W911S0-16-R-0007_AMENDMENT_0001.pdf

0010733591

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Amendment 0001:

1. Updates Sections L&M

2. Updates Attachment 1 PWS

3. Updates Attachment 5

4. Updates Attachment 6

5. TE-7B Updated

6. TE-41 Added

7. TE-42 Added

8. Attachment 7 Industry Q&A provided. This does not encompass all questions received. Additional Q&A to be provided at a later

Amendment.

1. CONTRACT ID CODE PAGE OF PAGES

U 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Oct-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911S0-16-R-0007

X 9B. DATED (SEE ITEM 11)

12-Oct-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Oct-2016

CODE

MICC - FORT EUSTIS

705 WASHINGTON BLVD SUITE 126

FORT EUSTIS VA 23604

W911S0 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911S0-16-R-0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION F - DELIVERIES OR PERFORMANCE

The following have been added by full text:

PERIOD OF PERFORMANCE

PERIOD OF PERFORMANCE

The Period of Performance will be as follows:

90-day Phase-In 1 March 2017 - 31 May 2017

Base Year (10-months) 1 June 2017 - 31 October 2017

Option Year 1 (12-months) 1 November 2017 - 31 October 2018

Option Year 2 (12-months) 1 November 2018 - 31 October 2019

Option Year 3 (12-months) 1 November 2019 - 31 October 2020

Option Year 4 (12-months) 1 November 2020 - 31 October 2021

At the expiration of the base period, Option 1 will commence, provided the Government exercises the option in accordance with the terms and conditions of the contract. Subsequent with the expiration of each exercised option period, the next option period will commence provided the Government exercises the option in accordance with the terms and conditions of the contract.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

ECMRA

eCMRA ESTIMATED COSTS

As part of its proposal, the offeror will provide the estimated total cost (if any) incurred to comply with the enterprise Contractor Manpower Reporting Application (eCMRA) requirement. Offeror will determine, in the

Schedule, CLIN(s), to price or not-separately-price the CMRA requirement. CLIN(s) 0006, 1005, 2005, 3005 and

4005 shall be the CLIN(s) under which the Contractor shall bill for all costs associated with the eCMRA requirement.

INSTRUCTIONS TO OFFERORS

SOLICITATION/PROPOSAL REQUIREMENTS

a. Proposal Submittal and Inquiries.

1. Proposals shall be submitted prior to the closing date and time identified on SF 33 to the following address:

Mission and Installation Contracting Command

MICC – Fort Eustis

Attn: Ms. Shaina S. McKeel

Solicitation No.: W911S0-16-R-0007

705 Washington Blvd, Suite 126

Fort Eustis, VA 23604

2. Proposals shall be submitted in both three-ring binders and CD-ROM Disks. Facsimile submissions will not be accepted.

3. The point of contact responsible for supplying additional information and answering all inquiries is the

Contracting Officer. Address all questions or concerns, including the attachments, regarding this solicitation to Ms. Shaina McKeel, Contracting Officer, at shaina.s.mckeel.civ@mail.mil. All questions shall annotate source page and paragraph number. All questions regarding this solicitation shall be submitted in writing via email by 20 October 2016 at 10:00AM EDT.

4. Site Visit. N/A

b. General Instructions.

1. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3. Offers will be evaluated using the criteria under Section M, “Factors to be Evaluated.” Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and the proposed contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical solutions (Factors 1, 2, and 3) and prices in their initial proposal submission. However, IAW FAR

Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c)(2).

4. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

7. All referenced documents for this solicitation are available on the Federal Business Opportunities

(FedBizOpps) web site at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation. Additional documents referred to in the performance work statement are available at the locations specified in Part 6 of that document.

8. Debriefings. The Contracting Officer will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505.

The Contracting Officer will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing.

mailto:shaina.s.mckeel.civ@mail.mil http://www.fedbizopps.gov/

Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

9. Period for Acceptance of Offerors. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.

c. Proposal Preparation Instructions

1. Offeror’s proposal shall consist of five (5) separate volumes: (i) General, (ii) Cost/Price, (iii) Mission

Capability/Risk and Sample MCTP Exercises, (iv) Past Performance, and (v) Small Business Participation.

2. Proposal Format

(a) Offerors shall submit an original and the number of copies listed in paragraph (c) below of their proposal.

(b) Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors (Sections A through M). Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. It is recommended that the Offeror contact the Contracting Officer immediately/prior to solicitation closing upon identifying an area that may result in an exception. This information shall be provided in the format below.

Solicitation Exceptions

Solicitation

Document

Page/

Paragraph

Requirement/

Portion

Rationale &

Impact

Section B, PWS/SOO/

SOW, Section L&M, etc.

Applicable

Page and

Paragraph

Numbers

Identify the requirement or portion to which exception is taken

Describe

The rationale and impact of the exception

(c) The proposals shall be organized into five (5) volumes. Digital copies submitted on CD-ROM

Disks shall be provided in Microsoft Word, PowerPoint and Excel and shall adhere to all proposal preparation instructions with the exception of the requirement for three ring binders. Hard copies of each volume of the proposal should be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. The same identifying data should be placed on the spine of each binder. All text shall be single spaced and printed black on white paper (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logo’s are acceptable). Printing shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. File names to be “Company Name – Initial” for the first submission. File name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision.

Page limitations are as follows:

VOLUME TITLE PAGE LIMITS NO. OF HARD

COPIES

NO. OF DIGITAL

COPIES (CD ROM)

I General n/a 1 1

II Cost/Price (Factor 6) n/a 1 See above

III Mission Capability/Risk

Sample MCTP Exercises

(Factors 1, 2 & 3)

75 1 See above

IV Past Performance (Factor 4) 15 25

(not including

Past Performance

Questionnaires &

Client

Authorization

Letters)

1 See above

V Small Business Participation

(Factor 5) n/a 1 See above

(d) Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notice (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

(e) Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

(f) Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted. Resumes are not part of the page count limit; however, each resume shall be limited to 1 page.

(g) What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½ X 11” sheet of paper. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

(h) Indexing. Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

(i) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

3. Proposal Content

(a) Volume I – General. Offerors are required to submit a completed SF 33 (including acknowledgment of Amendments), Section B, and Section K. All final monetary extensions shall be in whole dollars only. Failure to follow the Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the

Government. The General Volume shall be organized as follows and contain the identified information.

TAB A, Exceptions/Assumptions (if required) – The Offeror shall identify and explain any exceptions, deviations or assumptions used in preparing its proposal.

TAB B, SF 33 - The SF 33 shall be fully completed upon submission. The offeror is cautioned that the SF 33 must contain an original signature in block 17 of the form. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 33, Section L, and FAR 52.215-1 (b), Instruction to Offerors—Competitive Acquisition. The offeror shall provide the name, title, telephone number and email address of the Offeror’s principal point(s) of contact for its proposal and shall identify those individuals authorized to negotiate with the Government and contractually bind the Offeror.. The Offeror shall provide their

Taxpayer Identification Number (TIN), Data Universal Numbering System (DUNS), and contractor and

Government Entity (CAGE) code.

TAB C, Section SF 33 – Continuation Sheets (Supplies or Services and Prices) - The Continuation

Sheets shall be submitted fully completed and error free. It shall contain the offeror’s prices for the established

Contract Line Items (CLIN).

TAB C D, Section K (Representation, Certifications, and Other Statements of Offerors) – The offeror shall ensure that Section K is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

(b) Volume II – Cost.

(1) Information relating to the proposed costs must be included to extent practical in both hard copy and electronic format. Electronic versions of the Cost Proposal shall be submitted in MS Office Excel format ONLY, and shall not be read only or password protected. All formulas, lookup tables, and links shall be intact, and no links shall exist to files not included with the submission. Spreadsheets shall not contain hidden worksheets. PDF or flat files will not be considered adequate. Failure to comply with these formatting requirements may result in rejection of your proposal. Offeror’s shall perform a virus check prior to proposal submittal.

(2) Certified cost or pricing data is not anticipated for the contract award of as a result of this solicitation;

however, the Government reserves the right to request such information should it become necessary consistent with

FAR Subpart 15.4, Contract Pricing. Data other than certified cost or pricing data is required to determine that the proposed price is fair and reasonable.

(3) Volume Organization.

(a) Table of Contents

(b) Business System Status. Information regarding the status of applicable business system should be addressed (whether there are adequate accounting systems and purchasing systems)

(c) Cost/Price Proposal

1) Cost/Price Narrative Section - may be submitted in MS Word

2) Cost/Price Proposal Section - shall be submitted in MS Excel

3) Sample MCTP Exercises Cost Estimate Sheet - shall be submitted in Excel

4) Point of Contact for cognizant Defense Contract Audit Agency (DCAA) or Defense Contract

Management Agency (DCMA) office.

5) Copies of Forward Pricing Rate Agreements and Forward Pricing Rate Recommendations

(4) Business System Status.

(4.1) Accounting System. Prime contractors must have an accounting system that has been determined adequate by the DCAA or other cognizant agency for accumulating and reporting incurred costs under cost type contracts.

(a) The offeror shall provide evidence of an adequate accounting system. Also, identify any deviations from your standard accounting procedures in preparing this proposal.

(b) Offerors, including Joint Ventures (JV), without an adequate accounting system shall email the

Contracting Officer to initiate a Preaward Accounting System Survey. This request shall be submitted immediately upon receipt of the RFP, but no later than 15 days after release of the RFP. Offerors are encouraged to initiate this process immediately.

(c) An adequate accounting system is not an evaluation criterion. Having an adequate accounting system is a factor on identifying prospective responsible contractors IAW FAR 9.104-1. In addition, an adequate accounting system would provide reasonable assurance that the accounting system and cost data are reliable as required by DFARS 209-104-1. If contractors do not have an adequate accounting system, they may not be eligible to receive a cost type award.

(4.2) Purchasing System. Prime contractors shall also state the status regarding the adequacy of their

Purchasing System. The Offeror shall provide the date it was determined adequate and supporting information or back up letter from an Administrative Contracting Officer stating the adequacy for the system.

(5) Pricing Schedule (Section B). Section B, Supplies or Services and Prices, shall be submitted fully completed and error free. It shall contain the offeror’s prices for the established Contract Line Item Numbers

(CLINS), rounded to the nearest dollar. Offerors shall provide the proposed cost plus fixed-fee for the Phase-In, Base Period, and all Option Periods. Subtotal prices for each period and the total contract price shall also be provided.

(6) Contract Cost/Price Proposal. The offeror’s cost/price proposal shall consist of a cost/price proposal in response to the PWS and all Technical Exhibits. The Cost/Price proposal shall contain three Sections: the

Cost/Price Narrative Section, the Cost/Price Proposal Section, and the Sample MCTP Exercise Cost Estimate Sheet.

I. Cost/Price Narrative Section

(a) The Cost/Price Narrative Section shall contain all the narrative explanations used in deriving calculated costs. These narratives shall clearly explain the methodologies, calculations, exceptions and assumptions used in developing each cost element. At a minimum, the Offeror shall address the Notes identified in paragraph (e) below.

Modifications to the technical aspects of the proposal must be accompanied by assessment of impact on related costs.

(b) In the Cost/Price Narrative Section, provide an explanation of the method of cost build-up, including the basis used in applying rates and factors. The source of rates and factors shall be identified. For instance, if a

Forward Pricing Rate Agreement is in existence that should be noted. The indirect rates proposed should reflect the offeror’s actual cost accounting practices and indirect rate structure.

(c) In the event that a Forward Pricing Rate Agreement is not in effect for the Prime or any subcontractor proposals, such party’s proposal shall include the following information: Fringe rates, Labor Overhead rates, and all applicable Other Indirect rates and factors (including General and Administrative (G&A) rate). All indirect rates and factors shall be supported by calculations. The components of the calculations must be broken down into the individual elements that comprise them. These elements must be fully explained, including how the amounts were computed both in text and figures. The details of each individual cost pool and base shall be provided. In addition, any services that are provided to the contract through G&A shall be listed and explained. The following data shall be provided:

(i) Actual incurred direct rates for FY2014 and FY2015

(ii) Year to date data for FY2016

(iii) Income statements and Balance sheets for FY2014 and FY2015

(d) The prime contractor is responsible for entering its subcontract pricing. If a subcontractor does not want to reveal proprietary information to the prime offeror, the Government will accept a direct submission of the pricing spreadsheets from the subcontractor(s) in order to protect its proprietary information. Subcontractor’s pricing information is required to facilitate future adjustments based on changes to the Department of Labor (DOL)

Wage Determination and to determine realism of proposal submission as applicable. The Subcontractor’s submission shall identify the prime contractor on the cover sheet. It is also the responsibility of prime contractors to ensure their subcontractor’s pricing proposal is submitted by the closing date/time. Proposals received that do not contain complete pricing for both the prime and all subcontractor(s) may not be considered for award.

(e) Cost Element Notes: The following notes provide information which should be submitted in the spreadsheet or in the Cost/Price Narrative Section.

(i) The offeror shall provide the information to cover all areas of the PWS. In order to evaluate completeness, all PWS paragraphs shall be annotated/addressed. If multiple PWS paragraphs are being performed by cross-utilized employees and the employees are being priced under just one of the PWS paragraphs, ensure that the non-priced PWS paragraphs are identified by simply cross-referencing the priced PWS paragraph.

(ii) The offeror shall identify whether the individual is on an exempt or non-exempt position. The terms “exempt” and “non-exempt” refer to application of Fair Labor Standards Act and the Service

Contract Labor Standards requirements.

(iii) The offeror shall provide what hours they utilized for a productive man-year and explain how they derived the number of hours.

(iv) The offeror shall identify the applicable wage rate for each labor category proposed. If the position is exempt, the offeror shall clearly explain the rationale for the development of the wage rate.

(v) The offeror shall include in their proposal (inclusive of G&A) the Government provided estimates for shipping costs, travel, and relocation expenses.

II. Cost/Price Proposal Section

(a) The Cost/Price Proposal Section may be submitted using FAR Subpart 15.408, Table 15-2, Instructions for Submitting Cost/Price Proposals When Certified Cost or Pricing Data Are Required, as a guide to include a summary by cost element including at a minimum labor, overtime, other direct costs (shipping costs, relocation costs, travel), fixed fee for the Phase-In, Base Period and each Option Period. Additionally, these costs elements shall also provide cost estimate details for each of the following three segments of costs:

1. Program Management and Sustainment Costs – This segment should capture all costs associated with the Program Management Office and all steady state labor as described in the PWS.

2. Training Costs – This segment should capture all costs associated with training of the contractor’s labor force as described in the PWS.

3. Exercise Costs – This segment should capture all costs attributed to the exercise schedule identified in

TE -7B that are not captured in item 1 or 2 above. Staffing (manning) by labor category and personnel count is required at the exercise level of detail.

III. Sample MCTP Exercises Cost Estimate Sheet (TE #39).

(a.) Offerors shall prepare the cost estimate sheet for the two sample exercises using TE-39 TE-41. Cost estimates should be in line with the narrative provided under Factor 3 in Volume III. TE-40 TE-39 provides a sample manning reference and TE-40 provides sample exercise cost templates. The offeror shall provide details regarding all applicable other direct costs including travel, shipping, relocation, along with basis of estimate and supporting documentation.

(C) Volume III – Mission Capability/Risk Volume.

(1) The Mission Capability/Risk Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important. The Offeror’s submission will be evaluated against the Mission Capability/Risk factors identified below and defined in Section M, Evaluation Factors for Award.

(2) The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.);

statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience. The Government will base its evaluation on the information presented in the offeror's proposal.

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(3) The Mission Capability/Risk Volume shall, at a minimum, be prepared in a form consistent with the PWS and the evaluation criteria for award set forth in Section M of this solicitation. The Volume shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the offeror’s technical competence and ability to comply with the contract requirements specified in the PWS. The offeror shall address as specifically as possible the actual methodology it will use for accomplishing the PWS requirements. This volume shall be organized according to the following general format:

Table of Contents

List of Table and Drawings

Cross Reference Matrix

Exceptions/Assumptions (Identification and explanation of any exceptions or deviations.

Additionally, identify any assumptions used in preparing the proposal.)

Offerors may provide 1 attachment of 1 tabloid size page (11x17) depicting the work breakdown structure. The one page is not part of the 75 page count.

Factor 1: Management Plan (Volume III): The offeror shall provide a detailed management plan with their proposal. The proposal shall demonstrate their understanding of the program requirement and provide a narrative detailing the Offeror’s management plan. The Management Plan shall address the following elements:

o Element 1: Management Methodology: The proposed management methodology shall address/contain:

o The Offeror’s innovative management methods, procedures and techniques, including the use of technology, that are likely to result in efficiencies, demonstrate capabilities to adapt to a changing environment and requirements and that will result in successful performance of this effort.

o Detailed organization chart o Organizational structure with areas of responsibility for managing, accomplishing and overseeing multiple requirements, utilizing multiple skill sets, in multiple locations simultaneously.

o Decision making authority for the organization o Breakdown of responsibilities between prime and subcontractors/teaming partners;

and the prime’s management and integration of subcontractors/teaming partners into the overall structure.

Element 2: Staffing Plan: The proposal shall provide a detailed staffing plan that addresses / contains:

o The skill levels and quantity of personnel required to successfully perform the effort in an efficient manner;

Key positions and the rationale for why they offeror designated the position as

“key”;

o The extent to which the experience and qualifications of key personnel, functional personnel and technical staff meet or exceed the requirements in the Performance

Work Statement;

Demonstrate a sound process to hire, train, and retain an adequate number of personnel with a wide diversity of project experience, education, and qualifications who are capable of successfully completing the mission requirements. Demonstrate a sound process to hire and retain key personnel with a wide diversity of experience, education, and qualifications with proven expertise in their field to successfully meet the requirements. Demonstrate the offeror’s methods to reduce personnel turn-over and timeline for hiring, training, and replacing personnel during performance of the contract.

o Element 3: Phase-In Plan: The phase-in plan shall provide the offeror’s ability to ensure a seamless transition with no loss of service. The phase-in plan shall illustrate the offeror’s proposed processes to begin full performance on day 1. The phase-in plan shall describe the offeror’s plan to identify and anticipate key risks during the transition phase and present a sound strategy to overcome them. The offeror shall provide a timeline of all phase-in tasks in the 90 day period.

o Factor 2: Technical Approach (Volume III): Offerors shall submit a technical approach with their proposal.

Offeror shall demonstrate their understanding of the technical functions of the PWS.

o Element 1: Scheduling and Planning: Offerors shall provide a fiscal year plan that thoroughly, completely, and synopsizes milestones, conferences, meetings, and deliverables in a manner likely to result in successful performance of the requirement.

o Element 2: Technical Support: Offerors shall identify their plan to provide technical support to build and maintain databases, to facilitate exercises and exercise control group set up, to configure and manage workstation models and simulations, their experience in U.S. Army and

Joint models and federation management, and plan to manage exercise websites, portals, and accounts.

o Element 3: Planning and Execution: Offerors shall propose an Opposing Force (OPFOR) with demonstrated knowledge, understanding and capability to apply U.S. Army Hybrid Threat

Doctrine, previous demonstrated proficiency in planning and executing across the spectrum of military operations (strategic through tactical levels) and the ability to conduct analysis of unit training objectives and develop a suitable OPFOR plan to facilitate unit training outcomes o Element 4: Training Operations Support: Offerors shall identify their plan to support the development and presentation of After Action Reviews (AAR) and Take Home Packages

(THPs), and their plan to support Warfighting Function Chiefs with research, analysis, correlation, and presentation of information to support staff section Training, AAR development, and THP development.

(4) Sample MCTP Exercises. Offerors shall provide their proposed staffing and cost estimates for the sample MCTP Warfighter (WFX) and Brigade Warfighter (BWFX) Exercises based on TE 7B (PDF page

12). TE-40 TE-39 provides sample exercise manning templates and TE-41 provide sample exercise cost templates. Offerors will be evaluated on their proposed staffing plan to complete the exercise requirements, including packing and shipping of equipment, setup, execution, breakdown, and return packaging and shipping.

(e) Volume IV – Past Performance. The Government will perform a Confidence Assessment of the Offeror’s past performance to arrive at a confidence rating. The Confidence Assessment represents the evaluation of an

Offeror's past work record to assess the Government's confidence in the Offeror's probability of successfully performing as proposed. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in Section M. The Government’s past performance evaluation shall also consider an Offeror’s compliance with requirements under FAR 52.219-8 and

52.219-9 as required under FAR 15.304(c)(3)(i) and DFARS 215.305(a)(2). Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform a significant portion (25%) of the proposed effort based on the total proposed price. The offeror shall submit, along with the information required in this paragraph, a consent letter (see Attachment 1 4), executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the

Government of requested information on the offeror's performance.

(1) The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than 3 years for the submitted data. The past performance data shall document a successful history of past contract performance.

(2) In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, DCMA and commercial sources

(3) Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors.

Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. In the case of an offeror without any relevant past performance history, Offeror’s without a record of relevant past performance or for whom information will not be evaluated favorably or unfavorably on past performance and, as a result, will receive an “Neutral Confidence” rating for the Past

Performance factor. A strong record of relevant present and past performance may be considered more advantageous to the Government than a “Neutral Confidence” rating.

(4) All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. Offerors with no past performance may provide the equivalent information on company officials and/or personnel proposed for this action. If the offeror has no relevant past performance, they will be rated as “Neutral Confidence” rating.

(5) Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

Table of Contents

Summary Page: describe the role of the offeror, and of each subcontractor, teaming partner, and /or joint venture partner that will perform a significant portion of this requirement.

Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information. A sample consent letter is attached as Attachment 4).

Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance.

Organization Structure Change History— Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes within the past three years in the organization of your company and of your proposed partners that will perform a significant portion of this requirement. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

Specific Relevant Contracts Format - Sheets in accordance with Attachment 5. The offeror shall provide documentation outlining the offeror’s, and the proposed partners’ that will perform over a significant portion of this requirement, past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation.

The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

Past Performance Questionnaire - See Attachment 6, Past Performance Questionnaire. For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past

Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. These questionnaires shall be returned directly to the contracting officer, Shaina S. McKeel, electronically at shaina.s.mckeel.civ@mail.mil. Any questionnaires not returned directly to Ms.

McKeel will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. If any negative past performance information is received that the Offeror has not previously had an opportunity to address, the contractor will be given an opportunity to provide rebuttal. A minimum of three (3) Questionnaires must be received prior to the date and time established for the RFP closing. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided. If the offeror has no relevant past performance, they will be rated as

“Neutral Confidence” rating.

f. Volume V - Small Business Participation Proposal.

All offerors are required to submit a Small Business Participation Proposal individually. Offerors should propose the level of participation of small businesses (as a small business prime and/or small business subcontractors) in the performance of the acquisition.

The extent to which such firms, as defined in FAR Part 19, are specifically identified in proposals;

The extent of commitment to use such firms (and enforceable commitments will be considered more favorably than non-enforceable ones);

The complexity and variety of the work small firms are to perform;

The extent of participation of small business prime offerors and small business subcontractors in terms of the percentage of the value of the total acquisition; and

The extent of utilization of small business firms on prior contracts.

(1) Check the applicable size and categories for the PRIME offeror only -- Check all applicable boxes:

{ } Large Prime or

{ } Small Business Prime; also categorized as a

{ } Small Disadvantaged Business (SDB)

{ } Woman-Owned Small Business (WOSB)

{ } Historically Underutilized Zone (HUB Zone) Small Business

{ } Service Disabled Veteran Owned Small Business (SDVOSB)

(2) Submit the total combined percentage of work to be performed by both large and small businesses (include the percentage of work to be performed both by Prime and Subcontractors):

Total Percentage planned for Large Business(es) _______% = $ _______

Total Percentage planned for Small Business(es) _______% = $ _______

100%

(3) Please indicate the total percentage of participation to be performed by each type of subcategory small business. The percentage of work performed by Small Businesses that qualify in multiple small business categories may be counted in each category:

Small Disadvantaged Business (SDB) _________%

Woman Owned Small Business (WOSB) _________%

Historically Underutilized Zone (HUB Zone) Small Business _________%

Service Disabled Veteran Owned Small Business (SDVOSB) _________%

(4) List principle supplies/services to be performed by Small Businesses:

Name of Company Identify Type of Service/Supply

Small Business (SB):

Small Disadvantaged Business (SDB):

Women-Owned Small Business (WOSB):

Historically Underutilized Business Zone (HUB Zone):

Service Disabled Veteran Owned Small Business (SDVOSB):

(4) Describe the extent of commitment to use small businesses (for example, what types of commitments if any are in place for this specific acquisition either – small business prime, written contract, verbal, enforceable, non-enforceable, joint venturing, mentor-protégé, etc.)

(5) Prior Performance Information: Provide information substantiating the Offeror’s track record of utilizing small business on past contracts. For Large Businesses, include SF 294 and SF 295 (or Individual Subcontracting and Summary Subcontracting Reports in eSRS) information for government contracts with these reporting requirements for the last three years. If Offeror has had no contract in the last three years with these reporting requirements, a statement to that effect must be included. For Large and Small Businesses, provide descriptive information for all small business categories. Any information concerning long-term relationships with Small

Business subcontractors, such as mentor-protégé relationships should also be provided.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

EVALUATION FACTORS FOR AWARD

BASIS FOR AWARD AND EVALUATION CRITERIA.

a. Basis for Contract Award.

(1) This is a best value tradeoff source selection conducted in accordance with Federal Acquisition Regulation

(FAR) 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement

(DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). The Government intends to make one award as a result of the solicitation to the offeror who is deemed responsible in accordance with the FAR, as supplemented, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by Section L of this solicitation) and is judged the best value to the Government using a trade-off process. Award will be based upon an integrated assessment of all non-Cost (Management Plan, Technical Approach, Sample MCTP Exercises, Past Performance, Small Business

Participation) and Cost/Price Factors. As part of this assessment, the Government will determine whether exceeding the minimum requirements at an associated price provides the best value to the Government.

(2) This process permits trade-offs between cost/price and non-cost/price factors, and allows the Government to award to an offeror with other than the lowest proposed cost or price. However, the degree of importance of cost/price as a factor in determining award could become greater depending upon the equality of the proposals evaluated in the non-cost/price factors. The greater the equality of proposals within the non-cost/price factors, the more important cost/price becomes in selecting the best value to the Government.

(3) The Government is looking for the offeror that demonstrates superior technical expertise and offers the best possible qualified personnel in order to mitigate the risk inherent in the performance of this requirement. A proposal that demonstrates superior processes, plans, and ability to provide better qualified personnel may be worth more to the Government than a proposal that just meets the minimum needs. The mission support services provided as a result of this contract are critical to the success of the MCTP mission. Examples of possible innovations, not all inclusive, are:

A high-level of intellectual capability with demonstrated value-added. This high-level of intellectual capability is defined with professional credentials and specific real world experience pertaining to required functional areas. For example, specialized knowledge of Hybrid Threat doctrine, operations and weapons.

Innovative solutions to providing systems support (e.g. Information Technical Support, Information

Assurance Support, knowledge of network architecture, Cyber, Space, Interagency, abilities to support simulation system development, and integration) to include higher level certifications and experience.

Innovative solutions and demonstrated ability to develop plans that organize multiple events coordinated with multiple organizations in a changing environment.

Innovative solutions and demonstrated ability in technical capabilities in modeling and simulations.

Innovative solutions to meeting timelines and milestones in a dynamic complex environment.

Detailed and innovative phase-in that mitigates risk and ensures success in being able to take over full performance without degradation of the mission.

b. Award for All of the Work. The Government intends to award one (1) contract as a result of this solicitation.

Offers received for less than the stated number of items listed in the Bid Schedule will be considered ineligible for award. As set forth in FAR 52.215-1(f)(4), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a), Clarifications and award without discussions). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. In the event that discussions are held, a competitive range determination will be made. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

c. Evaluation Criteria.

(1) Evaluation criteria consist of factors and elements. The proposals will be evaluated under six (6) evaluation factors: Management Plan, Technical Approach, Sample MCTP Exercises, Past Performance, Small

Business Participation, and Cost. Please note, acceptance of the offeror’s small business participation proposal does not satisfy the requirement in FAR Part 19.702 for…