Attachment9.doc

ATTACHMENT 9: TE 2 Definitions, Acronyms, Abbreviations

Fort McCoy, Wisconsin

Logistics Base Operations Support Services

C.2 definitionS, acronyms, and abbreviations

As used throughout this solicitation and resulting award, the terms presented in this section shall have the meanings set forth below. This section also identifies the acronyms and abbreviations used in this solicitation and resulting award.

C.2.1

Definitions

The definitions set forth below are those unique to this contract. Definitions for technical terms or words which are included in this contract can be found in the technical documents referenced in the individual functional areas of the contract. The definitions provided below are oriented to Fort McCoy’s contract services environment. In addition to the list of general definitions which apply to all functional areas, additional definitions are provided for most functional areas. In many cases definitions are situationally specific. The total listing of definitions is not all-inclusive, but it has been derived from official publications, e.g., regulations, technical manuals, etc., when available.

10/20. This is a reference to the condition of a piece of equipment, where all deficiencies have been corrected per the technical manual.

24-Hour Service. One workday to the same time the following workday; example, 0900 Monday to 0900 Tuesday Abandoned Property. Abandoned property is that lost, abandoned, or unclaimed personal property defined as any privately-owned personal property which has come into the custody or control of any Military Department and which is unclaimed by the owner (see DoD 4160.21-M).

Acceptable Level of Performance (ALP). The allowable variance from a standard before the Government will determine a specific service to be unsatisfactory. The maximum percent defective, maximum number of defects per hundred units, or total number of defects in the lot that will be considered as an acceptable variance from a standard. An ALP does not imply that the contractor may knowingly perform in a defective manner. It implies only that the Government recognized that defective performance might happen unintentionally.

Accessorial Service. A service performed by a carrier in addition to the line-haul.

Accountability. Accountability is the obligation to keep accurate and complete records of property, documents, or funds. Important data elements may include, but are not limited to, identification data, gains, losses, due-ins, due-outs, and balances on hand or in use.

Accountable Mail. Anything that is registered, insured, certified or express mail.

Accountable Officer (AO). Person officially appointed in writing to maintain a formal set of accounting records of property or funds. This person may or may not have physical possession of the property or funds. Person also serves as the primary point of contact for technical guidance.

Alternate Contracting Officer’s Representative (ACOR). An individual designated in writing by the Contracting Officer to act as an authorized representative of the Contracting Officer to perform specific contract administrative functions within the scope and limitations as defined by the Contracting Officer. ACOR(s) will be responsible for inspections against the contract IAW the QASP and PRS.

Ammunition. A device charged with explosives, propellants, pyrotechnics, initiating composition, riot control agents, chemical herbicides, smoke, and flame. It is used for defense or offense, including demolition.

Ammunition Supply Point (ASP). A location for the receipt, storage and issue of ammunition.

Appointing Authority. An officer or civilian employee under the command of or the staff of the approval authority. (AR 735-5).

Approving Authority. An officer or civilian authority authorized to appoint a surveying officer and to approve reports of survey. (AR 735-5) Army Oil Analysis Program (AOAP). Program which provides specific information on types and amounts of contaminants present in engine and automatic transmission oils (water, antifreeze, dirt, and trace metals).

Army Property. All property purchased with appropriated Government funds allocated to the Department of the Army (DA) that are under DA or Contractor control, except property accounted for as owned and non-appropriated fund (NAF) activity. “Government Property” and “Army Property” are used synonymously with “Property”.

Army Records Information Management System (ARIMS). A record keeping system which identifies recorded information with the same number as the directive that prescribes that the information be created, maintained and used.

Army Stock Fund. A means for consolidated management, financing, control and accounting for the procurement and inventories of those items of materials, supplies and equipment, the costs of which are chargeable, when issued, to a number of consuming activities.

Authorized Stockage List (ASL). A list of items that are demand supported, command determined combat essential, and mandatory stockage authorized by the Support List Allowance Card (SLAC) or Initial Mandatory Parts List (IMPL).

Automated Systems. A method of accumulating, storing, and providing data through the application of computer hardware and software.

Backlog. All incomplete jobs on hand within the maintenance activity. Backlog consists of end items/components in all phases of the maintenance process until the work order is placed in a completed status.

Backlog of Maintenance and Repair (BMAR). The end of fiscal year measurement of unfinanced maintenance and repair (M&R) work, estimated at $1,000 or more, remaining on the AWP as a firm requirement of that fiscal year, but due to lack of resources was not accomplished during the fiscal year.

Bench Stock. High usage repair parts, e.g. bolts, washers, nuts, etc., stored in the shop or work area for easy access with a per item value of $10.00 or less.

Bill of Lading. The Bill of Lading is the primary document used to procure freight and express transportation and related services from commercial carriers, including freight forwarders.

Blocking, Bracing, Packing, Crating and Tie-Down. Materials used to contain and immobilize materiel and equipment and to protect it from damage during transportation.

Building. A facility constructed on a space of land, covered by a roof, enclosed by walls, and usually with flooring.

Bulk Issue. A temporary issue of OCIE in bulk on a hand receipt to a unit and or individual for a specified amount of time for a training event. (AR 710-2).

Calendar Day. Consecutive days without regard to weekends or holidays.

Calendar Year (CY). A period beginning January 1 and ending December 31 of the same year.

Calibration. The comparison of an instrument (measurement standard or item of test, measurement and diagnostic equipment) of verified accuracy to detect and correct any discrepancy in the accuracy of the unverified instrument.

Cannibalization. The authorized removal of parts and assemblies from uneconomically repairable or disposable end items or components thereof and making them available for reuse.

Cannibalization Point. An area where uneconomically repairable or disposable end items and components are collected and held for controlled cannibalization.

Cargo. Supplies, materials, stores, baggage or equipment transported by land, water or air.

Carrier. A motor truck, ship, aircraft, or other vehicle used for transporting. Sometimes used to denote an entire rail, trucking, shipping or air transport system. Any individual, company, or corporation commercially engaged in transporting cargo, passengers or household goods.

Central Issue Facility Installation Support Module (CIF ISM). Standard Army Automated Information Management System (STAMIS) designed to provide precise management of Organization Clothing and Individual Equipment (OCIE) in a Central Issue Facility. The system provides instant access to the status of property in the CIF, in the hands of troops, in the laundry and repair facilities, on loan to supported units, due out to troops, and due in from Supply.

Certification. To award a certificate to (a person) attesting to completion of a course of study or the passing of a qualifying examination; to give assurance, testify, vouch for the validity of something.

Certify. A statement or declaration that a hazardous materials shipment offered for shipment has been properly classified, described, packaged, marked, and labeled for transportation over the public highways system.

Classes of Supply.

a. Class I – Subsistence including gratuitous health and welfare items.

b. Class II- Clothing, individual equipment, tentage, tool sets and tool kits, hand tools, administrative, and housekeeping supplies and equipment. Includes items of equipment, other than principal items, prescribed in authorization/allowance tables and items of supply (not including repair parts).

c. Class III- POL: Petroleum fuels, lubricants, hydraulic and insulating oils, preservatives, liquefied and compressed gasses, chemical products, coolants, de-icing and antifreeze compounds, together with components and additives of such products, and coal.

d. Class IV- Construction: Construction materials to include installed equipment and all fortification/ barrier materials.

e. Class V- Ammunition: Ammunition of all types (including chemical, radiological and special weapons, bombs, explosives, land mines, fuses, detonators, pyrotechnics, missiles, rockets, propellants, and other associated items).

f. Class VI- Personal demand items (nonmilitary sales items).

g. Class VII- Major End items: A final combination of end products that is ready for its intended use (principal items), e.g., launchers, tanks, mobile machine shops, and vehicles.

h. Class IX- Repair parts and components to include kits, assemblies and subassemblies, repairable and non-repairable, required for maintenance support of all equipment.

i. Class X- Materiel to support nonmilitary programs: e.g., agricultural and economic development not included in classes I through IX.

Classification. The inspection of materiel to determine and record the existing state of serviceability.

Classified Items. See Controlled Inventory Items.

Classified Materiel. Documents, data, information, and items for which access is limited to those persons who have a “need to know” and “appropriate security clearance.”

Clean. Free from dirt, contamination, or impurities; unsoiled, unstained, recently laundered; make free from dirt, soil, trash, foreign or extraneous matter, contamination, or impurities.

Clearance. Authority permitting individuals cooperating in Department of the Army work, and having a legitimate interest therein, access to classified technical information, materiel, or equipment or admission to restricted areas or installations where such information or materiel is located.

Commercial Bill of Lading (CBL). A Commercial Bill of Lading (CBL) designates the receipt of goods shipped on board a transportation conveyance, e.g., truck, rail, ship, airplane, and signed by the carrier (or the carrier’s agent) who contracts to carry the cargo. A CBL states the terms on which the goods are carried. Carrier documentation used for transportation of shipments, such as that used by small package express carriers. It includes the commercial procedures related to the use of such documentation.

Compliance. Action in accordance with all State, Federal and local standards and regulations. It also means actions in accordance with a schedule or plan ordered or approved by a court of competent jurisdiction, the State of Wisconsin or the Environmental Protection Agency as dictated by the Clean Air Act, Clean Water Act, or FIFRA, and regulations issued pursuant thereto.

Container. A receptacle such as a bag, barrel, drum, box, crate or package used in storage or shipment of a commodity to provide protection from physical damage or contamination of the commodity. A standardized, demountable receptacle for transporting cargo on a chassis, rail car, or vessel.

Continental United States (CONUS) Household Goods. As used in connection with household goods, includes all areas within the United States, excludes Hawaii. For purposes of soliciting rates for unaccompanied baggage, includes all areas within the contiguous United States, excluding Alaska and Hawaii.

Contingency Plan. A document describing the actions to be implemented or taken in the event of natural disasters or declared emergencies.

Contract Discrepancy Report (CDR). A report used to document unsatisfactory Contractor performance. The CDR requires the Contractor to explain, in writing, why performance is unsatisfactory; how performance shall be returned to satisfactory levels; and how recurrence of the problem shall be prevented in the future.

Contract Discrepancy. A failure of the Contractor to perform in accordance with contract requirements and specifications. A contract discrepancy may result from a failure of the Contractor to provide, or provide on time, the required contract products or services; or it may result because delivered products or services do not meet specific contract standards.

Contract Specialist. The official Government representative delegated authority by the contracting officer to administer a contract. This individual, normally working in an appropriate contracting or procurement career field, advises on all technical contractual matters.

Contracting Officer (KO). A person with the authority to enter into, administer, modify and/or terminate contracts, and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contracting Officer’s Representative (COR). An individual designated in writing by the Contracting Officer to act as an authorized representative of the Contracting Officer to perform specific contract administrative functions within the scope and limitations as defined by the Contracting Officer.

Contractor. The contractor, its subsidiaries and affiliates, joint ventures involving the Contractor, or any entity with which the contractor may have merged or any individual or entity that assisted or advised the contractor in the preparation of proposal under this solicitation.

Contractor-Furnished Equipment (CFE). That equipment the contractor is required to furnish in order to perform the requirements of the contract.

Contractor-Furnished Property (CFP). That property the contractor is required to furnish in order to perform the requirements of the contract. The contractor retains title to all CFP. The term CFP includes Contractor Furnished Equipment (CFE). Equipment which the Contractor has purchased or leased and which the Contractor uses and maintains to perform tasks under this contract.

Controlled Inventory Items. Items with characteristics requiring special identification, accounting, security, or handling to ensure their safeguard. These items, in order of degree of control normally exercised, are as follows.

a.

Classified Items. Materiel requiring protection in the interest of national security.

b.

Sensitive Items. Materiel requiring a high degree of protection and control because of statutory requirements; items of high value, highly technical, or hazardous; and small arms, ammunition, explosives, and demolition materiel.

c.

Pilferable Items. Materiel having ready resale value or civilian application to personal possession and, therefore, especially subject to theft (e.g., binoculars, projectors, pagers, cameras).

Corrective Action. Consists of those efforts required to correct reported deficiencies and determine that other products are not similarly defective.

Corrective Maintenance. Corrective maintenance is maintenance and repair work that is required to return a system or component to proper operating condition. Corrective maintenance is required on a routine basis as a result of preventive maintenance inspections, or as a result of service calls.

Customer. Refers to supported units, activities, and organizations and may include dependents and individuals.

Customer Complaint. A sampling method based on customer awareness and satisfaction for services performed.

Customer Reject. The customer rejects acceptance of a repaired item or returns/customer complaint filed within 14 calendar days of acceptance notifying the contractor the deficiency was not repaired to the customer satisfaction due to faulty workmanship or human error.

Damage. A condition that impairs either value or use of an article; may occur in varying degrees. Property may be damaged in appearance or in expected useful life without rendering unserviceable or less useful. Damage also shows partial unserviceability. Usually implies that damage is the result of some act or omission.

Defense Federal Acquisition Regulation Supplement (DFARS). A Department of Defense (DoD) supplement to the Federal Acquisition Regulation (FAR), establishing uniform policies and procedures to implement and supplement the FAR in the DoD.

Deficiency. A shortcoming in the quality or state of service performed.

Demilitarization. The act of destroying the offensive and defensive characteristics inherent in certain types of equipment and material. The term includes mutilation, dumping at sea, scrapping, burning, or alteration designed so as to prevent further use of such equipment and material for its originally intended military or lethal purpose.

Demurrage. A charge made on a carrier conveyance held by or for a consignor or consignee beyond the allowable free time for loading and unloading, for forwarding direction, or for any other purpose authorized and documented by the consignor or consignee. Charges for demurrage are in addition to all other lawful transportation charges. Demurrage charges typically are associated with rail and water port operations.

Department of Defense Activity Address Code (DODAAC). A six-digit alphanumeric code that gives a delivery address for supplies and equipment.

Department of Defense Ammunition Code (DODAC). An eight-character code developed to indicate interchangeability of ammunition and explosive items in FSC Group 13. This eight-character code is separated by a hyphen in two parts. (e.g., 1315-C650). The first four digits represent the FSC; the letter and last three numerals represent the Department of Defense identification code that is assigned to items that are interchangeable in function and use. This eight-character Department of Defense identification code is used for such ammunition operations as worldwide stock status reporting and requisitioning when specific items are not required.

Department of Defense Identification Code (DODIC). A code comprised of four characters consisting of a letter and three digits. (e.g., G915) that is part of the Department of Defense ammunition code and is used to depict items of ammunition that are interchangeable as to function and use. Hence, whenever the same second part of the code is used as a suffix to two or more NSNs, the items are interchangeable for issue.

Deployment. The movement of troops and/or material by surface or air.

Design. A plan, sketch, drawing, or detailed verbal or written description of how an entity is to be developed and completed.

Designated Government Representative. Government employee responsible for the associated functional area task specified.

Detention. A charge made on a carrier conveyance held by or for a consignor or consignee beyond the allowable free time for loading or unloading, for forwarding directions, or for any other purpose authorized and documented by the consignor or consignee. Charges for detention are in addition to all other lawful transportation charges. Detention charges are typically associated with motor carriage.

Direct Labor.

Time expended in performance of maintenance tasks required by the technical publication (current STAMIS labor codes 01 and 06). This includes all man-hours of a prime contractor as well as any man-hours of a subcontractor directly associated with the repair or inspection of the item identified on the maintenance request.

Direct Support (DS) Maintenance. Operations normally assigned to these categories include the following:

a. Diagnosis and isolation of material or module malfunctions, adjustment, and alignment of modules which can be readily completed with assigned tools and test measurement and diagnostic equipment.

b. Repair of unserviceable economically repairable material which is beyond the repair capability of using activities.

c. Repair of designated unserviceable modules and components.

d. Provision of quick reaction material readiness and technical assistance support to organizational maintenance elements.

e. Evacuation of unserviceable end items and modules to designated facilities of the same or higher categories of maintenance when repair is beyond authorized capability and/or capacity.

Directorate of Public Works (DPW). The garrison activity responsible for providing engineering support to the garrison and its tenants.

Discrepancy. Disagreement between the quantities or condition of property on hand and that required to be on hand, as shown by an accountability record of the property. It is usually a disagreement between quantities or condition of property actually received in a shipment and that recorded on the shipping document. This type of discrepancy generally is referred to as a “discrepancy incident to shipment.” Another form of discrepancy is when a disagreement exists between a stock record balance and the result of a physical count or inventory. (AR 735-5) Dispatch. Control, approval and issuance of Government owned/leased vehicles to be used for official and specific purposes.

Distribution. Provided to the specified addressees.

Efficiency Rate. The man-hours estimated for a given work order (or the total of estimated man-hours for all work orders completed during a given period of time) divided by the man-hours that were actually expended to accomplish the work orders.

Emergency Work. Any unforeseen circumstance or combination of circumstances that requires immediate action.

Environmental Protection. Formalized responsibilities, policies, and procedures established to preserve, protect, and restore the quality of navigable waters; near-short, open, and any other surface waters; ground water; drinking water; land surface or subsurface area; and ambient air.

Equipment. Articles needed to outfit an individual or organization. Clothing, tools, utensils, vehicles, weapons, and similar items are articles of equipment. Term is synonymous with “supplies,” “material” and “materiel.” Equipment is mobile, and considered personal property, as opposed to real property which is attached.

Equipment Publications. Those publications dealing with the installation, operation, maintenance and repair parts support of Army materiel. Technical manuals, technical bulletins, lubrication orders, and modification work orders are the primary DA publications media used to provide these essential instructions for the major items of equipment.

Exchange Pricing. An Army Material Command (AMC) program in which selected supply class IX reparable components have a reduced AMDF price in anticipation of the return of the unserviceable item back to AMC within the timeframe set by AMC that penalizes the requesting organization the difference between the reduced price and full AMDF price if the return timeframe is not met.

Exercise. A military practice event.

Facility. A real property entity consisting of one or more of the following: a building, a structure, a utility system, or underlying land. All real property facilities are categorized by one or more category codes from DA Pam 415-28. Also called a “real property facility”.

Facility Activation. The turning on of all facility components and utility systems in order to have that facility ready for use.

Facility (Security) Clearance (FCL). An administrative determination that, from a security viewpoint, a company is eligible for access to classified information of a certain category (and all lower categories).

Facility Deactivation. The turning off of all facility components and utility systems to render a facility unusable in order to save energy and/or to protect from freeze-up during the winter months.

Facility Security Officer (FSO). A U.S. citizen employee, appointed by the Contractor, who is cleared as part of the facility clearance (FCL) to be the FSO. The FSO will supervise and direct security measures necessary for implementing applicable requirements related to DoD 5220.22-M, National Industrial Security Program Operating Manual, and related Federal requirements for classified information.

Fair Wear and Tear (FWT). Loss or impairment of appearance, effectiveness, worth, or utility of an item that has occurred solely because of normal and customary use of the item for its intended purpose.

Federal Acquisition Regulation (FAR). A Federal regulation establishing uniform policies for acquisition by all executive agencies.

FED LOG. Defense Logistics Agency Logistics Information Service system used to retrieve management, part/reference number, supplier, Commercial and Government Entity (CAGE), freight, Interchangeability and Substitutability (I&S) and characteristics information recorded against National Stock Numbers (NSNs).

Field Level Maintenance. Field maintenance is the first function of the Army maintenance system.

(1) Field maintenance is characterized by the performance of maintenance tasks “on system” using personnel, tools, and TMDE.

(2) Field maintenance is typically operator/crew, organizational, and direct support maintenance and repair and return to the user maintenance operations.

(3) Field-level maintenance operational tasks include—

(a) Performance of Preventive Maintenance Checks and Services (PMCS) in accordance with applicable TM 10/20-series manuals and Lubrication Orders (LO)..

(b) Inspections by sight and touch of accessible components per the TM XX–10, XX–20, and XX–30 series and condition-based maintenance indicators or instrumentation.

(c) Lubrication, cleaning (including corrective actions to repair corrosive damage), preserving (including spot painting), tightening, replacement, and minor adjustments authorized by the MAC.

(d) Diagnosis and fault isolation as authorized by the MAC.

(e) Replacement of unserviceable parts, modules, and assemblies as authorized by the MAC.

(f) Use the TM XX–10, XX–20, and XX–30 series to identify and correct faults. The TM XX–20 series PMCS tables are used to perform scheduled PMCS services that sustain and extend the FMC time of the equipment.

(g) Requisition, receipt, storage, and issue of repair parts.

(h) Verification of faults and level of repair of unserviceable materiel prior to evacuation.

(i) Evacuation to the appropriate maintenance support activity of unserviceable reparable beyond the MAC authorization or unit capacity to correct/repair.

(j) Recovery or coordination for transportation of equipment to and from the support unit of action.

(k) Accomplishment of all actions directed by the AOAP.

(l) Materiel readiness reporting per AR 700–138 and current Maintenance Master Data File provided by LOGSA.

(m) Ensuring that TM XX–10, XX–20, and XX–30 series level modification applications are properly coordinated with the installation MWO coordinator or next higher command in accordance with AR 750–10. Annotate MWO’s in the applicable maintenance STAMIS with an appropriate fault code based on the classification of the MWO in accordance with para’s 8–5c through 5e.

(n) Providing maintenance support to sustainment maintenance activities, for example, Class VII, & IX repair.

(o) Purge fuel tankers & bladders, purge night vision devices, and purge weapon system sights to the specifications outline in applicable TM/TB.

(p) Diagnosis and isolation of materiel or module malfunctions, adjustment, and alignment of modules that can be readily completed with assigned tools and TMDE.

(q) Performance of light body repair, including straightening, welding, sanding, hydro-blasting, and painting of skirts, fenders, body, and hull sections when required to stop corrosion or restore structural integrity.

(r) Turn-in of maintenance repair codes F, D, H, and L economically reparable components to the supporting supply activity.

(s) Providing Field maintenance support to other Field Maintenance units and requesting support from other Field maintenance units as required.

(t) Fabrication as approved by the Government Maintenance Manager.

(u) Operation of cannibalization points.

(v) Performance of field-level maintenance will be documented using the automated forms and records in the current STAMIS systems in accordance with AR 700–138, DA Pam 750–8, and DA Pam 738–751.

Field Manual (FM). A manual containing instruction, informational, and reference material relative to military training and operations. It is the primary means of promulgating military doctrine, tactics, and techniques.

Files/Records/Documents. All books, papers, maps, photographs, notebooks, computer tapes, magnetic tapes, punched cards, floppy disks, holograms, computer output, microfilm, microfiche, film slide, vu-graph transparencies, or other documentary materials, regardless of physical form or characteristics, created or received by the contractor in connection with the transaction of public business.

Financial Liability Investigation of Property Loss. Official report used to record the circumstances concerning the loss, damage or destruction of property. Serves as, or supports, a voucher for dropping items from the property records on which they are listed. Also serves to determine all questions of responsibility (pecuniary or otherwise) for the absence or the condition of the articles.

Fiscal Year (FY). The Government fiscal year (FY) begins every October 1st and ends the following September 30th. The fiscal year is designated by the calendar year in which it ends. For example, Fiscal Year 1997, abbreviated FY 97, begins 1 Oct 96 and ends 30 Sep 97.

FMC. FMC refers to no safety or deficiencies exist that would dead-line the piece of equipment per technical manual.

Fort McCoy. Includes the areas that are known as Fort McCoy, South Fort and North Fort.

Freight. See Cargo.

Frequency. The number of times collection, service or work is provided in a given period of time.

Frustrated Cargo. Cargo which may be impeded or prevented from onward movement due to any circumstance.

Fund Certification. Approving for payment.

General Fund Enterprise Business System (GFEBS). GFEBS, is a web-based system that will allow the Army to share financial and accounting data across the Service.

General Services Administration (GSA). Agency established in 1949 with the Federal supply service and its major element for inventory management. Functions include supply management, procurement, quality control, cataloging, and supply distribution. Historically, primary concern has been the inventory management role in support of Federal civil agencies with increasing support to DoD activities to include vehicles.

General Support (GS) Maintenance. Operations normally assigned to these categories include the following:

a.

Support of the lower echelons of maintenance and supply operations, i.e., organizational and direct support by:

(1) Repair of unserviceable modules in support of RX service to lower category maintenance activity.

(2) Repair of end items and modules for return to installation/command/local area supply stock and ORF stocks of selected direct support units and other activities and repair and return to user programs.

b.

Diagnosis and isolation of material and module malfunctions to the internal part level; adjustment, alignment, and repair of material and modules as necessary when authorized by the appropriate maintenance allocation chart.

c.

Replacement of defective modules which are beyond the authorized capability of lower maintenance categories.

d.

Repair of modules/components by grinding, adjusting, or aligning such items as valves, seats, and tappets.

e.

Repair of modules by replacement of internal and external parts when special environmental facilities are not required. Includes the repair of selected PCBs/cards constructed of conventional parts and selected solid-state integrated circuits per the appropriate maintenance allocation chart.

f.

Provision of area maintenance support, to include technical assistance, on‑site maintenance, and maintenance support teams as required or requested.

g.

Collection and classification of unserviceable, abandoned and/or excess material.

h.

Evacuation of unserviceable, non-repairable material through selected disposal channels.

i.

Fabrication or manufacture of repair parts, assemblies, components, jigs, and fixtures as approved by the material readiness command.

j.

Shipment of repairable unserviceable end items and modules to appropriate depot maintenance facilities when their repair is beyond the authorized capability or capacity of the general support maintenance unit.

Government. As used herein, any person or organization representing the Department of Defense to include all Federal agencies who receive service under this contract, or directs or reviews the Contractor’s work during performance of the requirements of this contract.

Government-Furnished Equipment (GFE). Government-owned equipment furnished to a Contractor for the performance of a contract.

Government-Furnished Property (GFP). Government-owned property furnished to a Contractor to perform the requirements of the contract. It is defined as (1) facilities, (2) materiel, (3) vehicles, (4) special tooling, (5) equipment, and (6) military property. The GFP will be offered, and, if accepted by the Contractor, will be provided in a condition suitable for its intended purpose. GFP includes Government-Furnished Material (GFM) and Government-Furnished Equipment (GFE). (AR 735-5)

Government Bill of Lading (GBL). A Government document used to procure transportation and related services from commercial carriers.

Government Official or Government Agent. Government employee, also known as Government-in-Nature (GIN), responsible for the associated functional area specified. Also referred to as “designated Government official”, “authorized Government official”, “designated Government representative”, or designated alternate.

Government Unique Item. Item that is identified by a National Stock Number.

Hand Receipt. A signed document acknowledging acceptance of, and responsibility for, listed items of property that are issued for use and are to be returned. (AR 710-2, AR 735-5, DA PAM 710-2-1)

Hazardous Material (HAZMAT). A substance or material which has been determined by the Secretary of Transportation to be capable of posing an unreasonable risk to health, safety, and property when transported in commerce, and which has been so designated. The term includes hazardous substances, hazardous wastes, marine pollutants, and elevated temperature materials as defined in 49 CFR, 171.811, materials designated as hazardous under the provisions of parts 172.101 and 172.102 of 49 CFR, and materials that meet the defining criteria for hazard class and divisions in part 173 of 49 CFR (part 171.8 of 49 CFR).

Hazardous Waste (HAZWASTE). Waste materials that are toxic or poisonous, corrosive, irritating or sensitizing, radioactive, biologically infectious, explosive or flammable and that presents a hazard to human health and the environment. Special procedures are required for handling hazardous waste and to ensure proper collection and disposal.

Indirect labor. Work that contributes to the completion of work orders but does not include the performance of maintenance tasks required by technical publications.

Inspection. The examination/testing of supplies, vehicles, equipment, and services to determine whether they conform to technical requirements/standards.

Installation Property. Non-deployable property issued to a unit under authority of a CTA or other HQDA approved or National Guard Bureau (NGB) authorization documents, except expendable items and personal clothing. (AR 735-5)

Installation Property Book. Record of property issued under an authorization document other than an MTOE, deployable TDA, and deployable CTA items.

Integrated Booking System (IBS). Provides a single, worldwide, automated booking system to support peacetime and wartime movement of Unit and Sustainment cargo, in an efficient and timely manner.

Intra/Interservice Support Agreement (ISA & ISSA). A document wherein the participants, to preclude any misunderstanding, state clearly in writing, the agreement for the provision of support arrived at between the two activities involved, especially the obligations assumed by each and the rights granted to each.

Inventory. A physical count of items on-hand located within an installation or activity for verification of actual on-hand balance compared to the recorded item balance.

Inventory Accounting. Establishment and maintenance of accounts for materiel in storage, in the manufacturing process, on hand, in transit, or on consignment in terms of cost or quantity. The accounting process includes maintenance of supporting records or rendition of reports when required. Specific types of inventory are detail, summary, financial, and item accounting. (AR 735-5)

Inventory Adjustment Report (IAR). A report used to document inventory adjustment.

Invitational Travel Orders. Orders authorized for persons who are not federal Government employees or members of the uniformed services when they are acting in capacity that is directly related to, or in connection with, official activities of the Department of Defense. Invitational travel may be authorized in cases specified in JTR, volume 2, chapter C6000.

9001-2008. A series of standards and guidelines, published by the International Organization for Standardization (ISO), that define the minimum requirements for an effective quality system accepted internationally.

ISO 14000. ISO 14000 is a series of standards and guidelines, published by the International Organization for Standardization (ISO), that define minimum requirements for an effective HAZMAT/HAZWASTE program.

Joint Inventory. A physical count of items conducted by individuals representing separate interests for the purpose of establishing the quantities of property on hand.

Lead Time. The total time from receipt of a work requirement by the contractor until the work must be completed.

Litter. Rubbish lying scattered about the grounds.

Logistics. The activity responsible for providing logistical support to the garrison and its tenants.

the Army. Includes loss from Government accountability. Property is considered lost when it cannot be accounted for by the person responsible for it.

Loss and Damage Claims. A written document submitted by persons or agencies in an attempt to recover dollars for losses and/or damages.

Lot. A quantity of material all of which was manufactured under identical conditions and assigned an identifying lot number, or a collection of service outputs from which a sample can be drawn and inspected to determine conformance with the standard.

Lot Size. The number of service outputs in a given lot.

Maintenance. The recurring day-to-day, periodic, or scheduled work required to preserve or maintain real property/equipment to such a condition that it may be effectively utilized for its designated purpose.

Maintenance Allocation Chart. Designates overall authority and responsibility for performance of maintenance functions on a vehicle and other item of equipment

Maintenance Request. A request for materiel maintenance support that describes malfunction, and level of maintenance management; DA Form 2407 or 5990-E.

Maintenance Standard. A measure which specifies the minimum condition to which materiel must be restored by repair, overhaul, or other maintenance function to ensure its satisfactory performance.

Major Components. An assembly or combination of parts, subassemblies and assemblies connected in such a manner as to be a self contained unit which, although part of a larger item, is capable of operating independently of the larger item and is separately identified by type, model, and series.

Manpower Utilization Rate. The percent of all of the direct labor man-hours actually made available to the shop office for work, which is recorded as total man-hours on DA Forms 2407 and 5990–E for a given period of time. Manpower utilization rate formula is: Available man-hours utilization rate = number of available direct labor man-hours/number of assigned direct labor man-hours x 100.

Marking. The application of numbers, letters, labels, tags, symbols or colors for handling or identifying during shipment and storage.

Master Plan. An integrated series of documents which present in graphic, narrative, and tabular form the present composition of the installation and the plan for its orderly and comprehensive development to perform its various missions in the most efficient and economical manner.

Material. Property which may be incorporated into or attached to an end item or which may be consumed or expended in the performance of work. It includes, but is not limited to raw and processed material parts, components, assemblies, and small hand tools and supplies which may be consumed in normal use in the performance of work.

Materiel Handling Equipment (MHE). Mechanical devices for handling of supplies with greater ease and economy. Examples: crane, forklift truck, motorized pallet jack, roller conveyor, and straddle truck.

Materiel Maintenance. The function of sustaining materiel in an operational status, restoring it to a serviceable condition, or updating and upgrading its functional usefulness through modification or other alteration. It includes the sub functions of maintenance engineering and maintenance operations.

Meeting. A government scheduled/required assembly for a common purpose of government and contractor personnel that is greater than 10 min in duration but not limited in length.

MICC. Mission and Installation Contracting Command Mobilization. The process by which the Armed Forces or a portion thereof is brought to a state of readiness for war or other national emergency; includes activating all or part of a Unit, as well as assembling and organizing personnel, supplies and material. Also includes functions associated with processing a single soldier, group of soldiers (part of a Unit), or a complete Unit back to home station or another assignment. This sub-part of mobilization is sometimes referred to as de-mobilization, or demob, or in the case of another assignment redeployment. After 1 Oct 11, support for mobilization missions is included in C.5 Functional Areas.

Mobilization Exercise (MOBEX). Periodic tests or practices of a unit, organization, or activity’s ability to respond to mobilization conditions.

National Stock Number (NSN). A number assigned under the federal cataloging program to each approved United States item identification. NSN consists of the 4-digit Federal Supply Classification (FSC) and the 9-digit assigned National Item Identification Number (NIIN). (AR 310-25)

Negligence. Act or omission that a reasonable person would not commit under similar circumstances.

Nomenclature. Set or system of official names or titles given to items of material and equipment.

Nontactical. An item of equipment or event that does not require military unique standards.

Nontactical Vehicle. A vehicle or trailer of commercial design (to include motorcycles, mopeds, and all terrain vehicles) acquired for administrative, direct mission, or operational support of military functions.

Normal Operating Hours. Those continuous hours designated by the installation commander or contracting officer for organizations and activities to perform work functions on a recurring, day-to-day basis. Excludes Saturdays, Sundays, and legal holidays.

Obligation. The dollar amount specifically reserved against an appropriation or fund for expenditure in payment of an order placed, contract awarded or service rendered.

Oil Analysis. A test or series of tests, of the condition of equipment components by a precision quantitative measurement of wear metals in, contaminant content and condition of the used oil.

On-Site Repair. That maintenance authorized to be performed at the location of the equipment on or off Fort McCoy, usually removed from repair facilities.

On-The-Job Training (OJT). A training process whereby students or trainees acquire knowledge and skills through actual performance of duties under competent supervision, in accordance with an approved, planned program.

One Hundred Percent (100%) Inspection. Monitoring every occurrence of performed service.

Operating Level. The quantity of stock intended to sustain normal operations during the interval between receipt of replenishment shipment and submission of subsequent replenishment requisition. Does not include either safety level or order ship time quantity. (AR 710-2, DA PAM 710-2-1)

Operation and Maintenance (O&M). The activities for the reliable operation of utilities, equipment, and systems and the preventive measures required to assure continued trouble-free operation of utilities, equipment, and systems

Operational Rations. Specially designed rations, normally composed of non-perishable items, for use under actual or simulated combat conditions.

Operational Stock (Load). A quantity of supplies (in a given supply class) kept by using units for use in peacetime operations, based on various authorizations. (AR 710-2, DA PAM 710-2-1)

Order Ship Time (OST). Order and shipping time is the elapsed time between the placing of an order for stock and the receipt of the stock.

Organization Chart. Diagram showing the organization of units, offices, activities or installations.

Organizational Maintenance. Performance of preventive maintenance (PM) services, diagnosis and isolation of equipment malfunctions. Replacement of defective modules (components/assemblies) that are readily removed/installed using authorized tools and equipment which do not require critical adjustment, calibration, or alignment during removal/installation.

Outside the Continental United States (OCONUS). All locations, including Alaska and Hawaii, outside the continental United States.

Overhaul. Overhaul is materiel maintenance that restores equipment or components to a completely serviceable condition with a 100% life expectancy.

Packing. Application or use of exterior shipping containers and assembling of items of packages therein, together with necessary blocking, bracing, or cushioning, weatherproofing exterior, strapping, and marking of shipping containers.

Part. An item which cannot normally be disassembled or repaired, or is of such a design that disassembly or repair is impractical (bracket, gear, resistor, toggle switch).

Performance Requirements Summary. A listing of the service outputs under the contract that are to be evaluated by Quality Assurance Evaluators (QAE) on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs. The QAE evaluates these key service outputs to ensure the Contractor meets contract performance standards.

Performance Standard. An established and generally accepted parameter by which performance is evaluated.

Performance Start Date. The date on which the contractor begins full performance of on-site work.

Performance Work Statement (PWS). A document that describes accurately the essential and technical requirements for providing items, materiel, or services, including the standards used to determine whether the requirements have been met (Section C of this contract).

Personal Property. Household goods, unaccompanied baggage, POVs, mobile homes, tables, and chairs as defined in the JFTR/JTR for transportation. Personal property consists of articles of property needed to outfit an individual or organization and includes supply, material, and equipment items such as clothing, weapons, vehicles, machinery, furniture, or tools and similar items primarily of a movable nature or other items that, if attached to a facility, may be removed or detached without destroying the usefulness of the facility itself for any intended purpose.

Phase-In Period. The period of contract performance during which specific parts of the full scope of this contract will be phased in until the Contractor has full responsibility for all aspects of the contract.

Planned Sample. Also referred to as periodic inspection or planned inspection – A sampling method whereby inspection of some part, but not all, of the activities are monitored using a predetermined plan for inspecting work established.

POL Facilities. Grounds adjacent to structure and/or tanks that store or dispense petroleum, oils and lubricants.

Policing Grounds. The pick‑up and disposal of paper, bottles, cans, cardboard, plastic, rags, rocks, limbs, and other litter on improved and semi‑improved grounds.

Posting. Process of adding or deleting portions of regulations, etc. that have been changed.

Preparation. In accordance with applicable publication, or other specified format.

Preventive Maintenance Checks and Services (PMCS). Care, servicing, inspection, detection, and correction of minor faults before these faults cause serious damage, failure, or injury.

Privately Owned Vehicle (POV). A vehicle owned by a person or business and not the Government.

Procurement. Purchasing, renting, leasing, or otherwise obtaining supplies or services.

Project. A single undertaking or task involving maintenance, repair, construction, equipment-in-place or other non- construction services in which a facility or group of similar facilities is treated as an entity with a finite scope.

Property. The terms “Government property,” “Army property,” and “property” include all property under the control of the Department of the Army, except property accounted for and owned by a non-appropriated fund activity.

Property Book. A formally designated set of…