DPG_BOSS_Set_2_Responses_to_Questions.xlsx
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- Base Operation Support Services for Dugway Proving Grounds, UT Federal contract opportunity
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- W911S6-16-R-0002
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Q&R Set 2
| DUGWAY PROVING GROUND BASE OPERATIONS SUPPORT SERVICES SOLICITATION RESPONSES TO QUESTIONS -SET 1 | |||
| Question Number | Reference | Contractor Question | Government Response |
| 1 | Reference: PWS, Page 131, C.5.8.7.3 | Please clarify if boiler operation is 24/7/365 or if boilers are seasonal? If boilers operate seasonally, please provide the historical seasonal operation period for the average year. | Low pressure boilers are normally seasonal. TE-PP identifies the various types of boilers. Seasonal operation period for the average year is 1 Oct through 30 Apr. |
| 2 | Reference: PWS, Page 181, C.5.18.3 | Please clarify the cost for the replacement appliances will be charged to the CAP reimbursable CLINs or if the offeror shall capture these cost under the firm-fixed price CLINs X001 and X003? | Yes, cost for the replacement appliances will be charged to the CAP reimbursable CLINs. See Amendment 0002, Section B. |
| 3 | C.5.5.2.1.5 | What/who determines non-failed asphalt? Please define non-failed asphalt. | The contractor maintains the PAVER data base and is responsible to track the PCI rating. Non-failed asphalt is a condition of rating in PAVER that deermines the PCI rating. Ratings between 71-100% are defined as non-failed asphalt. See Amendment 0002, Attachment 1, paragraph C.5.5.2.1.5. |
| 4 | C.5.5.2.1.7 | TE-DD does not designate Primary streets or Secondary streets. Will the Government idenitify which streets are primary and secondary? | Yes, The following roads are designated as Primary Streets: Stark Road, Valdez Circle, Second Street, East Knight Avenue, Doolittle Avenue, Kister Avenue, Armitage Drive, East & West School Street, and Fifth Avenue. All other roads listed in TE-DD are considered Secondary Streets. |
| 5 | C.5.5.3.18 | Will the Government notify the contractor for a major event for snow removal operations outside of normal business hours? | No, see PWS C.1.1.1, which states, "The Contractor shall provide all management, supervision, materials, supplies, labor, and equipment, except that specified herein as Government-furnished, necessary to accomplish the services outlined in this contract." |
| 6 | C.5.8.13.3 | Can the government identify the labor category it proposes to Inspect, repair, certify and maintain cranes and Lifting Devices in attachment L6 X0015 based on TE-C-ISR? | No, the Government requires a appropriately licensed inspector to certify lift devices. Repairs are conducted by the Government. |
| 7 | C.5.8.13.3.1 | Please clarify if load tests are performed on all lifting devices in TE-DDD or just the cranes? | The BOSS contractor is responsible to perform all inspections and certifications on Government furnished cranes and lifting devices. |
| 8 | C.1.8.5.2 | C.1.8.5.2 Safety Boots/Shoes – States: The Government will reimburse no more than $125.00 for safety boots/shoes on an annual basis for each contractor employee who requires safety footwear in the performance of its contract responsibilities if the current safety shoes are no longer serviceable. The CBA attached to the RFP states Article 24, Section 4, a. Safety Shoes/boots are (one time annually) reimbursable up to $175.00. Normally we are to follow the CBA requirements. Are we to follow the cost in the RFP or the CBA? | Propose in accordance with the CBA. See Amendment 0002, Attachment 1 PWS, Paragraph C.1.8.5.2. |
| 9 | C.4.5 Calibration – Example: Magahelics installed on air Handlers. | Is the contractor responsible to calibrate components on installed equipment? | Yes, see C.5.7.1.7.6 Testing Electrical Substations, C.3.6. Calibration Standards, C.4.5 Calibration, C.5.3.4.5 Meter Maintenance. |
| 10 | C.4.5 Calibration – Example: Magahelics installed on air Handlers. | Is the contractor required to use TMDE or a third party for calibration services? | C.4.5 states, "The contractor shall provide calibration services for any equipment the Cotnractor used under this contract." This section is referencing contractor equipment. The Government does not determination how a contractor fulfills the requirement of its equipment calibration. |
| 11 | C.5.1.6.2 GFEBS – | The MIS Program referenced in C.5.3.1 is it GFEBS? | YES, it is GFEBS that is referenced. |
| 12 | C.5.1.7.6.4 See Attachment 12 – Historical IJOs for a list of potential (scheduled) IJO projects. | Looking at Attachment 12 – Historical IJOs only list up to 2014. Where are 2015, 2016 and 2017 Historical IJOs? | See Attachment 12, Amendment 0002 IJO Historical Data revision (2015 and 2016 data) |
| 13 | C.5.8.9 Heating, Refrigeration, Ventilation & Air Conditioning | Is there a requirement to annually test and balance laboratory air flows? | Yes, see paragraphs C.5.8.9.1.1 and C5.8.9.1.3. |
| 14 | C.5.8.14 – EMCS | Is TRIDIUM working at a central location? | Yes, TRIDIUM is working at central locations. |
| 15 | C.5.8.14 – EMCS | If not, is it the government’s intent to integrate the TRIDIUM Headworks, standardizing system control and alarm pages with all the operational buildings at Dugway Proving Ground? | No, that is not the governments intent. |
| 16 | C.5.8.14 – EMCS | Is a technician required 24/7 at the computer station? | The intent is to have the system monitored 24/7, how this is accomplished is up to the contractor. All EMCS Alarms will be handled as a priority 1 DMO. Refer to C.5.1.7.1.1 Priority 1 Emergency, C.5.2.1.6 SCADA and EMCS Monitoring, and C.5.8.14.2 Maintain & Operate. |
| 17 | C.5.8.14 – EMCS | If or when additional buildings are planned for TRIDIUM integration, including new construction, knowledge of the following questions is critical: 1. Should our cost proposal include the cost of TRIDIUM? | No, the new construction will cover the installation of the TRIDIUM system. |
| 18 | C.5.8.14 – EMCS | 2. Should our cost proposal include the cost of annual maintenance, certification and annual maintenance contract for service calls? | Yes, your cost proposal shall include the cost of annual maintenance, certification and annual maintenance contract for service calls |
| 19 | C.5.8.14 – EMCS | 3. Will performing integration of new construction be a modification to the awarded contract or will this information be provided to us for cost proposal being submitted on 3 APR 2017? | Yes, performing integration of new construction will be a modification to the awarded contract. |
| 20 | C.5.8.14 – EMCS | 4. There are approximately 35 facilities on EMCS. Can you provide a list of these facilities? | Yes, Buildings with EMCS control points: 5124, 5450, 5230, 4153, 5474, 4258, 4239, 2028, 2029 Annex, 4038, 4156, 5109, 5111, 5114, 5132, 5140, 5460, 5470, 5330, 4165, 5240, 2029, 1010, 5304, and 4531. |
| 21 | Attachment TE-Q-1 Historical Work Load | The attachment TE-Q-1 only provides data to 2014. Are you going to supply historical work load for 2015, 2016 and 2017? | 2015, 2016, and 2017 are unavailable. The Government has provided the available completed records and historical documentation. |
| 22 | TE-DDD | Can the government confirm that all of the listed lifting devices are installed property? | Not all listed lifting devices are installed property, see TE-DDD |
| 23 | TE-EEE | Can the government confirm that the facilities listed in this TE are the only UPH facilities the contractor is responsible to maintain on this contract? | Yes, TE-EEE is a reference to C.5.8.13.4 which states, "Repair laundry washers and dryers in unaccompanied housing listed in section C.8, TE-EEE as service orders are identified", and C.5.8.14, which states, "Clean dryer vents in facilities listed in section C.8, TE-EEE per contractor maintenance plan". |
| 24 | TE-VV Air Compressors | Can the government confirm that the Air Compressor equipment listed in this TE is the only Air Compressor equipment the contractor is required to maintain under this contract? | Yes, PWS paragraph C.5.8.9.4.1 states, "A list of known compressors is in section C.8, TE-VV" |
| 25 | TE-Q | Please confirm the approximately 650 facilities / locations listed in TE-Q are the only facilities / locations required to be maintained in GFEBS. | All facilities require to be maintained in GFEBS. GFEBS can not be quanitifed by TE-Q facilities/locations. While TE-Q is the real property facility list, PWS-C.5.2.2.3 states that the maintenance and repair of real property also includes AFH, UPH, Suppply a& Admiistration, motor pools, and headquarters' areas. GFEBS inputs are included in these areas as well. |
| 26 | TE-UUU | Please confirm the list of back flow preventors is complete. | The list has been confirmed as current backflow preventors. However, please note C.5.13.3.3 states, "….backflow preventer devices including but not limited to the devices identified in section C.8, TE-UUU." |
| 27 | Is there a current CBA agreement with Chenega beyond 6-30-17? | No, the follow-on CBA has not been completed to date. | |
| 28 | C.1.8.2 General Fund Enterprise Business System (GFEBS) | Are all the Modules working in FFEBS? Are they all populated? | GFEBS modules should be populated and functioning by 30 June 2017. |
| 29 | C.3.3.3 Vehicle Fleet | Will the government authorize the contractor to lease vehicles through GSA ? | No the Government will not authorize the contractor to lease vehicles through GSA. |
| 30 | C.5.1.6.4 Accurate Data | Are we to man the work control 24/7? | Work control services are required 24/7. It’s up to the contractor how to accomplish the service. Refer to section C.5.2. Customer Service for further information on manning of the Work Reception and Customer Service Counter. |
| 31 | C.5.7.10 Inspect, Test and Repair Solar PV System | Is the system fully operational at this time? | No, at this time it is not fully operational; however, the system is currently operating and producing power, but is still going through burn-in phase of commissioning. |
| 32 | C.5.7.11 Micro-grid Operation and Maintenance | Is the Micro-grid fully operational at this time? | No, at this time the micro-grid is not fully operational. |
| 33 | C.5.8.14 Energy management control Systems (EMCS | Is a technician required 24/7 at the computer station? | The system is monitored 24/7, how this is accomplished is up to the contractor. All EMCS Alarms will be handled as a priority 1 DMO. Refer to C.5.1.7.1.1 Priority 1 Emergency, C.5.2.1.6 SCADA and EMCS Monitoring, and C.5.8.14.2 Maintain & Operate. |
| 34 | C.5.8.14 | Are we monitoring from contractor’s office? | The Government furished computers in which the EMCS are provided, are currently monitored in the contractor's offices. |
| 35 | Reference: C.5.7.1.7.6 Testing Electrical Substations states: “Test all electrical substations for proper operation during contract during option years two (2) and four (4). Work shall include, but is not limited to, breaker and relay operation testing, insulation, grounding system testing, meter calibration, and IR inspection”. Question: Is this work typically performed by the utility company, subcontracted or performed in-house? If subcontracted who is this work been historically contracted to? | Utilities are government owned at Dugway Proving Ground, we buy commercial power from Rocky Mountain Power. Rocky Mountain Power's responsibility ends at the English Village substation, which where is power comes on to the installation.. All work done on all substations is the responsibility of the BOSS contractor. Currently work is done in-house, except for the testing of oil samples, which are pulled by the current contractor employees. | |
| 36 | C.5.8.13.3 | Reference: C.5.8.13.3 Inspect, Repair, Certify, & Maintain states” “Inspect, repair, certify and maintain cranes and Lifting Devices IAW manufacturer’s recommendations and TB 43-0156. Inventory of cranes and lifting devices is identified in section C.8, TE-DDD”. Question: Is this work typically subcontracted? If so, who is the subcontractor this work has been subcontracted to? | The BOSS contractor is responsible to perform all inspections, certification, maintenance and repairs on Real Property Cranes and Lifting Devices, GFP controlled by the BOSS Contractor, and Contractor Furnished equipment used in performance of this contract. How this is accomplished is up to the BOSS contractor. |
| 37 | C.5.8.1 | Reference: C.5.8.15 Vertical Transportation Systems (VTS) states: ”Provide full maintenance for all VTS (elevators) and take total repair and service responsibility for the equipment identified. The TE provided in section C.5.8.15.1 identifies all the VTS by location and type”. Question: Is this work typically subcontracted? If so, who is the subcontractor this work has been subcontracted to? | The BOSS contractor is responsible to perform all inspections, certifications, maintenance and repairs on VTC. How this is accomplished is up to the BOSS contractor. |
| 38 | C.1.8.4.3 | Reference: C.1.8.4.3. Subcontractor Report states: “The Contractor shall track Subcontract procurements and supply a report to the KO and COR NLT the 5th business day monthly IAW C.6, deliverable C.6.026. The Contractor shall receive KO approval for any subcontract as stated in C.5.1.4.6.1. Question: Will the Government please provide a copy of this report for the last 12 months identifying all subcontractors utilized? | No, currently do not track this information on service contracts. |
| 39 | C.5.8.14.1 | Reference: C.5.8.14.1 Operate, maintain, and repair states: “Operate, maintain and repair the Dugway Proving Ground EMCS. There are approximately thirty-five (35) facilities on EMCS. A list of EMCS facilities is located on the EMCS computer database”. Question: What brand name is the EMCS? How many total control points are monitored and controlled by this system? Is this system maintained by an outside subcontractor? | The brand name is Siemens Alpege. The BOSS contractor monitors and controls this system. There are currently 25 control points. |
| 40 | C.5.9.3.1 | Reference: C.5.9.3.1 Dry Fire Suppression Systems. States: “Dry fire suppression systems include, but are not limited to, hose reel, deluge, compressors and pre-action systems. The Contractor shall do the following: C.5.9.3.1.1 Test, Inspect, Repair, Replace, Maintain, & Operate. Test, inspect, repair, replace, maintain, and operate dry fire suppression systems and associated components IAW Unified Facilities Criteria (UFC) 3-601-02 and manufacturer’s specifications”. Question: Is this work typically subcontracted? If so, who is the subcontractor? | The BOSS contractor is responsible to perform all inspections, certifications, maintenance and repairs on all Fire Suppression Systems. How this is accomplished is up to the BOSS contractor. |
| 41 | C.5.9.3.2 | Reference: C.5.9.3.2 Wet Fire Suppression Systems. States “Dugway Proving Ground has numerous wet pipe fire suppression systems to protect the facilities and building occupants. These systems are connected into the fire departments alarm system and automatically activate during a fire. The Contractor shall do the following: C.5.9.3.2.1 Test, Inspect, Repair, Replace, Maintain, & Operate. Test, inspect, repair, replace, maintain, and operate wet fire suppression systems and associated IAW, UFC 3-601-02, and manufacturer’s specifications. ” Question: Is this work typically subcontracted? If so, who is the subcontractor? | The BOSS contractor is responsible to perform all inspections, certifications, maintenance and repairs on all Fire Suppression Systems. How this is accomplished is up to the BOSS contractor. |
| 42 | RFP Section B | Reference Section B. The plug values for CLINs 4021 and 4022 do not match the plug values for 1021/2021/3021 and 1022/2022/3022, respectively. Is this intentional? If not, would the Government provide a revised Section B? | Yes, estimates are intended as stated in CLINs 4021 and 4022. |
| 43 | RFP Section B | Reference Section B. CLIN 4028 is a duplicate of CLIN 4027. Would the Government clarify the difference between the CLINs or remove CLIN 4028 from Section B? | In accordance with Section F, of the RFP CLINs 4027 and 4028 have different due dates. |
| 44 | CLIN X005 | Please confirm the section requirements listed in CLIN X005 exclude C.5.1 and C.5.2. | No, they do not exclude C.5.1 and C.5.2. See Amendment 0002, Section B. |
| 45 | RFP Section 6.1 | Reference RFP Section 6.1 which states, “All final monetary extensions shall be in whole dollars only (to include unit prices).” The formulas within Attachment L5 do not contain rounding and will therefore not match the totals within Section B. Are Offerors to change the formulas within Attachment L5 to include rounding so that the totals match Section B? | No |
| 46 | 7.3.1 SUBFACTOR 1: TECHNICAL UNDERSTANDING, 7.3.1.3 | Reference: 7.3.1 SUBFACTOR 1: TECHNICAL UNDERSTANDING, 7.3.1.3 states: “The Offeror shall provide notional Operations and Maintenance Plans IAW C.5.3.2 of the PWS for the Electrical Systems Maintenance and Repair, sanitary Wastewater Treatment and Collection System, and Facilities Maintenance and Repair functional areas. 1. Question: In regard to “Facilities Maintenance and Repair functional areas”, is the Government expecting that all O&M Plans, as required by Technical Exhibit TE-S, be provided in the Technical Proposal? | Yes, O&M Plans, as required by Technical Exhibit TE-S, shall be provided in the Technical Proposal. |
| 47 | 7.3.1 SUBFACTOR 1: TECHNICAL UNDERSTANDING, 7.3.1.1 | Reference: 7.3.1 SUBFACTOR 1: TECHNICAL UNDERSTANDING, 7.3.1.1 states: “The Offeror shall provide a detailed narrative describing and explaining its understanding of each functional area below by providing an overarching description of each area, including any applicable critical systems (PWS C.5.1.1), and associated risks. The list includes Operation and Maintenance (O&M) Plans. Question: Would the O&M Plans that will be provided in the Technical Proposal per the requirements for 7.3.1 SUBFACTOR 1: TECHNICAL UNDERSTANDING, 7.3.1.3 satisfy the requirement for 7.3.1 SUBFACTOR 1: TECHNICAL UNDERSTANDING, 7.3.1.1? If not, please provide further explanation on the O&M Plans requirement. | No, 7.3.1.3 does not satisfy 7.3.1. Review the requirement differences in sections 7.3.1.1 and section 7.3.1.3. |
| 48 | Section L 8.0 Volume III – Factor 2: Past Performance | Reference: Section L 8.0 Volume III – Factor 2: Past Performance 8. 2.1 SHALL NOT go back any farther than three (3) years 8.2.3.6 The offeror shall provide documentation outlining the Offeror’s past performance with contracts, as prime or major subcontractor, which is the same or similar in nature of work, size, scope and complexity to this solicitation. 8.2.3.6.1 Minimum of five (5) but not more than a total of eight (8) Question: Are the Past Performance requirements the RFP is asking even possible for an 8(a) company? | Yes, the requirements are possible for an (8)a company. |
| 49 | RFP L.3.2.2, page 165 | Please define major subcontractor and critical subcontractor. | See Amendment 0002, section L.3.2.2 which states, "Major subcontractors are defined as subcontractor’s performing 10% or greater of the proposed effort based on the total cost of the contract. Critical subcontractor provides services that are included in the requirement as critical sections (see PWS C.5.1.1)" |
| 50 | RFP Section 9.2.6.2 | RFP Section 9.2.6.2 states, “Using provided information, complete Attachment L5, Pricing Proposal Form, for the entire performance period (supported by rationale required by paragraph 9.2.6.4) in hard copy and on CD-ROM as Microsoft Word compatible, Microsoft Excel (2013 or earlier), to include all cell formulas.” As Attachment L5 is a Microsoft Excel document, it is unclear as to what portion of the completed Attachment L5 needs to be Microsoft Word compatible. Would it just be the associated pricing narrative referenced in the ‘Instructions’ tab within Attachment L5? If yes, this contradicts RFP Section 2.1.8.7 which states, “Files that only contain narratives may be submitted in PDF.” | Amendment 0002 removed, "PDF". |
| 51 | Reference: Attachment 3, | Question: TE-H GFP and CAP Master Report is listed as TBD and is not provided with the solicitation. Will the Government provide this technical exhibit? | See TE H-GFP and CAP Report Amendment 0002 |
| 52 | Section L 8.0 Volume III – Factor 2: Past Performance | 2.1.8.5 states that only Volume IV should be submitted on a separate CD or DVD but Table 3.1.1 has different electronic copy numbers for Volume II (3 copies) from Volumes I and III (2 copies for each). Are Volumes I-III intended to be submitted on separate media or on the same disc? If on the same CD/DVD, then 2 copies or 3 copies? | Submit Volumes I-III on two discs as shown in Amendment 0002, Section 3.1.1. |
| 53 | 9.2.5 says Tab 5 is not used. Does the government want a blank tab submitted in that position or just exclude it from our numbering system? | The inclusion or exclusion is at the contractor's discretion. | |
| 54 | Attachment L2 | With regard to Attachment L2 - Specific Relevant Contract Reference Sheets: Can the template be used as a guide and can it be modified? For instance, the line spacing is set at 2.0 instead of 1.5, margins are greater than 1” etc. | No, please use provided template. |
| 55 | If Project is complete, can we use a CPAR in lieu of a PPQ | Yes, see Amendment 0002 L.8.2.4, "In lieu of a Past/Present Performance Questionnaire, if a project is currently available in the Contractor Performance Assessment Reporting System (CPARS), the Contractor should attach the evaluation to the questionnaire with the relevant solicitation number and submit directly to the MICC-JBLM office before the official closing date and time." | |
| 56 | Please clarify the total number of projects accepted for Past Performance: Is the maximum number of projects allowed 8 plus the possible 3 per subcontractor? For instance, if we use a subcontractor with 2 projects and we have 8 projects for past performance, we would have 10 past performance contracts? | Yes. However, see section 8.2.3.6.1 Amendment 0002 for minimum and maximum changes. | |
| 57 | 7.3.2.1 requires positions, responsibilities, and their resumes for Key Personnel. Are key personnel as those two titles (Project Manager, Alternate Project Manager) listed in section C.1.4.11.1.2? Or is the Quality Control Manager also considered Key? IF QC Manager is key, may the resumes/position/responsibilities be excluded from page count. | Key Personnel are identified in C.1.4.11.1.2 | |
| 58 | Section 7.3.3.2 requires key position labor categories and position descriptions. Are these the same position descriptions as described under Section 7.3.2.1? If not, how will they differ. If we are to include other positions, may these be excluded from the page count. | 7.3.3.2 specifies key personnel labor categories and position description in relation to offeror's depiction of staffifing for performance by manpower matrices as described in section 7.3.3.2. | |
| 59 | Reference 7.3.2.6 List of Contractor/Subcontractor Equipment listing requirement, may this be excluded from the 125 page count? | No, Section L. 2.1.4 Page Size, "All tables, charts, graphs and figures will be included in the page count". | |
| 60 | Reference 1.8 – Pre-Award Survey | Reference 1.8 – Pre-Award Survey on performance of a formal financial capability risk assessment or an audit by the Defense Contract Audit Agency (DCAA). If bidding on this opportunity as a joint venture, does the JV itself been through the audit or one/both JV members? | Yes, submit information for which all apply (separate entity or joint venture) |
| 61 | RFP Section L.2.1.8 and Table 3.1.1, 151, 152 | Please confirm the instructions for digital copy submission in Table 3.1.1 is correct. | See Amendment 0002 3.1.1 revising digital submission copies. |
| 62 | Reference: RFP, page 153, 6.1.4 | Paragraph 6.1.4 states, “Offerors shall not assess fee on the estimated values at CLINs X009, X011, X013, X016, X018, X020; or on fixed prices at CLINs X001, X003, X005, X027, X028; in Section B of the solicitation. Please verify that offerors proposed pricing for Firm-Fixed Priced CLINs X001, X003, X005, X027 and X028 shall include offerors proposed fee? | Only Cost Plus Fixed Fee CLINs shall have Fixed Fee. See Amendment 0002. |
| 63 | • Reference: RFP, Page 158, 8.2 | Paragraph 8.2 states, “ Past Performance information described herein is required on the Offerors and all subcontractors, teaming partners and/or joint venture partner proposed to perform 10% of the proposed effort based on the total proposed cost/price.” Please clarify subcontractor’s performance is based upon total labor as stated in the cost volume (PWS 9.2.6.1) or total proposed cost? | Past Performance 8.2 states 10% of the proposed effort based on the total cost/price and section 9.2.6.1 states 10% of proposed labor effort. |
| 64 | Reference: Section L, page 158, L 8.2.3.6.1 | RFP States: Minimum of five (5) but not more than a total of eight (8) sheets identifying active or completed contracts, either Government or commercial, for the prime, teaming partner, and/or joint venture. Minimum of two (2) but no more than three (3) sheets from each subcontractor who will be completing 10% or more of the technical work. Is the prime allowed 8 references in addition to the subcontractor’s 3 references? Or does the government desire a total of 8 references including 5 from the prime and 2 or more from the Subcontractor? | As shown in the RFP, no more than five (3) for the prime, teaming partner, and/or joint venture. Additionally, no more than three (3) sheets from EACH subcontractor who will be completing 10% or more of the technical work. (See Section L, Amendment 0002) |
| 65 | • Reference: RFP, Page 161, 9.2.6 | Paragraph 9.2.6 states, “For preparation of the cost/price proposal regarding all CLINs in the solicitation, the Government is providing the proposed workload in Attachment L6, Proposed Staffing.” Are offerors required to propose the specific hours of specific FTEs listed in Attachment L6 for all CLINs? | No, the propose staffing provides an estimated workload. The contractor is not required to use propose the specific hours or specific FTEs. The Contractor shall comply with the Collective Bargaining Agreement. |
| 66 | • Reference: RFP, Page 161, 9.2.6 | Paragraph 9.2.6 states, “The Government has stated the ceiling cost for Other Direct Costs (ODCs) and Material.” Please clarify if offerors shall only propose the government provided plug numbers for ODCs and Material costs for all CLINs? | Proposed cost will be the proposed provided plug numbers. Section L. 6.1.4 provides instructions for fees. |
| 67 | • Reference: RFP, Page 161, 9.2.6 | Paragraph 9.2.6 states, “The Government has stated the ceiling cost for Other Direct Costs (ODCs) and Material.” Do the government plug numbers include service vendor costs? | No, 9.2.6 refers the offeror to 6.2.1 which states, " Offerors shall not propose fixed fee on materials and ODCs (CLINs X0021 through X0026); funding and ceiling amount will be included on the contract when awarded. A material handling fee shall be proposed for this purpose." |
| 68 | • Reference: RFP, Page 161, 9.2.3 | If the prime contractor selects to propose Firm-Fixed subcontractor agreements, is the subcontractor still requirement to provide evidence of a government-approved accounting system? | Yes, 9.2.3 states, "Therefore, no award can be made from this solicitation to an Offeror whose accounting system has not been determined to be adequate for cost-reimbursement contracts. This affects all team member/subcontractors if the prime anticipates awarding cost-reimbursement contracts to any of the subcontractors. If no cost-reimbursement subcontracts are to be awarded, the Offeror shall so state. If cost-reimbursement subcontracts are to be awarded, the Offeror shall provide the necessary information from the subcontractors. |
| 69 | • Reference: RFP, Page 163, 9.2.6.4.5 | Please verify that offerors are required to capture G&A or other indirect rate markup on government plug figures on Attachment L5 if the offeror expects to recover G&A or other indirect rates on plug numbers? | Yes. Please note Attachment L5 has been amended in Amendment 0002. |
| 70 | Attachments L2 | Attachments L2 Specific Relevant Contracts Sheet and L3 Past Performance Questionnaire - in Amendment 1 are not formatted. | Amendment 0002 includes formatted L2 and L3 attached. |
| 71 | Reference: Attachment L2 | Question: On page 2 of Attachment L2, Item #3: Completion Date and Delivery Schedule and Items #6 Completion Date and Delivery Schedule & #7 Changed Dates seem to reflect the same information. Are Offerors allowed to consolidate this information into item #3? | No. |
| 72 | Reference: Attachment L2 | In attachment L2, are offerors expected to adhere to the 1.5 line spacing requirement for each 5 page reference? | As stated in Section L 2.1.1, " Except for the reproduced sections of the RFP document, the text size (font) shall be no less than 12-point with normal proportional spacing. Text lines shall have 1.5-line spacing. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software." |
| 73 | Reference: Attachment L3 | Some of our contracts have stated that they will no longer complete PPQs and have instructed us to use CPAR evaluations in place of PPQs. Will the government accept CPARS in place of PPQs for this procurement? | Yes, see Amendment 0002 section L. 8.2.4, " In lieu of a Past/Present Performance Questionnaire, if a project is currently available in the Contractor Performance Assessment Reporting System (CPARS), the Contractor should attach the evaluation to the questionnaire with the relevant solicitation number and submit directly to the MICC-JBLM office before the official closing date and time." |
| 74 | Reference: Attachment L5 – Pricing Proposal Form | The Government’s provided plug numbers do not match the Section B, please clarify which numbers are correct? | Section B plug figures are correct. See Amendment 0002 L5 instructions for inclusion of Government plug figures to L5. |
| 75 | Reference: Attachment L5 – Pricing Proposal Form | Attachment L5 lists cells to price ODCs, vehicles, tools/equipment and material for each year (Base Year tab row 734-751), which CLIN shall the offeror capture these costs under? | Per section 9.2.6 the Government will provide NTE for ODC and Material. Section 9.2.6.4.5 confirms this. : "ODCs and Material Costs are provided as plug figures with any G&A or other indirect rate markup the Offeror wishes to apply being clearly delineated in Attachment L5, Pricing Proposal Form, with supporting basis for such application provided in the Offeror’s Cost Narrative Section." The ODC area of attachement L5 for each CLIN in the place to propose the cost for G&A or othe indirect markup. Offerors should also include any ODC costs (vehicles, fuel and so on) in to each CLIN. The ODCs at the bottom of each tab is intended to be a summary of those costs. |
| 76 | Reference: Attachment L5 – Pricing Proposal Form | Please clarify if the offeror is required to price ODCs and material or shall utilize the government provided plug numbers as stated is the RFP paragraph 9.2.6 for all CLINs? | Per section 9.2.6 the Government will provide NTE for ODC and Material. Section 9.2.6.4.5 confirms this. : "ODCs and Material Costs are provided as plug figures with any G&A or other indirect rate markup the Offeror wishes to apply being clearly delineated in Attachment L5, Pricing Proposal Form, with supporting basis for such application provided in the Offeror’s Cost Narrative Section." The ODC area of attachement L5 for each CLIN in the place to propose the cost for G&A or othe indirect markup. |
| 77 | Reference: Attachment L5 – Pricing Proposal Form | Question: Please clarify if the offeror is required price all minor service vendors, (elevators, fire suppression, etc.) under the “Subcontracted and Other Costs” tab or if these costs are captured under the government plug numbers? | Subcontractors are not captured under the Government Plug numbers. The contractor should capture subcontracted and other costs in the applicable tab. |
| 78 | Reference: Attachment L5 – Pricing Proposal Form, LAB CALCS M-U Tab | Shall the offeror utilize the formulas in I8 – I11 to estimate the offeror’s proposed vehicles? | L5, Instructions tab states, "(10) Although formulas are provided in the spreadsheet cells it is the responsibility of the offeror to make sure all formulas are correct." |
| 79 | Reference: Attachment L5 – Pricing Proposal Form, LAB CALC M-U Tab | Please provide instructions so the offeror can correctly fill out the LAB CALC M-U tab. | Provide the requested information for each row for each employee. This provides the Government with a fully loaded labor wage. |
| 80 | Reference: Attachment L5 – Pricing Proposal Form, LAB CALC M-U Tab | Is the offeror required to list the fully burdened rate for each labor position? | Yes, this will automatically calculate in the option tabs (base, opt1, opt 2 etc…) in Row O. |
| 81 | Reference Attachment L5, ‘Summary’ tab, row 30 | The labels for these rows do not match the year they are totaling. For example, cell A30 says Total Option Period 4 when the total should be for Phase-in. Would the Government provide a corrected Attachment L5? | L5, Amendment 0002 reflects revision. |
| 82 | Reference Attachment L5 plug values and Section B. | In several instances, the plug values provided in Section B do not match the plug values provided for the same CLINs in Attachment L5. For example, CLIN 0022 is 107,738 in Section B and $104,913.71 in Attachment L5. Would the Government clarify what plug values Offerors should use for proposal purposes? | L5, Amendment 0002 Plug values are removed. Attachment L5, Instructions tab provides the instructions for the contractor to insert values. |
| 83 | Reference Attachment L5, ‘Instructions’ tab (1) and (2). | These instructions appears to correlate with the ‘Phase-In’ tab only, as the FT/PT field on the Base Year and Option Periods 1 through 4 tabs is in column C. Would the Government provide revised instructions clarifying what Offerors are insert into columns A and B for the Base Year and Option Periods 1 through 4 tabs? | L5, See Amendment 0002, number 3 of the revised instructions. |
| 84 | Reference Attachment L5, ‘Instructions’ tab (4) | Reference Attachment L5, ‘Instructions’ tab (4), which states, “Include the applicable Area Wage Determination's occupation code along with SCA labor categories.” Which column in Attachment L5 should Offerors provide this information in? | The occupation code should be along side. It does not require a separate area. Example: "Code XXXX-SCA Position Title". SCA Instructions Tab states, "The offeror will need to add rows to propose Exempt, Collective Bargaining Agreement (CBA) covered non-exempt, and Service Contract Agreement (SCA) covered non-exempt, non-exempt labor categories for each CLIN." It then states Include the applicable Area Wage Determination's occupation code along with SCA labor categories.” |
| 85 | Reference Attachment L5, ‘Instructions’ tab (0) | Reference Attachment L5, ‘Instructions’ tab (0), which states, “Fill in all cells in yellow” and (15), which states, “Green cells are for plug in numbers if provided.” For CLINs where a plug value is provided, are Offerors to delete preceding rows containing yellow cells? | The offeror should delete unused rows. |
| 86 | Reference Attachment L5, ‘Instructions’ tab (0) | Reference Attachment L5, ‘Instructions’ tab (0), which states, “Fill in all cells in yellow.” May Offerors leave unused yellow cells blank and/or delete them? | Recommend deleting unused cells that are blank and provide as template. |
| 87 | Reference Attachment L5, ‘Phase-In’ tab. | Reference Attachment L5, ‘Phase-In’ tab. Where should Offerors input their non-labor, direct costs associated with Phase-In? | See Amendment 0002 L5 instructions which state, "Add any additional tabs for vehicles, fuel, material, supplies or costs proposed for phase-in and option periods if necessary " |
| 88 | Reference Attachment L5, ‘Phase-In’ tab. | Reference Attachment L5, ‘Phase-In’ tab. Formulas are not provided in column D and cell D7 is a hard-coded value. Is this intentional? | D7 has no value. C7 should have the same formula as C8. This was a Government oversight. |
| 89 | Reference Attachment L5, Phase-In, Base Year, and Options Period 1 through 4 tabs | Reference Attachment L5, Phase-In, Base Year, and Options Period 1 through 4 tabs, which require details regarding the development of the cost/price for all CLINs. RFP Section 9.1.3.3 states, “Only CLIN level pricing information is required for the Firm-Fixed Price (FFP) CLIN; however, if reasonableness cannot be established based on price analysis, then other than certified cost and pricing data may be required.” These requirements appear to contradict one another. Would the Government clarify if details supporting the proposed price for FFP CLINs is required? | Yes, support price for FFP CLINS is required. See Section L.,Amendment 0002 9.1.3.2. |
| 90 | Reference Attachment L5, Phase-In, Base Year, and Options Period 1 through 4 tabs | Reference Attachment L5, Phase-In, Base Year, and Options Period 1 through 4 tabs. May Offerors modify Attachment L5 to add additional rows at the top to account for different fringe rates, G&A, etc. to accommodate varying rates applicable to different costs, such as prime versus subcontractor costs? | Yes, as shown in Section L.,9.2.6.4.1 "The Offeror shall submit a fully completed cost breakdown in the format specified in Attachment L5, Pricing Proposal Form, with modifications as required by the offerors in order to accommodate any calculations needed to be consistent with the offeror’s CASB Disclosure Statement, and their respective Accounting and Estimating Systems. |
| 91 | Reference Attachment L5, Phase-In, Base Year, and Options Period 1 through 4 tabs | Reference Attachment L5, Phase-In, Base Year, and Options Period 1 through 4 tabs. Please confirm that Offerors may modify formulas in non-highlighted cells so that the submitted cost/price model is consistent with an Offeror’s estimating practices and accounting system? | Yes, as shown in Section L.,9.2.6.4.1 "The Offeror shall submit a fully completed cost breakdown in the format specified in Attachment L5, Pricing Proposal Form, with modifications as required by the offerors in order to accommodate any calculations needed to be consistent with the offeror’s CASB Disclosure Statement, and their respective Accounting and Estimating Systems. |
| 92 | Reference Attachment L5, Phase-In, Base Year, and Options Period 1 through 4 tabs. | Reference Attachment L5, Phase-In, Base Year, and Options Period 1 through 4 tabs. Would the Government clarify how ODCs are to be included for individual CLINs? Are Offerors to add ODCs as a lump cost per CLIN and provide the details of individual ODCs on a separate tab or are Offerors to add rows for individual ODCs onto the contract period worksheet itself? | Yes |
| 93 | Reference Attachment L5, Base Year, and Options Period 1 through 4 tabs. | Reference Attachment L5, Base Year and Options Period 1 through 4 tabs. Using the Base Year tab as an example, the formulas in cells N734 through N738 and cells N740 through N752 are equal to the sum of columns J and K. However, the referenced cells in column K are blank. Should the column K cells be equal to the applicable G&A on the non-labor costs shown in column J? | Yes |
| 94 | Reference Attachment L5, Base Year and Options Period 1 through 4 tabs. | Reference Attachment L5, Base Year and Options Period 1 through 4 tabs. The bottom of these tabs includes the added costs from the separate worksheets for light vehicles and fuel, heavy vehicles and fuel, tools and equipment, materials, and subcontracts. As these costs are not associated with individual CLINs, they will not be included in the ‘Summary’ tab within Attachment L5 or within Section B. Is this intentional? | No, the intent is for those clins at the bottom to summarize the ODC costs from the vehicles, tools, equipment, materials and subs. Each CLIN contains ODC cells that the ODCs should be allocated to. |
| 95 | Reference Attachment L5, ‘LAB CALCS M-U’ tab. | Reference Attachment L5, ‘LAB CALCS M-U’ tab. Please confirm that Offerors are not required to complete anything on this tab. | If this information is applicable to your proposal, then the contractor is required to provide the information. |
| 96 | Reference Attachment L5, ‘LAB CALCS M-U’ tab. | Reference Attachment L5, ‘LAB CALC M-U’ tab. Are Offerors required to complete this tab or may Offerors utilize their own format to provide base and pool information for proposed indirect rates not supported by an approved FPRA? | Contractor should use the Government format and tailor as needed to incorporate all information. |
| 97 | RFP Section 9.2.6.4.5 Other Direct Costs (ODCs) and Material Costs, L5 | RFP Section 9.2.6.4.5 Other Direct Costs (ODCs) and Material Costs states, “ODCs and Material Costs are provided as plug figures with any G&A or other indirect rate markup the Offeror wishes to apply being clearly delineated in Attachment L5, Pricing Proposal Form, with supporting basis for such application provided in the Offeror’s Cost Narrative Section.” Where should Offerors identify this markup within Attachment L5? | On the Other Direct Cost (ODC) line under each CLIN in the G&A column. Offerors will need to add other indirects in that same row, ensuring to provide the BOE for such proposed costs. |
| 98 | Reference: Attachment L6, General, | The governments mapping of labor categories is for BLS and SCA with 1 self-help clerk going to the CBA labor class. By virtue of this mapping, is it the government’s contention that the union labor classifications are not adequate for the positions and the contractor should price labor categories at the SCA wage rates? If not, will the Government provide mapping to the CBA labor classification in L6? If the CBA labor rates to be used, are covered wages and benefits are to be used for the base and all option periods for pricing purposes? | CBA labor categories should be used. |
| 99 | Reference: General, General | Does the Government anticipate extending the proposal submission due date to allow offerors the opportunity to incorporate answers to questions into their proposal? | Yes, the solicitation has extended to close 7 April 17 at 4:00 PM PDT. |
| 100 | Attachment L6 | Where does the government identify the qualified GFEBS data entry personnel in Attachment L6? | The Government has proposed staffing/estimated workloads for these type positions. Per the contract specifications in the PWS, most if not all Work Control Center employees and all supervisors shall be qualified, trained and be able to access and navigate through GFEBS to fulfill the contract requirements. |
| 101 | Attachment L6 | Where does the government identify the qualified personnel to perform production control responsibilities? | The Government has proposed staffing/estimated workloads for these type positions. The contractor will employ qualified personal that can perform and be responsible for product control systems. |
| 102 | Attachment L6 | Is it the government’s intention that the contractor only propose the labor categories that the government identifies in Attachment L6? | The Government has provided proposed staffing to provide contractor with the general type of position used and estimated efforts of the positions. |
| 103 | Attachment L6 | Is it the government’s intention that the contractor price the government proposed staffing in Attachment L6 exactly the way the government provides it to the contractor? | No, L6 provides the estimated workloads positions of this type. The staffing should be proposed in accordance with L5, proposed pricing form. |
| 104 | Reference: Attachment L6, X009 | Is it the government’s expectation that the meter reader labor category is to be construction position? | No, see L6, Amendment 0002. The Government's expectation is the contractor propose within the guidelines of the regulatory positions. Service positions for service work, construction wage positions in CLINs requiring the construction wage rate statuate requirments, and the collective bargaining agreement on all applicable positions. |
| 105 | Attachment L6 – Proposed Staffing | The version of Attachment L6 in Amendment 1 only shows half the page (up to Government Proposed Staffing) does not show “Proposed” column or the “Variance” column as the original RFP version does. Are these the intended changes? | The Government is only providing the proposed/estimated staffing. The Contractor has the flexibility to fulfill this requirment based on industry's expertise in the services required in PWS. |
| 106 | Attachment L6 – Proposed Staffing | Tab 2 is labeled Labor by Class. Original page has listing of Skill Class positions. Amend 1 version is a blank page. Are these the intended changes? | Yes, tab has been deleted. |
| 107 | Reference: Attachment L6 – Baseline staffing | Please clarify if offerors are required propose the total hours or total FTEs per position listed on Attachment L6? | No, Attachment L6 is an estimated workload and CBA labor categories should be used for applicable labor categories. |
| 108 | Reference: Attachment L6 – Baseline staffing | The baseline staffing only shows 1 CBA positions and references numerous SCA positions, this allows offerors to propose lower paid positions instead of the specialized positions listed in the CBA. Will the government consider providing a cross walk with the baseline staffing and CBA to ensure all offerors propose the correct labor classifications? | CBA labor categories should be used for all applicable positions. |
| 109 | Reference: Attachment L6 – Baseline staffing & Section B | Please verify that the offerors are required to propose the baseline staffing for the Firm-Fixed Price X005? | No, Attachment L6 is an estimated workload and CBA labor categories should be used for applicable labor categories. |
| 110 | L6 | Is it the government’s intention that the contractor only propose the labor categories that the government identifies in Attachment L6? | No, Attachment L6 is an estimated workload and CBA labor categories should be used for applicable labor categories. |
| 111 | L6 | Is it the government’s intention that the contractor price the government proposed staffing in Attachment L6 exactly the way the government provides it to the contractor? | No, Attachment L6 is an estimated workload and CBA labor categories should be used for applicable labor categories. |
| 112 | Attachment L6 | Are the 2080 total hours that the government proposes for staffing inclusive of Holiday, sick leave, and vacation hours? | Yes, the 2080 total hours is inclusive of Holiday, sick leave, and vacation hours. |
| 113 | Wage Determination | A more recent WD exists for Tooele County, Utah; WD number 2015-5489, revision 1, dated 1/17/2017. Should Offerors use this WD in preparing their cost/price proposal or the WD incorporated into the solicitation (Attachment 9)? | Amendment 0002-Attachment Wage Determination incorporates the most recent Wage Determination |
| 114 | Reference: Section C.6 Deliverables | Deliverables list indicates certain items (key personnel/org chart/etc) is due 5 days prior to contract start and not WITH the proposal as listed in section L. Please clarify. | Offeror shall respond IAW Section L instructions. Amendment 0002 reflects Deliverables change. |
| 115 | TE 11 A and 11B | The DD 254 has 2 RFP #s one in block “2. C” is incorrect. | See Amendment 0002-DD254 amendeded document. |
| 116 | TE 11 A and 11B | On page 2 of the DD254 # 14 states see TE#1 document. All TE’s are alpha not numbers. | See Amendment 0002-DD254 amendeded document. |
| 117 | 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014) | There is a MOU that shows Journeyman Station Wireman and Fleet Maintenance Technician. Are you going to list them in this table? | Amendment 0002 incorporates the MOU. |
| 118 | 1.6 Security Requirements: | In order to obtain a Secret Facility Clearance prior to award the government would have to sponsor companies during proposal submission in order for us to complete the DD Form 254 and apply for a Secret Facility Clearance. It currently takes 30-60 days to receive an interim Clearance. What time line are we allowed to get our Secret Facility Clearance? | The contractor must be able to obtain a "Secret" Clearance if awarded the contract. |
| 119 | General | Does the Government anticipate extending the proposal submission due date to allow offerors the opportunity to incorporate answers to questions into their proposal? | The solicitation will close 7 April 2017, 4:00 PM PDT. |
| 120 | General | Is the calibration services for all of the truck scales, pumping services associated with septic tanks, annual state boiler inspections, and other incidental costs as required by outside agencies reimbursable to the contractor under the government ODC Clins? | No |
| 121 | General | Will Offerors have another opportunity to submit questions or clarifications request after reviewing the changes or comments from the Governments answers? | No additional question period. The solicitation will close 7 April 2017, 4:00 PM PDT. |
File details come from the government source that posted it. Updated .