation, excluded in its entirety.

8.8.1.3.38.8.1.1.3 1.8.5.2.3 Subdivision 01-41 –

Regulatory Requirements, excluded in its entirety.

8.8.1.3.48.8.1.1.4 1.8.5.2.4 Subdivision 01-52 –

Construction Facilities, excluded in its entirety. Include in the exclusions:

8.8.1.48.8.1.2 No informational portion of RSMeans books

(introduction, chapter tips, etc) shall be construed as permitting cost changes or deviations from the RSMeans line items used for the UPB.

8.9 NON-PRE-PRICED UNIT PRICE GUIDES

Line items not covered in the pre-priced UPB but within the scope and general intent of the contract and necessary to complete the requirements of a specific task order may be negotiated and incorporated into the task order by the Contracting Officer.

These non- pre-priced line items (NPI’s) shall only be allowed if the Government deems that an appropriate line item is not provided by the pre-priced UPB.

To permit recurrent use, a non-pre-priced line item must be incorporated by supplemental agreement into the non-pre-priced UPB. This may be done at any time during the contract period.

SECTION 01 31 19.00 44Page 1

JOB ORDER CONTRACTING (JOC) STANDARD OPERATING PROCEDURES FOR FORT

BLISS FACILITIES ENGINEERING DIVISION JOC SOP

1. Customer/Fort Bliss Project Initiation Functions

Fort Bliss customers, tenant activities, preventive maintenance programs, and other in-house facilities inspection programs generate requirements for sustainment, restoration, and modernization work. Completed IJO's are submitted to the Fort Bliss Business Operations and Integration Division (BOID) in accordance with installation regulations and standard procedures.

The initial step is to prepare an IJO on a DA Form 4283, Work Request. The Fort Bliss BOID is responsible for assessing the validity of the work request, checking for duplication with other requests, classifying the category of work, checking the customer's scope of work for sufficient detail, identifying and confirming a funding source, and assigning a priority and project number. The BOID also completes a desk estimate of the project cost to help determine the best method for executing the work request (competitively bid individual contracts or JOC).

2. Contract Administration Functions

Responsibilities for the contract administration functions, including such areas as payment disputes, appeals, total or partial contract termination (including task order termination) and contract closeout. A contract administration plan will be written by the contract administration office as part of a JOC execution SOP.

3. Contract Inspection Functions

The Fort Bliss Engineering Services Division (ESD) is responsible for the contract inspection functions. Responsibilities include for the inspection, acceptance and delivery of assigned task orders to the Facilities customer in accordance with the statement of work, specifications, drawings and Fort Bliss safety, environmental and fire department requirements.

4. In-House or Contract Performance Review

The BOID considers the availability of in-house personnel, self-help capabilities or other means to determine whether the project should be performed in-house or by contract. The IJO must be analyzed to determine the most suitable method of accomplishing the work. In addition to these responsibilities, Fort Bliss will log in the IJO, validate the requirement, set priorities, and obtain appropriate approvals.

5. Requirements Review

If an existing eligible requirements contract (as defined in FAR 16.503) totally covers the job order's work requirement, the work may be awarded to the Contractor holding that contract. If only part of the IJO's requirement is covered by a requirements contract, the ESD must decide whether to obtain the appropriate portion from the requirements Contractor and the rest from the JOC Contractor, or to have all the work done by the JOC Contractor.

6. Job Order Contracting

JOC contract can be used to accomplish SRM projects of buildings, structures, or other real property. JOC cannot be used to purchase supplies, or services. The ESD must ensure that requests for work other than construction are not sent to the JOC section. For example, the following items are not authorized for acquisition under a JOC contract task order:

Fuels Utilities Construction equipment Administrative equipment Furnishings Construction materials only (lumber, concrete, etc.), for other than valid JOC projects

Architect-Engineer Services (Brooks Act) Administrative services such as typing, transportation, reproduction, graphics, and interior design services

Maintenance, overhaul, or repair of equipment Housekeeping services

7. Job Order Routing

Upon receipt, the office responsible for JOC will review the IJO to make sure that the JOC contract is the appropriate contracting tool (given the same criteria as above), and develop a preliminary statement of work, and ascertain that the IJO is a valid requirement. If the IJO is found to be inappropriate for JOC, it is for reassignment.

8. Assignment of a Project Manager

Once the IJO has been approved for accomplishment by the JOC contract, a project manager will be assigned. This assignment will be based upon the scope of the project, its complexity, and the predominant construction discipline required. The project manager will be responsible for ensuring successful and timely completion of the IJO under the JOC contract. The project manager must become familiar with the job by visiting the construction site with the customer to determine the relevant aspects of the project. The project manager must review the applicable standards and regulations governing the required type of work. If the project manager determines that JOC is not the appropriate method for completing the IJO, it should be returned so that the job order can be accomplished by some other method.

9. Scope Validation Meeting

When the project manager is satisfied that the IJO can be accomplished under the JOC contract, he should set up a scope validation meeting with the customer, and the JOC Contractor to review the job order and to refine the scope of the project. The Contracting Officer/ordering officer and quality assurance personnel (inspectors) may also attend this meeting. This meeting should take place at the construction site. The project manager is responsible for developing the statement of work. The following topics should be discussed, as appropriate:

Existing site conditions Methods and alternatives for accomplishing the work Definitions and requirements Detailed statement of work

The Contractor's requirement for plans, sketches, shop drawings, as-builts, etc. or the Government provided plans, sketches, drawings etc.

Tentative construction schedule

In addition, the parties should tentatively agree upon a target performance period during the meeting. This target may be modified after the Contractor has prepared a detailed proposal. After the meeting, the project manager should prepare a memorandum for record (MFR) describing the details of the meeting. This memorandum will be used later as a guide to prepare the task order package, the independent Government estimate and refine the scope of work. The MFR will be included in the task order support file.

10. Request for Contractor's Proposal

The Contracting Officer and ordering officer (when authorized) are the only people who have the responsibility and authority to place JOC task orders. The Contracting Officer, ordering officer, or other designated representative, may issue requests for Contractor's proposal. JOC personnel must adhere to the authorities delegated to them by the Contracting Officer.

Before issuing the request for proposal, the following conditions should be met. Once satisfied that these conditions are met, check to see that the requirement is within the delegation of the ordering officer…