Pre-proposal_Conf_Slides_ _Sign-in_W911RZ-15-R-0002_Carson_BOS_22_June_2016.pdf

UNCLASSIFIED

UNCLASSIFIED

UNCLASSIFIED

Base Operations Support (BOS) for Fort Carson, CO

Pre-Proposal/Site Visit Conference

Renee M. Krahenbuhl Contract Specialist renee.m.krahenbuhl.civ@mail.mil 22 June 2016

Agenda

• Administration

• Site Visit Rules of Engagement

• Performance Work Statement

• Request for Proposal

• The Submittal

• Evaluation Factors

• Contractor Responsibility

• Milestones

• Points of Contact

Administration

• Welcome

• Sign-In

• Silence all Cell Phones

• Fire Evacuation Procedures

Site Visit Rules of Engagement

• All communications shall be in writing through MICC-JBLM

– Points of Contact

• Renee M. Krahenbuhl, (253) 962-3468, renee.m.krahenbuhl.civ@mail.mil

• Linda Murphy, (253) 982-9888, linda.j.murphy.civ@mail.mil

• Briefing content & answers to questions are “Unofficial”

– Briefing highlights key areas; not all-inclusive

– RFP, and its attachments, takes precedence over all verbal communications

• NO PICTURES ALLOWED!

• Must stay with escort at all times

• No questions will be answered during the site visit regardless of context. Attendees may submit questions on paper at the conclusion. Include firm’s name, individual’s name, email and phone number. Those questions will be answered at a later date.

• Must submit all questions in writing – due no later than 28 June 2016, 4:00 p.m. MDT

Performance Work Statement (PWS)

• RFP Section J, Attachments 1 through 24

• Scope (Para C.1.4)

– Performance at Fort Carson and Pinon Canyon Maneuver

Site

• Project Management & Supervision (Para C.1.4.11.1.1)

– Identifies key personnel and required qualifications

• Specific Tasks

– PWS Sections C.5.1.1 through C.5.19.6

Request for Proposal (RFP)

• Read the RFP and ALL attachments and technical exhibits completely!

• Submitted proposals shall be clear, concise and include sufficient detail for effective evaluation and for substantiating the validity of stated claims

– Proposals that simply rephrase or restate the PWS requirements, or contain superficial responses may be considered unacceptable.

– Example “Company A will perform services IAW PWS X.X”. This does not provide detail/explanation on how Company A will perform the services.

• RFP Section L outlines specific proposal preparation instructions

– Ensure all required documents are submitted

• RFP Section M outlines specific evaluation criteria

Request for Proposal, continued

• Proposals are due 12 July 2016, 1:00 PM, Mountain Daylight time

• Submit to address as specified in the RFP, Section L, Paragraph 4.3

• Ensure you allow enough time for your proposal to arrive before the closing date and time

– Late proposals will be handled in accordance with

FAR 52.215-1(c)(3)(ii)(A)

The Submittal

• Four Volumes

– Volume I: General & Contract Documentation

– Volume II: Mission Capability

– Volume III: Past Performance

– Volume IV: Cost/Price

• Proposal Format & Preparation Instructions (Section L, Para 2.0)

– Separate 3-ring binder for each hard copy volume

• Electronic (CD-ROM) versions of all volumes required

– See Section L, Para 2.1.8 for instructions for file preparation

The Submittal – Volume I

• Signed and dated SF33

– Acknowledge all Amendments

• Completed DD Form 254

• Representations and Certifications

– Completed on-line with hard copy in Volume I

• Exceptions/Assumptions (Section L, Para 6.1.9)

• Other Required Information

– Authorized personnel/negotiators

– Complete clauses/provisions, if applicable

The Submittal – Volume II

• Factor 1 : Mission Capability

– Sub-factor 1 – Technical Understanding

– Sub-factor 2 – Management and Organizational Plan

– Sub-factor 3 – Staffing and Workforce Management Plan

• Purpose: To address Offeror’s overall Mission Capability to accomplish Base Operations Support at Fort Carson

• Common Proposal Shortfalls

– Not providing all the information required for each sub-factor

– Not describing its rationale for deviations from base line data (in reference to staffing) and ensuring that it is consistent with the staffing addressed in the Cost volume.

The Submittal – Volume II

Common Proposal Shortfalls (Cont.)

– Not complying with response times

– Not addressing its plan to mitigate risks (Section M, Para 2.1.1 in the RFP)

The Submittal – Volume III

• References: Minimum of five (5) and up to eight (8)

– Three (3) sheets identifying active or completed contracts, either Government or commercial, for the prime, team, and/or joint venture (within the same division or cost center)

– Two (2) sheets from each subcontractor who will be completing 10% or more of the technical work.

• Specific Relevant Contracts Sheet:

– Ensure all data is complete;

– Ensure email addresses and phone numbers are accurate;

– Ensure Relevancy is described.

The Submittal – Volume IV

• Complete Section B of the RFP

• Submit using the Staffing Matrix (Section L, Attachment #16 and Attachment #21)

• Provide Basis of Estimate Narrative

• Common Proposal Shortfalls

– Not indicating exactly how costs are computed

– Not fully explaining and justifying a unique management approach and/or promised efficiencies.

– Not submitting all applicable supporting documentation

Evaluation Factors

• RFP Section M states the evaluation factors

– Factor 1: Mission Capability

• Sub-factor 1 – Technical Understanding

• Sub-factor 2 – Management and Organizational Plan

• Sub-factor 3 – Staffing and Workforce Management Plan

– Factor 2: Past Performance

– Factor 3: Cost/Price

Evaluation Factors, continued

• Award will be made to the Offeror who presents a technically acceptable offer, and the best overall offer based upon an integrated assessment of Past Performance and Cost/Price.

• The Government intends to evaluate proposals and award a contract after discussions with offerors whose proposals have been determined to be within the competitive range.

• Total Evaluated Cost/Price (TEC/P): The TEC/P shall be used for evaluation purposes only for determining best value. The TEC/P will be the sum of the Basic Year and each Option Period, including the phase-in period and the option to extend services. The TEC/P shall be calculated as follows:

• The aggregate evaluated price for the CPFF CLINs, which is defined as the Probable Cost (PC) calculated by the Government based on cost realism analysis; plus,

• The evaluated price for the FFP CLIN which is defined as the unit price proposed for the CLIN multiplied by the quantity specified in Schedule B for the respective FFP CLIN; plus,

• The Government provided estimated costs for labor overtime, Other Direct Costs (ODCs) and Material Costs.

Responsibility Determination

• Determination of Responsible Prospective Contractors (as defined in FAR 9.1) (See Section L, Paragraphs 1.8 and 9.2.4 of RFP)

• Responsibility

– Financial Risk Audit

– Accounting System Audit

– Cost Accounting System Audit

Estimated Milestones

Milestone Event Completion Date

Issuance of Solicitation 7 June 2016

Receive Proposals 12 July 2016

Discussions complete, if necessary 3 September 2016

Contract Award 31 October 2016

Points of Contact

Contract Specialist:

Renee M. Krahenbuhl

MICC-JBLM

Phone – (253) 982-3568 Email: renee.m.Krahenbuhl.civ@mail.mil

Procuring Contracting Officer:

Linda J. Murphy

MICC-JBLM

Phone – (253) 982.9888 Email: linda.j.murphy.civ@mail.mil

Mission and Installation Contracting Command

Redacted name is that of a Government employee who should not have signed in on this sheet.

Redacted name is that of a Government employee who should not have signed in on this sheet.

Pre-proposal Conf Sign-In NON-GOV W911RZ-15-R-0002 Carson BOS 22 June 2016_Redacted