W911SA-12-R-0017_Solicitation_As-of-25OCT2012.doc

Section SF 30 - BLOCK 14 CONTINUATION PAGE

AMENDMENT 0001 INFORMATION

The purpose of Amendment 0001 is to :

1. Provide responses to Vendor questions. Refer to section titled “Vendor Questions with Answers” for the list of Vendor questions and Government responses.

2. Add Wage Determination information for Bloomington, Minnesota (Hennipen County).

3. Updated FAR Clause 52.217-9

4. Updated the phase in Period of Performance on CLIN 0020.

5. Update the extended descriptions for X001, X002, X004, X005, X010, X011, X012, X013, X014 and the corresponding subCLINS.

6. dd the TL’s as Attachment #24 through Attachment #45

7. Extend the due date and time specified for receipt of proposal to 02 November 2012 at 11:00AM (Central Time).

Point-of-Contact for this amendment is

Ms. Shannon Wamsley

Telephone: 608-388-2198

Email: shannon.g.wamsley.civ@mail.mil

VENDOR QUESTIONS WITH ANSWERS

1. PWS C.1.1.6 and TE1-1 Workload: Will the government provide the historical direct labor hours (man hours) for the IMMA work orders?

Answer: No.

2. PWS C.1.2.6.7 Talks about Safety and Environmental Coordinator but no requirements in PWS C.1.2.6.5. Does the government require any specific position qualifications for these positions as they are required in C.1.4.3.2 and C.1.4.5.1?

Answer: It is the contractor’s responsibility to determine staffing and ensure that training, experience, and individual capabilities meets requirements of PWS C.1.4. Compliance.

3. PWS C.1.4.6.1 Facility Security Officer: Should this be added to PWS C.1.2.6.5?

Answer: No. See Question 2.

4. PWS 5.3.1.1. How many line items are assigned to Retail Supply?

Answer: It varies; TL 5.3.1 provides a snapshot.

5. PWS 5.3.7 How many line items are associated with Arms Vault and Sensitive and Controlled items?

Answer: See TL 5.7.2 CIIC code.

6. PWS C.5.5 What are the required hours for Laundry and Linen Services?

Answer: Contractor shall operate Thursday through Monday 0700 to 1630 to accommodate units and Service Members assigned to or training at Fort McCoy. The contractor may be required to work extended days/hours to meet mission requirements.

7. PWS C.5.6 What are the required hours for TISA weekend support?

Answer: The required hours are 0700 – 1630.

8. PWS C.5.7.4.1 What is the monthly or yearly average of Roadside Assistance requests? What is the average miles one way to provide assistance?

Answer: Requests are included in workload of major group(s). As stated in PWS C.5.7.4.1 Roadside Assistance the maximum distance is 100 miles or locations greater than 100 miles from Fort McCoy when approved by the DGR.

9. PWS C.5.7.5.1 What is the average number of line items stocked for Material supplies in IMMA?

Answer: It varies; TL 5.7.2 provides a snapshot.

10. PWS C.5.7.5.3 What is the number of Alternate Sources of supply sourced on monthly basis?

Answer: It varies by mission and number of alternate sources the bidder chooses.

11. PWS C.5.7.8 How many Technical Inspections are accomplished monthly by each major group (B, D, E, F.G I, J,K and L)

Answer: Inspections are included in workload of major group(s).

12. PWS C.5.7.9 What is workload requirements for Load Tasting and Lifting and Holding Equipment as it is not listed in TE 1-1?

Answer: The contractor shall perform Load Tests and annual function test/inspection on lifting equipment as specified by TB 43-0142.

13. PWS C.5.7.10 What is workload requirements for AOAP as it is not listed in TE 1-1?

Answer: Included in workload of major group(s).

14. PWS C.5.7.11 What is workload requirements for Army Warranty Program / QDR as it is not listed in TE 1-1?

Answer: Included in workload of major group(s).

15. PWS C.5.7.12 What is workload requirements for MWO as it is not listed in TE 1-1?

Answer: Included in workload of major group(s).

16. PWS C.5.7.13 What is workload requirements for Maintenance Sustainment Training as it is not listed in TE 1-1?

Answer: Included in workload of major group(s).

17. PWS C.5.7.16 What is workload requirements for Fort McCoy Commemorative Area as it is not listed in TE 1-1?

Answer: Included in workload of major group(s).

18. PWS C.5.9.2.3 What is the number of mile and man hours provided for taxi service on monthly basis?

Answer: See TE 1-1 Historical Workload for number of taxi runs.

19. PWS C.5.9.3 What are the number of miles and average time per trip for Cargo Movement?

Answer: See TE 1-1 Historical Workload for number of trips.

20. PWS C.5.12.1 How many line items are stored for the A&E Support?

Answer: See TL 5.12.1.

21. PWS C.5.12.3 How many requisitions are processed monthly?

Answer: Varies with training mission. See TL 5.12.1.

22. PWS C.5.6.1 , 2 and 3: Will Weekends of Christmas and New Years be excluded and Thanksgiving or not? Please clarify.

Answer: No.

23. PWS C.5.6 Is the TISA required to be manned during the week (Monday thru Friday)? IF so what are the hours?

Answer: No.

24. PWS C.5.9.5 excludes Thanksgiving, Christmas and New Years. Will that be same for C.5.9.2.1 Transportation Requests too as currently is it not? Please Clarify

Answer: No.

25. PWS C.5.2 CIF: Please confirm the CIF is closed and no personnel work on Tue and Wed as this is their weekend? Also are they open or closed on holidays? If open what holidays are they open for?

Answer: CIF is closed Tuesday and Wednesday. Mission dictates holiday work requirements.

26. L-2.2 Table 2: Are the page limits shows (35 Total/20 Chart…) indicate 35 pages plus 20 pages of charts?

Answer: The limit is 35 total pages; which may include up to 20 charts.

27. L-4.2.2. PART II- TAB 2 shall contain Element 2— Mission Capability: Position Specific Qualifications: What Supervisors does the government expect resumes for?

Answer: Staffing is the responsibility of the bidder. The Government expects a resume for all supervisors identified by the bidder.

28. L-4.2.3. PART II – TAB 3 shall contain Element 3 – Mission Capability: Management Plan; This section says to provide an organization chart with the Management Plan. PWS C.1.2.6.7 says to provide it NLT 10-days after performance start. This appears to be a conflict.

Answer: Please provide a proposed Management Plan with your proposal. A finalized plan is to be submitted as stated in the PWS.

29. PWS - C.1.2.3.4 Hours of Operation; Which functional areas require 24/7 coverage: “…The contractor shall provide fully qualified personnel on a 24-hour, 7-day per week basis to perform services as needed or to satisfy emergency requirements.”

Answer: All functional areas.

30. Will the Government add CLINS for Travel and Overtime as there is none in the current CLIN Structure?

Answer: No.

31. Page 3, Supplemental Information, Item 2) has the period of performance from Jan to Dec. The Supply and Trans CLINS have it broken out in 6 months showing 1 Oct to 31 Mar and 1 Apr to 30 Sept. Which is correct? Will the other one be corrected? Please update the RFP as needed.

Answer: Both. See TE 1-1 Historical Workload.

32. CLINS xxx1,2, 3, 4, 5, 10, 11, 12,13,14 are set up in 6 months increments. Is this correct as IMMA (CLIN xxx6) is 12 months? Why is IMMA at 12 months and not broken out in 6 months as the others are?

Answer: Yes. IMMA workload does not require breakout.

33. CLIN 0020 shows 31 Days or 1 to 31 Dec but page 3 Supplemental Information item 2) says 11 to 31 Dec. Which is correct? Please advise and update the RFP as needed.

Answer: The phase in period will be 11 December 2012 to 31 December 2012.

34. CLIN xxx6AE does not have an estimated quantity. Will the government provide the Quantity to be priced out? Please update the RFP as needed.

Answer: # of manhours ________ * (unit price) = (estimated amt)

Bidder shall enter the number of manhours required to complete maintenance requests for all major groups and enter the shop rate proposed as the unit price

35. CLIN xxx8AB does not have an estimated quantity. Will the government provide the Quantity to be priced out? Please update the RFP as needed.

Answer: # of manhours ________ * (unit price) = (estimated amt)

Bidder shall enter the number of manhours required to complete maintenance requests for all major groups and enter the shop rate proposed as the unit price

36. Reference: C.1.1, General Scope sentence: “The Contractor shall provide support to all units, activities, and Government personnel requiring service including but not limited to AR 5-9”

Question: Please clarify what other customers could be supported.

Answer: Mission dependent; any organization training at Fort McCoy may require support.

37. Reference: C.1.1.1, Functional Areas sentence: “Logistics support services and operations include but are not limited to …”

Question: Please define what is meant by “including but not limited to”?

Answer: Mission dependent.

38. Reference: C.1.1.3, Technical Exhibits/Technical Library sentence: “Technical Exhibits include but are not limited to …”

Question: What additional TEs are possible?

Answer: Mission dependent.

39. Reference: C.1.1.5, Cost Reimbursable Materials/Travel CLINs

Question: Please clearly state what training is reimbursable and what travel training is reimbursable. C.1 contains conflicting information on training and travel reimbursement.

Answer: No training or travel training costs will be reimbursed.

40. Reference: C.1.2.3.4, Hours of Operation

Question: Most Functional Areas detailed in C.5 define hours of operations as Monday through Friday regular business hours, but C.1.2.3.4 states, “The contractor shall provide fully qualified personnel on a 24-hour, 7 day a week basis to perform services as needed or to satisfy emergency requirements.” Please clarify what “as needed” is, how often and duration of “as needed” and who determines the emergency status of requirements.

Answer: Mission dependent. The Government determines emergency status and will communicate through the DGR.

41. Reference: C.1.2.5.1, Data Criteria

Question: Will more specific information be provided as to what information will require PM signature or does the government expect a signature on ALL data that is passed between the contractor and the government?

Answer: Documents requiring signature are to be signed by the PM or her/his designated representative during her/his absence.

42. Reference: C.1.2.5.2, sentence: “The contractor shall furnish all recurring contract data and information including but not limited to items on the Data Summary List (DSL, TE 1-2) and as elsewhere required in this contract.”

Question: Please provide details of what additional data and information is required.

Answer: Mission dependent.

43. Reference: C.1.2.5.6, Correspondence

Question: Please define “official correspondence”.

Answer: “Official correspondence” is communication sent or received by Government personnel in the execution of the duties of their office. Official correspondence includes memorandums and letters.

44. Reference: C.1.2.6, Personnel sentence: “Contractor employees shall be trained, qualified, certified or licensed as required in this contract prior to starting work.”

Question: Some PWS functions require government-unique training, only available once onsite. Please clarify this in regard to the requirement that all personnel be trained prior to starting work.

Answer: See C.1.2.6.16 Personnel Training.

45. Reference: C.1.2.6, Personnel

Question: Please clarify “The Government will not provide, nor reimburse costs for, initial or refresher skills training, certifications or licensing for contractor employees” in lieu of the training and travel reimbursement language in C.1.15.

Answer: There is no PWS C.1.15. There is no mention of training in C.1.1.5.

46. Reference: C.1.2.6.15, Operators of Government Vehicles/Equipment

Question: Please explain why training, testing and qualifying shall be accomplished according to AR 600—55 if contractor employees “shall be certified, by the contractor and at the contractor’s expense, as being fully qualified”, unless this applies to a provision for government unique or specific training based on equipment provided. (See question for C.1.2.6)

Answer: AR 600-55 should be used as guidance.

47. Reference: C.1.2.6.16, Personnel Training

Question: Some certifications, licensing, etc. require the employee to attend government schools, with the enrollment paperwork requiring government staff signature. Please outline expectations on how that training would be accomplished without an employee starting on the contract, with the understanding that the employee requiring training would not perform that work until training had been accomplished.

Answer: The Government does not limit how/when the contractor hires and trains personnel prior to performing work under the contract.

48. Reference: C.1.2.6.16.4, Government-Required Training

Question: If the contractor is responsible for course fees, travel and per diem, why does travel cost require government approval?

Answer: To ensure the Government is able to recoup the cost of employees’ salaries and benefits during the period of instruction.

49. Reference: C1.2.8.2, Management Plan

Question: Once the Management Plan becomes TE 1-3, does it require a modification for changes to be incorporated into the contract (reference C.1.1.3)?

Answer: Yes.

50. Reference: C.1.4.6.3, Access and General Protection/Security Policy and Procedures

Question: Will exceptions be made in times of expanded or emergent operations on the requirement that personnel shall not perform any work on the contract until the NACI is returned, since the NACI can take up to two weeks?

Answer: No.

51. Reference: C.1.4.6.5.1, Common Access Card (CAC)

Question: Much of the work outlined in the PWS requires customer coordination, up to and including all areas in AR 5-9. In the event that employees do not need access to specific systems, but require email for coordination and contact information (i.e. Global) will “email for customer coordination” as part of the specific duties be sufficient?

Answer: No.

52. Reference: C.3.7.10, Grounds Maintenance (Grass Cutting and Snow Removal)

Question: This paragraph states that the Government will provide snow removal services for sidewalks, but then states the Contractor shall remove snow and ice from sidewalks leading to DPW responsible areas for facilities utilized by the contractor. Which is correct, and how will snow removal be handled for shared facilities?

Answer: DPW clears common area sidewalks but does not clear entrance specific sidewalks. Shared facilities require shared responsibility for clearing snow.

53. Reference: C.5.1.2.5, Training Support

Question: Please define the meaning of “including but not limited to.” What other types of training may be required of the contractor?

Answer: Mission dependent.

54. Reference: C.5.1.2.6, Accountable Mail

Question: How is the contractor notified of accountable mail?

Answer: The Mail Room contacts the individual on the signature card on file.

55. Reference: C.5.2, Central Issue Facility (CIF) sentence: “The contractor may be required to work extended days/ hours to meet mission requirements.”

Question: How often will the contractor be required to work extended days/ hours and for what length of time? Would this be an occasional day or week, or could this be utilized to require a seven-day-a-week operation during the peak training season?

Answer: Mission dependent.

56. Reference: C.5.2.1, CIF Operation

Question: Will the DGR be available on weekends to issue approvals for issue or cancel/ deny appointments?

Answer: Yes.

57. Reference: C.5.2.2, Shipping and Receiving Equipment

Question: Will shipments be scheduled to arrive on Tuesday and Wednesday, as the contractor is only required to operate the CIF Thursday to Monday?

Answer: No.

58. Reference: C.5.2.2, Shipping and Receiving Equipment

Question: Will shipments be scheduled to depart on Tuesday and Wednesday, as the contractor is only required to operate the CIF Thursday to Monday?

Answer: No.

59. Reference: C.5.6, Troop Issue Subsistence Activity Weekend Support

Question: What are the hours of operations for Laundry and Linen Services? What building will they be conducted out of?

Answer: See question 6 for hours of Laundry and Linen Services. See PWS C.5.5 for building information.

60. Reference: C.5.6.1, Provide Operational Rations

Question: What are the hours of operation for Troop Issue Subsistence Activity Weekend Support?

Answer: See question 7.

61. Reference: C.5.8, Rail Operations

Question: What will the government accept as proof as a “qualified operator” for the bi-level ramp?

Answer: See PWS C.1.4.9.

62. Reference: C.5.9.2, Passenger Movement

Question: Is there a shared folder in which to place the automated spreadsheet?

Answer: Yes.

63. Reference: C.5.9.2.1

Question: What is the maximum distance off-post that will be approved or requested by the DGR?

Answer: Mission dependent.

64. Reference: C.5.9.2.2, Transportation Requests

Question: What are the hours of operation for La Crosse Airport Service?

Answer: Mission dependent.

65. Reference: C.5.9.5, Dispatch Vehicles

Question: How much notice will be given for other times to provide dispatch services? How often?

Answer: Mission dependent.

66. Reference: C.5.10, Freight

Question: What other type of Freight could be included in the phrase “including but not limited to”?

Answer: Mission dependent.

67. Reference: C.5.10.1, Inbound Freight

Question: Is the “accountable mail” listed in this paragraph in addition to the accountable mail paragraph C. 5.1.2.6?

Answer: Yes.

68. Reference: C.5.10.3, Material Handling Equipment (MHE) Support

Question: What percentage of MHE requests require MHE support to move containers?

Answer: Mission dependent.

69. Reference: C.5.11.3.1, Personal Property Briefings/Presentations

Question: Should the subject matter expert for the quarterly retirement briefing need to travel from the Bloomington office to Fort McCoy and back, will such travel be reimbursed by the government?

Answer: No.

70. Reference: C.5.11.6, Excess Co

Question: Isn’t Excess Cost a payment service? Is this a front office or back office function, as the definition conflicts with the requirement?

Answer: It is a front office function.

71. Reference: C.5.11.10, Quality Assurance Support

Question: Is there any travel involved with quality assurance support?

Answer: No.

72. Reference: C.5.11.13.1, Government-Procured Moves

Question: What outbound shipment services are possible other than processing shipment requests, per the statement “include, but is not limited to”?

Answer: Mission dependent.

73. Reference: C.5.12, Ammunition and Explosive (A&E) Support

Question: What other possible A&E support could fall under “include but not limited to?”

Answer: Mission dependent.

74. Reference: C.5.12, Ammunition and Explosive (A&E) Support

Question: How often will the contractor be asked to adjust hours of operation to include weekend and holidays?

Answer: Mission dependent.

75. Reference: C.5.12, Ammunition and Explosive (A&E) Support

Question: Hours of operation are unclear. Is the ASP expected to be operated all weekend from 1 October to 31 March, regardless of units scheduled to draw or turn-in?

Answer: Hours are as stated in C.5.12.

76. Reference: C.1.3.1, Quality Management System

Question: Who determines ISO 9001-2008 compliance (self, government, third party, other)?

Answer: Third party.

77. Reference: PRS: C.1.3.1, A0-A

Question: Please clarify. Wording is confusing and timeline doesn't appear to make sense.

Answer: The standard clearly states the timeline.

78. Reference: PRS: C.1.3.1, A0-B

Question: What is the definition of "element" of "ISO 9001-2008 standards"?

Answer: As defined in the standards.

79. Reference: PRS: C.1.3.1, A0-C

Question: What is the definition of "element"?

Answer: As defined in the standards.

80. Reference: C.1.1.5, Cost Reimbursable Materials/Travel CLINs

Question: Many smaller cafes that are less expensive don’t have automated systems. Will travelers be reimbursed for meals if they eat at restaurants that don’t provide itemized receipts, or are they required to eat at large franchise/chain restaurants?

Answer: Itemized receipts are required.

81. Reference: C.1.2.1, Government Performance of Services

Question: How will the government provide notice of the intent take over performance of the contract? Is there an established timeframe?

Answer: Mission dependent.

82. Reference: C.1.2.3.1, Contractor Management

Question: Is it acceptable for the PM to be reachable by phone during the specified hours or will the designated alternate automatically be contacted if the PM is not in his/her office?

Answer: Meet requirements as specified in the paragraph.

83. Reference: C.1.2.5.3, Unprogrammed Requirements

Question: Will notification of these requirements be provided in writing to create a paper trail for workload documentation purposes?

Answer: Mission dependent.

84. Reference: C.1.2.6, Personnel

Question: How does the government propose that employees be hired with all required certifications when some certifications may not be obtained without government approval?

Answer: See question 44.

85. Reference: C.1.2.8.1, Work Instructions

Question: The work instructions are internal documents that do not require government approval. Is this understanding correct? Is there a timeframe for getting them established?

Answer: IAW with ISO timelines.

86. Reference: C.1.2.8.2, Management Plan

Question: Will it be required to update and get approval for this plan whenever the contractor determines that staffing should be changed in order to accomplish the mission effectively?

Answer: Yes.

87. Reference: C.1.2.8.3.1, Workload Reporting

Question: Will the contractor be expected to provide copies of any manual workload count logs to all parties or will the documents being kept in a central location so they all have access suffice?

Answer: Provide copies.

88. Reference: C.3.7.11, Custodial Service

Question: Will the government provide the cleaning supplies necessary for the contractor to perform the required housekeeping?

Answer: No.

89. Reference: C.4.6, Replenishment of Supplies and Materials

Question: If invoices must be paid before they are submitted for reimbursement, materials won’t necessarily be invoiced in the month in which they were used. Is this acceptable to the government?

Answer: Yes.

90. Reference: C.5.2, Central Issue Facility (CIF)

Question: Will the contractor be able to provide input as to the necessity of working extended hours?

Answer: Yes. The DGR makes the final determination.

91. Reference: C.1.4.3.4, OSHA Reporting sentence: “The contractor shall forward a copy of the OSHA form 300 to the Contracting Officer and COR no later than 1 February annually.”

Question: Is this mis-worded? Providing the names of injured employees may be a violation of HIPAA law.

Answer: No.

92. Reference: Technical Exhibit 1, Performance Work Statement (Draft), C.5.2, Central Issue Facility

Issue: Since the actual work requirements in the PWS appear to be subdivided into three functional areas of Maintenance, Supply and Services and Transportation, organizing/aligning the PWS paragraphs along these broad areas would aid offerors’ responses.

Question: Should not paragraph C.5.2 be titled Supply and Services vice Central Issue Facility (CIF), with CIF identified as the next indenture of C.5.2.1, CIF, and so on with subsequent paragraphs C.5.2.2, Retail Supply; C.5.2.3, Reserved; C.5.2.4, Laundry and Linen Services; and C.5.2.5, Troop Issue Subsistence Activity Weekend Support? (The IMMA section’s (C.5.7) major subparagraphs/tasks are laid out in this suggested manner.)

Answer: Paragraphs will not be changed.

93. Reference: Technical Exhibit 1, Performance Work Statement (Draft), C.5.3, Retail Supply

Issue: It was not clear during the 19 Sept 2012 site visit that the Retail Supply Section is also known as the Supply Support Activity (SSA), as there is a reference to the SSA in C.5.7.5.6.

Question: Please clarify the location of the SSA and if there is more than one SARSS-1 site within the DOL?

Answer: SSA is in Retail Supply. There is one SARSS-1 site.

94. Reference: Technical Exhibit 1, Performance Work Statement (Draft), C.5.3.2, Receiving, C.5.3.6, Packing and Shipping, and C.5.7., Packing, Crating and Shipping

Issue: During the 19 Sept 2012 site visit, receiving, packing, crating, and shipping operations appeared to occur at several different locations, to include in the Maintenance Division.

Question: Is there a designated Central Receiving and Shipping Point (CRSP) on the Ft. McCoy? If so, where is it located and is it operated by the DOL Supply Division or the Transportation Division?

Answer: No.

95. Reference: Technical Exhibit 1, Performance Work Statement (Draft), C.5.7.4.2, Air Traffic Control (ATC) Equipment

Issue: Although the Ft. McCoy Army Airfield was not visited during the 19 Sept 2012 site visit, assumed that the airfield is instrumented.

Question: Please verify that the airfield is outfitted with installed landing control equipment and, if so, please provided the nomenclature, model and quantity of ATC equipment on and off the airfield proper?

Answer: Yes. Workload is included in major group E.

96. Reference: Technical Exhibit 1, Performance Work Statement (Draft), C.5.7.4.2, Air Traffic Control (ATC) Equipment

Issue: No mention was made during the site visit if there is an ATC equipment maintenance shop or facility at the airfield and whether some ATC equipment/components are repaired in the Communications/Electronics (CE) Shop in IMMA, Bldg. 200.

Question: Could you please verify if an ATC maintenance area is located at the airfield and/or in the CE Maintenance Shop?

Answer: The maintenance is performed at both locations. There is no maintenance shop at the airfield.

97. Reference: Technical Exhibit 1, Performance Work Statement (Draft), C.5.8, Rail Operations

Issue: Believe paragraph C.5.8 should be titled “Transportation” vice “Rail Operations.” The same rationale cited in Reference 1 applies. Moving the Transportation sub-functions, such as Rail Operations, Transportation Motor Pool Services, Cargo Movement, Freight, and Personal Property down one indenture would simplify the alignment and response to these transportation related services and functions.

Question: Would you please consider realigning the paragraph numbers?

Answer: No.

98. Reference: Technical Exhibit 1, Performance Work Statement (Draft), page C.5/69, Personal Property Advisory

Issue: No reference was made during the site visit on the expected consolidation of Army Personal Property Shipping Offices with DoD Joint Personal Property Shipping Offices. It was not clear that the PPSO currently serving Ft. McCoy customers is the Bloomington, MN PPSO/PPPO or if it is the “to-be” location upon consolidation.

Question: Where is the Personal Property Shipping Office currently serving Ft. McCoy located? Are contractor personnel located in Bloomington, MN?

Answer: Bloomington, MN. Yes.

99. Reference: Technical Exhibit 1, Performance Work Statement (Draft), C.5.12, Ammunition and Explosive (A&E) Support

Issue: C.5.12, Ammunition and Explosive (A&E), appears that it should be aligned under the Supply Division functions in the PWS. The same rationale cited for References 1 and 6 applies.

Question: Would you please consider realigning the A&E section paragraphs underneath the earlier Supply functional area?

Answer: No.

100. FBO Change Posted 15 Oct stating Questions are due on 26 Oct 12. How can answers be provided in time for contractors to make changes to proposals when they are due 3 days later? This seems unreal and begs for a protest unless the date is extended. Will the Government extend the date at least one (1) after the answers are posted?

Answer: Currently, proposals are due 29 October 2012. If an amendment to extend the due date is needed, that amendment will be posted online at www.fbo.gov.

101. Attachment 5 Questions: What is the workload for the following PWS 5.12 paragraphs as it was not provide in final copy: C.5.12.2, C.5.12.2.1, C.5.12.3 and C.5.12.12 for CLIN x014?

Answer: C.5.12.3 workload is included in C.5.12.5. There are no separately identifiable tasks associated with the remainder.

102. How many line items and units are assigned to Retail supply in reference to PWS C.5.3.1?

Answer: Mission dependent.

103. Please provide a completed copy of DD Form 862 for Para C.5.8.3.

Answer: No.

104. Please provide the completed copy of Ft McCoy Form 391 for Para C.5.10.3.

Answer: No.

105. Where is the Workload date for CLIN x006 for the following Paragraphs:

C.5.7.1

C.5.7.2

C.5.7.4.1.

C.5.7.4.2

C.5.7.4.3

C.5.7.4.4

C.5.7.4.5

C.5.7.4.6

C.5.7.4.7

C.5.7.5

C.5.7.5.4

C.5.7.5.7

C.5.7.8

C.5.7.9

C.5.7.10

C.5.7.11

C.5.7.12

C.5.7.13

C.5.7.14

C.5.7.15

C.5.7.15.1

C.5.7.15.2

Will the government please provide workload or confirm there is no workload and the above areas do not need to be staffed and priced?

Answer: Some of above paragraphs are informational. Workload is integral to TE 1-1 listings.

106. Where is the Workload date for CLIN x008 for the following Paragraphs:

C.5.7.1

C.5.7.2

C.5.7.4.1.

C.5.7.4.2

C.5.7.4.3

C.5.7.4.4

C.5.7.4.5

C.5.7.4.6

C.5.7.4.7

C.5.7.5

C.5.7.5.1

C.5.7.5.2

C.5.7.5.4

C.5.7.5.6

C.5.7.5.7

C.5.7.7

C.5.7.8

C.5.7.9

C.5.7.10

C.5.7.11

C.5.7.12

C.5.7.13

C.5.7.14

C.5.7.15

C.5.7.15.1

C.5.7.15.2

C.5.7.16

C.5.7.17

Will the government please provide workload or confirm there is no workload and the above areas do not need to be staffed and priced?

Answer: Some of above paragraphs are informational. Workload is integral to TE 1-1 listings

107. Reference: RFP Page 147; Paragraph L-2.2

Question: Is each Part (I-IV) considered its own separate volume?

Answer: Yes.

108. Reference: RFP Page 147; Paragraph L-2.2; RFP Page 147; Table 2

Question: Is each Part to be submitted on its own CD [equaling a total of four (4) CDs] or are all Parts to be submitted on one (1) CD?

Answer: As stated in L-2.2 on page 147; “In addition to submitting hard copies of the proposals, one (1) mirror image of the hard copy proposal shall be provided on CD-ROM (CD-R) disk in Microsoft Word, PowerPoint and/or Excel as outlined in Table 2.”

109. Reference: RFP Page 147; Table 2; RFP Page 149; Paragraph L-4.2

Question: Table 2, row three (3) states that Part II is to be titled “Technical;” however, Paragraph L-4.2 states that Part II shall be titled “Mission Capability.” Will the Government please clarify how Part II is to be titled?

Answer: Part II shall be titled “Mission Capability”.

110. Reference: RFP Page 148; Table 2

Question: Table 2, row eight (8) states that Part III: Past Performance is limited to “10 Narratives/3 pages per reference.” Does this mean that Part III is limited to 30 pages total?

Answer: Yes

111. Reference: RFP Page 148; Table 2; RFP Page 153; Paragraph L-6

Question: Table 2, row nine (9) states that Part IV is to be titled “Price or Cost;” however, Paragraph L-6 states that Part IV shall be titled “SF1449 Bid Schedule and Pricing Schedule.” Will the Government please clarify how Part IV is to be titled?

Answer: Part IV shall be titled SF1449 Bid Schedule and Pricing Schedule

112. Reference: RFP Page 148; Paragraph L-3.1.2; RFP Page 149; Paragraph L-4.2

Question: Paragraph L-3.1.2 states that “Each proposal part must stand-alone and shall begin with an executive summary.” Is there a page limitation on these executive summaries, similar to the one imposed in Paragraph L-4.2 for Part II? If so, please provide the page limitation for each Part’s executive summary.

Answer: Executive Summary shall be no more than five (5) total pages for each Part.

113. Reference: RFP Page 150; Paragraph L-4.2.2

Question: Paragraph L-4.2.2 states that “The offeror shall provide documentation to substantiate the qualifications claimed in resumes (e.g., graduation certificates, transcripts and other materials to support the qualification requirement stated in the PWS).” Is this documentation include in Tab 2’s 35-page limit? If so, will the Government please consider excluding it from the page limit, as this type of information can be lengthy and may consume the majority of the 35 pages?

Answer: This documentation is included in Tab 2’s page limit. If the page limits are exceeded, the pages in excess of the limit shall be removed and will not be consider as part of the evaluation.

114. Reference: RFP Page 153; Paragraph L-5.1.a

Question: Paragraph L-5.1.a states that “Each contractor is advised to provide completed past performance surveys from no less than three (3) customers for whom the contractor has performed similar (size, scope and complexity) contractors within the past three (3) years.” Does this mean that the contractor is required to submit three (3) past performance surveys for each cited contract or three (3) past performance surveys total? What is the past performance survey requirement for subcontractors/teaming partners?

Answer: A minimum of three (3) past performance surveys total for the prime contractor.

115. Reference: RFP Page 156; Paragraph M-3.2.5; RFP Page 160; Paragraph M-4-7.2; Table 1

Question: Paragraph M-3.2.5 states, “To receive consideration for selection, a rating of no less that ‘satisfactory confidence’ must be achieved for each of the Mission Capability Elements (Transition Phase-In, Position Specific Qualifications, Management Plan and Quality Management System); however, Table 1, “Combined Technical/Risk Ratings,” does not list “Satisfactory Confidence” as one (1) of the Mission Capability ratings. Will the Government please clarify which technical/mission capability rating an offeror must obtain at a minimum to be considered for award?

Answer: Contractor must receive a rating of no less than “satisfactory confidence” as outlined on page 162, paragraph e, table 3.

116. Reference: Attachment 3, “Price Schedule”

Question: If an offeror discovers a mistake in Attachment 3, are they allowed to fix the mistake on their own or do they need to contact the contracting office for further guidance?

Answer: Let the Contracting Office know of the mistake so that it can be corrected and posted for the public.

117. Reference: Attachment 3, “Price Schedule”; RFP Pages 10-78; CLIN Structure

Question: The periods of performance differ between Attachment 3 and the CLIN Structure listed on pages 10-78 of the RFP. Will the Government please clarify these discrepancies?

Answer: The contract period of performance for the base year is 01 January 2013 to 31 December 2013. CLINS and subCLINS are further broken down as needed for this requirement.

118. This opportunity is a set-aside for Small Businesses. Because of the complex requirements for this RFP, many qualified small companies will be unable to write a strong proposal by the October 29th deadline. This tight schedule narrows the competitive pool to a select few and strongly favors the incumbent(s). Fort McCoy doesn't benefit from new companies that have new solutions and can provide these services at a lower cost and, in today's fiscal climate, all this is key. Therefore, we suggest that the deadline be extended to November 9th.

Answer: Currently, proposals are due 29 October 2012. If an amendment to extend the due date is needed, that amendment will be posted online at www.fbo.gov.

119. Solicitation L.2.2; Page 147: The page limits in Elements 1 through 4 in Part 2 Mission Capability are listed as 35 Total/ 20 Chart and diagrams and 50 Total/ 30 Chart and diagrams. Are the 20/30 pages for Charts and diagrams in addition to the 35/50 pages for narrative? Also, Section L does not indicate, which charts and diagrams should be contained in these pages. Please clarify.

Answer: Charts and diagrams are to be included in the total page limitations and should not exceed the number of pages designated for charts/diagrams. For example: Part 2 is limited to 35 total pages, within those 35 pages you can have no more than 20 pages of charts and diagrams.

The charts and diagrams to be included are to be decided by the Contractor that is providing a proposal.

120. Solicitation L.3.1.2; Page 148: Section L-3.1.2 states “each part shall begin with an Executive Summary.” Part 2 requires an Executive Summary of “no more than five pages.” This offeror assumes that the summaries required for each part will not be counted towards the page limits for Parts 1, 3, and 4. Is this correct?

Answer: The Executive Summary does not count towards the page limitations for each Part.

121. Attachment #19: Is Attachment #19: RESPONSIBILITY DETERMINATION SURVEY supposed to be submitted with the proposal? If yes, in which part? Will it count against the page limit?

Answer: Responsibility Determination Survey’s are to be included in Part I – General.

122. The Service Schedule reference a different POP (10/1 – 9/30) compared to POP (1/1 - 12/31) which is included in the respective CLINs provided on RFP page 3 and Delivery Information pages 81-89. Would the Government please provide the correct period of performance?

Answer: The contract period of performance for the base year is 01 January 2013 to 31 December 2013. CLINS and subCLINS are further broken down as needed for this requirement.

123. CLIN X006AE and X008AB - Are man-hours to be provided by the government for equal evaluation of competitors pricing?

Answer: No.

124. M-4.4.1, M-4.5.1, M-4.6.1 and M-4.7.1: Each section references that the evaluation will result in a pass/fail rating. However, page 160 - Table 1: Combined Technical/Risk Rating references the use of Outstanding to Unacceptable ratings. Would the Government please provide the applicable method of evaluation?

Answer: Failure to provide the documentation will result in a “fail” and will not be further evaluated. Documentation that is provided will be further assessed using Table 1.

125. PWS page C.1-9. Is the installation Material Maintenance Activity Chief required to have a secret security clearance?

Answer: No.

126. PWS pg. C.1-26 – C.1.4.6.1 Facility Security Officer (FSO): Is the FSO required to be a Full-Time equivalent FTE on-site?

Answer: No.

127. PWS pg. C.3-40 - C.3.7.11 Custodial Service: The contractor shall provide housekeeping services in contractor occupied GFF not listed in the current custodial contract. Can the government please provide the current custodial contract?

Answer: No.

128. RFP Page 3 – Ability One designated items. Is 52.208-9 applicable to subcontract services?

Answer: Yes

129. RFP Page 147 – Is the title of Part II Technical as referenced in Table 2 or Mission Capability as referenced on Page 147?

Answer: Mission Capability

130. RFP Page 147 – What size type should the words in the charts and diagrams be?

Answer: Printing shall be easily readable (12-pitch type or 10 point proportional spacing.)

131. RFP Page 147 – Does the page count include the charts and diagrams or are they a separate count?

Answer: Charts and diagrams are included in the page count.

132. Reference page 3, para 2 and page 33, CLIN 0020: The transition period does not agree between the two references. On page 3, para 2, the period is defined as 11 Dec to 31 Dec 2012. IN CLIN 0020 the period is defined as 1 Dec to 31 Dec 2012. In other places in the RFP the phase in period is defined as 30 days. Is the period as defined in CLIN 0020 correct?

Answer: CLIN 0020 should have be 11 December 2012 to 31 December 2012.

133. Reference page 150, L-4.2.2 Position Specific Qualifications: The requirement for back up information such as transcripts, certificates of graduation, etc, will likely have to be ordered by candidates. This process can take several weeks in itself. We request that the backup requirement be waived or that the due date for the proposal be extended an additional two weeks to allow for this process.

Answer: Backup requirement cannot be waived.

134. Reference page C.1-14, section C.1.2.6.16.4: Is the statement regarding exception to contractor responsibility for the cost of government provided training for IMMA workers for on the job training that might be required for a new process? If not, please clarify the meaning of this statement. Is this exception not applicable to the subsequently mentioned ‘government only’ available training? Please clarify.

Answer: Mission dependent. No exceptions.

135. Reference page C.3-39, section C.3.7.3.3: How does the section that limits the contractor’s use of wireless devices affect employee personal cell phones and contractor issues cell phones for management?

Answer: Cell phones are not wireless devices.

136. Reference page C.5-48, Section C.5.3.2: Please provide the extent of RFID usage within this solicitation. Can this be defined by work breakdown element (ie, IMMA functions, warehousing, pack and ship, etc.)

Answer: No.

137. Reference page C.5-51, Section C.5.6: Are the dates for delivery of Rations, Ice and Small Wares all in the months of 1 September through 31 May? Delivery of ice seems more likely to be needed in the summer months.

Answer: Dates are correct.

138. Reference Page C.5-64, section C.5.7.15.2: Is the large crane mentioned in the Fort McCoy Commemorative Area section available on the base, or should the offerors assume this is ODC should a task order be issued?

Answer: Available on site.

139. Reference page C.5.69, Section C.5.10.1: Is the security inspection defined by the Inbound Freight task inclusive of operating X-ray or other non-destructive examination that employs radiation?

Answer: Yes.

140. Reference Page 154, L-8, paragraph 2; Modification released 15 October 2012

If the government intends to have all questions submitted NLT 26 OCT 2012, a Friday, and a proposal submission date the following Monday, how does the government intent for the offerors to incorporate clarifications based on answers to questions in their proposal documents? When will the government expect to have answers to questions?

Answer: Responses to questions will be posted as amendments to the solicitation. All amendments will be posted on www.fbo.gov.

141. Reference PWS page C.1-13, C.1.2.6.15: The Transition Phase-In plan is due with the proposal, however this paragraph is asking for a roster of all drivers to be included in the Phase-In plan. Request that the government remove this requirement of the Phase-in and make it a separate reporting requirement.

Answer: Reference TL 1.2-1, Appendix V, paragraph 5.

142. Reference PWS page C.1-28, C.1.4.6.5: This paragraph states “All contractor employees supporting IA/IT functions shall be appropriately certified upon contract award”. Request that the government change contract award to contract start date to allow non-incumbent bidders to successfully meet this requirement in the transition Phase-In period.

Answer: Agree to change to contract start date.

143.0A CLIN is not provided for a PMO however there is a requirement for Key Personnel i.e. Project Manager etc. request that the government provide a separate CLIN for Project Management Office.

Answer: No.

144. Attachment 3, Pricing Schedule FTE in column N are calculated using annual productive hours (1927). The sub-CLINs and matching workload data entered in column I cover a 6 month period. To determine the FTE’s required for the 6 month period, semi-annual productive hours (964) should be used.

Answer: FTE’s should be based on annual hours

145. Attachment 3, Pricing Schedule Total Hours in column O are calculated using annual hours (2087). The sub-CLINs and matching workload data entered in column I cover a 6 month period. To determine the Total Hours required for the 6 month period, semi-annual hours (1044) should be used.

Answer: Total hours should be based on annual hours

146. Attachment 3, The Calculation for Health and Welfare is shown at column W. If the employer elects to pay the Health and Welfare for SCA and CBA employees directly as wages the formula needs to be adjusted to include FICA.

Answer: Health & Welfare should be separated out for this pricing schedule.

147. Attachment #19 Responsibility Determination Survey. Which volume of the solicitation should this be included General (Volume I) or Cost (Volume IV)?

Answer: Volume I General

148. Phase In - Page 149. The requirement for a phase in plan states that the Phase-in period shall be 30 calendar days or the period of time between the contract award and contract start-date. The CLIN schedule indicates that Phase-in is from 11 December - 31 December. How many days should be used for the phase-in schedule provided in response to the RFP section L-4.2.1 in order to be deemed compliant with the RFP response understanding that phase-in is frequently compressed.

Answer: Phase in will be 11 December 2012 to 31 December 2012.

149. General Instructions: Executive Summary. "Each Proposal part must stand-alone and shall begin with an executive summary. L.4.2 Part II states that the executive summary shall be "no more than 5 pages … and will not be included in the Part II page limitations." Is five pages for the General, Past Performance and Cost volume also outside of the page limitations.

Answer: Yes.

150. Part II : Mission Capability L.2.1 "shall not contain the offeror's name or any markings that would readily reveal the offeror's name…" Does this apply to the original and all 6 copies or should at least one copy identify the offeror by name?

Answer: This applies to the original and all copies.

151. No workload data is provided for C.5.3.7 Management of Arms Vault and Sensitive and Controlled Items in TE 1-1 Historical Workload Table. We are unable to price this as required by the RFP, without the workload data. Can the government please provide the workload data for C.5.3.7

No; included workload TE 1-1 listings.

152. The Page limits in L-2.2 states that for example 35 Total/20Chart and diagram. Does this mean a total of no more than do pages and no more than 20 Charts and diagrams which are included in the page count?

Answer: See question #26 and #119.

153. Attachment 22: TISB CBA – Can the government please define the acronym TISB? TISB is not referenced in the PWS. Is this mission still a requirement of the RFP/PWS? If so, can the government please provide the PWS paragraph where the TISB CBA applies?

Answer: No. Not applicable.

154. We respectfully understands that the Due Date for questions is Oct 26, 2012, there are concerns we think need immediate attention. After reviewing the required due dates and amount of information requested/ verification of resumes, this does not grant non-incumbents adequate time to retrieve all data to verify potential employee experience. Additionally, qualification requirements in the solicitation does not ask for a specific skill level, type training that require proof of classed taken, nor a certain grade point average was achieved.

Answer: Currently, proposals are due 29 October 2012. If an amendment to extend the due date is needed, that amendment will be posted online at www.fbo.gov.

155. As you know the Federal Executive Order requires contractors and subcontractors to give “First Right of Refusal” to employees on service contracts with the Federal Government covered by the Service Contract Act of 1965, as amended, 41 U.S.C. 351 et seq., and its implementing regulations. So, in the case where a contractor decides to map a supervisor’s position to an SCA labor category as a staffing strategy to save the federal government money we are required to leave that position open and not offer it to anyone until the incumbent employee refuses the position, thus alleviating the need for a resume. We request that the requirement for key personnel resumes be limited to Project Manager, Quality Control Coordinator, and IMMA Chief.

Answer: The list of required employee information is listed in the PWS, and Section L of the solicitation and include: Project Manager, Quality Coordinator, Installation Materiel Maintenance Activity Chief, and supervisors.

156. L-1.1. states that “electronic submissions will not be accepted. In light of the Federal Government’s Go Green Initiative, we ask that MICC Fort McCoy utilize AMRDEC SAFE (Safe Access File Exchange) as other MICC offices are doing to save paper, save storage space at MICC offices, provide added security of offerors proprietary information, save disposal cost, access control and ease of retrieval.

Answer: We will take this into consideration for future requirements.

157. Reference: C.5.2.1 CIF Operation

Discussion: “The Government will close the CIF for 5 GBDs to conduct the inventory.”

Question: Is it the Government’s intent to close the CIF during the normal operating days of Thursday through Monday or to schedule the inventory during Tuesday and Wednesday (plus three days) to minimize impact on soldier throughput?

Answer: Yes, mission dependent.

158. Reference: RFP Page 148 Table 2 III Past Performance

Discussion: “10 Narratives/3 Pages per reference”

Question: Please clarify the page limitation for Past Performance. Are the “3 pages per reference” included in the 10 page limitation?

Answer: No.

159. Reference: RFP page 153 Past Performance

Discussion: Each contractor is advised to provide completed past performance surveys from no less than three (3) customers for whom the contractor has performed similar (size, scope and complexity) contracts within the past three (3) years.

Question: Is there a maximum number of past performance references the Government will accept?

Answer: No.

160. Reference: RFP Page 28 Item NO 0013

Discussion: PERSONAL PROPERTY PROCESSING OFFICE (PPP0) SUPPORT THE U. S. ARMY PERSONAL PROPERTY PROCESSING OFFICE (PPPO) - MINNESOTA, LOCATED AT BLOOMINGTON, MINNESOTA

Question: Is the work in Bloomington under a CBA? If not, will the Government incorporate the DOL Wage Determination for that location?

Answer: The DOL Wage Determination for this location has been added to the solicitation.

161. Reference: RFP Page 150 L-4.2.2. Part II Tab 2

Discussion: Position Specific Qualifications: The offeror shall provide resumes and proposed qualifications of management personnel (Project Manager, Quality Coordinator, Installation Materiel Maintenance Activity Chief, and supervisors), to include a comprehensive job description that will be utilized for hiring. The offeror shall provide documentation to substantiate the qualifications claimed in resumes (e.g., graduation certificates, transcripts and other materials to support the qualification requirements stated in the PWS).

Question: Does the documentation to substantiate the qualifications…