W911SA-17-R-3000-0004_Amendment_4.docx

W911SA-17-R-3000

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Nov-2017 04:30 PM to 15-Dec-2017 04:30 PM.

The following have been modified:

EVALUATION CRITERIA

ADDENDUM TO FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS.

EVALUATION FACTORS FOR AWARD

M-1. Basis for Evaluation.

M-1.1. This section outlines the criteria the Government will use in evaluating the offeror's capabilities and proposals for the Logistic Readiness Support services requirement. The government will compare each offeror's capabilities and proposal elements against predetermined measures of merit related to the government's requirement defined herein.

M-1.2. A Technical Evaluation will be conducted in accordance with the Federal Acquisition Regulation (FAR), as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Award will be made to a single offeror who is deemed responsible in accordance with the Federal Acquisition Regulation (FAR), whose proposal conforms to the solicitation requirements, and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents a the lowest priced technically acceptable offer.

M-1.3. Trade-offs between cost/price and non-cost/price factors are not permitted. Unbalanced, inaccurate or incomplete price proposals, may be the grounds for entering discussions. The Government will evaluate proposed prices for reasonableness using price analysis techniques, in accordance with FAR 15.404-1(b). Pricing will also be evaluated for fair and reasonableness. Proposed prices evaluated as unreasonable may be grounds for eliminating a proposal from competition.

M-1.4. The Government intends to award one contract as a result of this solicitation. Incomplete offers will be considered ineligible for award. As set forth in FAR 52.212-1(g), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a), Clarifications and award without discussions). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. In accordance with FAR 15.306(c) (1), if discussions are determined necessary, the contracting officer will establish a competitive range comprised of all of the most highly rated proposals. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

M-2. Evaluation Criteria.

M-2.1. Evaluation criteria consist of factors and subfactors. The proposals will be evaluated under the following evaluation factors and subfactors:

Factor 1: Technical Subfactor 1(a): Phase-In Plan Subfactor 1(b): Quality Control Plan Subfactor 1(c): Vehicle and Self-Propelled Equipment Operating licensing Plan Subfactor 1(d): Key Personnel Subfactor 1(e): Management Plan Subfactor 1(f): Continuation of Essential Contractor Services Plan

Factor 2: Price

Factor 3: Past Performance

M-2.2. Evaluation Approach. The evaluation will proceed as follows:

Factor 1: Technical

The Technical Factors will receive one of the assessment ratings defined below. The subfactor ratings will be used to determine an overall rating for the factor.

Technical Factor Rating. The Technical Factor evaluation provides an assessment of the offeror’s capability to satisfy the government’s minimum requirements. The Technical Evaluation will be conducted using a common set of adjectival ratings (Acceptable or Unacceptable) to evaluate the Technical factor (to include subfactors); keeping in mind that mere promises to comply with contractual requirements are an insufficient basis for an Acceptable rating; evidence is required in support of any statements relating to promised performance. The chosen adjectival rating of Acceptable or Unacceptable, must be supported by the evaluator’s narrative reason(s) for the choice. Each subfactor will be assigned an adjectival rating of Acceptable or Unacceptable, based upon these collective findings. The compilation of these subfactor adjectival ratings, of Acceptable or Unacceptable, will form the basis of the factor rating. The proposal will be evaluated in accordance with the information set forth in the RFP.

Based on the information provided pursuant to the instructions for content proposal, the Government will evaluate the Technical Proposal and assign a rating of Acceptable or Unacceptable. The Technical evaluation provides an assessment of the offeror’s technical capability to satisfy the Government’s requirements. The Government will evaluate the following six subfactors under Technical Evaluation. Each of these six subfactors will be considered in the overall rating at the factor level. Subfactors will be individually rated. A subfactor rating of unacceptable will result in an overall unacceptable rating for the factor. Offeror must be found acceptable on all bullets in order to be found acceptable for the subfactor.

Rating

Description

Acceptable

Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

Subfactor 1(a): Phase-In Plan (no more than 10 pages)

· Demonstrate how the offeror will establish a contractor project management office

· Demonstrate how the offeror will recruit and hire necessary contractor personnel

· Demonstrate how the offeror will obtain all required contractor personnel license, certifications, clearances and TNAC checks

· Demonstrate how the offeror will obtain Contractor and Government Issued Identification Media

· Demonstrate how the offeror will obtain required Email accounts

· Demonstrate how the offeror will complete joint contractor-Government inventories

· Demonstrate how the offeror will develop and submit all required contractor deliverables

· Demonstrate how the offeror will ensure contractor participation in post-award meetings, as required

· Demonstrate how the offeror will complete all necessary training requirements of contractor personnel

· Demonstrate how the offeror will establish procedures for contractor personnel to sign for government property

Subfactor 1(b): Quality Control Plan (no more than 10 pages)

· Demonstrate how the offeror will develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS

· Demonstrate how the offeror will develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services

· Demonstrate how the offeror will provide and maintain an inspection system acceptable to the Government

· Demonstrate how the offeror will complete records of all inspections performed and how records will be maintained and made available to the Government on demand after completion of the performance Subfactor 1(c): Vehicle and Self-propelled Equipment Operating Licensing Plan (no more than 10 pages)

· Demonstrate offeror’s testing and licensing procedures for all self-propelled vehicles and equipment that the contractor is required to operate in the performance of this contract, such as, forklifts, tractors, trucks, dump trucks, locomotive, front end loaders, lawn mowers, bobcats, military unique items, etc.

· Demonstrate how offeror’s training, testing and licensing indicates an employee knows how a given vehicle or piece of equipment can be operated safely, effectively, without harm to themselves or others, and without damaging the vehicle or piece of equipment or surrounding structures and grounds.

· Demonstrate how training, testing and licensing shall be accomplished, and document what each employee has been licensed to operate, to include requirements of AR 600-55, AR 385-55, TB 600-1, and TB 600-2.

· Demonstrate the method the offeror will use to certify that their employees are fully qualified to operate the vehicles/equipment to which they are assigned.

· Demonstrate how the offeror will ensure an employee has and maintains a CDL for operation, when a State Commercial Driver’s License (CDL) is required for operation of a specific vehicle or piece of equipment, (the contractor or employee shall be responsible for all costs associated with obtaining or maintaining CDLs).

· Demonstrate how the contractor plans to ensure only employees who maintain a valid State Driver’s License operate Government vehicles.

Subfactor 1(d): Key Personnel (no more than 15 pages)

Offeror shall provide the following qualifications for any proposed Project Managers:

· Minimum of five (5) years documented experience in directing and managing a multi-functional Army Reserve organization, or above, logistics support activity.

· Knowledge of all Army logistics functional areas to understand how the Army logistics system (Maintenance and Supply) works and interact with each other.

· Ability to operate independently and make timely decisions to effectively manage a contract and on-site operations.

· Highly skilled in organizing, developing, coordinating and evaluating plans among numerous military units and RSC activities to identify specific requirements and to develop and adjust plans to meet each requirement on time.

· Ability to analyze organizational and operational problems and develop timely and economical solutions.

· Knowledge of financial management.

· Highly skilled in verbal and written communications to conduct meetings, execute plans, and prepare reports, plans and memorandums of instruction.

· Secret security clearance.

Supervisors may be included in the Management Plan. All Sites will have a supervisor responsible for them. If an offeror is proposing to use a Supervisor in the Management Plan, the offeror shall provide the following qualifications for any proposed Supervisor:

· Five (5) years documented leadership experience and a comprehensive knowledge of governing regulations, policies, procedures and instructions in assigned area of responsibility.

· Comprehensive knowledge of all installed product software at the user/operator level and automated data processing policies and procedures as they pertain to assigned equipment which will allow the contractor to solve and/or contact appropriate technical support to resolve any problem associated with these systems.

· Ability to provide information and reports, resolve issues and recommend actions to improve delivery of services to customers.

· Skills in verbal and written communications to conduct meetings, execute plans, and prepare reports, plans, and working instructions.

Subfactor 1(e): Management Plan (no more than 15 pages)

· Demonstrate a thorough knowledge and a full understanding of the complexity and functions detailed in the PWS

· Provide a sound management approach for responding to changing priorities, enhancing customer service, and ensuring adequate levels of performance are maintained

· Provide management techniques or procedures to be utilized to accomplish the basic functions of planning, organizing and controlling for each function depicted on the organizational structure, to include the proposed interface and relationships between major functional areas for project management and administration

· Provide a line and block chart portraying the organization from top level management to all functional area positions

· Provide a detailed explanation of its organizational structure, including:

· Project management structure and positions

· Identification of key positions, qualifications of the positions, and what authority the individuals possess

· Identification of responsible parties for managing and accomplishing what work (identify each organizational subfactor, i.e., Division/Branch/Team and the PWS requirements they are responsible for)

· Identification of labor classifications (exempt, Service Contract Act, Collective Bargaining Agreement) that will be used in each area including the number of labor hours, the number of full time equivalents (FTEs), and qualification requirements for each position proposed

· Identification of decision making authority

· Identification of how work will be scheduled at Contractor Owned/Contractor Operated (CO/CO) facilities (including use of any automated systems or work loading procedures)

· Identification of how adequate coverage will be provided during the required hours of operation as well as how staffing will be provided to support fluctuating workload, cyclical events and surge requirements, and changing priorities

· Identification of assumptions used in developing the structure (i.e. workload data, frequency, etc).

· Identification of collateral personnel appointments (Safety Coordinator, Environmental Coordinator)

· Discussion of the communications and internal control procedures that will be employed in order to ensure timeliness and quality of all subcontracted effort and how this work will be coordinated.

· Identification of what specific work the prime, subcontractors or teaming/mentor partners are performing

· Identification of approach for tracking, scheduling and documenting initial/ recurring/ refresher training.

· Identification of communication method for disseminating information within the contractor’s organization, including those personnel without computer access, and to subcontractors

· Identification of plans for replacement staffing, recruiting and maintaining adequately experienced and trained personnel

· Verification that PM shall be authorized to act on behalf of the contractor for all matters relating to this contract to include the authority to bind the contractor for matters pertaining to this contract

· Provide a detailed explanation of how the proposed number of employees per Job Classification at each Work Site Will accomplish the work identified in the PWS based upon the estimated support needed specified in Attachment 12. If the proposed number of employees for a specific Job Classification at a Work Site is less than the estimated number of support hours required based on a 1920 hour work year, the offeror must identify how the remaining number of hours will be performed. Generalized statements to include but not limited to “standard procedures will be employed” or “well known techniques will be used” etc, will be considered unacceptable.

Subfactor 1(f): Continuation of Essential Contractor Services Plan (no more than 10 pages)

· Demonstrate challenges associated with maintaining essential contractor services during an extended event

· Demonstrate the time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site

· Demonstrate the components, process, and requirement for identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home

· Demonstrate any established alert and notification procedures for mobilizing identified “essential contractor service” personnel

· Demonstrate the approach for communicating expectation to contractor employees regarding their roles and responsibilities during a crisis.

Factor 2: Price

Submission Instructions – Offerors shall submit a fully completed SF 1449 and Pricing Schedule, or acceptable alternative as identified in 52.212-1 or elsewhere in the RFP.

Price will not be scored or rated. Price will not be assigned an adjectival rating. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 15.404-1(b). Through these techniques the Government will determine whether prices are fair and reasonable, complete and balanced.

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). The offeror's total price for the purpose of evaluation will include the phase-in, base period, 1st option, 2nd option, 3rd option, 4th option, phase-out, six month extension, and CMRA.

As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding six (6) months of the offeror's final option period price, excluding Phase Out CLIN 4016, to the offeror's total price. Offerors are required only to price the base and option periods. Offerors shall not submit a price for the potential six month extension of services period. The Government may choose to exercise the Extension of Services at the end of any performance period (base or option periods), utilizing the rates of that performance of period.

Unbalanced Pricing: Offerors are cautioned against submitting a proposal that contains unbalanced pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by the application of price analysis techniques. Unbalanced Pricing will be evaluated in accordance with FAR 15.404-1(g), as applicable, to assess potential performance risk which could result in unreasonably high prices. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items or subline items. Discussions may commence if proposals is determined to be unbalanced. In accordance with FAR 15.404-1(g)(3), An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government.

Definitions.

Reasonableness. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

Completeness/Accuracy. The offeror’s proposal is in compliance with the pricing instructions in the solicitation.

Factor 3: Past Performance The Past Performance evaluation will assess the offeror’s probability of meeting the solicitation’s requirements as indicated by that offeror’s record of past performance. Past Performance is assessed at the factor level after evaluating aspects of the offeror’s recent past performance and focusing on performance that is relevant to the services being procured under this solicitation. Offerors are cautioned that in conducting the performance risk assessment, the Government may use data provided in the offeror’s proposal and data obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems and State Department Watch Lists. Past performance areas of evaluation include:

- Business Relations

- Quality of Service

- Schedule

- Cost Control

- Customer Satisfaction

- Compliance with Socio-Economic Goals

(a) Each offeror will receive a performance confidence assessment rating based on the Offeror’s recent past performance, focusing on performance that is relevant to the Contract requirements.

(b) Recency Assessment. An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past 3 years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

(c) Relevancy Assessment. To be relevant, the effort must be similar in nature of work, size, and complexity. The Government will conduct an in-depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature of work, size, and complexity to the services/products being procured under this solicitation.

Recent past performance is defined as not more than 3 years from the RFP release date; relevant in terms of similar nature of work, size and complexity.

A relevancy determination of the offeror’s (including joint venture partner(s) and major and critical subcontractor(s)) past performance will be made. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. In establishing what is relevant for the acquisition, consideration should be given to what aspects of an offeror’s contract history would give the most confidence that the offeror will satisfy the current procurement. The past performance information provided in the proposal and obtained from other sources will be used to establish the relevancy of past performance.

(d) The Past Performance Evaluation Team will review this past performance information and determine the quality and usefulness as it applies to performance confidence assessment.

(e) Assigning Ratings. The Past Performance Factor will be assigned one of the ratings defined below.

Rating

Description

Acceptable

Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

(f) Offerors without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

INSTRUCTIONS TO OFFERORS

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

L-1. Proposal Submittal and Inquiries.

L-1.1. Proposals shall be submitted prior to the closing date and time identified in Block 8 on the SF 1449.

Submit signed and dated offer at or before the exact time specified in this solicitation. Failure to provide all required documents or information may exclude the Offeror(s) from further consideration. No email proposals will be accepted. Failure to provide all required documents or information may exclude the Offeror(s) from further consideration. Proposals SHALL be submitted electronically to the following secure address:

AMRDEC SAFE ACCESS FILE EXCHANGE (SAFE):

https://safe.amrdec.army.mil/safe/

AMRDEC SAFE submission instructions. Offerors should select “Guest User” option and fill out all required information. Offerors shall input their legal business name for the “Personal Information” field, “Your Name.” Description of file should identify the total number of files being submitted. Deletion date shall not be less than 14 days from submission date. “Recipient Information” shall include BOTH: kelly.j.gordon.civ@mail.mil and lynn.m.herrman.civ@mail.mil

No other recipients should be specified under “Recipient Information.” Select email setting preferences to set desired security level of submission. Files cannot be downloaded by recipients until sender verifies sender email address. Verification process is identified in email through AMRDEC SAFE and is the offeror’s responsibility to verify their email address. Please be reminded that offerors are responsible for submitting electronic proposals so as to reach the Government office designated in the solicitation by the local time specified in Block 8 of the SF 1449.

L-1.2. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. Address all questions or concerns the offeror may have to the Contract Specialist and Contracting Officer. The Contract Specialist is Kelly Gordon, Kelly.j.gordon.civ@mail.mil or 608-388-2218. The Contracting Officer is Lynn Herrman, lynn.m.herrman.civ@mail.mil or 608-388-7818. All questions regarding this solicitation shall be submitted in writing via email to:

Kelly Gordon Kelly.j.gordon.civ@mail.mil

L-1.3. Site Visit. A site visit is scheduled at the facilities listed below.

ECS 170

360 Route Tampa Ft. Hunter Liggett, CA 93928 POC - Mr. Dan Simmons PH: (501)771-7832 Alternate POC - Mr. David Blair PH: (650)793-8153

September 26th, 2017 at 10:00 AM PST

ECS 171

20th St., Bldg 593 Marine Corps Logistical Base, Yermo Annex Barstow, CA 92311 POC - Mr. Dan Simmons PH: (501)771-7832 Alternate POC - Mr. David Blair PH: (650)793-8153

September 28th, 2017 at 10:00 AM PST

L-2. General Instructions.

L-2.1. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as described in FAR Part 15.3. Offers will be evaluated using the criteria within 52.212-2 “Evaluation Factors for Award.” Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

L-2.2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and the proposed contract type.

L-2.3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, IAW FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If discussions are determined necessary, the contracting officer may establish a competitive range comprised of all of the most highly rated proposals. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c)(2).

L-2.4. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

L-2.5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer (KO) in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

L-2.6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

L-2.7. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at https://www.fbo.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

L-2.8. Debriefings. The KO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The KO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

L-2.9. If an offer is based on a teaming/partnering relationship or a joint venture, the offeror shall provide with the proposal all required solicitation information for all parties including a copy of the teaming/partnering or joint venture agreement. The agreement shall include information which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering or joint venture relationship.

L-3. Proposal Preparation Instructions.

L-3.1. Each offeror's proposal shall be submitted as set forth below. Proposals which do not follow these guidelines or which do not include the requested minimum information will be eliminated from consideration for award. The overall proposal shall consist of four (4) physically separated and detachable parts, individually titled:

1. Part I - RFP Documents – Completed SF1449, acknowledgement of any amendments, teaming agreements/joint ventures, exceptions, and representations and certifications.

1. Part II – Factor 1: Technical – Proposal addressing technical requirements and the subfactors listed below:

1. Part III – Factor 2: Price – Completed SF1449 and Pricing Schedule (Attachment 2 to the solicitation)

1. Part IV –Factor 3: Past Performance- Recent past performance focusing on performance that is relevant to the services being procured under this solicitation.

L-3.2. Proposal Format

L-3.2.1. Offerors shall submit the number of copies listed in paragraph L-3.2.3, for their proposal.

L-3.2.2. Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Part and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. It is recommended that the Offeror contact the Contracting Officer immediately, prior to solicitation closing upon identifying an area that may result in an exception. This information shall be provided in the format below.

Solicitation Exceptions

Solicitation Document Page/ Paragraph Requirement/ Portion Rationale & Impact

PWS etc

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe The rationale and impact of the exception

L-3.2.3. The proposals shall be organized into four (4) parts. A cover sheet shall be bound in each book, clearly marked as to part number, title, copy number, solicitation identification and the offeror's name. All text shall be single spaced and printed black on white paper. Printing shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. Page limitations are as follows:

70 Total (see specific page limitations per subfactor)

No Limitation

No Limitation

L-3.2.4. Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the additional pages will not be considered. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notice (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

L.3.2.5. Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

L.3.2.6. Page Limit does not include covers for parts, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

L.3.2.7. What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable and no less than 10 point font. Fold-outs will be counted as the appropriate number of pages based on an 8 ½ X 11” sheet of paper. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

L.3.2.8. Indexing. Each part shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

L.3.2.9. Glossary of Abbreviations and Acronyms. Each part shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

L.3.2.10. Digital Copies. File names to be “Company Name – Initial” for the first submission. File name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision.

L-4. Proposal Content

L-4.1. Part I – RFP Documents. Offerors are required to submit a completed SF 1449 (Solicitation, Offer and Award), acknowledgment of amendments, teaming agreements, exceptions, and representations and certifications. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government.

Solicitation, Offer and Award - The SF 1449 shall be submitted fully completed. The offeror is cautioned that the SF 1449 must contain a signature in block 30 of the form. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 30 and with, FAR 52.212-1, Instructions to Offerors – Commercial Items. The offeror shall provide the name, title, telephone number, and email address of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

Teaming Agreements/Joint Ventures – The offeror shall provide with the proposal all required solicitation information for all parties including a copy of the teaming/partnering or joint venture agreement. The agreement shall including information which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering or joint venture relationship.

Exceptions - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

Representations and Certifications – The offeror shall ensure that all representations and certifications are submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely. The electronic annual representations and certifications as required by FAR 52.212-3 shall be completed electronically via the System for Award Management (SAM) web site located at http://www.SAM.gov or completed and returned with the proposal.

L-4.2. Part II – Technical. The Technical Proposal shall consist of a written narrative that addresses the following Subfactors:

Subfactor 1(a): Phase-In Plan Subfactor 1(b): Quality Control Plan Subfactor 1(c): Vehicle and Self-Propelled Equipment Operating licensing Plan Subfactor 1(d): Key Personnel Subfactor 1(e): Management Plan Subfactor 1(f): Continuation of Essential Contractor Services Plan

Part II shall have NO pricing information included. The Technical Part shall not contain the name of the company, subcontractors/team members or individual/persons names (Except for in subfactor 1d) and shall identify their firm by DUNS number one time only on the cover page.

Part II shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important. Your responses will be evaluated against the criteria defined in 52.212-2, Evaluation Factors for Award. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the Performance Work Statement; statements paraphrasing the Performance Work Statement or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

Part II shall, at a minimum, be prepared in a form consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in 52.212-2 of this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the Solicitation. Part II shall be organized according to the following general outline:

Subfactor 1(a): Phase-In Plan (no more than 10 pages)

· Demonstrate how the offeror will establish a contractor project management office

· Demonstrate how the offeror will recruit and hire necessary contractor personnel

· Demonstrate how the offeror will obtain all required contractor personnel license, certifications, clearances, and TNAC checks

· Demonstrate how the offeror will obtain Contractor and Government Issued Identification Media

· Demonstrate how the offeror will obtain required Email accounts

· Demonstrate how the offeror will complete joint contractor-Government inventories

· Demonstrate how the offeror will develop and submit all required contractor deliverables

· Demonstrate how the offeror will ensure contractor participation in post-award meetings, as required

· Demonstrate how the offeror will complete all necessary training requirements of contractor personnel

· Demonstrate how the offeror will establish procedures for contractor personnel to sign for government property

Subfactor 1(b): Quality Control Plan (no more than 10 pages)

· Demonstrate how the offeror will develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS

· Demonstrate how the offeror will develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services

· Demonstrate how the offeror will provide and maintain an inspection system acceptable to the Government

· Demonstrate how the offeror will complete records of all inspections performed and how records will be maintained and made available to the Government on demand after completion of the performance

Subfactor 1(c): Vehicle and Self-propelled Equipment Operating Licensing Plan (no more than 10 pages)

· Demonstrate offeror’s testing and licensing procedures for all self-propelled vehicles and equipment that the contractor is required to operate in the performance of this contract, such as, forklifts, tractors, trucks, dump trucks, locomotive, front end loaders, lawn mowers, bobcats, military unique items, etc.

· Demonstrate how offeror’s training, testing and licensing indicates an employee knows how a given vehicle or piece of equipment can be operated safely, effectively, without harm to themselves or others, and without damaging the vehicle or piece of equipment or surrounding structures and grounds.

· Demonstrate how training, testing and licensing shall be accomplished, and document what each employee has been licensed to operate, to include requirements of AR 600-55, AR 385-55, TB 600-1, and TB 600-2.

· Demonstrate the method the offeror will use to certify that their employees are fully qualified to operate the vehicles/equipment to which they are assigned.

· Demonstrate how the offeror will ensure an employee has and maintains a CDL for operation, when a State Commercial Driver’s License (CDL) is required for operation of a specific vehicle or piece of equipment, (the contractor or employee shall be responsible for all costs associated with obtaining or maintaining CDLs).

· Demonstrate how the contractor plans to ensure only employees who maintain a valid State Driver’s License operate Government vehicles.

Subfactor 1(d): Key Personnel (no more than 15 pages)

Offeror shall provide the following qualifications for any proposed Project Manager:

· Minimum of five (5) years documented experience in directing and managing a multi-functional Army Reserve organization, or above, logistics support activity.

· Knowledge of all Army logistics functional areas to understand how the Army logistics system (Maintenance and Supply) works and interact with each other.

· Ability to operate independently and make timely decisions to effectively manage a contract and on-site operations.

· Highly skilled in organizing, developing, coordinating and evaluating plans among numerous military units and RSC activities to identify specific requirements and to develop and adjust plans to meet each requirement on time.

· Ability to analyze organizational and operational problems and develop timely and economical solutions.

· Knowledge of financial management.

· Highly skilled in verbal and written communications to conduct meetings, execute plans, and prepare reports, plans and memorandums of instruction.

· Secret security clearance.

Supervisors may be included in the Management Plan. All Sites will have a supervisor responsible for them. If an offeror is proposing to use a Supervisor in the Management Plan, the offeror shall provide the following qualifications for any proposed Supervisor:

· Five (5) years documented leadership experience and a comprehensive knowledge of governing regulations, policies, procedures and instructions in assigned area of responsibility.

· Comprehensive knowledge of all installed product software at the user/operator level and automated data processing policies and procedures as they pertain to assigned equipment which will allow the contractor to solve and/or contact appropriate technical support to resolve any problem associated with these systems.

· Ability to provide information and reports, resolve issues and recommend actions to improve delivery of services to customers.

· Skills in verbal and written communications to conduct meetings, execute plans, and prepare reports, plans, and working instructions.

Subfactor 1(e): Management Plan (no more than 15 pages)

· Demonstrate a thorough knowledge and a full understanding of the complexity and functions detailed in the PWS

· Provide a sound management approach for responding to changing priorities, enhancing customer service, and ensuring adequate levels of performance are maintained

· Provide management techniques or procedures to be utilized to accomplish the basic functions of planning, organizing and controlling for each function depicted on the organizational structure, to include the proposed interface and relationships between major functional areas for project management and administration

· Provide a line and block chart portraying the organization from top level management to all functional area positions

· Provide a detailed explanation of its organizational structure, including:

· Project management structure and positions

· Identification of key positions, qualifications of the positions, and what authority the individuals possess

· Identification of responsible parties for managing and accomplishing what work (identify each organizational subfactor, i.e., Division/Branch/Team and the PWS requirements they are responsible for)

· Identification of labor classifications (exempt, Service Contract Act, Collective Bargaining Agreement) that will be used in each area including the number of labor hours, the number of full time equivalents (FTEs), and qualification requirements for each position proposed

· Identification of decision making authority

· Identification of how work will be scheduled at Contractor Owned/Contractor Operated (CO/CO) facilities (including use of any automated systems or work loading procedures)

· Identification of how adequate coverage will be provided during the required hours of operation as well as how staffing will be provided to support fluctuating workload, cyclical events and surge requirements, and changing priorities

· Identification of assumptions used in developing the structure (i.e. workload data, frequency, etc).

· Identification of collateral personnel appointments(Safety Coordinator, Environmental Coordinator)

· Discussion of the communications and internal control procedures that will be employed in order to ensure timeliness and quality of all subcontracted effort and how this work will be coordinated.

· Identification of what specific work the prime, subcontractors or teaming/mentor partners are performing

· Identification of approach for tracking, scheduling and documenting initial/ recurring/ refresher training.

· Identification of communication method for disseminating information within the contractor’s organization, including those personnel without computer access, and to subcontractors

· Identification of plans for replacement staffing, recruiting and maintaining adequately experienced and trained personnel

· Verification that PM shall be authorized to act on behalf of the contractor for all matters relating to this contract to include the authority to bind the contractor for matters pertaining to this contract

· Provide a detailed explanation of how the proposed number of employees per Job Classification at each Work Site Will accomplish the work identified in the PWS based upon the estimated support needed specified in Attachment 12. If the proposed number of employees for a specific Job Classification at a Work Site is less than the estimated number of support hours required based on a 1920 hour work year, the offeror must identify how the remaining number of hours will be performed. Generalized statements to include but not limited to “standard procedures will be employed” or “well known techniques will be used” etc, will be considered unacceptable.

Subfactor 1(f): Continuation of Essential Contractor Services Plan (no more than 10 pages)

· Demonstrate challenges associated with maintaining essential contractor services during an extended event

· Demonstrate the time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site

· Demonstrate the components, process, and requirement for identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home

· Demonstrate any established alert and notification procedures for mobilizing identified “essential contractor service” personnel

· Demonstrate the approach for communicating expectation to contractor employees regarding their roles and responsibilities during a crisis.

L-4.3. Part III – Price. The Offeror shall complete the Price Schedule (which is included with the solicitation as Attachment 2), in its entirety. The unit prices and CLIN totals for each line item listed in the Price Schedule shall be carried over to the SF 1449. The Offeror will need to return both completed documents as part of their proposal package. Please note: Use only two decimal places in the pricing on the price schedule.

As part of the proposal, the offeror shall provide the estimated total cost (if any) incurred to comply with the enterprise Contractor Manpower Reporting Application (eCMRA) requirement. Offeror shall determine, in the price schedule, to price or not separately price the CMRA requirement. CRMA CLIN(s) shall be the CLIN(s) under which the Contractor shall bill for all costs associated with the eCMRA requirement.

L-4.4. Part IV – Past Performance: The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort {As it directly relates to the work being procured under this solicitation and as defined in 52.212-2}.

Past Performance information described herein is required on the…