W911S0-16-R-0007_Amendment_0003.pdf

0010733591

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment 0003 is to:

1. Extend the proposal due date to 21 November at 2pm EDT

2. Answ er additional Industry Q&A via Attachement 9 in Section J

3. Refresh and Update Clauses in Sections E, G, I, K, L

4. Update Sections L&M (see blue font)

5. Add TE-43 & 44

Receipt of questions is closed, the Government w ill not respond to any questions received after Amendment 0003.

1. CONTRACT ID CODE PAGE OF PAGES

U 1 29

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Nov-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911S0-16-R-0007

X 9B. DATED (SEE ITEM 11)

12-Oct-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Nov-2016

CODE

MICC - FORT EUSTIS

705 WASHINGTON BLVD SUITE 126

FORT EUSTIS VA 23604

W911S0 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911S0-16-R-0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 16-Nov-2016 02:00 PM to 21-Nov-

2016 02:00 PM.

The depository location MICCEustis BLDG 705 STE126 has been added.

SECTION E - INSPECTION AND ACCEPTANCE

The following have been added by reference:

52.242-15 Alt I Stop-Work Order (Aug 1989) - Alternate I APR 1984

SECTION G - CONTRACT ADMINISTRATION DATA

The following were previously included by reference and are now included by full text:

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2-in 1 Combo Receiving Report

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in

WAWF, as specified by the contracting officer.

MCTP, Ft. Leavenwoth, KS

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0490

Issue By DoDAAC W911S0

Admin DoDAAC W911S0

Inspect By DoDAAC W904WH

Ship To Code W904WH

Ship From Code n/a

Mark For Code n/a

Service Approver (DoDAAC) W904WH

Service Acceptor (DoDAAC) W904WH

Accept at Other DoDAAC n/a

LPO DoDAAC n/a

DCAA Auditor DoDAAC n/a

Other DoDAAC(s) n/a

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send

Additional Email Notifications” field of WAWF once a document is submitted in the system.

TBD Upon award

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

TBD Upon award

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

52.204-6 Data Universal Numbering System Number JUL 2013

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-20 Predecessor of Offeror JUL 2016

52.219-9 ALT I

(Dev)

Small Business Subcontracting Plan (Deviation 2016-O0009)

- Alternate I

AUG 2016

52.232-9 Limitation On Withholding Of Payments APR 1984

52.243-2 Alt II Changes--Cost Reimbursement (Aug 1987) - Alternate II APR 1984

252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business

Concerns

SEP 2004

252.227-7017 Identification and Assertion of Use, Release, or Disclosure

Restrictions

JAN 2011

252.227-7020 Rights In Special Works JUN 1995

252.242-7005 Contractor Business Systems FEB 2012

The following have been added by full text:

52.215-21 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND DATA OTHER THAN

CERTIFIED COST OR PRICING DATA -- MODIFICATIONS (OCT 2010)—ALTERNATE IV (OCT 2010)

(a) Submission of certified cost or pricing data is not required.

(b) Provide data described below: Will be requested at time of modification as needed.

(End of clause

The following have been modified:

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 10 days from the end of the period of perforrnance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the

Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months

(End of clause)

The following have been deleted:

52.203-14 Display of Hotline Poster(s) OCT 2015

52.203-15 Whistleblower Protections Under the American Recovery and

Reinvestment Act of 2009

JUN 2010

52.204-17 Ownership or Control of Offeror JUL 2016

52.209-1 Qualification Requirements FEB 1995

52.215-17 Waiver of Facilities Capital Cost of Money OCT 1997

52.215-21 Requirements for Certified Cost or Pricing Data and Data

Other Than Certified Cost or Pricing Data -- Modifications

OCT 2010

52.219-9 (Dev) Small Business Subcontracting Plan (Deviation 2016-O0009) AUG 2016

52.222-19 Child Labor -- Cooperation with Authorities and Remedies FEB 2016

52.223-13 Acquisition of EPEAT - Registered Imaging Equipment (Jun

2014)

JUN 2014

52.226-1 Utilization Of Indian Organizations And Indian-Owned

Economic Enterprises

JUN 2000

52.229-3 Federal, State And Local Taxes FEB 2013

52.230-1 Cost Accounting Standards Notices And Certification OCT 2015

52.230-3 Disclosure And Consistency Of Cost Accounting Practices OCT 2015

52.232-1 Payments APR 1984

52.250-1 Indemnification Under Public Law 85-804 APR 1984

52.250-1 Alt I Indemnification Under Public Law 85-804 (Apr 1984) -

Alternate I

APR 1984

252.204-7004 Alt A System for Award Management Alternate A FEB 2014

252.204-7010 Requirement for Contractor to Notify DoD if the Contractor's

Activities are Subject to Reporting Under the U.S.-

International Atomic Energy Agency Additional Protocol

JAN 2009

252.209-7006 Limitations on Contractors Acting as Lead System Integrators JAN 2008

252.209-7998 (Dev) Representation Regarding Conviction of a Felony Criminal

Violation under any Federal or State Law

MAR 2012

252.209-7999 (Dev) Representation by Corporations Regarding an Unpaid

Delinquent Tax Liability or a Felony Conviction under any

Federal Law (Deviation)

JAN 2012

252.215-7006 Use of Employees or Individual Subcontractors Who Are

Members of the Selected Reserve

OCT 2008

252.217-7009 Default DEC 1991

252.232-7007 Limitation Of Government's Obligation APR 2014

252.245-7000 Government-Furnished Mapping, Charting, and Geodesy

Property

APR 2012

252.245-7001 Tagging, Labeling, and Marking of Government-Furnished

Property

APR 2012

252.247-7006 Removal of Contractor's Employees DEC 1991

252.247-7007 Liability and Insurance DEC 1991

252.247-7018 Subcontracting DEC 1991

The following included by reference have been revised:

52.222-26 Equal Opportunity APR 2015

52.244-6 Subcontracts for Commercial Items JUN 2016

252.225-7021 Trade Agreements--Basic (AUG 2016) AUG 2016

252.227-7019 Validation of Asserted Restrictions--Computer Software SEP 2011

252.227-7037 Validation of Restrictive Markings on Technical Data JUN 2013

252.245-7004 Reporting, Reutilization, and Disposal MAR 2015

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

ATTACHMENTS

LIST OF ATTACHMENTS

Attachment 1: Performance Work Statement

Attachment 2: Techincal Exhibits 1-40

Attachment 3: CDRLS A1-A18

Attachment 4: Subcontractor/Teaming Partner Consent Letter

Attachment 5: Specific Relevant Contract Sheets

Attachment 6: Past Performance Questionnaire

Attachment 7: Industry Q&A - Amendment 0001

Attachment 8: Industry Q&A - Amendment 0002

Attachment 9: Industry Q&A - Amendment 0003

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (APR 2016)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 541519.

(2) The small business size standard is 27,500,000.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7 is not included in this solicitation, and the offeror is currently registered in System for Award Management (SAM), and has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

( ) Paragraph (d) applies.

( ) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) (1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at

52.204-7, System for Award Management.

(iv) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(v) 52.209-2; Prohibition on Contracting with Inverted Domestic Corporations--Representation.

(vi) 52.209-5; Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(vii) 52.209-11, Representation by Corporations Regarding elinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(viii) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(ix) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(x) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(xi) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xii) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xiii) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xiv) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xv) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased

Products Under Service and Construction Contracts.

(xvi) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA- designated items.

(xvii) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xviii) 52.225-4, Buy American--Free Trade Agreements--Israeli Trade Act Certificate. (Basic, Alternates I, II, and

III.) This provision applies to solicitations containing the clause at 52.225- 3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies.

(C) If the acquisition value is $50,000 or more but is less than $77,533, the provision with its Alternate II applies.

(D) If the acquisition value is $77,533 or more but is less than $100,000, the provision with its Alternate III applies.

(xix) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-

5.

(xx) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan--Certification. This provision applies to all solicitations.

(xxi) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to

Iran—Representation and Certification. This provision applies to all solicitations.

(xxii) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

[Contracting Officer check as appropriate.]

X (i) 52.204-17, Ownership or Control of Offeror.

(ii) 52.204-20, Predecessor of Offeror.

(iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

(iv) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment--Certification.

(v) 52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain

Services--Certification.

(vi) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA-

Designated Products (Alternate I only).

(vii) 52.227-6, Royalty Information.

(A) Basic.

(B) Alternate I.

(viii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

(End of provision) https://www.acquisition.gov/

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been added by full text:

52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA OR INFORMATION OTHER

THAN CERTIFIED COST OR PRICING DATA (OCT 2010)—ALTERNATE IV (OCT 2010)

(a) Submission of certified cost or pricing data is not required.

(b) Provide data described below: See Section L.

ECMRA

eCMRA ESTIMATED COSTS

Offerors will provide the estimated total cost (if any) incurred to comply with the enterprise Contractor Manpower

Reporting Application (eCMRA) requirement in Section B CLIN(s) 0006, 1005, 2005, 3005, 4005. Offerors will enter “NSP” or “Not Separately Priced” if it will not assess any costs to comply with this reporting requirement.

INSTRUCTIONS TO OFFERORS

SOLICITATION/PROPOSAL REQUIREMENTS

a. Proposal Submittal and Inquiries.

1. Proposals shall be submitted prior to the closing date and time identified on SF 33 to the following address:

Mission and Installation Contracting Command

MICC – Fort Eustis

Attn: Ms. Shaina S. McKeel

Solicitation No.: W911S0-16-R-0007

705 Washington Blvd, Suite 126

Fort Eustis, VA 23604

2. Proposals shall be submitted in both three-ring binders and CD-ROM Disks. Facsimile submissions will not be accepted.

3. The point of contact responsible for supplying additional information and answering all inquiries is the

Contracting Officer. Address all questions or concerns, including the attachments, regarding this solicitation to Ms. Shaina McKeel, Contracting Officer, at shaina.s.mckeel.civ@mail.mil. All questions shall annotate source page and paragraph number. All questions regarding this solicitation shall be submitted in writing via email by 20 October 2016 at 10:00AM EDT.

4. Site Visit. N/A mailto:shaina.s.mckeel.civ@mail.mil

b. General Instructions.

1. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3. Offers will be evaluated using the criteria under Section M, “Factors to be Evaluated.” Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and the proposed contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical solutions (Factors 1, 2, and 3) and prices in their initial proposal submission. However, IAW FAR

Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c)(2).

4. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

7. All referenced documents for this solicitation are available on the Federal Business Opportunities

(FedBizOpps) web site at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation. Additional documents referred to in the performance work statement are available at the locations specified in Part 6 of that document.

8. Debriefings. The Contracting Officer will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505.

The Contracting Officer will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing.

Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

9. Period for Acceptance of Offerors. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.

c. Proposal Preparation Instructions

1. Offeror’s proposal shall consist of five (5) separate volumes: (i) General, (ii) Cost/Price, (iii) Mission

Capability/Risk and Sample MCTP Exercises, (iv) Past Performance, and (v) Small Business Participation.

2. Proposal Format http://www.fedbizopps.gov/

(a) Offerors shall submit an original and the number of copies listed in paragraph (c) below of their proposal.

(b) Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors (Sections A through M). Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. It is recommended that the Offeror contact the Contracting Officer immediately/prior to solicitation closing upon identifying an area that may result in an exception. This information shall be provided in the format below.

Solicitation Exceptions

Solicitation

Document

Page/

Paragraph

Requirement/

Portion

Rationale &

Impact

Section B, PWS/SOO/

SOW, Section L&M, etc.

Applicable

Page and

Paragraph

Numbers

Identify the requirement or portion to which exception is taken

Describe

The rationale and impact of the exception

(c) The proposals shall be organized into five (5) volumes. Digital copies submitted on CD-ROM

Disks shall be provided in Microsoft Word, PowerPoint and Excel and shall adhere to all proposal preparation instructions with the exception of the requirement for three ring binders. Hard copies of each volume of the proposal should be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. The same identifying data should be placed on the spine of each binder. All text shall be single spaced and printed black on white paper (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logo’s are acceptable). Printing shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. File names to be “Company Name – Initial” for the first submission. File name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision.

Page limitations are as follows:

VOLUME TITLE PAGE LIMITS NO. OF HARD

COPIES

NO. OF DIGITAL

COPIES (CD ROM)

I General n/a 1 1

II Cost/Price (Factor 6) n/a 1 See above

III Mission Capability/Risk

Sample MCTP Exercises

(Factors 1, 2 & 3)

75 1 See above

IV Past Performance (Factor 4) 15 25

(not including

Past Performance

Questionnaires &

Client

Authorization

Letters)

1 See above

V Small Business Participation n/a 1 See above

(Factor 5)

(d) Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notice (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

(e) Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

(f) Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted. Resumes are not part of the page count limit; however, each resume shall be limited to 1 page.

(g) What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½ X 11” sheet of paper. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

(h) Indexing. Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

(i) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

3. Proposal Content

(a) Volume I – General. Offerors are required to submit a completed SF 33 (including acknowledgment of Amendments), Section B, and Section K. All final monetary extensions shall be in whole dollars only. Failure to follow the Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the

Government. The General Volume shall be organized as follows and contain the identified information.

TAB A, Exceptions/Assumptions (if required) – The Offeror shall identify and explain any exceptions, deviations or assumptions used in preparing its proposal.

TAB B, SF 33 - The SF 33 shall be fully completed upon submission. The offeror is cautioned that the SF 33 must contain an original signature in block 17 of the form. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 33, Section L, and FAR 52.215-1 (b), Instruction to Offerors—Competitive Acquisition. The offeror shall provide the name, title, telephone number and email address of the Offeror’s principal point(s) of contact for its proposal and shall identify those individuals authorized to negotiate with the Government and contractually bind the Offeror.. The Offeror shall provide their

Taxpayer Identification Number (TIN), Data Universal Numbering System (DUNS), and contractor and

Government Entity (CAGE) code.

TAB C, Section SF 33 – Continuation Sheets (Supplies or Services and Prices) - The Continuation

Sheets shall be submitted fully completed and error free. It shall contain the offeror’s prices for the established

Contract Line Items (CLIN).

TAB C D, Section K (Representation, Certifications, and Other Statements of Offerors) – The offeror shall ensure that Section K is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

(b) Volume II – Cost.

(1) Information relating to the proposed costs must be included to extent practical in both hard copy and electronic format. Electronic versions of the Cost Proposal shall be submitted in MS Office Excel format ONLY, and shall not be read only or password protected. All formulas, lookup tables, and links shall be intact, and no links shall exist to files not included with the submission. Spreadsheets shall not contain hidden worksheets. PDF or flat files will not be considered adequate. Failure to comply with these formatting requirements may result in rejection of your proposal. Offeror’s shall perform a virus check prior to proposal submittal.

(2) Certified cost or pricing data is not anticipated for the contract award of as a result of this solicitation;

however, the Government reserves the right to request such information should it become necessary consistent with

FAR Subpart 15.4, Contract Pricing. Data other than certified cost or pricing data is required to determine that the proposed price is fair and reasonable.

(3) Volume Organization.

(a) Table of Contents

(b) Business System Status. Information regarding the status of applicable business system should be addressed (whether there are adequate accounting systems and purchasing systems)

(c) Cost/Price Proposal

1) Cost/Price Narrative Section - may be submitted in MS Word

2) Cost/Price Proposal Section - shall be submitted in MS Excel

3) Sample MCTP Exercises Cost Estimate Sheet - shall be submitted in Excel

4) Point of Contact for cognizant Defense Contract Audit Agency (DCAA) or Defense Contract

Management Agency (DCMA) office.

5) Copies of Forward Pricing Rate Agreements and Forward Pricing Rate Recommendations

(4) Business System Status.

(4.1) Accounting System. Prime contractors must have an accounting system that has been determined adequate by the DCAA or other cognizant agency for accumulating and reporting incurred costs under cost type contracts.

(a) The offeror shall provide evidence of an adequate accounting system. Also, identify any deviations from your standard accounting procedures in preparing this proposal.

(b) Offerors, including Joint Ventures (JV), without an adequate accounting system shall email the

Contracting Officer to initiate a Preaward Accounting System Survey. This request shall be submitted immediately upon receipt of the RFP, but no later than 15 days after release of the RFP. Offerors are encouraged to initiate this process immediately.

(c) An adequate accounting system is not an evaluation criterion. Having an adequate accounting system is a factor on identifying prospective responsible contractors IAW FAR 9.104-1. In addition, an adequate accounting system would provide reasonable assurance that the accounting system and cost data are reliable as required by DFARS 209-104-1. If contractors do not have an adequate accounting system, they may not be eligible to receive a cost type award.

(4.2) Purchasing System. Prime contractors shall also state the status regarding the adequacy of their

Purchasing System. The Offeror shall provide the date it was determined adequate and supporting information or back up letter from an Administrative Contracting Officer stating the adequacy for the system.

(5) Pricing Schedule (Section B). Section B, Supplies or Services and Prices, shall be submitted fully completed and error free. It shall contain the offeror’s prices for the established Contract Line Item Numbers

(CLINS), rounded to the nearest dollar. Offerors shall provide the proposed cost plus fixed-fee for the Phase-In, Base Period, and all Option Periods. Subtotal prices for each period and the total contract price shall also be provided.

(6) Contract Cost/Price Proposal. The offeror’s cost/price proposal shall consist of a cost/price proposal in response to the PWS and all Technical Exhibits. The Cost/Price proposal shall contain three Sections: the

Cost/Price Narrative Section, the Cost/Price Proposal Section, and the Sample MCTP Exercise Cost Estimate Sheet.

I. Cost/Price Narrative Section

(a) The Cost/Price Narrative Section shall contain all the narrative explanations used in deriving calculated costs. These narratives shall clearly explain the methodologies, calculations, exceptions and assumptions used in developing each cost element. At a minimum, the Offeror shall address the Notes identified in paragraph (e) below.

Modifications to the technical aspects of the proposal must be accompanied by assessment of impact on related costs.

(b) In the Cost/Price Narrative Section, provide an explanation of the method of cost build-up, including the basis used in applying rates and factors. The source of rates and factors shall be identified. For instance, if a

Forward Pricing Rate Agreement is in existence that should be noted. The indirect rates proposed should reflect the offeror’s actual cost accounting practices and indirect rate structure.

(c) In the event that a Forward Pricing Rate Agreement is not in effect for the Prime or any subcontractor proposals, such party’s proposal shall include the following information: Fringe rates, Labor Overhead rates, and all applicable Other Indirect rates and factors (including General and Administrative (G&A) rate). All indirect rates and factors shall be supported by calculations. The components of the calculations must be broken down into the individual elements that comprise them. These elements must be fully explained, including how the amounts were computed both in text and figures. The details of each individual cost pool and base shall be provided. In addition, any services that are provided to the contract through G&A shall be listed and explained. The following data shall be provided:

(i) Actual incurred direct rates for FY2014 and FY2015

(ii) Year to date data for FY2016

(iii) Income statements and Balance sheets for FY2014 and FY2015

(d) The prime contractor is responsible for entering its subcontract pricing. If a subcontractor does not want to reveal proprietary information to the prime offeror, the Government will accept a direct submission of the pricing spreadsheets from the subcontractor(s) in order to protect its proprietary information. Subcontractor’s pricing information is required to facilitate future adjustments based on changes to the Department of Labor (DOL)

Wage Determination and to determine realism of proposal submission as applicable. The Subcontractor’s submission shall identify the prime contractor on the cover sheet. It is also the responsibility of prime contractors to ensure their subcontractor’s pricing proposal is submitted by the closing date/time. Proposals received that do not contain complete pricing for both the prime and all subcontractor(s) may not be considered for award.

(e) Cost Element Notes: The following notes provide information which should be submitted in the spreadsheet or in the Cost/Price Narrative Section.

(i) The offeror shall provide the information to cover all areas of the PWS. In order to evaluate completeness, all PWS paragraphs shall be annotated/addressed. If multiple PWS paragraphs are being performed by cross-utilized employees and the employees are being priced under just one of the PWS paragraphs, ensure that the non-priced PWS paragraphs are identified by simply cross-referencing the priced PWS paragraph.

(ii) The offeror shall identify whether the individual is on an exempt or non-exempt position. The terms “exempt” and “non-exempt” refer to application of Fair Labor Standards Act and the Service

Contract Labor Standards requirements.

(iii) The offeror shall provide what hours they utilized for a productive man-year and explain how they derived the number of hours.

(iv) The offeror shall identify the applicable wage rate for each labor category proposed. If the position is exempt, the offeror shall clearly explain the rationale for the development of the wage rate.

(v) The offeror shall include in their proposal (inclusive of G&A) the Government provided estimates for shipping costs, travel, and relocation expenses.

II. Cost/Price Proposal Section

(a) The Cost/Price Proposal Section may be submitted using FAR Subpart 15.408, Table 15-2, Instructions for Submitting Cost/Price Proposals When Certified Cost or Pricing Data Are Required, as a guide to include a summary by cost element including at a minimum labor, overtime, other direct costs (shipping costs, relocation costs, travel), fixed fee for the Phase-In, Base Period and each Option Period. Additionally, these costs elements shall also provide cost estimate details for each of the following three segments of costs:

1. Program Management and Sustainment Costs – This segment should capture all costs associated with the Program Management Office and all steady state labor (excluding staff augmentation and overtime hours related to specific hours) as described in the PWS.

2. Training Costs – This segment should capture all costs associated with training of the contractor’s labor force as described in the PWS.

3. Exercise Costs – This segment should capture all costs attributed to the exercise schedule identified in

TE -7B that are not captured in item 1 or 2 above. Staffing (manning) by labor category and personnel count is required at the exercise level of detail.

(b) Offerors will submit a total compensation plan setting forth salaries and fringe benefits (including bonuses) for the proposed Key Personnel who are professional employees and who will work under the contract. Offerors may submit their compensation plans on a separate tab in their Cost/Price Proposal Section or separate Excel worksheet. Any narrative related to the Compensation Plan for Professional Employees shall be included in and clearly identified under Section I, Cost/Price Narrative Section.

III. Sample MCTP Exercises Cost Estimate Sheet (TE #39).

(a.) Offerors shall prepare the cost estimate sheet for the two sample exercises using TE-39 TE-41. Cost estimates should be in line with the narrative provided under Factor 3 in Volume III. TE-40 TE-39 provides a sample manning reference and TE-40 provides sample exercise cost templates. The offeror shall provide details regarding all applicable other direct costs including travel, shipping, relocation, along with basis of estimate and supporting documentation.

(C) Volume III – Mission Capability/Risk Volume.

(1) The Mission Capability/Risk Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important. The Offeror’s submission will be evaluated against the Mission Capability/Risk factors identified below and defined in Section M, Evaluation Factors for Award.

(2) The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.);

statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience. The Government will base its evaluation on the information presented in the offeror's proposal.

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(3) The Mission Capability/Risk Volume shall, at a minimum, be prepared in a form consistent with the PWS and the evaluation criteria for award set forth in Section M of this solicitation. The Volume shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the offeror’s technical competence and ability to comply with the contract requirements specified in the PWS. The offeror shall address as specifically as possible the actual methodology it will use for accomplishing the PWS requirements. This volume shall be organized according to the following general format:

Table of Contents

List of Table and Drawings

Cross Reference Matrix

Exceptions/Assumptions (Identification and explanation of any exceptions or deviations.

Additionally, identify any assumptions used in preparing the proposal.)

Offerors may provide 1 attachment of 1 tabloid size page (11x17) depicting the work breakdown structure. The one page is not part of the 75 page count.

Factor 1: Management Plan (Volume III): The offeror shall provide a detailed management plan with their proposal. The proposal shall demonstrate their understanding of the program requirement and provide a narrative detailing the Offeror’s management plan. The Management Plan shall address the following elements:

o Element 1: Management Methodology: The proposed management methodology shall address/contain:

o The Offeror’s innovative management methods, procedures and techniques, including the use of technology, that are likely to result in efficiencies, demonstrate capabilities to adapt to a changing environment and requirements and that will result in successful performance of this effort.

o Detailed organization chart o Organizational structure with areas of responsibility for managing, accomplishing and overseeing multiple requirements, utilizing multiple skill sets, in multiple locations simultaneously.

o Decision making authority for the organization o Breakdown of responsibilities between prime and subcontractors/teaming partners;

and the prime’s management and integration of subcontractors/teaming partners into the overall structure.

Element 2: Staffing Plan: The proposal shall provide a detailed staffing plan that addresses / contains:

o The skill levels and quantity of personnel required to successfully perform the effort in an efficient manner;

Key positions and the rationale for why they offeror designated the position as

“key”;

o The extent to which the experience and qualifications of key personnel, functional personnel and technical staff meet or exceed the requirements in the Performance

Work Statement;

Demonstrate a sound process to hire, train, and retain an adequate number of personnel with a wide diversity of project experience, education, and qualifications who are capable of successfully completing the mission requirements. Demonstrate a sound process to hire and retain key personnel with a wide diversity of experience, education, and qualifications with proven expertise in their field to successfully meet the requirements. Demonstrate the offeror’s methods to reduce personnel turn-over and timeline for hiring, training, and replacing personnel during performance of the contract.

o Element 3: Phase-In Plan: The phase-in plan shall provide the offeror’s ability to ensure a seamless transition with no loss of service. The phase-in plan shall illustrate the offeror’s proposed processes to begin full performance on day 1. The phase-in plan shall describe the offeror’s plan to identify and anticipate key risks during the transition phase and present a sound strategy to overcome them. The offeror shall provide a timeline of all phase-in tasks in the 90 day period.

o Factor 2: Technical Approach (Volume III): Offerors shall submit a technical approach with their proposal.

Offeror shall demonstrate their understanding of the technical functions of the PWS.

o Element 1: Scheduling and Planning: Offerors shall provide a fiscal year plan that thoroughly, completely, and synopsizes milestones, conferences, meetings, and deliverables in a manner likely to result in successful performance of the requirement.

o Element 2: Technical Support: Offerors shall identify their plan to provide technical support to build and maintain databases, to facilitate exercises and exercise control group set up, to configure and manage workstation models and simulations, their experience in U.S. Army and

Joint models and federation management, and plan to manage exercise websites, portals, and accounts.

o Element 3: Planning and Execution: Offerors shall propose an Opposing Force (OPFOR) with demonstrated…