Q A_3_W911RZ-15-R-0002_Ft_Carson_BOS _16_Aug_2016.pdf

Questions & Answers #3 Fort Carson Base Operations Support

W911RZ-15-R-0002

QUESTION 1: How long has Fort Carson DPW been operating solely on GFEBS without MAXIMO supplementation?

ANSWER 1: Fort Carson is not currently solely on GFEBS at this point. We will be solely GFEBS with this contract.

QUESTION 2: Due to the PWS tasks and specific details to cover, may we have an extension on response date?

ANSWER 2: Amendment 0002 extends the proposal response date indefinitely.

QUESTION 3:

RFP Location: L.2.1.8.1

Requirement: Electronic Submission

Question: Would the Government please consider accepting searchable pdf format submission?

ANSWER 3: No, the Government will not accept searchable pdf format submissions.

QUESTION 4:

RFP Location: L.2.1.8.5, L.3.1.1

Requirement:

L.2.1.8.5 - Each volume of the electronic proposal shall be in its own subdirectory on the CD-ROM, sequentially labeled Volume I through Volume III. Volume IV, Cost/Price, shall be submitted on a separate CD-ROM;

L.3.1.1 - Table 3.1.1 - Proposal Organization Each volume requires two CD-ROMs

Question: Number of digital copies states 2 per volume however L.2.1.8.5 states Volumes I - III shall be in subdirectories and Vol IV shall be submitted separately.

These instructions imply a total of 2 CDs whereas Table 3.1.1 implies each volume is to have 2 CDs of its own. Would the Government please confirm a total of 2 CD-ROMs are required for submission? Would the Government please clarify whether the first three volumes are to go on one CD?

ANSWER 4: 4. 2.1.8.5 describes the proposal format and structure while Table

3.1.1 describes the amount of CD-ROMs required. A total of 2 CD-ROMs shall be submitted for each volume.

QUESTION 5:

RFP Location: L.7.3.3.5

Requirement: Describe and explain how it will to recruit, hire, retain (to reduce employee turnover) and manage personnel with the knowledge, skills, education, experience, and applicable position descriptions, certifications, training (to include refresher training), and licenses required to perform the services the positions (including unique and emerging technology used in specialty areas) identified in the base line staffing data.

Question: Would the Government please confirm position descriptions for each labor category identified in Base Line Staffing are not required? Would the Government please clarify if any position descriptions are required? If position descriptions are required, would the Government please clarify/identify which positions those are?

ANSWER 5: No. The Government does not have position descriptions for any positions. The Government will not review position descriptions. TE 1.4.11.3.6 identifies which positions have licensing, certification and technical skill requirements along with PWS C.1.4.11, C.1.4.11.1.2, and C.1.4.11.3.6.

QUESTION 6:

RFP Location: M.7.3.2.4, C.1.5.2

Requirement:

M.7.3.2.4 - Offeror shall show how the quality control (QC) approach manages the project at the service order level.

C.1.5.2 - Quality Control Requirements

Question: Describing Quality Control methods and approaches to service order level will require a substantial number of pages and prohibit offerors from adequately addressing remaining proposal requirements. Would the Government consider exempting Quality Control Section from page count so offerors may effectively describe their approach?

ANSWER 6: The Government will not consider exempting the Quality Contract Section from the page count.

QUESTION 7:

RFP Location: C.5.1.4.2, C.5.1.23.3,C.5.1.23.4

Requirement:

C.5.1.4.2 - DPW is responsible for creating the Annual Work Plan; Contractor shall provide input to the COR for the Annual Work Plan based on day-to-day operations and maintenance C.5.1.23.3- Ensure the correct frequency/frequencies are established and PM is performed C.5.1.23.4 - Develop a cycle schedule by PM task

Question: In order to ensure correct frequencies and executions the contractor must have autonomy to develop the PM schedule. Will the Government please confirm daily PM plans are solely the responsibility of the Contractor?

ANSWER 7: Yes. PM plans are the requirement of the contractor to develop based on requirements from applicable O&M manuals, code or other criteria as stated in C.5.1.23.3.

QUESTION 8:

RFP Location: C.2, C.5.9.9, C.5.12.2

Requirement:

C.2 - Central Vehicle Wash Facilities defined: More commonly referred to as “wash racks,” a structure designed to clean large numbers of tactical or transportation motor pool vehicles. Also refers to a large facility designated for the washing of military vehicles.

C.5.9.9 - Wash Racks - list of required maintenance activities C.5.12.2 - Central Vehicle Wash Facility - List of required maintenance activities

Question: Would the Government please confirm these are referring to the same facility? Would the Government consider removing the requirement from one of the sections to avoid redundancy?

ANSWER 8: These are not the same thing. There is one Central Vehicle Wash Facility. However, the legacy motor pools have exterior wash racks many of which are restricted from use. The new motor pools have one wash bay interior of the facility for maintance washing.

QUESTION 9:

RFP Location: L.7.3.1.1, L.7.3.1.3

Requirement:

L.7.3.1.1 - The Offeror shall describe and explain its understanding of each functional area below by providing an overarching description of each area, including any applicable critical systems (PWS C.5.1.1), associated risk, and required maintenance plans IAW PWS C.5.3.2.

L.7.3.1.3 - The Offeror shall provide notional Operations and Maintenance Plans IAW C.5.3.2 of the PWS for the Electrical Systems Maintenance and Repair, Industrial Waste Water Treatment Plant, and Facilities Maintenance and Repair functional areas.

Question: Section L.7.3.1.1 applies to 13 Functional Areas and L.7.3.1.3 applies to 3 Functional Areas yet both state to use C.5.3.2 requirements to describe maintenance plans. Additionally, Electrical System Maintenance and Repair is listed in both sections.

Would the Government please clarify the difference in plan scope between areas listed in L.7.3.1.1 versus areas listed in L.7.3.1.3? Would the Government please confirm the plan for Electrical Systems is not required twice?

ANSWER 9: Refer to answers to questions 1 and 8 above. The notional plan required in L.7.3.1.3 is not expected to meet the complete requirement for C.5.3.2 due to page limitations. At contract start the contractor will be required to provide a detailed maintenance plan as required by C.5.3.2 for electrical systems in C.5.7

QUESTION 10:

RFP Location: L.7.3.1.1, L.7.3.1.1, C.2

Requirement:

L.7.3.1.1 - Functional Area 11. Sewage Treatment Plant L.7.3.1.3 - Notional Plan for Functional Area Industrial Waste Water Treatment Plant.

C.2 - Discharge (Waste Water Treatment Plant) - Any commercial or industrial operation, which results in the disposal of solid or liquid waste material into a sewerage system, operated by a municipality which discharges into the public waters of the state.

C.5.12 - The discharge outlet of the Industrial Wastewater Plant goes into our sanitary sewer collection system.

C.5.13 - The Fort Carson sanitary wastewater treatment and collection system collects and delivers sanitary wastewater to the Sewage Treatment Plant (STP)

Question: Per RFP definition the Sewage Treatment Plant and Industrial Waste Water Treatment Plant are the same facility. Would the Government please confirm the Sewage Treatment Plant and the Industrial Waste Water Treatment Plant are the same facility? Would the Government please confirm the maintenance plan for above referenced plant is not required twice?

ANSWER 10: The sewage treatment plant and industrial treatment plant have separate collection systems. The industrial collections feeds in to the industrial lagoons and is treated separately from sewage. The Industrial sewage will comingle with the sewage system for treatment and discharge meeting permit requirements. But these are two distinct systems, requiring two separate maintenance plans.

QUESTION 11:

RFP Location: C.5.19.1.4, C.5.19.1.7

Requirement:

C.5.19.1.4 - Ensure separate DMO’s are opened for those items that are identified as needing repair during the walk-through.

C.5.19.1.7 - Ensure all maintenance actions for a respective facility are captured on one DMO during the respective cycle.

Question: Would the Government please clarify whether individual deficiencies identified during a facility walk through are to be issued separate DMOs or combined on one? If they are to be issued separate DMOs is it the Government's intent all DMOs are compiled into one summary DMO at month end?

ANSWER 11: One DMO/PMO can be opened for the walk-through of the building and most of the maintenance effort being performed. However, if a repair is identified during the walk, than that repair should have a separate DMO opened.

No summary is required.

QUESTION 12:

RFP Location: L.12.4, L.4.1

Requirement: Questions are due on 28 June followed by a 4-day weekend and the proposal due hardcopy on 12 July. As offerors are only permitted one submission all questions will be submitted on this date from every offeror. In order to meet the current

12 July due date offerors will have to ship NLT than COB 08 July, leaving only 6 days from submission to release of answers to ship date.

Question: Given the scope of impact answers will have on the proposal will the Government please issue an extension so industry may have time to incorporated updated information in their proposals? Would the Government please issue an extension of at minimum two weeks from release of answers to allow offerors to adequately adjust/address any changes leaving sufficient time to produce and ship said proposal?

ANSWER 12: It is the Government intent to allow sufficient time for Offerors to adequately adjust to and address to changes in the solicitation.

QUESTION 13: Reference: W911RZ-15-R-0002 Question: Will the Government provide the initial award amount of the current contract?

ANSWER 13: The initial award amount of the current contract is $39,121,183.77 (est.)

QUESTION 14: Reference: Paragraph C.1.1.1. SCOPE Question: Will the government define and provide any changes in scope (increases or decreases) between this Request for proposals and the current contract?

ANSWER 14: No, the Government will not define and provide any changes in scope between this Request for Proposals and the current contract.

QUESTION 15: Reference: Paragraph C.5.1.6. Management Information System and paragraphs C.5.1.6.2., C.5.1.6.3., C.5.1.6.4.

Question: Does the current contractor utilize the General Fund Enterprise Business System (GFEBS)?

Question: Is local on-site training available?

ANSWER 15: The current contractor is utilizing GFEBS in a minimal capacity.

They are placing completed repairs into GFEBS. All training for GFEBS roles is electronic self-paced through Army Learning Management System (ALMS) the contractor will have access to.

QUESTION 16: General Question. Will the Government consider granting an extended period for submittal of questions to allow prospective bidders more time to compile a comprehensive list of clarification inquiries?

ANSWER 16: The date for the submittal of questions has past. If the Government extends the date for further questions, it will issue an amendment.

QUESTION 17: General Question. Will the Government allow an additional period for follow-on questions based on the Government’s answers to the questions submitted in this document?

ANSWER 17: The date for the submittal of questions has past. If the Government extends the date for further questions, it will issue an amendment.

QUESTION 18: Site Visit Question. Are any facilities such as irrigation, utilities or buildings at the Golf Course to be maintained by the Contractor?

ANSWER 18: The golf course itself, including grounds and irrigation (see C.5.4.6.1), is not maintained by the Contractor. The facilities at the golf course are maintained by the Contractor; they are identified in TE 5.2.2.2.

QUESTION 19: Site Visit Question. Will the Contractor be required to provide Porta- Potty support in the event of a utility outage or for OPORDs requiring restroom facilities under this Contract?

ANSWER 19: Portable latrines during utility outages are required by the contractor. DPW has a separate Portable Latrine contract that supplies the latrine for OPORD requirements.

QUESTION 20: Site Visit Question. How many miles of rail are maintained under this Contract at Fort Carson and Pinon Canyon Maneuver Site?

ANSWER 20: Pinon Canyon Maneuver Site has 3.5 miles of track and Ft. Carson has 16.6 miles of track.

QUESTION 21: Site Visit Question. During the Site Visit, there was a reference seven

(7) water storage tanks on Fort Carson and Pinon Canyon Maneuver Site but the PWS in section C.5.15 references twelve (12) tanks. What is the accurate count?

ANSWER 21: The 12 systems identified in C.5.15 is down range water systems, this is not the same as the potable water tanks. Reference TE 5.15 for description of downrange systems as stated in C.5.15

QUESTION 22: Site Visit Question. During the Site Visit it was stated that the Contractor will not maintain the National Guard facility/Centennial Complex. Where does the Contractor provided maintenance/repair stop regarding the utility infrastructure that feeds that building?

ANSWER 22: The demark point is at the 5 foot point outside the structure unless an Installation Support Agreement (ISA) states otherwise.

QUESTION 23: Site Visit Question. Regarding the Fire Training Tower, Building P3668-What kind of Propane firing system is in place and what maintenance frequency and specifications apply to the expectations under this Contract? How many simulator systems are included in the Fire Training Tower that shall be maintained under this Contract?

ANSWER 23: The propane system is an Alternate Energy System LPG Vaporizer model DF4800 with Symtron Systems Controls. The maintenance frequency and requirements are based on the manufactures recommendations for the system which include weekly, monthly and annual requirements. The simulator has following systems identified on the controls: Flame height and growth, Extinguishment difficulty and soak, pilot, smoke, effect, agent, vent, and alert.

QUESTION 24: PWS Question. C.1.4.10.-Software-If Contractor pays for software, will data collected automatically belong to the government even if it’s on the Contractor backbone?

ANSWER 24: The last sentence in C.1.4.10 is only applicable to software the contractor installs on the computer if it meets DA requirements. There should not be a separate contractor backbone. If the software cost is invoiced to the Government, the Government will own the software and any data the software collects.

QUESTION 25: PWS Question. C.1.4.11.3.5.-Employee Identification Badges-Will the Contractor need to provide a stand-alone system to produce and track Identification Badges with, or will this system fall under C.1.4.10 for contractor provided software?

ANSWER 25: This would be a contractor decision based on the system they use to develop the badges. Contractors are reminded that to place any software on a Government network computer the software must have a Certificate of Net worthiness per PWS C.1.4.10.

QUESTION 26: PWS Question. C.1.4.11.2-Automated Systems Access-If the CAC card procedures are delayed and personnel cannot gain access to the government network will an interim network be provided in order to allow personnel to meet PWS requirements?

ANSWER 26: An interim Network will not be provided. Per the paragraph, “The Contractor shall provide a list of personnel requiring access to the Government provided databases and systems to the COR NLT five days after phase-in start and as necessary within five days of new hire IAW C.8, report C.1.4.11.2.”

QUESTION 27: PWS Question. C.1.6.4.1.-Hazardous Material Inventory- Is there a way to track HAZMAT inventory and obtain associated reports from the GFEBS system?

ANSWER 27: The Government is not currently aware of the ability to track HAZMAT inventory and obtain associated reports from the GFEBS system.

QUESTION 28: PWS Question. C.1.7.1.-ISS Compliance- Is the Contractor or the Department of Public Works-Fort Carson responsible to produce and submit the Accreditation Document and Security Plan required per this section?

ANSWER 28: The requirement of this section would apply to any non-government system/device. In the event the contractor is trying to connect a non-government system/device to the Ft Carson network, the contractor would be responsible to produce and submit the documentation.

QUESTION 29: PWS Question. C.1.7.3.1-Security Clearances-Will the supervisor overseeing the locksmith be required to obtain and maintain Secret level security clearance?

ANSWER 29: No. Per C.1.7.1.3, “The secret clearance is required for the identified individuals for the following reasons. The locksmith will work on doors for rooms that contain classified information. The clearance is required so he would not

W911RZ-15-R-0002

need an escort. The PM and APM also require the clearance as they are responsible for the locksmith.”

QUESTION 30: PWS Question. C.1.8.-Purchasing-How shall the Contractor conduct purchasing activities? Does GFEBS have a mechanism to track and produce Purchase Requisitions and Purchase Orders?

ANSWER 30: The contractor’ s acquisition of materials is external to GFEBS, but GFEBS will provide the contractor with the capability of entering purchase request and purchase orders of materials in support of replenishment into the warehouse or issuance directly to a service order. GFEBS does not support the contractor’s financial transactions in the area of PR/PO or payment processing.

QUESTION 31: PWS Question. C.1.8.2.-GFEBS-How will the Contractor accurately account for cost if GFEBS is not capable of tracking to the contractor personnel level?

What training will be provided to the Contractor for the use of GFEBS to include specific guidance on how to meet the various expectations placed on the Contractor within this

PWS.

Will GFEBS information interface or allow upload to Contractor accounting software?

ANSWER 31: The Government cannot dictate how the Contractor will accurately account for cost. See question 15 above for GFEBS training.

QUESTION 32: PWS Question. C.1.8.3-Vouchers-What is the “manpower matrix” referenced in this language?

ANSWER 32: The matrix is an employee listing that identifies the section the employee works at, the pay rate and pay classification. The Government will provide the initial template manpower matrix to the contractor.

QUESTION 33: PWS Question. C.1.8.3.2-Cost Reimbursables-How will cost reimbursables be identified in GFEBS?

ANSWER 33: The paragraph does not mention a GFEBS report. The contractor will determine how to track reimbursables if GFEBS is not capable.

QUESTION 34: PWS Question. C.1.8.4.3.-Subcontractor Procurements-How shall the Contractor provide Subcontractor Procurement reports out of GFEBS?

ANSWER 34: The Contractor shall provide the report outside of GFEBS if GFEBS does not support it. The paragraph does not mention a GFEBS report.

QUESTION 35: PWS Question. C.1.8.4.4.-Approved Purchase Agreements-How shall the Contractor track and provide a report of the Contractor’s Approved Purchase Agreements out of GFEBS?

ANSWER 35: This report should come from the contractor’s finance system. The paragraph does not mention a GFEBS report.

QUESTION 36: PWS Question. C.1.8.4.5.-Burn Rate Report-How shall the Contractor track and provide a report of the Burn Rate out of GFEBS?

ANSWER 36: GFEBS has reporting capability to measure capacity planning for work centers or materials receipts and issuances for specific period of time (date Ranges). This data would support one created in another non-GFEBS system.

The paragraph does not mention a GFEBS report.

QUESTION 37: PWS Question. C.1.8.8.-Contractor Manpower Reporting-How shall the Contractor track and report all labor hours as required out of GFEBS.

ANSWER 37: The Government has not dictated how the Contractor tracks and report all labor hours as required outside of GFEBS. The paragraph does not mention a GFEBS report.

QUESTION 38: PWS Question. C.1.9.-Dental and Medical Buildings-Do Dental and Medical facilities aside from the Hospital need to be maintained under this contract?

ANSWER 38: No. If they are identified as Category 500 facilities in the real property system, this contract does not maintain the facilities. See TE-5.2.2.2B for excluded real property.

QUESTION 39: PWS Question. C.1.9.2-Housing Utilities-Is the point of service connection at the valve or at the Tee?

ANSWER 39: The point of service would be the valve.

QUESTION 40: PWS Question. C.5.1.-General Warehouse- How shall the Contractor’s supply Warehouse track, issue, maintain inventory and track reorder levels? Is the intention to track this through the GFEBS system?

If so, what training/support will be provided to personnel to integrate that system?

ANSWER 40: GFEBS has warehouse capability to manage and track stocked and non-stock items of inventory. Yes, the warehouse should be tracked through GFEBS. Refer to question 15 for training.

QUESTION 41: PWS Question. C.5.1.4.6.1.-MSOs-Do all MSOs require KO Approval?

ANSWER 41: Yes, as stated in the PWS.

QUESTION 42: PWS Question. C.5.1.4.8.1-Wage Rates-What is the timeframe the Contractor can expect to receive authorization from the KO to continue work after the Over 32 hour approval is submitted?

ANSWER 42: That would depend on the complexity of the repair and required documentation submitted along with review by the COR.

QUESTION 43: C.5.1.4.8.1-32 Hour Limit-Does this threshold mean all work hours to include prep, travel, troubleshooting? Or does the 32 hour threshold refer only to onsite repair/replace hours that would be subject to DBRA rates?

Does the 32 hour threshold apply to the facility maintenance program hours? Or only to DMOs?

How shall retroactive situations be handled where the total hours have exceeded 32 before approval is requested?

ANSWER 43: The 32 hours limit is applicable to all time charged to that repair as allowed by the Davis Bacon Act administered by the Department of Labor.

Maintenance is not covered by the Davis Bacon Act, only construction activities.

If work exceeds 32 hours, C.5.1.4.8.1. states in part, “…the Contractor shall notify the Contracting Officer immediately upon identification that the work required to complete the DMO will exceed 32 work-hours, and cease all work on the DMO until the above process is completed, and the Contracting Officer provides written approval…”

QUESTION 44: C.5.1.4.8.2- KO Approved Repairs-In order to produce a report of the KO approved repairs meeting the construction statute, how will these be identified in GFEBS, or will another tracking mechanism need to be developed?

ANSWER 44: The contractor will need to determine the method for tracking this requirement if GFEBS is not adequate.

QUESTION 45: C.5.1.4.11.3.5-Uniforms-HVAC personnel require 70E rated clothing in addition to Electricians. Will the Government reimburse the Contractor for these expenses?

The Union that represents the Contract tradesmen has a Collective Bargaining Agreement in force that requires the Contractor to provide Uniforms and laundry services for its member staff. Will this CBA agreement requiring the Contractor to provide uniforms supersede uniform exclusion in this PWS section?

If the CBA is determined to supersede uniform exclusion as currently written in this PWS, how shall the Contractor determine the cost of this service for the purpose of providing proposal in response to this solicitation?

If the CBA is determined to supersede uniform exclusion, shall all bidding Contractors be required to provide uniform costs as part of their final cost proposal?

Will employees whose jobs require contact with fecal matter be provided uniforms as a billable cost?

ANSWER 45: The PWS paragraph referenced in the question is not accurate. The correct paragraph for Uniforms is C.1.4.11.3.5. If it is determined that HVAC personnel require 70E rated clothing these will be reimbursable expenses as stated “...or as approved by the KO” in the PWS C.1.4.11.3.5. The current union agreement expires at the end of the current contract September 2016. Uniform costs in the CBA other than what is stated in the PWS will be contractor cost. For employees in contact with fecal matter, disposable coveralls can be used as necessary.

QUESTION 46: C.5.1.6.2-GFEBS-How will the Government facilitate training for the Contractor to ensure that personnel are proficient in GFEBS as required by this section.

How will proficiency be measured?

ANSWER 46: Training prior to assignment of GFEBS roles must be accomplished in Army Learning Management System (ALMS)/ Proficiency occurs with use of the system. Once training is complete and roles are assigned, the employee has access to the GFEBS system.

QUESTION 47: C.5.1.6.3-Contractor Generated Data in GFEBS- If labor costs are based off of a Work Center costing how can GFEBS contain accurate data?

ANSWER 47: The PWS does not state that labor costs are based off of work center costs. Labor costs can be placed for each trade and labor type within

GFEBS.

QUESTION 48: C.5.1.6.4-Maximo-Can the Contractor assume ownership of the Maximo licenses and maintain Maximo on corporate funds?

Can the Contractor Maintain a Computerized Maintenance Management System (CMMS) either under direct or indirect cost to allow the Contractor to conduct purchasing, warehousing, financial functions, productivity innovations operations and any other auxiliary function GFEBS is not capable of managing?

ANSWER 48: No. There is no mechanism to transfer ownership of government property to a contractor.

QUESTION 49: C.5.1.6.5-GFEBS Data Input-Shall GFEBS be the first point of entry for data input?

ANSWER 49: GFEBS shall be the only point of entry the Government will support for DMO’s/PMO’s.

QUESTION 50: C.5.1.7.-Customer Signatures-How shall the Contractor store customer signature records?

Shall the records be maintained in hard copy?

If records are to be maintained in hard copy, where shall the large volume of records be stored?

ANSWER 50: The contractor shall determine how to meet this requirement and provide a recommendation that would be minimal cost.

QUESTION 51: C.5.1.7.1.1.-High Priority Facilities-Is there a mechanism available in GFEBS that allows the Contractor to set the minimum priority by building to prevent low priority service orders being assigned to high priority facilities?

ANSWER 51: The Government is not aware a facility can be marked as high priority in GFEBS.

QUESTION 52: C.5.1.7.1.2-Priority 1 DMOs- If a DMO is opened as a priority one and then another DMO is opened to finish the repairs, are the emergency hours charged on the priority one included in the formula related to the 32 hour limit?

Does GFEBS have the ability to allow for Parent/Child structure or is this function to be supported via the operations portion?

ANSWER 52: The requirements from the Department of Labor on Davis Bacon Wages would determine if the emergency response labor is applicable to the 32 hour requirement. GFEBS does allow parent Child Relationships.

QUESTION 53: C.5.1.7.1.3-Emergency Dining Facility Service Orders-Does this requirement to consider refrigerator failures an emergency apply to reach-in refrigerators?

ANSWER 53: If the reach-in is not identified as real property, the Contractor shall not make repairs.

QUESTION 54: C.5.1.7.3-Facility Maintenance-What is the definition of maintenance versus repair?

ANSWER 54: See section 2.2 of the PWS.

QUESTION 55: C.5.1.7.5-Barracks DMOs- Is there a mechanism in GFEBS that can segregate barracks facilities out in order to track to the 15 day requirement as stated in this section.

Should the 15 day calculation exclude any elapsed time that is outside of the Contractor’s control (i.e. waiting material)?

ANSWER 55:

To the Government’s knowledge, GFEBS will not track completion requirements.

The Contractor shall provide justification with notification to the COR whenever circumstances arise that will prevent the Contractor from completing the DMO within 15 days.

QUESTION 56: C.5.1.11.2-Utility Outage Notification-Approximately how many Utility Outage requests are anticipated for notification processing through the Contractor annually?

ANSWER 56: The contractor can expect 34 outage requests each month on average.

QUESTION 57: C.5.1.11.4-Outages-What utilities as referenced in this paragraph require SITREP notification.

ANSWER 57: As stated in the paragraph, “Provide a situational report (sit rep) to the COR and others determined by the COR, for all unscheduled utility outage within 60 minutes of discovery.” All utilities require SITREP notification.

QUESTION 58: C.5.1.12.-GIS-Does the GIS crew respond to after-hours call out requests?

If not, shall the Contractor maintain onsite personnel until such time as GIS responds to capture data?

ANSWER 58: No. The contractor shall mark the backfilled dig site with a stake and identify the depth and notify GIS to respond the next business day.

QUESTION 59: C.5.1.14-GIS Data Capture-Shall the Contractor be required to capture GIS data with a Trimble device, or shall the Contractor coordinate with the GIS contractor to capture data?

If the Contractor is required to capture data, will the Government provide Trimble devices to be utilized to meet this requirement?

Will the Government provide training and forms necessary to capture and submit all data required under this section?

Will the Contractor be responsible to capture and submit GIS data for all utility infrastructure changes on Fort Carson for all Contractors?

ANSWER 59: The Contractor shall coordinate with the GIS contractor to capture data. The GIS contractor is responsible to capture all utility infrastructure changes from other Contractors.

QUESTION 60: C.5.1.16-Asbestos-Does GFEBS have a mechanism in place that can store and track asbestos survey data?

ANSWER 60: GFEBS is not utilized for tracking hazardous materials or survey results.

QUESTION 61: C.5.1.19-General Standards-Will the Contractor be reimbursed for rework as identified in this paragraph?

Per C.5.1.19 the “Contractor (shall) utilize authorized Management Information System to the fullest extent possible to include but not limited to: Technical Exhibit data, accurate report development, technological efficiency gains for employee production, material procurement and warehouse inventory”-How shall the Contractor comply with this using GFEBS?

As referenced in the last bullet point under this section, who is considered the “customer” for notification purposes. Does that reference the Government? Or the POC for the DMO?

ANSWER 61: GFEBS is not able to be used to meet all the requirements identified. Other systems such as MS Office Suit may be needed to meet some of the requirements. If rework is necessary, reimbursement would be determined by the KO following Federal Acquisition Regulation. The customer would be the person who called in the DMO.

QUESTION 62: C.5.1.22.1.-Warranty Records-The language states that a spreadsheet must be used to track warranty data-Must a spreadsheet be used, or could a database be developed by the Contractor to satisfy this tracking requirement?

Does GFEBs have a mechanism that allows tracking of warranty data?

ANSWER 62: The Government requires a spreadsheet to be used to track warranty requirements in this section of the PWS. Government is not aware of the GFEBS capability for warranty tracking.

QUESTION 63: C.5.1.23-Preventative Maintenance-Vehicles are explicitly named in this section for preventative maintenance-Is the Contractor to perform preventative maintenance on vehicles?

If the Contractor is to perform preventative maintenance on vehicles, how many vehicles, and what shall the preventative maintenance include? Please provide scope for this vehicle maintenance requirement.

ANSWER 63: Preventive maintenance of vehicle was not removed in error. The PWS is corrected.

QUESTION 64: C.5.1.23.3-Equipment Tags-Does GFEBS have the ability to generate tags for equipment?

ANSWER 64: No, GFEBS does not have the ability to generate tags for equipment.

The current contract has label makers that will be transferred to the new contractor.

QUESTION 65: C.5.2.3.-Dig Permits-Shall Contractors and Military Units coordinate directly with utility owners for locates as described in this section, or is the Dig Permit office the main contact for Contractors and Units seeking permission to excavate on Fort Carson and Pinon Canyon Maneuver Site?

ANSWER 65: The utility owner is the Government. The Contractor operates the Dig Permit Office, which is responsible for all dig permits and utility locates on the installation.

QUESTION 66: C.5.2.3.1-Dig Permit Control Numbers-This section requires the Contractor to use a “control number” for permits. How shall that control number be produced? Is GFEBS capable of tracking and producing control numbers for Excavation Permits?

ANSWER 66: GFEBS does not have the capability to produce control numbers, nor is it requirement in the PWS. The contractor can determine the control number format so long as the number can be tracked to the POC as required.

QUESTION 67: C.5.2.3.2-Locating Utilities-Is there a maximum area allowable for locating under a single excavation permit?

Approximately how many Excavation Permits are issued annually?

ANSWER 67: The area will not exceed the amount of work that can be accomplished within a 30 day period. Number of dig permits issued by year: FY13

1890, FY14 2369, FY15 2222.

QUESTION 68: C.5.2.3.3.-Maintain Dig Permit Files-What system shall be used to “maintain and update a digital file of issued permits?” Does GFEBS have a mechanism that would support digital record keeping of excavation permits?

ANSWER 68: The contractor shall determine file system. GFEBS does not have the capability to support digital record keeping, nor is it a requirement in the PWS

QUESTION 69: C.5.2.3.4-Utility Drawings-This section requires the Contractor to utilize a database to maintain records of correcting utility drawings submitted to the DPW-GIS Office. Is the system required to be a “database?” Does GFEBS have a mechanism available that supports tracking and maintenance of these files and all required data as described in this section?

ANSWER 69: No, GFEBS does not have a mechanism available that supports tracking and maintenance of these files and all required data as described in this section. There is no requirement for GFEBS to track this data.

QUESTION 70: C.5.3.1.2-MIS Data-The language in this section requires the Contractor to keep the MIS data “current and accurate.” Is there a way to enter notes against a DMO in GFEBS? If not, what does this language refer to when requiring data to be kept “current and accurate?”

ANSWER 70: There is ability to place notes on DMO’s/PMO’s in GFEBS.

QUESTION 71: C.5.3.3.-Additional Support Requirements- This section requires the Contractor to “Provide supporting MIS data for accurate CLS reporting.” Does this requirement refer entirely and only to data that will be available directly from the approved MIS system?

ANSWER 71: No. The MIS data may be part of the information needed for CLS.

Other requirements may be from the shop personnel.

QUESTION 72: C.5.3.3.2-CLS Reporting-Does this section refer to two (2) separate sets of thirty (30) reports?

ANSWER 72: The PWS in C.5.3.3.2 states no more than 30 reports quarterly.

QUESTION 73: C.5.3.4.1-Utility Meters- Which meters are accountable: All meters or only those that are considered as reimbursable meters.

ANSWER 73: The contractor is responsible for all installed meters as stated in the PWS C.5.3.4.1. .

QUESTION 74: C.5.3.4.3- MDMS-How is the data to be entered into MDMS? Will the Contractor have the ability to upload the data directly or will it require manual entry?

ANSWER 74: C.5.3.4.3. states in part “Ensure EMCS meter data is relayed and connected into the Army’s web-based Meter Data Management System (MDMS) and compatible with the MDMS software.” This indicates the data is electronically transferred.

QUESTION 75: C.5.4.6.4.-Irrigation-How many ceremonies and events can be expected to occur annually that will require an adjustment to the irrigation schedule? Do any of these ceremonies or events require after-hours support?

ANSWER 75: See TE 5.2.5 for list of events, although other issued OPORD’s may require irrigation adjustments. Typically all events occur during normal business hours, but some could occur after normal business hours. Number of annual events historically were FY 13 – 5, FY 14 – 3, FY 15 - 4

QUESTION 76: C.5.4.6.5.-Irrigation-How many months per year are the irrigations systems anticipated to be active?

How many portable irrigation systems are used on the Contract?

Shall the Contractor be responsible for maintenance and repairs of these portable irrigation systems?

ANSWER 76: Irrigations system are typically energized in April/May and blown out in September/October. The dates are weather dependent as the contractor must ensure none of the systems freeze during these weather transition times while ensuring the turf is getting proper irrigation. The current Contractor has three portable irrigation systems (Water Cannons) as GFP and the Contractor is responsible for maintaining. There are no other portable systems the Contractor maintains.

QUESTION 77: C.5.4.6.6.-Hand Watering-How many acres of non-irrigated vegetation shall be hand watered?

ANSWER 77: This occurs sporadically based on construction negatively affecting an irrigation system and is usually <1 acre but can be more. Hand watering is also required for the STP grounds, about 10 acres

QUESTION 78: C.5.4.6.7-Winter Watering-Approximately how often is winter watering performed per year?

Shall the Contractor define/determine when there has been “little or no snow” or shall the Government direct the Contractor to perform winter watering per their assessment of snowfall?

ANSWER 78: Frequency is based on winter conditions, e.g. temperatures and amount of snow. The Contractor is expected to make the determination for winter watering for this effort.

QUESTION 79: C.5.2.2.4-Labor Entries-How will labor hours be input into GFEBS as required in this section?

ANSWER 79: Labor is placed by craft type with hours to the tenth of an hour.

There is a specific transaction code GFEBS utilizes for placing contractor labor against DMO’s and PMO’s.

QUESTION 80: C.5.4.6.10-New Plants-Approximately how many newly planted trees and shrubs exist currently that will require watering to aid establishment?

ANSWER 80: There are currently an estimated 800 new trees and shrubs that will require watering. At least 80% of these have drip irrigation installed for watering during the growing season.

QUESTION 81: C.5.4.7.1.-Over Seeding-Approximately how many acres require over seeding per year?

ANSWER 81: This is determined by the contractor based on the condition of the turf from winter kill and usage of turf areas by Soldiers.

QUESTION 82: C.5.4.8.3.-Gates-How many gates are located at the two (2) dams referenced in the language?

ANSWER 82: There are a total of three gates. Two on Teller dam and one on Northside.

QUESTION 83: C.5.4.8.5-Dam Repairs-How many repairs can the Contractor expect to make to the dam structures per year on average?

What are the sizes of these dams?

What type of construction do the dams consist of?

What is the age of each dam?

ANSWER 83: The Government cannot predict how many repairs the Contractor can expect to make to the dam structures per year. The amount of repairs are determined from inspections performed. All dams are earthen, all have been in place for many years except Northside which is about 5 years old. The largest dam is Teller Reservoir, 85ft height, with crest length of 650; then Townsend Reservoir, 46ft height with crest length of 470 ft; finally Northside, 15ft height with crest length of 500ft.

QUESTION 84: C.5.4.8.7-Dam Overflows-How many overflow events can be expected due to inclement weather?

ANSWER 84: There have not been any dam overflows in the past 14 years to the Government’s knowledge.

QUESTION 85: C.5.4.8.8.-Waterways Outside Fort Carson-How often shall the Contractor perform maintenance activities on the waterway referenced in this language?

ANSWER 85: Frequency of maintenance requirements depends on several factors, such as above normal rain years, drought conditions, debris in the ditch and damage to system based on rain events.

QUESTION 86: C.5.4.9.4-Running Trails-How many exercise points, benches, water fountains and other trail appurtenances exist along all running trails that shall be maintained under this Contract?

ANSWER 86: There are an estimated 30 exercise points on the running trails. The appurtenances vary at each exercise point.

QUESTION 87: C.5.4.10.1-Trees and Shrubs-Approximately how many trees and shrubs need to be pruned per year?

ANSWER 87: The amount of pruning varies each year, an estimate is about 400 trees and shrubs.

QUESTION 88: C.5.4.10.3-Stumps-How many trees and stumps are estimated to need removal per year?

ANSWER 88: This amount can vary each year, but an estimate is <50.

QUESTION 89: C.5.4.10.7-Trees and Shrubs-How many hazardous conditions can the Contractor expect to mitigate per year?

ANSWER 89: This amount varies each year, but an estimate is <30.

QUESTION 90: C.5.4.10.8-Trees and Shrubs-How many repairs to trees and shrubs may be expected as a result of storm events annually?

ANSWER 90: This amount varies each year, but an estimate is <30.

QUESTION 91: C.5.5.1.2-NEPA Permits-Is this requirement intended to be inclusive of activities such as downrange grading, fire breaks, cantonment parking lots, cantonment tank trails, and all running trails? If so, what is the submittal timeframe for such reviews to the Government personnel responsible for approval?

ANSWER 91: There is a NEPA categorical exclusion for areas identified above to perform routine maintenance. For effort not identified within the categorical exclusion, the NEPA process can take about two weeks.

QUESTION 92: C.5.5.2.1.20-Concrete-What is the total area that will fall under maintenance and repair for “concrete” and what is the limitation of repair to be conducted under this Contract per DMO?

ANSWER 92: Total amount of concrete area cannot be provided. Limitations for repair are provided in PWS section C.2.2 and C.5.1.4.6.

QUESTION 93: C.5.5.3.4.-Rail Movement-Is the Contractor’s rail inspector required to be present at the rail yard during all movements 24/7 as referenced in the section language?

How many Rail Movements per year occur on Fort Carson and Pinon Canyon Maneuver Site?

ANSWER 93: The requirement in C.5.5.3.4 pertains to when the actual train movement is occurring not during car loading/unloading. This is to be on site if a derail occurs. The number of movements varies each year, but is estimated to be <15.

QUESTION 94: C.5.7.1.4.-Primary Metering Point Pole-What type of meter equipment is on pole P01114 and is the expectation for the Contractor to perform scheduled maintenance on this as well?

ANSWER 94: I cannot provide the meter type; it is the meter where the local utility enters Ft Carson. As stated in C.5.7.1.4., the contractor is responsible for repairs to this meter.

QUESTION 95: C.5.7.1.6-Electric Support-Who are the “others” that are referred in this section and what priority shall these efforts be assigned?

How often shall this effort take place?

ANSWER 95: Others refers to other Fort Carson Organizations or contractors working on Fort Carson. Priority will be set by the contractor and will be determined by many factors to include urgency of the support, impact of delayed support and utility condition. Most of the support is scheduled with utility outage requests. Frequency is difficult to determine, but estimate weekly support will be required.

QUESTION 96: C.5.7.1.11.1-Overhead Electric Distribution-How many poles are on Fort Carson and Pinon Canyon Maneuver Site that shall be inspected and maintained under this Contract?

ANSWER 96: The quantity estimate of power poles is 1160.

QUESTION 97: C.5.7.1.11.3-Abandoned Phone & Fire Alarm Lines-When removal of abandoned lines is performed as part of routine maintenance activities, how shall the contractor determine if the lines are “clearly abandoned” and how will that verification be communicated?

ANSWER 97: “Clearly Abandoned” can be determined by wires that are disconnected and hanging. Verification can be performed by contacting the Network Enterprise Center (NEC), Fire Department, or Contractor’s fire alarm shop.

QUESTION 98: C.5.7.1.11.6-Overhead Electric Distribution-Approximately how many linear feet of overhead electric distribution infrastructure exists on Fort Carson and Pinon Canyon Maneuver Site that shall be maintained under this Contract?

What is the average age of the overhead electric distribution system on Fort Carson and Pinon Canyon Maneuver Site?

ANSWER 98: See table 1 below for LF of distribution. The data in table 1 was compiled from internal sources. PCMS and Ft Carson are not separated. The PCMS overhead lines were installed in the mid-late 80’s. Approximately 60% of the Ft. Carson OH distribution has been updated since 2005

Table 1 Conductor ID Qty Type Measurement 15 kV 750 Kcmil AL

EPR

3.64 Under Ground kFt

15kV 2 AL EPR 538.15 Under Ground kFt 15kV 250 Tape Shield

7.18 Under Ground kFt

15kV 350 kcmil AL

EPR

383.81 Under Ground kFt

15kV 4/0 AL EPR 150.76 Under Ground kFt 15kV 4/0 CU Sep.

Neut.

21.79 Under Ground kFt

2 ACSR 80.27 Overhead kFt 336 ACSR 155.5 Overhead kFt 4 ACSR 1.63 Overhead kFt 4/0 ACSR 0.23 Overhead kFt Switches 340 Each Transformers 1270 Each Vaults 667 Each Capacitors 9 Each Power poles 1160 Each Exterior lights 7950 +/- Each

QUESTION 99: C.5.7.1.11.7-Pole Top Switches-How many pole top switches and ancillary equipment are on Fort Carson and Pinon Canyon Maneuver Site that shall be maintained under this Contract?

ANSWER 99: See table 1 above. PCMS and Ft Carson are not separated.

QUESTION 100: C.5.7.1.12-Underground Electric Distribution-How many linear feet of underground electric distribution are on Fort Carson and Pinon Canyon Maneuver Site that will be maintained under this Contract?

ANSWER 100: See table 1 above. PCMS and Ft Carson are not separated.

QUESTION 101: C.5.7.1.12.3-Pole Mounted Switches- How many pole mounted switches are on Fort Carson and Pinon Canyon Maneuver Site that will be maintained under this Contract?

ANSWER 101: See table 1 above. PCMS and Ft Carson are not separated.

QUESTION 102: C.5.7.1.13.1-Tranformers-How Many Pole Mounted and Pad Mounted Transformers are on Fort Carson and Pinon Canyon Maneuver Site that will be maintained under this Contract?

ANSWER 102: See table 1 above. PCMS and Ft Carson are not separated.

QUESTION 103: C.5.7.1.14.1-Capacitor Banks-How Many Capacitor Banks are on Fort Carson and Pinon Canyon Maneuver Site that will be maintained under this Contract?

ANSWER 103: See table 1 above. PCMS and Ft Carson are not separated.

QUESTION 104: C.5.7.1.15.2-Lights-How many street, pole and walkway and bollard lights are on Fort Carson and Pinon Canyon Maneuver Site that shall be maintained under this Contract?

ANSWER 104: See table 1 above. PCMS and Ft Carson are not separated.

QUESTION 105: C.5.7.1.15.3.-Exterior Lighting-Are there further expectations for the turn-off of exterior lighting when directed by the KO, such as time constraints, deadlines, etc?

Is workload data available for this effort?

ANSWER 105: No expectations at this time and no work load data available.

QUESTION 106: C.5.7.3.-Airfield Lighting-How many total individual devices exist that are referenced in this section that shall be maintained under this Contract?

ANSWER 106: The airfield is undergoing renovation at this time. Number of devices is unknown but estimate about 400.

QUESTION 107: C.5.7.5.1-EMCS Load Requirements-Does EMCS have individual load data for each building on the Contract that could potentially need generator support as provided per this section? If not, how shall the Contractor determine load requirements for each building?

ANSWER 107: As stated in paragraph C.5.7.5.1, “Check with EMCS for facility load requirements.”

QUESTION 108: C.5.7.5.3-Facility Occupants-Shall the Contractor have access to a master roster of all Facility Managers to be contacted as required by section?

ANSWER 108: A Facility Manager List is available, but with military turnover the list may not be accurate for a building.

QUESTION 109: C.5.7.8-Fire Alarm Systems-What is the frequency that fire alarm system issues are typically submitted to the Contractor by the COR or the Fire Department?

ANSWER 109: The frequency is about five requests per week.

QUESTION 110: C.5.7.12-Microgrid Operation Maintenance-Is the microgrid system in 100% functional condition?

ANSWER 110: Yes it is

QUESTION 111: C.5.7.1.14-Electric Vehicle Charge Equipment-Is the vehicle charge equipment 100% functional?

ANSWER 111: Yes it is

QUESTION 112: C.5.8.2.-Refrigerator, Vent & Air-Are ice machines real property and will they be maintained under this Contract?

ANSWER 112: Ice machines are identified as equipment per AR 420-1 and are not maintained on this contract except for ice machines located in Dining Facilities

(DFACS).

QUESTION 113: C.5.8.2.3.4-Central Cooling Plant-Shall operational inspections take place once daily on weekends and holidays?

ANSWER 113: The daily inspections for building 9651 at least once per day.

These operational inspections can be performed remotely for non-business hours.

QUESTION 114: C.5.8.9.1-Food Service Equipment-Is the reference to “food service equipment” intended to include stand-alone equipment such as counter top microwaves in barracks, fire stations etc?

ANSWER 114: The built in range top burners in barracks are maintained on this contract, along with removal and reinstallation of under counter microwaves in barracks rooms. Counter top microwaves are not maintained or replaced on this contract.