QA_2_W911RZ-15-R-0002_Ft_Carson_BOS_3_Aug_2016.pdf

Questions & Answers #2 Fort Carson Base Operations Support

W911RZ-15-R-0002

QUESTION 1: Request answers to these questions by July 1, 2016. With the Due Date being set as July 12th, we will need to review, publish and ship our proposal not later than Saturday July 9, 2016 to ensure timely delivery. With this week end being the 4th of July, this gives us 4 days to complete everything and ship on Saturday. Your consideration to this request would be greatly appreciated as we will not be able to incorporate answers to questions into our proposal if answers are received later than July 1, 2016.

ANSWER 1: The Government issued Amendment 2 on 30 June 2016 which extended the proposal response date indefinitely.

QUESTION 2: Re: Section L, paragraph 7.3.1.1 Reference requires that offerors explain their understanding of each functional area provided in reference paragraph. Functional area L is Financial Requirement. Financial requirements are not described in C.5 of the PWS. Please Clarify?

ANSWER 2: Financial Requirements are identified in C.1.8 of the PWS

QUESTION 3: Re: Section L, Paragraph 7.3.1.1, Technical Understanding Reference states in part “The Offeror shall describe and explain its understanding of each functional area below by providing an overarching description of each area…”.

There is no mention of providing a discussion of the PWS requirements. Is the purpose of the “overarching description” to provide a generalized discussion of how the overall functional area is to be performed and then a detailed description of the PWS to follow, or is the “overarching description” to be provided instead of a PWS discussion? Please clarify.

ANSWER 3: The requirement is to provide an understanding of the areas identified in lieu of a PWS discussion. The sections identified were selected as being critical and significant from the PWS.

QUESTION 4: Re: Section L 8.2.4- Past Performance Questionnaire:

May the Contractor use a CPARS evaluation in lieu of the Past Performance Questionnaire?

ANSWER 4: No, the Contractor may not use a CPARS evaluation in lieu of the Past Performance Questionnaire.

QUESTION 5: Re: Section C.1.5.2.3: Customer Complaint Program Reference, in part, states the following: “The primary mechanism for this shall be the Interactive Customer Evaluation (ICE) program.”

1: Will the Government provide access to the Interactive Customer Evaluation (ICE) program to the Contractor for its use?

2: If the Government provides access to the Interactive Customer Evaluation (ICE) program, will the Contractor have unlimited use or be assigned a specific number of user licenses?

ANSWER 5:

1. Yes. This is a web based program that all can access @ http://ice.disa.mil/index.cfm

2. The Contractor may have unlimited users, of supervisors/managers, assigned to ICE to be able to respond to the comments received. The Government also will have access to the comments received.

QUESTION 6: Re: Section C.1.8.8: Contractor Manpower Reporting (CMR) Reference states: “The Contractor will report ALL Contractor labor hours (including subcontractor labor hours) required for performance of service provided under this contract for the Department of the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.”

1: Can the Contractor Manpower Reporting (CMR) system accepts download from external timekeeping systems or must the information be entered manually?

2: If the Contractor Manpower Reporting (CMR) system can accept downloads from external timekeeping systems, which systems is it set to accept data from?

ANSWER 6:

1. The information must be entered manually. Downloads are not accepted in CMRA nor are they necessary. The data in CMRA is total numbers, not individual employee data.

2. Answered in 1 above

QUESTION 7: Re: Section C.5.1.14: Utility system Mapping and GIS Information Reference, in part, states: “The Government will provide Bently View or Bently Microstation software for use to view and print utility mapping.”

1: How many copies of the Bently View or Bently Microstation software will the Government provide to the Contractor?

ANSWER 7:

1. Bently View is unlimited access. Up to three copies of Microstation will be provided.

QUESTION 8: Re: Section C.5.2.1.4: Customer Services – Work Reception and Customer Service Reference, in part, states: “Monitor utility SCADA systems and Energy Management Control Systems (EMCS).

Is the Service Call Center already wired for the SCADA systems and the Energy Management Control System (EMCS)?

ANSWER 8: Yes. The service call center is not wired for monitoring SCADA. The customer call center has video monitors installed that show the EMCS for alarms.

QUESTION 9: Re: Section C.5.3.1: Management Information System (MIS) Reference, in part, states: “Input, maintain and update data in the MIS.”

1: What is the “Authorized MIS program”?

2: Will the Government provide access to the contractor to the Authorized MIS

Program?

3: If the Government provides access to the Authorized MIS Program, will the Contractor have unlimited licenses to access the system?

ANSWER 9:

1. The “Authorized MIS program is the General Fund Enterprise Business System (GFEBS). Reference PWS C.5.1.6

2. Access will be provided once required online training is complete and roles are assigned to the employees

3. Site licensees are not required, GFEBS is Government owned web based. Employee training and assignment of roles will provide access to the MIS.

QUESTION 10: Re: Section C.5.3.4: Meter Management Reference, in part, states: “Operate and maintain all Fort Carson utility meters.

Specific tasks include, but are not limited to, collecting data through the Energy Management Control System (EMCS) along with repair by replacement and maintenance of electric, water, and natural gas meters.”

1: How many electric meters are currently on the contract?

2: How many water meters are currently on the contract?

3: How many natural gas meters are currently on the contract?

4: How many electric meters are currently connected to the Energy Management Control System (EMCS)?

5: How many water meters are currently connected to the Energy Management Control System (EMCS)?

6: How many natural gas meters are currently connected to the Energy Management Control System (EMCS)?

ANSWER 10:

1. There are 218 electric meters installed

2. There are 63 water meters installed

3. There are 184 gas meters installed

4. There are 208 electric meters connected to EMCS

5. There are 25 water meters connected to EMCS

6. There are 184 gas meters connected to EMCS

QUESTION 11: Re: Section C.5.3.3: Additional Support Requirements Reference, in part, states: “The ISR is an assessment of the condition of Fort Carson facilities and is prepared using the ISR program.”

Will the Government all prospective contractors to review the ISR prior to submitting proposals?

ANSWER 11: No, the Government will not allow prospective contractor to review the ISR prior to submitting proposals. The ISR is used by ARMY to aid in determining condition of facilities across the ARMY.

QUESTION 12: Re: Section C.5.5.5: Snow Removal and Ice Control Reference, in part, states: “Ensure the Snow Control Center shall be activated and radio communications with crews shall be established within 30 minutes after implementation during normal duty hours or one hour after implementation outside of normal duty hours, and shall continue operations until requirements have been met.”

Is there already a designated Snow Control Center on the installation or will the Contractor be required to create and equip one?

ANSWER 12: Yes. Currently building 8200 is used for the snow control center and equipped for the current contractor. It is expected it will also be used going forward with the new contractor.

QUESTION 13: RE: Section C.5.7.1.8.1: Asset Identification and Security Reference, in part, states: “Install and maintain asset identification labels on all major electric system components to include but not limited to poles, transformers, switches, vaults, manholes, capacitor banks, streetlight and walkway lighting poles.”

1: Are all electric assets currently marked?

2: Will the Contractor be required to remark all assets when the contract changes or only as needed?

ANSWER 13:

1. No. About 99% of all transformer, switches, vaults, capacitors, and poles are asset labeled and on the existing base mapping, and about 90% of all light poles are asset labeled.

2. No. The Contractor will not be required to remark all assets when contract changes. However, the Contractor will be required to maintain existing assets labels as they fail, become illegible or as new assets are installed by other contracts and projects.

QUESTION 14: Re: Section C.5.7.1.9.8: Substations Reference, in part, states: “Operate and maintain the electric substation SCADA systems, to include the SCADA Master HMI server located in the electric shop and the SCADA remote terminal located in the 24 hour, seven days a week utility monitoring section.”

1: Where is utility monitoring section where the SCADA remote monitoring terminal is located?

2: Will the utility monitoring section be turned over to the new Contractor or will the Contractor be required to create and equip a new section?

ANSWER 14:

1. The Electric SCADA HMI is located in building 8010 on the first floor in a locked and secure communication room. One of the remote terminal is in building 8010 in the second floor electric shop and the second remote terminal is in DPW building 1219, Room 127.

The electric SCADA system is currently not located in the utility monitoring section due to limitations of fiber optic cable to the current utility monitoring location in building 1225.

2. The utility monitoring section will be turned over to the new Contractor. All existing electric SCADA will be the Contractors responsibly.

QUESTION 15: Re: Section C.5.7.1.10: Primary Power Distribution

Reference, in part, states: “Operate, test, maintain, and repair the overhead and underground electrical distribution system to include all primary electrical distribution and secondary building services.”

1: Technical Exhibit TE-5.10 does not include any information on the electrical system. What is the footage amount of the overhead electrical distribution system?

2: Technical Exhibit TE-5.10 does not include any information on the electrical system. What is the footage amount of the underground electrical distribution system?

ANSWER 15:

1. Fort Carson DPW does not track the electric system by overhead and underground LF. So to answer the question a table from the electric system model is being provided that shows conductor type by thousand LF. See table below.

2. See cable types and quantity of known assets in the table below.

Conductor ID Qty Type Measurement 15 kV 750 Kcmil AL EPR 3.64 Under Ground kFt 15kV 2 AL EPR 538.15 Under Ground kFt 15kV 250 Tape Shield 7.18 Under Ground kFt 15kV 350 kcmil AL EPR 383.81 Under Ground kFt 15kV 4/0 AL EPR 150.76 Under Ground kFt 15kV 4/0 CU Sep. Neut. 21.79 Under Ground kFt 2 ACSR 80.27 Overhead kFt 336 ACSR 155.5 Overhead kFt 4 ACSR 1.63 Overhead kFt 4/0 ACSR 0.23 Overhead kFt Switches 340 Each Transformers 1270 Each Vaults 667 Each Capacitors 9 Each Power poles 1160 Each Exterior lights 7950 +/- Each

QUESTION 16: Re: Section C.5.7.2: Traffic Control System Reference, in part, states: “Traffic control systems include, but are not limited to, a closed loop system of traffic signals linked to and controlled by a centralized master controller . . .”

1: Is the traffic control system monitored on a 24/7 basis?

2: If yes, who monitors the system: the Contractor or the Government?

ANSWER 16:

1. No, the traffic control system is not monitored on a 24/7 basis.

2. The traffic control is monitored by the Government, DPW traffic engineer in building 1219, not by the Contractor.

QUESTION 17: Re: Section C.5.8.1: Heating Systems Reference, in part, states: “Notify the COR and provide a temporary heating source when a heating sources in an occupied facility is inoperable beyond working hours.

Temporary heating source shall heat the facility to the facility temperature requirement.”

Does the Government or the Contractor provide temporary heating equipment when the building’s heating equipment is inoperable beyond working hours?

ANSWER 17: If temporary heating is required, the Contractor is expected to provide and monitor this.

QUESTION 18: Re: Section C.5.8.10.2: Energy Management Control System (EMCS) Reference, in part, states: “Integrate facility HVAC controls in the EMCS system. This work will include integration into the TRIDIUM Headwork’s standardizing system control and alarm pages and assuring proper operation.”

1: Will the TRIDIUM Headwork’s system access be provided by the Government to the Contractor?

2: If yes, how many licenses/access points will the Contractor are given by the Government?

Reference, in part, states: “Maintain and operate the EMCS on a 24 hour continuous basis.”

3: Is the EMCS system monitored as part of any of the other 24/7 operations on the installation?

4: If yes, where is the system located?

5: Will the EMCS system be left intact wherever it is currently located or will the Contractor be required to reestablish the system with the new contract?

ANSWER 18:

1. Yes. The system is currently located in the Contractor’s area.

2. Each JACE in the various buildings is licensed, there are over 500 of them. Access points for the contractor is unlimited at the discretion of the senior integrator.

3. C.5.8.10.2 states in part, “Maintain and operate the EMCS on a 24 hour continuous basis.” Monitoring after normal business hours can be performed by the 24/7 customer service operation. C.5.8.10.2.2. states in part, “Ensure temperature set points in facilities identified in TE 5.1.7.1.1 can and will be adjusted 24/7 due to occupancy requirements” If adjustments are needed after normal business hours, that an EMCS tech may need to be called in.

4. The non business hour monitoring is in the contractor’s customer service area in building 1225. The EMCS work center is also located in 1225.

5. The Government will not relocate the system from its current location in building 1225.

QUESTION 19: Re: C.5.10: Natural Gas Distribution and Regulation System Reference, in part, states: “Maintain and service the natural gas distribution and regulation system.”

1: Are there Government procedures for working on the natural gas system that comply with all requirements of DOT Pipeline Safety Regulations, 49-CFR 192?

2: If yes, will the Government provide these procedures or will the Contractor be required to provide their own?

Reference, in part, states: “Ensure personnel performing maintenance and repairs to the [natural] gas system are qualified according to 49-CFR 192, Subpart N, sections 192.801-809.”

3: Does the Government provide oversight for the OQ testing or will the Contractor be required to provide their own?

Reference, in part, states: “Perform periodic gas leakage surveys (excluding the individual building service lines in Family Housing areas) in accordance with DOT Pipeline Safety Regulations, currently Part 192.723 . . .”

4: What is the percentage breakdown of the leak survey sections as “routine” or “Business District” as defined in the 49-CFR DOT Pipeline Regulations?

5: Will the Government provide a list of sections it considers to be designated as “routine” and “Business Districts” as designated in DOT Pipeline Safety Regulation 192.723?

Reference: Technical Exhibit TD-5.10 provides information regarding the specifics of the natural gas system at Ft. Carson.

6: What percentage of the natural gas system on Ft. Carson is uncoated steel?

7: What percentage of the natural gas system on Ft. Carson is coated steel?

8: What percentage of the natural gas system on Ft. Carson is plastic pipe (PE or PX)?

9: What percentage of the natural gas system on Ft. Carson are other materials (i.e. cast iron, etc.)?

ANSWER 19:

1. PWS section C.5.10.1 states, “Maintain and service the natural gas distribution and regulation system IAW DOT (Department of Transportation) Pipeline Safety Regulations, 49-CFR 192, DOT Guidance Manual for Operators of Small Gas Distribution Systems, DPW Installation Design Guide and the Fort Carson Emergency Gas Plan, FC Regulation 420-24).”

2. The identified publications in answer 1 will be provided to the Contractor.

3. No, the Government does not provide oversight for OQ testing. The Contractor is responsible for the proper training of their employees.

4. The Government has viewed the designation all gas distribution as a Business district.

5. N/A

For answers 6-9 below; The Government does not track the gas piping by percentage. The quantity provided is only estimated.

6. The Government estimates, <10% of the piping is uncoated steel

7. The Government estimates that 35 % of the gas piping is coated steel

8. The Government estimates that 60% of the gas piping is plastic.

9. The Government is not aware of other materials used for gas piping in the natural gas system. However, the Contractor is required to meet the requirements of the PWS.

QUESTION 20: Re: C.5.15: Potable Water Systems and Distribution Reference, in part, states: “Monitor water system operation using the Supervisory Control and Data Acquisition system (SCADA).”

1: Where does the water system SCADA feed into?

2: Is the water system SCADA monitoring part of any other 24/7 operations?

ANSWER 20:

1. The water SCADA is accessed by a standalone computer at the Sewage treatment Plant.

2. Monitoring of this SCADA is not part of the 24/7 operations in customer service. It is part of the 24/7 operations by the Sewage Plant Operator.

QUESTION 21: Re: C.5.18: Corrosion Control and Cathodic Protection Reference Subpart C.5.18.2 Natural Gas System Corrosion Control, in part, states:

“Perform an annual cathodic protection survey of the natural gas distribution system.”

1: How many individual natural gas cathodic sections are defined within the Ft.

Carson natural gas system?

2: How many natural gas cathodic protection sections use sacrificial anodes?

3: How many natural gas cathodic protection systems are on rectifiers?

4: What cathodic protection criteria (as defined in 49-CFR 192, Subpart I) is used on each natural gas cathodic protection section within the Ft. Carson system?

ANSWER 21:

1. There are 12 individual natural gas cathodic sections within the Fort Carson natural gas system.

2. Ten out of the 12 sections use sacrificial anode systems.

3. Two out of the 12 sections are on rectifiers.

4. All of the criteria in 49-CFR 192, Subpart I are used on Fort Carson’s natural gas cathodic protection program except 192.475, 192.476 and 192.477.

QUESTION 22: Re: C.5.19.4: General Requirements for Welding and Metal Working Reference, in part, states: “Ensure welders are certified for the specific welding processes . . .”

1: Although processes are covered by various organizations listed in C.5.19.4.2, will the Government provide procedures for welders to be certified or will the Contractor need to provide them?

2: Will the Government provide procedures in accordance with 49-CFR 192, Subpart E for welding on steel pipe in the Ft. Carson natural gas system or will the Contractor be responsible for providing them?

3: Will the Government provide procedures in accordance with 49-CFR 192 Subpart F for fusing plastic pipe in the Ft. Carson natural gas system or will the Contractor be responsible for providing them?

ANSWER 22:

1. The Contractor will need to provide procedures following applicable OSHA, ASME, and industry standards.

2. The Contractor will be required to provide the procedures

3. The Contractor will be required to provide the procedures.

QUESTION 23: Can the Government please provide a CBA Crosswalk?

ANSWER 23: A CBA crosswalk it not available.

QUESTION 24: RFP Reference: Section 1.12.4 page 88 Question/Comment: Questions related to the solicitation are due are due on28 June 2016 and Proposals are due on 12 July 2016. Given the calendar work days available during this season and with consideration of a national holiday, (July 4th) vacation schedules and personnel availability, can the government reasonably expect to review and answer all of the technical questions in a timely manner that would enable offerors the time to incorporate changes to their technical responses? Our internal assessment is that the government would need to provide response to the questions asked NLT COB 6 July 2016 in order for the Offorers to adjust their proposals and to respond by 12 July 2016.

Due to the time constraints and the complications of the summer holiday schedules affecting response, will the government consider a two week extension to the current proposal response date?

Recommendation: Please extend the due date for proposal responses to 26 July 2016.

ANSWER 24: See Answer 1 in this document (Questions & Answers #2)

QUESTION 25: RFP Reference: Attachment 18 Relevant Contracts, 15-R-0002, Ft.

Carson, BASEOPS, 27 May15.doc:

RFP/PWS Page 2 – 2.Completion Date/Delivery Schedule asks for the Original and revised completion/delivery date of the reference;

RFP/PWS Page 2 – 5. Completion Date or Delivery Schedule asks for the Original and Final (or projected final) delivery date of the reference.

These two line items appear to request the same information. Is this a duplication error? Please clarify.

ANSWER 25: Attachment 18, Page 2, Item 5 includes the Final delivery date while Page 2, Item 5 includes the revised completion/delivery date which may or may not be the Final date.

QUESTION 26: RFP Reference: PWS Section C.5.2.3, Excavation Permits/Utilities Locates; Page C.5-19 Question/Comment: The RFP does not provide historical quantities of these utilities.

Recommendation: That the governments provide historical data relevant to annual quantity of Permits and Utilities Locates that can be expected.

ANSWER 26: The historical quantities of Dig permits are as follows: FY13-1890, FY14-2369, and FY15-2222. The historical quantities of Locates are as follows:

FY13-449, FY14-347, and FY15-461. Historical quantities are not indicative of future quantities.

QUESTION 27: RFP/PWS Reference: PWS Section C.5.8.10 thru C.5.8.10.3.4, Pages C.5-70 thru C.5-71 Question/Comment: Specifically reference in C5.8.10.2.2 is it the government’s intent to have a contractor physically man and staff this operation 24/7/365, or is remote notification an acceptable alternative? Please clarify.

ANSWER 27: Answered in Question 18 above.