Q A_4_W911RZ-15-R-0002_Ft_Carson_BOS __24_Aug_2016.pdf

Questions & Answers #4 Fort Carson Base Operations Support

W911RZ-15-R-0002

QUESTION 1: In section L, Paragraph 7.3.1.1, the instructions state "The Offeror shall describe and explain its understanding of each functional area below by providing an overarching description of each area, including any applicable critical systems (PWS C.5.1.1), associated risk, and required maintenance plans IAW PWS C.5.3.2." It goes on to list 13 areas, however, only six (6) are actual functional areas.

a. Is it the governments expectation to only discuss the paragraphs that relate to the topics outlined and not any other parts of the functional area or functional areas not listed such as Grounds Maintenance, Environmental Services, Warehousing, etc ?

b. It ask for "required maintenance plans". In 7.3.1.3 it ask for notional O&M plans that are to be no longer than 5 pages. If this same page count is done for 13, we are 10 pages away from maximum page count without any other information or Sub factor 2 & 3. Please clarify expectation of maintenance plans in this area.

ANSWER 1:

a. The requirement is to provide an understanding of the areas identified in lieu of a PWS discussion. The sections identified were selected as being critical and significant from the PWS.

b. Expectation is for the contractor to provide a plan on how they will perform the maintenance for the three areas identified. They are notional and page restricted so the Government understands they do not cover all aspects of the areas. But they will provide a good window into the contractor understanding of the requirements and ability to meet the PWS.

QUESTION 2:

RFP Location: C.5.9.5, C.5.9.5.1.1, C.5.9.5.2, C.3.9.1, Requirement:

C.5.9.5 - Fire Suppression Systems C.5.9.5.1.1 - Test, inspect, repair, replace, maintain, and operate dry fire suppression systems C.5.9.5.2 - Test, inspect, repair, replace, maintain, and operate wet fire suppression systems C.3.9.1 - Emergency Services The Government will perform fire inspections and fire suppression services.

Question: Will the Government please delineate Contractor vs. Government fire suppression systems responsibilities?

ANSWER 2: The Contractor has all responsibility as stated in C.5.9.5.1.1. The Government responsibility identified in C.3.9.1 as fire suppression services is firefighting services. An amendment correcting the PWS is forthcoming.

QUESTION 3:

RFP Location: L.7.3.1.3

Requirement: The page limit for each plan is five pages. This page limit does not count against the page limit indicated in Table 3.1.1 Volume II.

Question: We understand the 5 page notional plans are not included in volume page count, however, plans for the 13 areas meeting C.5.3.2 requirements would impede offeror ability to adequately address remaining proposal requirements. Would the Government please consider removing C.5.3.2 plan requirements from the 13 Functional Areas listed in L.7.3.1.1?

ANSWER 3: The maintenance plan requirement for each of the areas listed in Section L, Paragraph 7.3.1.1 is in error. The maintenance plan requirement is identified in L.7.3.1.3. for three specific areas. An amendment addressing this issue is forthcoming.

QUESTION 4: PWS Question. C.1.5.5-Government Quality Assurance-This section refers to Attachment 4 of the Submission for RFP and discusses typical procedures for sampling inspections and other Quality Assurance protocol, however, Attachment 4 is not the Quality Assurance Surveillance Plan (QASP), Attachment 4 is the DD Form 254.

Where can the Contractor find the QASP?

ANSWER 4: The Attachment 4 referenced in the PWS for the Performance Requirement Summary (PRS) should be Attachment 3, which is in the Solicitation Attachments. An amendment to correct this error in the PWS is forthcoming. The QASP document will not be provided to the contractor.

QUESTION 5: PWS Question. C.1.8.4.2.-Non-GFEBS System-This language requires the Contractor to submit a financial obligations report from the “Contractor’s non- GFEBS financial system.” This seems to contradict C.1.8.2 which states that the “The Contractor shall use GFEBS for all financial transactions.” Which requirement shall prevail?

If the Contractor will be required to use and produce reports out of the “Contractor’s non-GFEBS financial system”, shall the costs associated with that system, to include maintenance, upgrades, and servers be approved billable cost?

If not, how can the Government require the Contractor to maintain a non-GFEBS system financially independent of the Contract in a Cost-Plus environment?

ANSWER 5: The contractor will need to utilize a non-GFEBS financial system for all of their financial transactions. GFEBS will be utilized to track and monitor labor (direct and indirect), materials, equipment, and subcontracting costs used in performance of this contract. An amendment to clarify PWS paragraph C.1.8.2 is forthcoming. The non-financial system will not be a direct cost to the contract.

If the cost is billable to the Government, the system and all data on the system would become Government property.

QUESTION 6: PWS Question. C.3.9.4-Contractor Local Area Network (LAN)-In order for the Contractor to stand up and maintain the CMMS system, and to report and maintain other financial information, the Contractor must maintain a private non-

Government network. Will the costs associated with this network be allowable costs for direct billing?

ANSWER 6: No, costs associated with this network will not be an allowable costs for direct billing.

QUESTION 7: C.5.3.4.-Meter Management & C.5.8.1.1.-A discrepancy exists between C.5.3.4 which states that 10 days at 24 hours’ worth of backup fuel should be stored for bldg. 1860. C.5.8.1.1 states 5 days should be maintained. Which is the expectation and how many gallons does this equate to?

ANSWER 7: An amendment correcting the heating oil comments in C.5.3.4 and PWS corrected. The requirement is in C.5.8.1.1. To meet the requirements as identified in C.5.8.1.2.4 there shall be an estimated 41K gallons available in the tanks at 1860.

QUESTION 8: C.5.9.-Compressed Air Systems-What types, and how many compressed air systems are on Fort Carson and Pinon Canyon Maneuver Site that will be maintained under this contract?

What kind of documentation will the Contractor be required to maintain in association with the maintenance of the compressed air systems?

ANSWER 8: Information concerning compressed air systems is located in PWS C.5.8.4. As stated in PWS C.5.8.4, “A list of known compressors is in section C.7, TE-5.8.4.” An amendment removing the reference to compressed air systems in C.5.9 is forthcoming.

QUESTION 9:

RFP/PWS Reference: In Subfactor 3, paragraph 7.3.3.4 states "The Offeror shall describe and explain its cross walk between the technical and Cost volume."

RFP/PWS Page: RFP Page 96 of 109 Question/Comment: Does the government wish to see a crosswalk for each contract year or just the base year?

Recommendation: If the government is looking for each contract year, we recommend the government exempt this requirement from the page count. To adequately show the desired consistency between the two volumes, at least 5 pages would be necessary.

This greatly impacts the space available within our proposal.

ANSWER 9: The Offeror shall describe and explain its crosswalk for each contract year. An amendment clarifying this requirement is forthcoming.

QUESTION 10:

RFP/PWS Reference: Attachment #21 uses 1,872 hours as productive hours for all labor category classifications. Attachment #16 only has one point of entry to input productive hours.

RFP/PWS Page: Attachment #16 and #21 Question/Comment: Exempt, CBA, and SCA labor categories can have different productive hours based on corporate policies, CBA, and SCA Wage Determinations.

Will the government modify Attachment #16 to allow different productive hours for each labor classification?

ANSWER 10: As indicated in the attachment, the yellow cells are fill-in values. In addition, the INSTRUCTIONS tab indicates that “The offeror will need to add rows to propose Exempt, Collective Bargaining Agreement (CBA) covered non-exempt, Service Contract Agreement (SCA) covered non-exempt, and Davis-Bacon Act (DBA) covered non-exempt labor categories for each CLIN.”

QUESTION 11:

RFP/PWS Reference: Attachment #16 does not have a column to identify subcontractor labor categories.

RFP/PWS Page: Attachment #16 Question/Comment: Will the government modify Attachment #16 to have a column that identifies prime and subcontract\tor labor categories?

ANSWER 11: Any labor costs provided by a sub-contractor need to be proposed in detail on the spreadsheet just as the prime contractor would. This means that the sub-contractor needs to fill in columns A through Q and submit separately, if necessary. Recommend that the Offeror add additional tabs as to allow for prime and subcontractor labor categories. Amendment will be forthcoming.

QUESTION 12:

RFP/PWS Reference: Reference PWS C.5.9.4 thru C.5.9.4.5, Water Features and Fountains, RFP/PWS Page: Page C.5-75.

Question/Comment: PWS C.5.9.4 makes reference to a total of two water fountains and one water fall feature, while PWS C.5.9.4.2 mentions a total of two water fall features.

Recommendation: Please provide the correction number to be maintained. Information is required to form a proper estimate of the requirement.

ANSWER 12: The correct number is four. C.5.9.4.1 identifies two water fountains;

Building 1500 and 6215. C.5.9.4.2 identifies one water feature at the Resiliency Center and one west of building 1046. An amendment correcting PWS C.5.9.4 is forthcoming.

QUESTION 13:

RFP/PWS Reference: Reference Table of Contents, Line items C.5.7.9 thru C.5.7.15, and PWS C.5.7.9 thru C.5.7.14 RFP/PWS Page: Pages C.5-54 thru C.5.56.

Question/Comment: It appears that the listing in the Table of Contents and the PWS statements don't match. PWSs C.5.7.9 and C.5.7.10 are marked RESERVED in the Table of Contents, and in the PWSs C.5.7.9 is listed as Lightning Protection System (LPS) and Static Ground Points Resistance; C.5.7.10 is listed as Inspect and Maintain Mass Notification System; C.5.7.11 is Inspect, Test and Repair Solar PV Systems;

C.5.7.12 is Microgrid Operation and Maintenance; and C.5.7.14 is Electric Vehicle Charge Equipment. PWS C.5.7.15 does not exist in the solicitation.

Recommendation: Please clarify which are the required information for each of the PWSs. Information is required for proper allocation of resources and estimated against the proper CLIN structure.

ANSWER 13: The information identified points to an error in the PWS. An amendment addressing this issue if forthcoming. The PWS Table of Contents for C.5.7 will be corrected along with paragraph numbering for C.5.7.12 and C.5.7.13.

I. The table of Contents, paragraphs C.5.7.14 and C.5.7.15 will be deleted.

QUESTION 14:

RFP/PWS Reference: Reference Technical Exhibit TE-1.8.3B, Funding CLINs. PWSs C.5.7.9 and C.5.7.10 appear to be missing from the spreadsheet.

RFP/PWS Page: Missing pages Question/Comment: Please clarify if these CLINs should be included, as well as, which CLIN charge should apply for each. Will the government issue the missing pages?

ANSWER 14: TE-1.8.3B will be corrected to include C.5.7.9 and C.5.7.10 and also deleted C.5.5.14 and C.5.7.15. from the TE. An updated TE will be provided. These items will be addressed in a forthcoming amendment.

QUESTION 15:

RFP/PWS Reference: Reference Attachment 21, Baseline Staffing, Functional Area - Contractor Furnished Materials, PWS Section C.5.16, and RFP PWS C.5.16, Operation of the Clean Fill Site RFP/PWS Page: Page C.5-96.

Question/Comment: Would it be correct to indicate that the Attachment 21 title for the Functional Area to be the same as the RFP PWS C.5.16, Operation of the Clean Fill Site?

Recommendation: Please clarify the correct function title for C.5.16.

ANSWER 15: Yes. An amendment addressing this issue is forthcoming.

Attachment 21 will be corrected to reflect Operation of the Clean Fill Site aligned with PWS C.5.16

QUESTION 16:

RFP/PWS Reference: Reference Technical Exhibit TE-1.8.3B, Funding CLINs RFP/PWS Page: Page 8 (top of the page) Question/Comment: Is there a reason that PWS C.5.15.1.7 is excluded from this CLIN Funding list?

Recommendation: Please clarify and include the chargeable CLIN for the PWS C.5.15.1.7, or clarify why it’s excluded.

ANSWER 16: An amendment addressing this issue is forthcoming. The Government missed this requirement in the development of TE 1.8.3B. The paragraph has been added.

QUESTION 17:

RFP/PWS Reference: Paragraph 6.1.4 states “The government has stated the ceiling cost for Other Direct Costs (ODC) and material, fee will not be paid on materials and ODCs:” However, Attachment 16 has formulas built in to apply the contractor fee to these costs.

RFP/PWS Page: RFP Page 92 of 109 and Attachment 16 Question/Comment: Is the paragraph 6.1.4 correct or Attachment 16?

Recommendation: Please clarify.

ANSWER 17: Section L, Paragraph 6.1.4 is correct.

QUESTION 18:

RFP/PWS Reference: Section L, 9.2.7 Tab 6 Cost and Supporting Information states "The Government has stated the ceiling cost for Other Direct Costs (ODC) and Material.

. ." and Attachment #16 has plug numbers for ODCs. PWS Paragraph 5.1.6.4 states "The Government will not budget any funds to utilize or update the MAXIMO system or the servers it resides on."

RFP/PWS Page: RFP Page 99 of 109 and PWS Page C.5-9 Question/Comment: It's likely that offerors have different processes and methods for allocating costs to ODCs and G&A. It's possible that one contractor may classify an expense as an ODC and another contractor may classify the expense to G&A. Will the government provide a list of expenses that can be classified as ODCs? Examples include 1) Personal Protective Equipment to include items required by the CBA, 2) Cell Phones, 3) Uniforms and 4) Computerized Maintenance Management System such as Maximo.

Recommendation: Provide a list of authorized ODC expenses ANSWER 18: The Government will not provide a list of authorized ODC expenses. The contractor shall propose in accordance with its accounting and estimating practices and maintain compliance with its respective disclosure statements.

QUESTION 19:

RFP/PWS Reference: In the Cost Volume, the RFP states "Tab 6 – Cost and Supporting Information. The anticipated contract is a Cost Plus Fixed fee – Team arrangement, as such, the Offerors are required to bid the specific hours provided at Attachment # 21." In Volume II, Mission Capability, Subfactor 3 states "Based on base line staffing data (excluding management and administrative staff) and manning levels by labor category provided by the Government in Attachment #21, the offeror shall provide its management approach or deviations from the Government’s baseline that result in realized efficiencies and improvements to the PWS requirements.

RFP/PWS Page: RFP, page 99 of 109 paragraph 9.2.7 and RFP, page 95 of 109, paragraph 7.3.3.1 Question/Comment: These two sections are inconsistent. Are offerors allowed to provide our price for the staffing approach developed in the Mission Capability volume?

Specifically, are offerors required to bid the staffing in Attachment #21 for the base period and all option periods? Are offerors allowed to deviate from the baseline staffing in Attachment #21 based on our own independent basis of estimate?

Recommendation: Recommend revising the paragraph 9.2.7 to allow offerors to price the staffing plan presented in Volume II, Subfactor 3.

ANSWER 19: Paragraph 9.2.7 of section L is changed in a forthcoming amendment.

QUESTION 20:

RFP/PWS Reference: Reference Technical Exhibit TE-1.8.3B, Funding CLINs RFP/PWS Page: CLIN numbering roll, and Section B Supplies and Services and Prices Listing.

Question/Comment: Listed is CLINs 010, 011, 012, 013, 014, & 015. Should these CLINs be listed as 0010, 0011, 0012, 0013, 0014, and 0015?

Recommendation: Please clarify which is correct.

ANSWER 20: The solicitation Section B uses a four digit identifier for the CLIN numbering. TE-1.8.3B will be adjusted to reflect the same four digit numbering.

An amendment reflecting this adjustment is forthcoming.

QUESTION 21:

RFP/PWS Reference: Attachment 16 Pricing and Labor Mix 15-R-002 Ft Carson

BASEOPS

RFP/PWS Page: CLIN 002 ISR:-400 (BOS) Excel Cell I 59, Base, Option Year 1, Option Year 2, Option 3, Option Year 4 Question/Comment: Fringe calculation for the Overtime costs is incorrect and references the wrong cells.

Recommendation: Revise formula and issue a revised Attachment 16 to ensure all contractors costs are calculating correctly.

ANSWER 21: Formulas have been corrected. Amendment to correct this item is forthcoming.

QUESTION 22:

RFP/PWS Reference: Attachment 16 Pricing and Labor Mix 15-R-002 Ft Carson

BASEOPS

RFP/PWS Page: Excel Cell I 387, Option Year 1, Option Year 2, Option 3, Option Year Question/Comment: Fringe calculation on labor is incorrect and references the wrong cells.

Recommendation: Revise formula similar to the formula on the Base Year Tab, Cell I- 387 and issue a revised Attachment 16 to ensure all contractors costs are calculating correctly.

ANSWER 22: Formulas have been corrected. Amendment to correct this items is forthcoming.

QUESTION 23:

RFP Reference: RFP Attachment 3 Performance Requirements Summary Part 1, Paragraph 1 states, “The Performance Requirement Summary table at the end of this attachment lists the services for which the Government will take administrative action due the contractor when service fails to meet established AQL.”

Question/Comment: There is no table at the end of the attachment. The government did provide Attachment 3 Performance Requirements Summary Table Part 2. Will the government be providing PRS Table Part 1?

ANSWER 23: The Performance Requirements Summary Table Part 2 is the table referenced in Part 1. An amendment clarifying this issue is forthcoming.

QUESTION 24:

RFP References: DD254 and PWS C.1.7 Security, C.1.7.3.1. Obtaining Contractor Personnel Security Clearances, page C.1-27 Question/Comment: DD254, Item 13, requires the contractor to begin processing clearances for Contractors requiring access to secure areas or classified material at least 45 days prior to contract start date. However, PWS reference states “The Contractor shall begin processing security clearances for Contractor employees requiring access to secure areas at least 30 days prior to contract start date, as identified in the Phase-In plan.”

Recruitment is conducted and finalized early during the Phase-in period. If we must follow the DD254 timeline, security clearance processing must begin on day 1 of Phase-

in. It would be difficult to impossible to begin processing security clearances on day 1 of Phase-in.

Recommendation: Please clarify the minimum time prior to contract start to begin processing security clearances.

ANSWER 24: The contractor shall follow the PWS requirements of at least 30 days prior to the end of phase-in. An amendment revising the DD254 is forthcoming.

QUESTION 25:

RFP/PWS Reference: 8.2.3.6L The RFP states, “The Offeror shall submit a minimum of five (5) but no more than a total of eight (8) Specific Relevant Contract Reference Sheets identifying active or completed contracts, either Government or commercial.

Limits on Specific Relevant Contract Reference Sheets are as follows: a) three (3) sheets identifying active or completed contracts, either Government or commercial, for the prime, team, and/or joint venture (within the same division or cost center).

Question/Comment: This appears to be contradictory. Initially, the RFP states that a total of eight (8) reference sheets may be submitted, but then, it states that the “team” can submit three (3) reference sheets. What is the definition of a team? In the situation of a prime contractor and a team subcontractor, would the offeror only submit three reference sheets?

Recommendation: Please clarify the requirement for number of reference sheets allowed.

ANSWER 25: The Government is replacing the word “team” with the words “teaming partner” in a forthcoming Amendment. In addition, the words "(within the same division or cost center" are removed from the RFP. In addition, the forthcoming Amendment will clarify the number of reference sheets allowed. A Contractor team arrangement is defined in FAR Subpart 9.6, Section 9.601.

QUESTION 26:

RFP Reference: Attachment 18 Relevant Contracts, 15-R-0002, Ft. Carson, BASEOPS, 27May15.doc RFP/PWS Page: 2 – 2. Completion Date/Delivery Schedule asks for the Original and revised completion/delivery date of the reference; Page 2 – 5. Completion Date or Delivery Schedule asks for the Original and Final (or projected final) delivery date of the reference.

Question/Comment: These two line items appear to be essentially the same. May the offeror delete one of the line items to prevent duplication?

ANSWER 26: The Government has modified Attachment 18 in its entirety. An Amendment reflecting this change is forthcoming.

QUESTION 27:

RFP Reference: RFP Section 7.3.1.2 states, “The Offeror shall describe how it will utilize proposed processes, procedures and approaches, and innovations for cost savings and efficiencies over the life of the contract, including use of innovations for process reengineering, emerging technologies and management of cross-organizational processes.”

Question/Comment: Please clarify how we can describe cost saving since we can’t put cost information in technical volume. With reference to deviations from the baseline staffing, attachment #21, how can we develop cost savings and efficiencies if we aren’t able to deviate from the baseline staff as stated in RFP paragraph 9.2.7.

ANSWER 27: As stated in Section L, Paragraph 7.3.1.2, The Offeror shall describe how it will utilize proposed processes, procedures and approaches, and innovations for cost savings and efficiencies over the life of the contract, including use of innovations for process reengineering, emerging technologies and management of cross-organizational processes.” In Section L, Paragraph 9.1.3.1 states, in part, “Deviations from this baseline based on the Offeror’s unique management approach and promised efficiencies, shall be fully explained and justified, in the Cost Narrative Section, keeping in mind that the Government is interested in a management approach that will result in continuous improvements and efficiencies that are expected to be reflected in the management and cost proposals.” Section L, Paragraph 9.2.7 is changed in a forthcoming amendment.

QUESTION 28:

RFP Reference: RFP Section 7.3.2.6, “The Offeror shall provide an overview of its plan for government‐furnished and contractor acquired property management. The Offeror shall identify any customary practices or industry‐leading practices and standards to be used by the Offeror in managing Government property. The Offeror shall submit a list or description of all Government property that the Offeror or its subcontractors propose to use. The list shall identify the accountable contract under which the property is held and the authorization for its use (from the contracting officer having cognizance of the property). The list shall include the dates during which the property will be available for use (including the first, last, and all intervening months) and, for any property that will be used concurrently in performing two or more contracts.”

Question/Comment: It does not appear to be realistic to include this list in the proposal page count. In addition, it’s provided in a technical attachment already. Is it necessary to provide the list again? If so, will it be excluded from page count?

Recommendation: Please consider deleting this requirement from the RFP.

ANSWER 28: The Offeror shall submit a list or description of all the Government property that the Offeror or its subcontractor propose to use that the Government is not providing within this contract. An amendment clarifying this item is forthcoming.

QUESTION 29:

RFP Reference: Section L 252.237-7024" "NOTICE OF CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES (OCT 2010) (b) The offeror shall provide with its offer a written plan describing how it will continue to perform the essential contractor services listed in Attachment 1, Performance Work Statement, during periods of crisis."

Question/Comment: The government requires offerors to submit a Notice of Continuation of Essential Contractor Services Plan but does not specify where to include this plan. Is it acceptable to include it at the end of Volume I - General & Contract Documentation as “Tab J”?

ANSWER 29: An amendment that describes where to include this plan is forthcoming.

QUESTION 30:

RFP Reference: The Government has identified all or a portion of the contractor services performed under this contract as essential contractor services in support of mission-essential functions. These services are listed in attachment 15, Mission- Essential Contractor Services, dated 12 June 2014.

Questions/Comments: Should this be Attachment 14 instead of Attachment 15?

ANSWER 30: Yes. Attachment 14 is identified as Mission Essential services dated 3 February 2015. An amendment making this change is forthcoming.

QUESTION 31:

RFP Reference: RFP SECTION L, 7.3.2 SUBFACTOR 2: MANAGEMENT AND ORGANIZATION PLAN, 7.3.2.6, page 11 of 18, states: The Offeror shall provide an overview of its plan for government-furnished and contractor-acquired property management. The Offeror shall identify any customary practices or industry-leading practices and standards to be used by the Offeror in managing Government property.

The Offeror shall submit a list or description of all Government property that the Offeror or its subcontractors propose to use. The list shall identify the accountable contract under which the property is held and the authorization for its use (from the contracting officer having cognizance of the property). The list shall include the dates during which the property will be available for use (including the first, last, and all intervening months) and, for any property that will be used concurrently in performing two or more contracts.

Question/Comment: The requirement to submit a list of all Government property that the Offeror or it subcontractors propose to use will take several pages as do TE-3 3 3, GSA Vehicle Listing, TE-3 3 3A, GFP Organizational Property, TE-3 3B, GFP Installation Property, and TE-3 4 Contractor Facilities. Will the government permit submission of this list as a non-page count item?

ANSWER 31: The Government will not permit submission of this list as a non-page count item.

QUESTION 32:

RFP/PWS Reference: Attachment #16, Phase-In Tab, does not have a place to include Other Direct Costs.

RFP/PWS Page: Attachment #16 Question/Comment: Will the government modify this tab to allow Phase-In ODCs to be included or allow offerors to modify this tab?

ANSWER 32: Offerors may modify the Phase-In tab of Attachment #16 to input its phase-in costs.

QUESTION 33:

RFP Reference: Section L 1.6 SECURITY REQUIREMENTS, page L.87 Question/Comment: The referenced text indicates that “A DoD Contract Security Classification Specification, DD Form 254, will be incorporated as part of the contract.

An Offeror must be able to perform requirements at the highest level (SECRET) to be eligible for award.” The National Industrial Security Program Operating Manual (NISPOM), Chapter 2, Security Clearances, Section 1. Facility Clearances (FCLs), 2-

100. General. (Page 2-1-1) provides that a Contract award may be made prior to the issuance of an FCL.

Does this reference from Section L require a SECRET clearance before or after an offer is submitted in order to be eligible for evaluation and then award? If after, what specific information is necessary to show an offeror is “able to perform at the highest level (SECRET) to be eligible for award”?

ANSWER 33: Offeror shall meet the requirements of the DD Form 254 and have a Secret clearance prior to award. Offeror shall show proof of Secret clearance prior to award.

QUESTION 34:

RFP References: DD254 and PWS C.1.7 Security, C.1.7.3.1. Obtaining Contractor Personnel Security Clearances, page C.1-27 Question/Comment: DD254, Item 4, indicates that this is a ‘follow on’ contract. Is this correct and if so what is the required contract number reference?

Recommendation: Please clarify Item 4 on the draft DD 254.

ANSWER 34: The information for Item 4 of the DD254 will be corrected in a forthcoming amendment. Item 4 should be marked at NO.

QUESTION 35:

RFP Section: Section L.2.1.8.5 and L.3.1.1

Page: 90 and 91 Discussion: L.2.1.8.5 states that each volume of the electronic proposal shall be in a subdirectory on the CD-ROM labeled Vol I through Volume III and that Volume IV, Cost Price shall be submitted on a separate CD-ROM. However, Table 3.1.1 appears to require 2 CD-ROMs for each volume.

Question: Will the Government clarify if Offerors are to submit 2 CD-ROMs for/containing each volume or if they require a total of 2 CD-ROMs for Volumes I through III with subdirectories for each volume?

ANSWER 35: The Offeror shall submit 2 CDs for each Volume as indicated in Table 3.1.1.

QUESTION 36:

RFP Section: Section L.2.1.8.6 Page: 90 Discussion: L.2.1.8.6 appears to require one file containing a master Table of Contents and a list of acronyms and abbreviations covering all Volumes on each CD-ROM.

Question: Does the Government want a Table of Contents and List of Abbreviations and Acronyms covering the entire proposal on each CD-ROM or a Table of Contents and List of Abbreviations specific to the volume on the CD?

ANSWER 36: Each CD shall have its own Table of Contents and List of Abbreviations specific to that particular volume. An amendment is forthcoming that clarifies this issue.

QUESTION 37:

RFP Section: Section L.2.1.8.1 Page: 90 Discussion: L.2.1.8.1 requires offerors to submit their proposal in Microsoft Office, i.e.

Microsoft Word or Excel format. However, if Offerors' versions of Microsoft Word differ from the Government's version, compatibility issues can change formatting causing differences between the electronic file and the hard copy. Additionally, Offerors are required to fill in and provide various Sections of the RFP within Volume I. These have been provided by the Government in Adobe format, and converting them to Word also causes formatting and other changes.

Question: Will the Government permit offerors to submit Volumes I through III in Adobe format (pdf), as long as all text (including table and figure identifiers) is 100% searchable, excluding signatures?

ANSWER 37: Yes, the Government will permit Offerors to submit Volumes I-III in Adobe. An amendment addressing this issue is forthcoming.

QUESTION 38:

RFP Section: Attachment #18, Specific Relevant Contracts Sheet Page: N/A Discussion: The instructions for this attachment (the first 2 pages) use different numbering and have different requirements than the following pages requiring fill-in of past performance information. For example, the instructions discuss 10 separate requirements to be completed, but the following pages include 13 numbered requirements. The instructions also include a requirement to list each time the delivery schedule was revised and provide an explanation of why the revision was necessary (#10). This requirement appears to be missing from the following pages.

Question: Will the Government clarify the format of the required Specific Relevant Contract Sheet? Additionally, will the Government provide an explanation for #6 'Changed Dates' (on page 1 of the fill-ins) as it is unclear what the Government is requesting in this section?

ANSWER 38: The Government has modified Attachment 18 in its entirety. An Amendment reflecting this change is forthcoming.

QUESTION 39:

RFP Section: Section L.2.1.8.7, L.3.1.1, and Section L.9.2.7.2 Page: 90 and 100 Discussion: L.2.1.8.7 requires Offerors to submit an electronically encoded cost/price model with the data file submitted on a CD in .xls file format. Table 3.1.1 requires Volume IV Cost Price to be submitted in Microsoft Excel format. Section L.9.2 provides the contents of the Cost/Pricing Volume, with L.9.2.7.2 requiring Attachment 16 as part of Tab 6, in addition to other narrative requirements contained within Tabs 1-7.

Question: Will the Government verify that the requirement for Volume IV is to provide Tabs 1-7 in Microsoft Word or Excel as appropriate, with the Labor Pricing Matrix in Excel format as part of Tab 6?

ANSWER 39: Offerors may submit files with narratives only in .PDF. See Section L, Paragraph 2.1.8.1 if the RFP. An amendment clarifying this issue is forthcoming.

QUESTION 40:

RFP Section: Section L.8.1.1 and L.8.2.3 Page: 96 and 97 Discussion: 8.1.1, Content of Past Performance Volume, provides a listing of content requirements for the Past Performance Volume.

8.2.3, Submission Requirements, also provides content requirements for the Past Performance Volume but they differ from 8.1.1 (Glossary isn't included) and the requirements are in a different order.

Question: Will the Government clarify the required organization of the Past Performance Volume?

ANSWER 40: The required organization of the Past Performance Volume will be clarified in a forthcoming Amendment.

QUESTION 41:

RFP Section: Section L 2.1.8.7 Cost/Price Data File Page: 90 Discussion: Paragraph states "Data file should be submitted on a CD" Question: Should the size of the pricing volume, which includes the narrative and Excel files, exceed the size that will fit on a CD is it permissible to use a DVD for these files?

ANSWER 41: Yes, Offerors may use a DVD if the files exceed the size that would fit on a CD. This changed will be reflected in a forthcoming amendment.

QUESTION 42:

RFP Section: Section L 9.2.6 and L.9.2 Page: 98 - 99 Discussion: L.9.2 describes the format of the price volume. This section includes: Tab 5:

Professional Employees Compensation. L.9.2.6 states that Tab 5 is NOT USED.

Question: Is the offeror required to submit Tab 5 Professional Employees Compensation?

ANSWER 42: The Offeror is not required to submit a Tab with Professional Employees Compensation. An amendment addressing this issue is forthcoming.

QUESTION 43:

RFP Section: Section I - Contract Clauses Attachment 16 Pricing and Labor Mix 15-R-0002 Ft Carson BASEOPS.xlsx

52.222-2 PAYMENT FOR OVERTIME PREMIUMS

Attachment 16 "Base Period" through "Option Period 4" Page: 59 Discussion: Section I, 52.222-2 states: "The use of overtime is authorized under this contract if the overtime premium cost does not exceed the amount below or the overtime premium is paid for work -- Base Period - $146,341 Option One - $149,414 Option Two - $152,552 Option Three - $155,755 Option Four - $159,026" The worksheets "Base Period" through "Option Period 4" contains different overtime premium amounts. For example, the "Base Period" overtime in cell H385 is $267,277.69. This is the sum of overtime for each CLIN on the worksheet. The other worksheets for Option Period 1 - 4 are $267,277.69. These values are identified as plug numbers.

Question: Would the Government clarify which document has the correct not to exceed overtime premium amount?

ANSWER 43: FAR Clause 52.222-2 is corrected in a forthcoming Amendment.

QUESTION 44:

RFP Section: Technical Exhibits Page:

Discussion: There is not sufficient workload data in provided Technical Exhibits to enable offerors to calculate FTE: Examples:

TE 5.4.3.4.A Maps 1 thru 73 do not provide acreage detail No TE is provided for

> C.5.1.12. with historical workload for Moving Equipment to Accomplish Work Utilities over the past 3 years > C.5.1.10 historical repairs to Buried Utilities over the past 3 years > C.5.1.13 historical workload for Traffic Control for Planned Maintenance and Repair over the past 3 years > C.5.16 does not indicate number of times tasks exceed requirements on average, or provide a comprehensive list of asbestos locations >C.5.18 has no associated TE Without workload data specific to Ft Carson, Offerors cannot develop a BOE for FTE, and are dependent on the Staffing Baseline at Att 21.

Question: Should offerors assume that the Att 21 Staffing Baseline incorporates all workload not provided with the solicitation?

ANSWER 44: TE 5.4.3.4.A Maps 1 thru 73 does have acreage details in the upper right or left of each individual map. C.5.1.12. – This paragraph does not mention moving of equipment. However, workload for moving equipment to make repairs is not tracked. C.5.1.10 – Repairs to buried utilities is not in this section. However, on average the Contractor can expect 10 utility repair digs per month based on the past three years of data. C.5.1.13 - On average the Contractor can expect nine maintenance and repair requirements per month based on the past three years of data. C.5.16 – This section is titled “Operation of the Clean Fill Site.” It does not include asbestos efforts. Contractors shall assume that Attachment 21 does include workload not provided in the solicitation.

QUESTION 45:

RFP Section: Section L.8.2.3.6.1 Page: 97 Discussion: Section L.8.2.3.6.1 states "Three (3) sheets identifying active or completed contracts, either Government or commercial, for the prime, team, and/or joint venture (within the same division or cost center)."

Question: Will the Government please explain what is meant by "team" and "(within the same division or cost center"?

ANSWER 45: The Government is replacing the word “team” with the words “teaming partner” in a forthcoming Amendment. In addition, the words "(within the same division or cost center" are removed from the RFP.

QUESTION 46:

RFP Section: Section L.8.2.3.6.1 Page: 97 Discussion: Section L.8.2.3.6.1 states "Three (3) sheets identifying active or completed contracts, either Government or commercial, for the prime, team, and/or joint venture (within the same division or cost center)."

Question: Will the Government please confirm if the prime, team, and/or joint venture (within the same division or cost center) is limited (i.e., maximum) to three (3) sheets. If the Offeror is limited to a maximum of three (3) sheets, will the Government explain how the prime can meet the minimum of five (5) contract reference sheets if the prime does not have any subcontractors who will be completing 10% or more of the technical work?

ANSWER 46: A forthcoming Amendment will clarify the number of reference sheets allowed.

QUESTION 47:

RFP Section: TE-5.3.2 Page: N/A Discussion: TE-5.3.2 identifies all required O&M plans. The Maintenance & Service of Government Owned, Contractor Maintained Maintenance and Repair Plan references PWS Section C.5.6; however, PWS Section C.5.6 is Equipment Fueling Requirements.

Question: Will the Government please confirm the PWS reference for this O&M plan?

ANSWER 47: TE-5.3.2. was not updated when requirements changed. The TE has been updated deleting the C.5.6 requirement. This item will be addressed in a

QUESTION 48:

RFP Section: C.5.8.10.3.3 Page: C.5-71 Discussion: PWS Section C.5.8.10.3.3 states “Provide a monthly report to the COR NLT the 5th business day of completed analysis identifying energy reduction recommendations as stated in C.5.8.7.9.3.1 and C.5.7.9.3.2.” C.5.8.7.9.3.1 and C.5.7.9.3.2 are not sections within the PWS.

Question: Will the Government clarify the referenced PWS section?

ANSWER 48: The identified paragraphs were changed to the correct paragraphs in the PWS; C.5.8.10.3.1. and C.5.8.10.3.2. This item will be addressed in a

QUESTION 49:

Page #: RFP 86 Section/Paragraph #: Section L 1.1 and 1.12.2 Subject/Paragraph Title/Subject: “Point of Contact” and “Notice of Pre-Proposal Conference/Site Visit” Question: Regarding to whom we submit questions, Section 1.1 specifies that we address all questions, concerns or clarifications to the Procuring Contracting Officer (PCO) as the sole point of contact for this acquisition. Next sentence states they must be made in writing and submitted electronically to the Contract Specialist with a copy to the PCO. Section 1.12.2 states to send questions in a SINGLE email to the Contracting Specialist with no mention of the PCO. Please clarify to whom we are to submit questions electronically. There is one email address for all, correct?

ANSWER 49: Yes, there is one email address for all. Question shall be directed to the Contract Specialist.

QUESTION 50:

Page #: RFP 89 Section/Paragraph #: Section L 2.1.1 Subject/Paragraph Title/Subject: Text Question: Request the Government change the line spacing requirement to single-line spacing or increase the page limitation for the Technical Volume to 150 pages.

ANSWER 50: The page limitation for the Technical Volume is changed to 125 pages. An Amendment indicating this change is forthcoming.

QUESTION 51:

Page #: RFP 89 Section/Paragraph #: Section L 2.1.1 Subject/Paragraph Title/Subject: Text Question: May we use other than Times New Roman (TNR) font for section headers and table/figure captions?

ANSWER 51: No, you may not use other than Times New Roman font for section headers and table/figure captions.

QUESTION 52:

Page #: RFP 90 Section/Paragraph #: Section L 2.1.6 Subject/Paragraph Title/Subject: Glossary of Terms Question: Does the glossary need to be 1.5 line spacing also with 12 pt TNR font or may we use a san serif font and single line spacing?

ANSWER 52: Yes, the glossary needs to be 1.5 line spacing with 12-point Times New Roman font.

QUESTION 53:

Page #: RFP 90 Section/Paragraph #: Section L 2.1.8.7 Subject/Paragraph Title/Subject: Cost/Price Data File Question: We are directed to submit our electronically encoded cost/price model in support of the proposed cost/price in .xls file format (MS Excel 2013 or earlier) compatible format. We currently use MS Excel 2013, in which our workbooks have the file extension .xlsx, and find that the file extension applies to MS Excel 97-2003. Please clarify what format the Government requires the pricing data file: xls (MS Excel 97- 2003) or .xlsx (MS Excel 2013).

ANSWER 53: File can be in xlsx or xls format. An amendment addressing this issue is forthcoming.

QUESTION 54:

Page #: RFP 91

Section/Paragraph #: Section L 3.1.1 Subject/Paragraph Title/Subject: Proposal Volumes Organization, Number of Copies, and Page Limits Question: Where does the Government intend for Factors 1, 2, and 3 to be included within Volumes II, III, and IV? Factors are not listed in Table 3.1.1 – Proposal Organization; please clarify.

ANSWER 54: As indicated in Section L, Table 3.1.1, the Volume entitled Mission Capability is intended for Factor II (See Paragraph 7.0 of section L); Past Performance is Volume III (See Paragraph 8.0 of section L.) and Cost/Price is Volume IV (See Paragraph 9.0 of Section L).

QUESTION 55:

Page #: RFP 93 Section/Paragraph #: Section L 7.3 Subject/Paragraph Title/Subject: Volume Organization Question: Please clarify what the Government wants to see in a cross reference matrix for the Mission Capability volume.

ANSWER 55: The cross-reference matrix is required as an aid to reviewers. The information contained in the matrix is to let the evaluator know where the requirements are addressed within the proposal.

QUESTION 56:

Page #: RFP 94 Section/Paragraph #: Section L 7.3.2.1 Subject/Paragraph Title/Subject: Resumes, Position Descriptions Question: Request the Government exclude resumes and position descriptions from the page count for Volume II Mission Capability.

ANSWER 56: The Government will not exclude resume and position descriptions from the page count. However, the Government intends to increase page count for Volume II in a forthcoming amendment.

QUESTION 57:

Page #: RFP 95 Section/Paragraph #: Section L 7.3.3 Subject/Paragraph Title/Subject: Subfactor 3: Staffing and Workforce Management Plan Question: We are asked to provide manpower matrices that show the labor categories, CME/work hours, and PWS spec item to demonstrate our understanding (as well as support our pricing) of the functional areas. Does the Government have a template or format it desires for this matrix?

ANSWER 57: The Government does not a have a desired template or format for this matrix.

QUESTION 58:

Page #: RFP 95, PWS C.1-19

Section/Paragraph #: Section L 7.3.2.4, PWS C.1.5.1.1

Subject/Paragraph Title/Subject: Subfactor 2 – Management and Organizational Plan;

Quality Control Manager Question: Section 7.3.2.4 instructs us to show that the proposed Quality Control Manager is autonomous from the local “Program” Manager (PWS C.1.5.1.1); however, the PWS discusses a “PM”. Please clarify that Program Manager is not a key position, only the Project Manager and his/her Alternate.

ANSWER: 58: Paragraph 7.3.2.4 in Section L of the RFP is in error. The title Program Manager is changed to Project Manager in a forthcoming Amendment.

The Project Manager and Alternate Project Manager are Key Personnel.

QUESTION 59:

Page #: RFP 97 Section/Paragraph #: Section L 8.2.3.6, 8.2.3.6.1, 8.2.3.6.2 Subject/Paragraph Title/Subject: Specific Relevant Contract Reference Sheet (Attachment 18) Question: May we reproduce and reformat the Government’s attachments within our proposal, so long as all information is included in the order requested as in Attachment 18? Please advise.

ANSWER 59: The Offerors may not reformat Attachment 18. However, the Government has modified Attachment 18 in its entirety. An Amendment reflecting this change is forthcoming.

QUESTION 60:

Page #: RFP 99 Section/Paragraph #: Section L

9.2 and 9.2.6 Subject/Paragraph Title/Subject: “Cost/Pricing Volume Content” and “Tab 5 – NOT

USED”

Question: If Tab 5 is removed, how does the Government intend for us to number our tabs (for Cost/Price Volume)? Please clarify.

ANSWER 60: The Offerors shall number the tabs as described in Section L, Paragraph 9.2.

QUESTION 61:

Page #: PWS C.1-10, C.1-11 Section/Paragraph #: C.1.4.4 to C.1.4.6 Subject/Paragraph Title/Subject: Between “Days of Non-Scheduled Activity (DONSA)” and “Non-interference with Government Operations”

Question: A paragraph seems to be missing between C.1.4.4 and C.1.4.6. Please clarify.

ANSWER 61: Paragraph C.1.4.5 of the PWS was skipped by mistake. It is added and shown as Reserved. The index is also adjusted. This item will be corrected in a forthcoming amendment.

QUESTION 62:

Page #: PWS C.5-25 Section/Paragraph #: PWS C.5.4.1.1 to C.5.4.2.2 Subject/Paragraph Title/Subject: “Mowing and Trimming” and “Edging and Sweeping” Question: The numbering of the paragraphs jumps from C.5.4.1.1.4 to C.5.4.2.2.2; there is no paragraph C.5.4.2 between. Please clarify.

ANSWER 62: Numbering of paragraphs for Edging and sweeping has been corrected in the PWS to reflect C.5.4.2. – C.5.4.2.4. The index has also been corrected to reflect this. This item will be addressed in a forthcoming amendment.

QUESTION 63:

Page #:

Section/Paragraph #: Attachment 4 Subject/Paragraph Title/Subject: DD Form 254 Question: Request the Government provide a Contract Security Classification Specification form that is fillable.

ANSWER 63: An amendment is forthcoming that will provide a fillable DD 254.

QUESTION 64:

Page #:

Section/Paragraph #: Attachment 16 Subject/Paragraph Title/Subject: Pricing and Labor Mix: 15-R-0002 Ft Carson

BASEOPS

Question: It is indicated that the cells in green are plug values.

Regarding Other Direct Costs (ODC) – is this the value the Government intends the Offeror to use?

ANSWER 64: Yes, the cells in green are plug values. Yes, this is the value that the Government intends the Offeror to use.

QUESTION 65:

Page #:

Section/Paragraph #: Attachment 16 Subject/Paragraph Title/Subject: Pricing and Labor Mix: 15-R-0002 Ft Carson

BASEOPS

Question: It is indicated that the cells in green are plug values.

Regarding Total Overtime Cost – the total per contract period does not match the amounts listed on page 59 of the RFP. Please clarify; which amount does the Government intend?

ANSWER 65: The amounts listed in FAR Clause 52.222-2 are corrected in a forthcoming Amendment.

QUESTION 66:

Page #:

Section/Paragraph #: Attachments 21 and 13 Subject/Paragraph Title/Subject: Base Line Staffing and Collective Bargaining Agreement (CBA) Question: In Attachment 21, the work hours listed indicate that a productive man-year is 1872 hours total. Per the CBA incorporated into this solicitation (Attachment 13), only a person with less than 5 years of service can provide a total of 1872 productive hours per year.

Do all incumbent employees have less than 5 years of service?

If not, please provide a seniority list, or data that shows the age of the workforce in order to accurately account for the fringes required by the CBA. This will greatly help to determine how many FTEs will be required to meet the hours listed on Attachment 21.

ANSWER 66: The Government will not provide information concerning employee seniority to Offerors. The yellow cells within Attachment 21 are fill-in cells. As stated in the Attachment, “The offeror will need to add rows to propose Exempt, Collective Bargaining Agreement (CBA) covered non-exempt, Service Contract Agreement (SCA) covered non-exempt, and Davis-Bacon Act (DBA) covered non-exempt labor categories for each CLIN.” Contractors should propose in accordance with its accounting estimating practices and maintain compliance with their respective disclosure statements and to disclose assumptions on this matter in the narrative section of the proposal.

QUESTION 67:

Page #:

Section/Paragraph #:

Subject/Paragraph Title/Subject: Amendment 0002 Question: Will an SF30 be issued for Amendment 2, released June 27, 2016?

Contained site visit slides and sign in sheet.

ANSWER 67: The Government posted the SF30 for Amendment 2 to FedBizOpps.gov on 30 June 2016. The Government posted the slides for the site visit and sign-in sheet to FedBizOpps.gov on 27 June 2016. The site visit slides and sign-in sheet were not contained in Amendment 2.

QUESTION 68: In Attachment 16 Pricing and Labor Mix, CLINs X013 and X014 (CAP), do not allow for any markup (G&A and/or Fee) to be applied to the cost shown.

However, paragraph 9.2.7.4.5 (page 101) states “Overtime Costs, ODCs, and Material Costs are provided as plug figures with any G&A or other indirect rate markup the Offeror wishes to…