Amendment_0013 _W911SF-14-R-0004-0013 _Benning_DFAC_FFS _25Mar16.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is issued to amend the solicitation as follow s:

a. to provide responses to questions from industry for solicitation W911SF-14-R-0004 and site visit held on March 24, 2016; a list of attendees at the site visit is also provided

b. to provide updated Technical Exhibits 1 - 12

c. to make administrative changes to the CLINs.

d. to add collective bargaining agreement for Florida

Offerors are reminded that failure to acknow ledge all amendments may result in rejection of bids.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 58

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Mar-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911SF-14-R-0004

X 9B. DATED (SEE ITEM 11)

01-May-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Mar-2016

CODE

MISSION & INSTALLATION CONTRACTING CMD

MICC - FORT BENNING

6600 MELOY DRIVE

BUILDING 6, SUITE 250

FT BENNING GA 31905

W911SF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SF-14-R-0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been modified:

SUMMARY OF REQUIREMENT:

Solicitation #: W911SF-14-R-0004

The Randolph Sheppard Act (RSA) applies to this solicitation, therefore priority will be given to the State Licensing Agency (SLA) pursuant to the RSA. The RSA provides a priority for blind vendors recognized and represented by SLAs, under the terms of the RSA, in the award of contracts for the operation of cafeterias on Federal property. In the event the SLA offer is found to be within the competitive range, the Government will enter into negotiations solely with the SLA consistent with the provisions of the RSA, as implemented in the Department of Education regulations codified at Title 34, Code of Federal Regulations, Section 395.33, and Army Regulation (AR) 210-25, both of which are applicable to this procurement, as well as in accordance with the Lowest Price Technically Acceptable methodology employed in this procurement source selection.

A.1. Description of Requirement: The Mission and Installation Contracting Command (MICC), Fort Benning, Georgia has a requirement from the Army Sustainment Command's Logistics Readiness Center at Fort Benning to provide contract Full Food Services (FFS) support for the operation of fourteen (14) of Fort Benning's dining facilities.

A.2. Objective: It is the intention of the Government to award one single source Indefinite Quantity/Indefinite Delivery (IDIQ) contract.

A.3. Ordering Period: The basic ordering period of performance of the contract will be July 1, 2016 or date of award, through June 30, 2019. The optional ordering periods are included as follows:

Option Year 1: July 1, 2017 through June 30, 2018 Option Year 2: July 1, 2018 through June 30, 2019

A.4. NAICS Code: 722310, Food Service Contractors

A.5. Size Standard: $38.5 Million

A.6. Set-Aside: The FFS requirement is being pursued as a Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside with RSA priority.

A.7. This is a Best Value Source Selection and proposals will be evaluated using the Lowest Priced Technically Acceptable approach.

A.8. To be considered, offers are to be valid for a minimum of 120 calendar days from date of receipt.

A.9. There are fourteen (14) operational FFS facilities. In the event additional facilities are required, the Government will negotiate prices for those facilities at that time. Attachment 1 to the Performance Work Statement provides a listing of the operational FFS facilities by building number.

A.10. Additional Information: Competition will be sought to the fullest extent practicable by receipt of competitive proposals with priority being given to the SLA in accordance with the RSA. If the SLA’s proposal, after initial evaluation, is determined to be in the competitive range, then the Contracting Officer shall initiate discussions solely with the SLA consistent with AR 210-25.

B. Ordering/Reconciliation/Invoicing:

B.1. Funds for the services provided will be obligated at the TO level, as they become available, or excess funds de-obligated at the TO level, by modification. The Contract Line Item Number (CLIN) structure shall also be established individually at the TO level. The Contractor will only be paid for effort that has been authorized by the Government and performed in accordance with the contract specifications. The TO will be Fixed Price.

B.2. The guaranteed minimum for this requirement is $5,000.00 and is applicable only to the base period of performance. There is no guaranteed minimum applicable to any TO issued during any option period. A TO will be separately awarded to satisfy this guaranteed minimum, if required.

B.3. It is the Government’s intent to issue TO on a quarterly basis with estimated quantities. The TO will be issued for a period of three (3) months; however, there may be occasions where TO may be less than or more than three months, or as needed. Issuance of TO will occur prior to the 1st of each quarter.

B.4. The contractor shall provide the Contracting Officer Representative (COR) a report of actual meals served No Later Than (NLT) the 5th business day of each month for the previous month service was provided. Invoicing shall be against the CLIN associated with the meal rate and band for a given calendar month. At the end of the task order period, the COR will reconcile the contractor’s stated quantities with the quantities reported. Actual quantities in excess of the estimated task order amount shall not be submitted for payment without prior review by the COR.

Actual quantities less than or equal to the stated TO estimate are also subject to review by the COR. The Contracting Officer will bilaterally modify the TO reflect the actual meal quantities served (modify TO decrease or increase quantities based on the actual amount ordered the prior month/quarter).

SECTION B - SUPPLIES OR SERVICES AND PRICES

SUBCLIN 0002AD

The CLIN extended description has changed from:

Projected headcount; priced for each meal period. This band will be used if band 3 is exceeded.

To:

Projected headcount; priced for each meal period. This band shall be used if band 3 is exceeded..

The unit of issue Days has been added.

SUBCLIN 0006AA

The CLIN description has changed from BAND 1: 31 - 31,000 to BAND 1: 31 - 30,000.

SUBCLIN 0006AJ

SUBCLIN 0010AJ

SUBCLIN 0012AJ

SUBCLIN 0013AJ

SUBCLIN 0014AD

The CLIN description has changed from BAND 4: 40,0001 - 45,000 to BAND 4:

40,001 - 45,000.

SUBCLIN 0015AD

CLIN 0016

The CLIN description has changed from BUILDING MAINTENANCE - BASE YEAR to BUILDING MANAGEMENT - BASE YEAR.

CLIN 0017

The contract type has changed from FFP to COST.

The CLIN extended description has changed from:

the contractor shall furnish all labor, personnel, equipment, supplies, materials, supervision and any other items necessary to perform Full Food Service in strict compliance with the Performance Work Statement and all other terms contained herein.

To:

the contractor shall furnish all labor, personnel, equipment, supplies, materials, supervision and any other items necessary to perform Full Food Service in strict compliance with the Performance Work Statement and all other terms contained herein. Not to exceed $1,833,334.00..

The pricing detail quantity has changed from 12.00 to UNDEFINED.

The cost constraint NTE has been added.

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0017 UNDEFINED Months

SUPPLIES - BASE YEAR

COST

the contractor shall furnish all labor, personnel, equipment, supplies, materials, supervision and any other items necessary to perform Full Food Service in strict compliance with the Performance Work Statement and all other terms contained herein. Not to exceed $1,833,334.00.

FOB: Destination

MAX COST

CLIN 0018

The CLIN description has changed from QUARTERLY EQUIPMENT CLEANING - BASE YEAR to EQUIPMENT CLEANING - BASE YEAR.

The pricing detail quantity has increased by 8.00 from 4.00 to 12.00.

The unit of issue has changed from Quarter to Months.

SUBCLIN 1001AD

SUBCLIN 1003AD

The CLIN description has changed from BAND 4: 70,0001 - 90,000 to BAND 4:

70,001 - 90,000.

SUBCLIN 1004AD

The CLIN description has changed from BAND 4: 60,00 - 75,000 to BAND 4:

60,000 - 75,000.

SUBCLIN 1005AB

The pricing detail quantity has increased by 12.00 from 72.00 to 84.00.

SUBCLIN 1005AJ

SUBCLIN 1008AC

The pricing detail quantity has increased by 12.00 from 60.00 to 72.00.

SUBCLIN 1009AJ

Projected headcount; priced for each meal period. This band shall be used if band 8 is exercised.

To:

Projected headcount; priced for each meal period. This band shall be used if band 8 is exceeded..

SUBCLIN 1011AJ

Projected headcount; priced for each meal period. This band shall be used of band 8 is exceeded

To:

Projected headcount; priced for each meal period. This band shall be used if band 8 is exceeded.

CLIN 1016

The CLIN extended description has changed from:

The contractor shall furnish all labor, personnel, equipment, supplies, materials, supervision and any other items necessary to perform Full Food Service in strict compliance with the Performance Work Statement and all other terms contained herein.

To:

The contractor shall furnish all labor, personnel, equipment, supplies, materials, supervision and any other items necessary to perform Full Food Service in strict compliance with the Performance Work Statement and all other terms contained herein. Not to exceed $1,870,000.00..

UNIT UNIT PRICE MAX AMOUNT

1016 UNDEFINED Months

OPTION SUPPLIES - OPTION YEAR 1

COST

The contractor shall furnish all labor, personnel, equipment, supplies, materials, supervision and any other items necessary to perform Full Food Service in strict compliance with the Performance Work Statement and all other terms contained herein. Not to exceed $1,870,000.00.

CLIN 1017

The CLIN description has changed from QUARTERLY EQUIP CLEANING -

OPTION YR 1 to EQUIPMENT CLEANING - OPTION YR 1.

SUBCLIN 2001AD

SUBCLIN 2006AC

The unit of issue has changed from Decagram to Days.

SUBCLIN 2007AA

The unit of issue has changed from Data Records to Days.

SUBCLIN 2007AE

SUBCLIN 2009AA

The CLIN description has changed from BAND 1: 31 - 31,000 to BAND 1: 31 - 30,000.

SUBCLIN 2009AD

SUBCLIN 2010AC

The pricing detail quantity has increased by 12.00 from 60.00 to 72.00.

SUBCLIN 2011AJ

Projected headcount; priced for each meal period. This band shall be used of band 8 is exceeded.

To:

Projected headcount; priced for each meal period. This band shall be used if band 8 is exceeded..

SUBCLIN 2012AJ

SUBCLIN 2013AD

SUBCLIN 2014AD

CLIN 2016

The CLIN extended description has changed from:

The contractor shall furnish all labor, personnel, equipment, supplies, materials, supervision and any other items necessary to perform Full Food Service in strict compliance with the Performance Work Statement and all other terms contained herein.

To:

The contractor shall furnish all labor, personnel, equipment, supplies, materials, supervision and any other items necessary to perform Full Food Service in strict compliance with the Performance Work Statement and all other terms contained herein. Not to exceed $1,907,400.00..

UNIT UNIT PRICE MAX AMOUNT

2016 UNDEFINED Months

OPTION SUPPLIES - OPTION YEAR 2

COST

The contractor shall furnish all labor, personnel, equipment, supplies, materials, supervision and any other items necessary to perform Full Food Service in strict compliance with the Performance Work Statement and all other terms contained herein. Not to exceed $1,907,400.00.

CLIN 2017

The CLIN description has changed from QUARTERLY EQUIP CLEANING - OPTION YEAR 2 to

EQUIPMENT CLEANING - OPTION YEAR 2.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

REVISED PWS:

SECTION C.1

GENERAL

C.1.1. Scope of Work. Provide all resources, except Government Furnished Property (GFP), to perform Full Food Service (FFS) in dining facilities listed at TE 2, Fort Benning, Georgia 31905 to meet the performance requirements stated in this contract.

C.1.2. Personnel.

Hire and staff qualified personnel who can communicate with government representatives and diners.

Standards:

Personnel shall be citizens of the United States (U.S.) or possess a valid U.S. Immigration T-151 or I-94, Alien Registration Card.

Personnel shall read, write, speak, and understand English.

Personnel shall be free of a criminal record.

Contractor SOP on Drug Free Policy

Favorable Background Investigation, at no cost to the government, before gaining physical access to the Installation.

C.1.2.1. Project Manager.

Provide an on-site Project Manager with the authority to obligate the company and be responsible for overall performance (to include subcontractors) of the contract to meet the specified performance standards.

Standards:

The Contract Manager, must be readily available to meet with Government representatives within 60 minutes of call.

Manager must meet qualification requirements.

Qualifications: Within the past 8 years, 5 years experience; consisting of 3 years supervisory experience in managing cafeteria style or multi-entree operations providing complete meal service (breakfast, lunch and dinner).

Two years experience as a district manager, unit manager, or assistant manager.

High school graduate.

Bachelor of Science or Bachelor of Arts in food management may be substituted for 3 years of the 5 years of management experience.

Military food service experience in the pay grade of E-7, warrant or commissioned officer may be credited as management experience for this position.

Current sanitation certificate (within 4 yrs).

Documentation of past performance ratings via written evaluations by managers or owners.

C.1.2.2. Dining Facility Manager(s).

Provide a dining facility manager and alternate for each FFS dining facility listed at TE 2 to direct work, be responsible for performance in each facility (to include subcontractors) and to meet the specified performance standards and to obligate the Prime Contractor.

Standards:

The Dining Facility Manager or alternate, shall be present full time during dining facility operating hours.

Managers and alternates meet qualification requirements.

Documentation of past performance ratings via written evaluations and commendations.

The Dining Facility Manager/Contract Management be available to meet with Government Representative within 30 minutes of call.

Qualifications. Within the past 8 years, 2 years experience working in a large food service operation providing cafeteria style or multi-entree operation providing complete meal service (breakfast, lunch and dinner).

One year must have been served as a manager or an assistant manager.

High school graduate.

Military food service experience in the pay grade of E-6 or above may be credited as management experience for this position.

Current sanitation certificate (within 4 yrs).

C.1.2.3. Name Tags. Contractor shall wear identification badges with a minimum of the Contractor's name and the employee's last name.

Standards:

Name tags are worn 100% or the time.

Name tags for managers and supervisors shall include their job title.

Name tags written in English and host nation language when applicable.

C.1.2.4. Conduct of Contractors. Contractors shall conduct themselves IAW installation policies concerning conduct.

Standards:

DOD 5500.7-R, Joint Ethics Regulation.

Personnel policies listed at C.6.

C.1.2.5. Personnel Health and Hygiene. Personnel shall maintain compliance with sanitation and food safety standards.

Standard: TRI-Service Food Code.

C.1.2.6. Contactor Uniforms. Contractors shall wear clean pants/skirt and shirt/blouse when working.

Standards:

TRI-Service Food Code.

Uniforms are approved by the COR NLT 14 days prior to the start of performance.

C.1.3. Meal Serving Hours. Meal serving hours are listed at TE 2.

C.1.4. Expanded Serving Hours. Expand meal serving hours listed at TE 2.

Standards:

Services provided or discontinued within three hours of advance notice.

Service invoiced IAW CLIN entitled "Expanded Services."

Note: Government payment will be made at a prorated hourly rate; e.g., if service is extended for 45 minutes, payment will be made at 3/4 of the hourly rate.

C.1.5. Consolidation of Dining Facilities. Open and close dining facilities.

Standards:

Services added or deleted IAW “Changes" clause of this contract.

Contractor provides service, or discontinues service, by way of 96 hour advance notification.

C.1.6. Strike Contingency Plan. Provide and maintain a strike contingency plan for continuation of performance of services under this contract should employees strike or a subcontractor defaults.

Standards:

Written plan submitted to the Contracting Officer not later than 20 days after award of contract.

Plan approved by the Government.

C.1.7. Quality Control Plan (QCP). Establish and maintain a comprehensive QCP.

Standards:

Written plan submitted to the Contracting Officer no later than 14 days after contract award.

QCP IAW with TE 8.

Approved QCP includes cleaning schedules.

In compliance with approved QCP at all times.

C.1.7.1. Key Control Plan.

Standard: IAW TE-8

C.1.8. Training. Train employees as described below.

C.1.8.1. Sanitation. Conduct sanitation training.

Standard: All personnel trained as prescribed by TRI-SERVICE FOOD CODE 100 % of the time.

C.1.8.2. Hazard Communication (HAZCOM). Train employees in the safe use of chemicals (inventory of products on hand) understanding manufacture’s product labels, and information contained on the Material Safety Data Sheets (MSDS).

Standard: Title 29, Code of Federal Regulation Part 1910.1200, Hazard Communication

C.1.8.3. Nutrition.

Conduct nutrition training for employees.

Standards:

IAW AR 40-25

Personnel engaged in menu planning trained to develop menus IAW Section C.5 of this contract 100% of the time.

C.1.8.4. Headcount/Cashier.

Conduct headcounter and cashier training.

Standard: Headcounters and cashiers trained IAW SOP, regulatory policy, menu pricing, computer and power malfunctions, and cash register manufactures operations instructions, 100% of the time.

C.1.8.4.1. Dining Area Utilization.

Standard:

Dining Area Side A1 1-600; Dining Area Side A2 601-1300; Dining Area Side B1 1301-1900; and Dining Area Side B2 1901-above.

C.1.8.5. Equipment Operator/Maintenance. Conduct equipment operating, cleaning and maintenance training.

Standards: Cooks and maintenance personnel trained IAW manufacturer instructions and operating manuals 100% of the time.

Training conducted IAW requirements listed at Section C.5.

C.1.8.6. Customer Service Training. Conduct customer service training.

Standards:

Contractor responsible for training all employees working on the full food service contract on the applicable terms at contractor’s expense.

Government shall provide training on government unique systems and equipment issued or implemented after the beginning of the performance period. Contractor responsible for maintaining employee proficiency thereafter.

C.1.8.7. Safety Training. Conduct safety training including accidents/injury reporting.

Standards:

All personnel trained all of the time OSHA standards, AR 385-10, AR 385-40.

C.1.8.7.1. Fire Prevention Evaluation Program.

Standards:

IAW USAIC 420-90

C.1.8.8. Army Food Management Information System (AFMIS) Training. Conduct AFMIS training including refresher training.

Standards:

All managers, clerks personnel trained, 100% of the time.

C.1.8.9. DoD Computer Access and Training. Conduct DoD computer training including DoD Computer User Security Training (Information Awareness Training) from website.

Standards:

AR 25-2

All users of DoD automation trained at all times.

Certificate of completion for DoD Computer User Security Training (Information Awareness Training) for all DoD automation users.

CAC for all users od DoD automation at all times.

Background investigation, at the contractor’s cost, submitted to Installation Security Office before access to the DoD automation systems.

NACI Investigations accepted by the Installation Security Office, 100% of time.

C.1.8.10. Security Related Training. Conduct security training on the installation access, security clearances and security issues.

Standards:

Training meets requirements of the Government Access Control, Physical Security and Information Assurance at all items.

C.1.8.11. Energy Conservation Training. Conduct energy conservation awareness program.

Standards:

Army Energy Program.

All personnel in compliance at all times.

Contractor responsible for training all employees working on the full food service contract on the applicable terms at contractor’s expense.

Government shall provide training on government unique systems and equipment issued or implemented after the beginning of the performance period. Contractor responsible for maintaining employee proficiency thereafter.

C.1.9. Performance Evaluation Meetings. Attend performance meetings with government representatives.

Standard: Contract manager attends meetings during the first three months of the contract and often as deemed necessary thereafter.

C.1.10. Awards Program. The Contractor may participate in the (Installation Best Dining Facility and) Philip A. Connelly Award Programs (See TE 7).

SECTION C.2

DEFINITIONS/ACRONYMS

C.2.1. Standard Definitions. Federal Acquisition Regulation (FAR), Dictionary of US Army Terms, AR 310-25 and Authorized Abbreviations and Brevity Code, AR 310-50, are the references for definitions and acronyms not listed below.

Acceptable Quality Level (AQL). The AQL is a designated value (percent) of defective outcomes/service that the Government indicates will be accepted using acceptable sampling techniques and procedures.

Administrative Contracting Officer (ACO). A Contracting Officer who is administering contracts.

Army Federal Acquisition Regulation Supplement (AFARS). The Army's supplement to the Federal Acquisition Regulation.

Class A Telephone. Telephone service, which is unrestricted, for use on-post and commercial calls.

Class C Telephone. Telephone service, which is restricted to inter-post calls from one post telephone to another.

Commercial and Government Entity (CAGE) Code. An identification code assigned to the Contractor and is required by the Contracting Officer (Property Administrator) and Contractor from the Defense Logistics Service Center. The CAGE code is also required on the annual Government facilities report. Use DD Form 2051 to request the CAGE code.

Contracting Officer (KO). An individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer's Representative (COR). An individual from the functional activity appointed by the Contracting Officer and delegated specific authority to monitor contract performance and to perform specific contract administration functions.

Contract Discrepancy Report (CDR). The CDR is used to formally document unacceptable performance (contract deficiencies and defects against the AQL). The use of CDR becomes the supporting documentation for contract payment deductions, fixed fee deductions, award fee, nonpayment or other actions deemed necessary by the KO. The CDR will become a part of the official contract file.

Defective Service. A unit of service, which contains one or more defects and does not conform to specified requirements.

Local Access Network Connections (LAN). An installation landline connecting the Army Management Information System modules to the mainframe computer system.

Lot. The total number of service outputs in an evaluation period; as defined in the AQL column of the Performance Requirement Summary. The lot size is used to determine the sample size (or number of inspections).

Percent of Sample Found Defective. A percentage determined by dividing the number of defects by the sample size. The resulting number is used to make an equitable deduction from the contract price or award fee for non-performance.

Performance Requirements Summary (PRS). The PRS identifies key performance indicators and standards that represent logical service outputs that will be evaluated by the Government to assure the Contractor is fulfilling the terms of the contract.

Performance Standard. A measurable output or result associated with the performance-based description of a requirement found in the PWS.

Performance Assessment Plan (PAP). Defines what the Government must do to ensure that a contractor has performed IAW specified performance standards. Focuses on the level of performance required by the PWS rather than on the methodology used by the contractor to achieve that performance. Sometimes called a Quality Assurance Surveillance Plan (QASP).

Planned Sampling. A sampling (inspection) method used to evaluate contractor tasks and services performed less frequently than daily. Evaluations that are scheduled when tasks and services are performed; e.g., receiving and storage service, field-feeding service, and tasks scheduled IAW the approved cleaning plan.

Quality Assurance. Action taken by the Government to assure service meets requirements of the contract.

Quality Control. Those actions taken by the Contractor to control the in-process performance of goods or services to ensure that contract quality standards are met.

Random Sampling. A sampling (inspection) method used to evaluate contract tasks and services performed daily. It is the primary method for measuring contract performance. Each service output in a lot has an equal chance of being selected for inspection. The results of random inspections are evaluated against the number of allowable defects to determine the overall quality of the lot (service).

Sample. A sample (inspection) consists of one or more service outputs drawn at random from a lot. The number of outputs in the sample is the sample size.

C.2.2. Technical Definitions Peculiar to This Contract.

Accredited Sanitation Program: A certificate program that has been evaluated and listed by an accrediting agency as conforming to national standards that certify individuals. Managers, supervisors and food handlers shall satisfy one of the following requirements:

a. Satisfactorily complete the Educational Foundation of the National Restaurant Association Course in Applied Food Service Sanitation.

b. Pass an examination from the Educational Testing Service (ETS) showing satisfactory completion of the Food Protection Certification Program.

c. Satisfactorily complete of a course of study that is offered from an accredited college or university approved by the Installation Medical Authority.

Army Food Management Information System (AFMIS). An automated record keeping system used in dining facilities to perform various functions that includes processes and outcomes; e.g., Meal Production Planning, Inventory, Transfers, Report of Survey/Statement of Charges, Inquiries, Headcount Maintenance, Batch processing. These functions provide the capability to create and adjust menus, shopping lists, and production schedules; make requests against subsistence inventories; facilitate returns to inventory; provide inventory accountability; perform headcount entries; and inquire against a variety of files. The AFMIS system includes a Dining Facility Operations (DFO) terminal located within each dining facility, interfaced with an installation minicomputer, operating system and application software.

Army Food Program. A comprehensive program which encompasses all phases of food service, from; procurement, inspection, transportation, storage, distribution, issue and sale, preparation, and serving meals in garrison dining facilities and in the field.

Army Ration Credit System (ARCS). An issue and accounting procedure used by appropriated fund dining facilities. Dining facilities that operate within the Army Ration Credit System are charged for the dollar value of subsistence issued and obtain credit for meals served.

Basic Allowance for Subsistence (BAS). A cash allowance paid to military personnel in lieu of subsistence.

Basic Daily Food Allowance (BDFA). The computed monetary daily value of a ration. This value, expressed in dollars, is allocated for food cost authorized to feed one soldier daily. The dollar amount (allowance) is computed quarterly using actual costs of a selected sampling of food items (market basket) used in dining facilities.

Batch Function. The AFMIS function used to forecast headcount, print daily batch reports and Master Item File price update reports, and process equipment replacement records.

Brunch. A meal consisting of food items served during breakfast and lunch. This combined meal is served during an extended time period beginning at early or mid morning and ending shortly after the noon hour. When a brunch is served a supper follows.

Clean. Free of visible signs of food, food residues, ingredients, grease, soap and foreign matter.

Critical Control Point. An essential point in the flow of food, at which control can be applied so that a food safety hazard can be prevented, eliminated or reduced to an acceptable level.

Diner Satisfaction. Methods of feedback through a variety of surveys and comment programs to determine the degree to which the Contractor is meeting or exceeding contract requirements and established quality levels of food and service.

Dinner. Typically the third meal of the day, or evening meal of each day, served during late afternoon or early evening.

Dinnerware. Eating, drinking, and serving utensils for table use, such as flatware including knives, folks, and spoons; hollowware including bowls, cups, serving dishes, and tumblers; and plates.

Dining Facility Account. The dining facility account is a record of food purchased, issued, used, and on hand as reflected in dollars.

Dining Facility Attendant (DFA) Service. Those activities which comprise janitorial and custodial functions within a dining facility including, but not limited to; sweeping, mopping, scrubbing, trash removal, dishwashing, waxing, stripping, buffing, window washing, pot and pan cleaning and related quality control.

Dining Facility Operations (DFO) Subsystem. A part of AFMIS used to control subsistence and headcount. The DFO Subsystem consists of seven functions: Meal production Planning, Inventory, Transfers, ROS/SOC, Inquiries, Headcount Maintenance, Batch Processing.

Discount Meal Rate. The rate charged to reimburse the Government for subsistence at Army appropriated fund dining facilities.

Educational Foundation of the National Restaurant Association (NRA). Educational Foundation of the National Restaurant Association, (20 North Wacker Drive, Chicago, IL 60606) is a non-profit education foundation created by restaurateurs and other food service executives and governed by a board of trustees, representing all sectors of the industry and associated academic and commercial institutions.

Educational Testing Service. The Educational Testing Service of Princeton, NJ is a non-profit corporation engaged in test development, test administration and educational research. The Food Protection Certificate Program test is designed to test persons who have ongoing on-site responsibility for protecting the consumer from food-borne illness in food preparation, serving, or eating establishments. Educational Testing Service, Food Protection Certification Program, CN 6515, Princeton, NJ 08541-6515.

Expendable/Durable Supplies. Items, which are consumed in use, regardless of type classification or unit, price.

Facilities. Government furnished buildings provided to the Contractor for use in performing tasks and services of this contract.

Meal Service for Remote Site Feeding. Tasks associated with preparing meals including beverages, packaging food for shipping from a garrison dining facility to feed soldiers at field training sites.

Food borne Disease Outbreak. The occurrence of two or more cases of a similar illness resulting from the ingestion of a common food.

Food Contact Surface. A surface of equipment or utensils with which food normally comes in contact. This includes equipment and utensils from which food may drain, drop or splash back into food, or onto surfaces normally in contact with food.

Food Handlers. Food service personnel who work where unsealed, raw food or drink is handled, processed, prepared or served, and personnel who touch food or food contact surfaces.

Full Food Service (FFS). Those activities that comprise the full operation of an Army dining facility.

Government Furnished Property (GFP). All facilities, equipment, food and supplies owned or leased by the Government provided to the Contractor for use in performance of this contract.

Government Property. All property owned by or leased to the Government or acquired by the Government under the terms of the Contract. Government property includes both Government-furnished property and Contractor-acquired property as defined in FAR 45.101.

Government Property Administrator (GPA). A Government representative who is responsible for transfers of Government Furnished Property from organizations/units to contracts and return upon contract completion. The GPA maybe the COR.

HACCP Plan: A written document that delineates the formal procedures for following the Hazard Analysis Critical Control Point (HACCP) principles developed by The national Advisory Committee on Microbiological Criteria for Foods.

Hazard: a biological, chemical, or physical property that may cause an unacceptable consumer health risk.

Headcount Maintenance Function. The AFMIS function used to review, perform file maintenance and print reports for headcount and cash collections. It includes processes to update and report signature blocks as well as disbursing office data for the Cash Collection Voucher Report.

Holiday Meal Charges. The rates to be charged for the Thanksgiving and Christmas Day special meal.

Inquiries Function. The AFMIS function used to review dining facility files.

Inquiry. A database for information (asking/inquiring/accessing), also called query.

Installation Commander. A commander of any Army installation, military community for USAREUR, area commander for EUSA, state adjutant general for ARNG, and MUSARC commander for USAR.

Installation Food Program Manager or Food Advisor. An officer, warrant officer, noncommissioned officer, or Department of the Army civilian responsible to the installation commander for matters relating to food service.

Installation Medical Authority (IMA). Installation Medical Authority refers to the Unit Surgeon, Command Chief Surgeon, U.S. Army Medical Center Commanders, and the Director of Health Services or Center Commanders, and the Director of Health Services or his/her representative responsible for defining, setting and monitoring sanitary standards and procedures.

Installation Menu Board. The installation menu board is a panel of Government personnel that plans and provides for all anticipated subsistence requirements for the installation. It provides an interchange of information between food service personnel, TISA and the contractor concerning menu matters and diner comments. A specific function of the board is to review proposed menus, add or change items, and determine the extent to which it will be implemented.

Inventory Function. The AFMIS function used to complete weekly and monthly physical inventories.

Leftovers. Leftovers are the un-served portions of any item that was prepared for a specific meal, protected from contamination, and held at a proper temperature.

Lunch. Second meal of the day served approximately midday.

Major Maintenance. The maintenance and repair of equipment, including the restoration or replacement of parts, as necessitated by wear and tear, damage, failure of parts, or the like.

Menu Production Planning Function. The AFMIS function that is used to plan menus, compute ingredients and quantities required to feed 100 persons per menu item. This program provides the user with a menu for breakfast, lunch and dinner meals for each day or the month, to include breakfast variations, and a daily menu for short order meals.

Meal Serving Hours. Hours designated by the Government when the dining facility serving lines are open for service.

Military Operated Facilities; One military operated dining facility that has contract DFA and permanent cooks.

Minor Maintenance. Normal operator care of equipment recommended by the manufacturer.

Minor maintenance is limited to cleaning, oiling, greasing, tightening of nuts and bolts, and other minor tasks.

National Stock Number (NSN). A number used to identify a Government supply item.

Night Meal. The meal served during the late evening to early morning hours (referred to as the midnight meal). The night meal may be a breakfast or dinner meal.

Nonfood Surface. All exposed surfaces other than those included in food or splash zones.

Operating Hours. Operating hours for each facility are listed at TE 2. Operating hours specify the time prior to the scheduled start of meal service for the first meal of the day to time following the scheduled close of meal service for the day of operation.

Operational Ration. Packaged, semi-perishable meals issued to personnel for use under field conditions.

Perishable Subsistence. Those food items with limited shelf life that normally require controlled conditions of temperature, and/or humidity during transportation and storage.

Police. The action or process of cleaning and putting in order of a dining facility to include related areas of responsibility. Tasks include sweeping, raking and picking up trash and debris.

Portion Control. Serving of equal amounts to each diner in accordance with prescribed menus and recipes.

Potentially Hazardous Foods (PHF). Any food that promotes the rapid growth of bacteria. Maybe characterized as high protein and acid foods with water activity above 0.86(H2).

Preventive Medicine Activity. The local medical authority responsible for inspecting sanitary conditions of dining facilities and safe food handling protection.

Prime Vendor. A Department of Defense contractor who has responsibility to supply and furnish subsistence to the dining facility.

Progressive Food Preparation (Batch Cookery). The continuous preparation of food items at selective time intervals during the entire meal period as the food is consumed. The objective is to match the flow of diners through the serving lines so that freshly prepared, quality food is always provided. Progressive cooking reduces the need to hold foods for long periods of time that result in loss of flavor, color, texture, and nutritive value. Exceptions to progressive cooking are; baked or prepared desserts, soups, gravies, meat sauces, and other sauce-type items that do not deteriorate in flavor when held throughout the serving period.

Ration. The allowance of food for the subsistence of one person for one day.

Regular Menu. A menu offered at the breakfast, lunch and dinner meal which provides the diner, as a minimum, with a choice of two meats/entrees, two vegetables, two starches, assorted deserts, beverages and bread/rolls, and appropriate condiments.

Safe Temperatures. The internal product temperature of potentially hazardous food (PHF) shall be IAW TRI-Service Food Code.

Sanitizing. The process of reducing the number of microorganisms on a surface to safe levels.

Sanitizing Solutions. A chlorine solution "or any other chemical sanitizing agent allowed under 21 CFR 178.1010" as defined in TRI-Service Food Code.

Semi-perishable Subsistence. Food item that do not spoil or deteriorate rapidly, such as canned, dried, dehydrated, and other items that may under normal conditions be transported and stored un-refrigerated.

Sensitive and High Dollar Subsistence. Those subsistence items that require intensive control and documentation. Sensitive and high dollar items are listed in the Federal Supply Classification 8905 group in the C8900 Stock List; e.g., meats, fish, poultry products, coffee, etc.

Serving Line(s). The location and equipment within dining facilities where diners are served food or where food/beverage is offered for self-service.

Short Order Menu. A fast food menu offered at the lunch and dinner meal which provides the diner, as a minimum, with a choice of prepared to order cold or grilled sandwiches, hamburgers, cheeseburgers, and hot dogs, in addition to other items; e.g., chili, French fries, baked beans, potato or macaroni salad, potato chips, salads, soups, assorted desserts, beverages and appropriate condiments.

Special Meals. Meals offered outside of the normal cyclic menu that support special occasions;

e.g., Thanksgiving, Christmas, and the Army’s Birthday, to include special theme meals to honor ethnic and American heritage events.

Standard Meal Rate. The rate charged to reimburse the Government for subsistence and a portion of operating expenses at Army appropriated funded dining facilities.

Subsistence. Food items required for feeding troops. This term includes all foods, nonalcoholic beverages, condiments, accessory foods and ice.

Subsistence-in-Kind (SIK). Meals furnished to enlisted personnel at Government expense, rather than money in lieu thereof.

Supper. A meal consisting of food items served during dinner. The meal may be served during an extended serving period beginning early afternoon and ending early evening. This meal is served only when a brunch has been served and replaces the normal dinner meal.

System Administrator (SA). The individual responsible for planning and controlling the use of the Army Food Management Information System and Subsistence Prime Vendor Interpreter hardware and software.

Tableware. Condiment containers, dispensers and napkin holders.

Temperature Danger Zone (TDZ). Unsafe temperatures for food between 41°F and 140°F.

Troop Issue Subsistence Activity (TISA). The accountable element of an installation responsible for managing the acquisition and accounting for subsistence supplies for appropriated fund dining facilities, meals for remote site feeding, operational rations, contingency stocks, reserve component customers and authorized non-appropriated fund activity customers.

Subsistence Supply Manager (SSM). An individual who is accountable for government subsistence and who is responsible for supervising the TISA functions. Formerly the TISO.

Veterinary Activity. A part of VETCOM that is responsible for inspecting all food to determine fitness of safety for human consumption.

Work Days. Work days Monday through Friday, excluding national holidays.

Work Order. A request made to Directorate of Public Works (DPW) for maintenance (equipment repair, service, and calibration) and facility renovations.

C.2.3. Acronyms.

AFARS. Army Federal Acquisition Regulation Supplement.

AFMIS. Army Food Management Information System.

AMC. Army Material Command

AQL. Acceptable Quality Level

AR. Army Regulation.

ARCS. Army Ration Credit System.

ARNG. Army National Guard.

ASC. Army Sustainment Command.

BDFA. Basic Daily Food Allowance.

CM. Contractor Meal.

COR. Contracting Officer’s Representative

DA. Department of Army.

DFA. Dining Facility Attendant.

EFM. Employee Family Member.

EUSA. Eighth United States Army.

FAR. Federal Acquisition Regulation.

FFS. Full Food Service.

ETS. Educational Testing Service.

FM. Field Manual.

FPM. Food Program Manager

GC. Garrison Commander

GPA. Government Property Administrator.

GFP. Government Furnished Property.

HACCP. Hazard Analysis Critical Control Point

IAW. In Accordance With.

IMA. Installation Medical Authority.

IMA. Installation Management Activity

IMACOM. Installation Management Command

KO. Contracting Officer.

MRE. Meal, Ready-to-Eat.

NSF. National Sanitation Foundation.

NSN. National Stock Number.

PA. Performance Assessment.

PHF. Potentially Hazardous Foods.

QA. Quality Assurance.

QC. Quality Control.

RC. Reserve Components.

SA. System Administrator.

SB. Supply Bulletin.

SOP. Standing Operating Procedure.

SSM. Subsistence Supply Manager

SSMO. Subsistence Supply Management Office.

TB. Technical Bulletin.

TDZ. Temperature Danger Zone

TE. Technical Exhibit.

TB MED. Technical Bulletin Medical.

TISA. Troop Issue Subsistence Activity.

TISO. Troop Issue Subsistence Officer.

TM. Technical Manual.

USAR. United States Army Reserve.

SECTION C.3

GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES

C.3.1. General.

The Government will furnish facilities, equipment, and the initial quantity of expendable/durable supplies as Government Furnished Property (GFP) along with services specified in this section IAW the “Government Property” clause. Specified GFP and services shall only be used in the performance of this contract. The Contractor shall not be responsible for "normal fair wear and tear " of GFP.

C.3.2. Property Control Plan.

Develop, maintain, and implement a Property Control Plan (PCP).

Standards:

During the phase-in period TE4 is a deliverable.

IAW FAR Subpart 245.5 PCP is submitted in writing to the Government submission (See TE 4).

The Property Administrator (PA) implements approved PCP.

C.3.3. Official Property Records.

The Contractor shall accept and account for all GFP listed in this contract.

Standards:

DFARS Subpart 245.5.

Approved PCP.

C.3.4 Changes. Change inventories of GFP.

Standard: “Changes” and “Government Property” clauses.

C.3.5. Liability. Report GFP that is lost, damaged, destroyed or consumed in excess quantities to DPW Techinical expert for determination.

Standards:

((FAR Clause 52.245-2 Government Property (Fixed-Price Contracts.)) ((FAR Clause 52.245-5 Government Property (Cost Reimbursement Contracts.))

AFARS 45.503.

Notify the GPA by verbal means upon discovery of loss, damaged and unaccountable GFP.

Provide written report within 2 days of verbal notification.

Letter of Fact and Finding submitted to the Contracting Officer within 15 days after discovery of lost, damaged, destroyed, or consumed in excess, GFP.

C.3.5.1. Reconciliation. Reconcile loss, damaged, destroyed or consumed in excess quantities of

GFP.

Standards:

AFARS Part 45.

Contracting Officer’s determination of liability.

Original acquisition cost of the property deducted from contract invoice.

C.3.6. Leased/Rented Equipment. Leased and rented equipment is considered GFP and is identified at TE 3.

C.3.7. Equipment Manuals. The Government will furnish equipment manufacturers operating manuals for equipment on-hand in each dining facility.

C.3.8. Equipment Warranties. Equipment manufacturers or dealers will perform warranty repairs on new equipment. Should unauthorized maintenance or repairs be made, which voids the warranty, the Contractor shall be responsible.

C.3.9. Supplies. The Government will furnish an initial inventory of expendable durable supplies listed at TE 5.

C.3.9.1 Supplies. Contractor will order, receive and distribute expendable supplies to all dining facilities to include military operated facilities. Contractor will establish a supply order form to be used by dining facility managers to replenish expendable supplies. Contractor will be reimbursed for actual cost of supplies. No additional contract surcharges are to be included in supply invoices. Supply invoices will be a separate invoice from labor invoice.

C.3.9.2 Decorative Materials. Contractor will order, receive and distribute decorative materials for the Army’s Birthday, Thanksgiving, and Christmas to all dining facilities to include military-operated facility. Contractor will be reimbursed for actual cost of materials on their supply invoice. No additional contract surcharges are to be included in supply invoices. Supply invoices will be a separate invoice from labor invoice.

C.3.10. Subsistence. The Government will furnish all subsistence items through a food distribution…