W911QY-17-R-0003_ESPS_Solicitation_Amendment_0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to address the questions and answ ers (Q&A).

1. Paragraph A.5 language revised.

2. Paragraph A.7 changed to reserved.

3. Paragraph L.1.4. language revised.

4. Paragraph L.9.1.4 (d) language revised.

5. Paragraph L.10.3.3 (a) language has been revised.

6. Paragraph L.10.4 (a) language has been revised.

7. CLIN 0017 quantity changed from 50 to 1.

8. Paragraph C.4.3.2 has been revised.

9. The attachments that required updates based on the Q&A have been revised and uploaded to FBO.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Nov-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911QY-17-R-0003

X 9B. DATED (SEE ITEM 11)

13-Oct-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Nov-2016

CODE

W6QK ACC-APG NATICK

CONTRACTING DIVISION

BLDG 1 GENERAL GREENE AVENUE

NATICK MA 01760-5011

W911QY 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911QY-17-R-0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been modified:

SUPPLEMENTAL INFORMATION

A.1. The US Army Contracting Command-Aberdeen Proving Ground (ACC-APG), Natick Contracting Division has a requirement for Expeditionary Shelter Protection System (ESPS).

A.2. The Government plans to award a single Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract as a result of this solicitation; however the Government reserves the right to award one or no contracts at the Governments discretion. The resulting contract will have an established minimum of fifty (50) ESPS Engineering, Manufacturing, and Development (EMD) Test Units. The anticipated contract is planned to be structured with a five (5) year ordering period that consists of the engineering and design of ESPS, fabrication of Test units, conduct of First Article Test (FAT), deliverable preparation and transition to full rate production and delivery of production units. Funds will be obligated for quantities ordered upon issuance of delivery orders and not by the basic contract.

A.3. This acquisition is for a 100% Small Business Set-Aside. The North American Industry Classification System (NAICS) code is 326130 and the standard size is 500 employees.

A.4 The offeror’s proposal will be evaluated in accordance with the evaluation criteria identified in Section M.

A.5. This solicitation is subject to the availability of funds. Proposals shall be valid for at least 180 days. Please annotate the last day the proposal will be valid. Firms will not be reimbursed for any cost associated with proposal preparation.

A.6. The solicitation including Exhibits and Attachments listed in Section J, may be downloaded from the solicitation posting located on https://www.fbo.gov/.

A.7. Reserved.

A.8. Offerors will not be reimbursed for any proposal preparation costs.

A.9. Proposals are due NLT 2:00 P.M. EST 13 December 2016.

A.10. FAR Clause 52.219-14 Limitations on Subcontracting has been included by full text in section I of the solicitation applies to the resulting contract.

A.11. DFARS Clauses 252.211-7006 Passive Radio Frequency Identification (PRFID) and 252.211-7003 Item Unique Identification and Valuation (IUIDV) apply and are incorporated in Section I of the solicitation.

A.12. DFARS 252.225-7012 Preference for Certain Domestic Commodities (Berry Amendment) applies to the resultant contract.

A.13. Proposals shall be addressed to the following:

Army Contracting Command – Aberdeen Proving Ground Natick Contracting Division (CCAP-SCN) Natick B Branch ATTN: Safoune Elalaoui

Subject: W911QY-17-R-0003 15 General Greene Avenue, Bldg 1, 3rd Floor Natick, MA 01760

A.14. Prior to hand delivering proposals offerors shall coordinate the delivery with Safoune Elalaoui via email at safouane.elalaoui.civ@mail.mil.

A.15. Offerors shall access http://www.assistdocs.com herein for all Mil-STD’s referenced in this document for complete up to date information.

A.16. Any changes in the agreed upon arrangements are to be submitted to the Contracting Officer in advance for approval. In the event of any conflict or ambiguity between the Contractor's Technical Proposal and the Government's Performance Specification, the Government's Performance Specification takes precedence.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0017

The pricing detail quantity has decreased by 49.00 from 50.00 to 1.00.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

STATEMENT OF WORK

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 BACKGROUND: The intent of this contract is to provide for the fabrication of the Expeditionary Shelter Protection System (ESPS). The ESPS shall be a ballistic panel and attachment system that protects Warfighters living and working in military shelter systems. The ESPS would improve expeditionary Warfighter survivability by providing rapidly deployable, mobile ballistic protection against small arms and fragmentation threats. The ESPS also would provide immediate protection to troops at the beginning of a deployment before more robust protection such as sandbags and concrete barriers are readily available.

C.2 GENERAL SCOPE: The contractor shall supply all necessary personnel, facilities, equipment and materials to accomplish the requirements set forth herein. The contractor shall produce fifty (50) complete ESPS modules, in accordance with CLIN 0001, for use during Government-conducted Engineering, Manufacturing, and Development (EMD) testing as required by the ESPS Performance Specification (Attachment 0001). The contractor shall also provide all logistic support material including a military technical manual, provisioning data, packaging data and training material in accordance with the contract requirements. All details for Technical Testing (TT), Logistics Demonstration (LD), and Early User Evaluation (EUE) to be conducted in the EMD phase will be provided in the approved ESPS Test and Evaluation Master Plan (TEMP). Upon successful completion of Government-conducted EMD testing, the contractor shall produce fifty (50) complete ESPS modules, in accordance with CLIN 0002, for contractor-conducted, Government-witnessed First Article Test (FAT). Upon completion of FAT, the contractor shall produce complete ESPS modules, in accordance with CLIN 0002 and in accordance with the quantities defined in Sections B and F of this solicitation.

C.3 EMD EFFORTS

C.3.1 EMD TESTING: The Government shall conduct all EMD testing in accordance with the ESPS Performance Specification (Attachment 0001).

C.3.1.1 EMD TEST UNITS: The contractor shall produce and deliver fifty (50) ESPS modules for use as EMD Test units during Government conducted EMD testing, which includes Technical Testing (TT), Logistics Demonstration (LD), and Early User Evaluation (EUE). The contractor shall supply any necessary tools, spare parts, and accessories necessary for EMD testing. The EMD Test units shall be production representative (i.e. fabricated using all materials, processes, fixtures, and tooling intended for use in production). The contractor shall provide a draft manual of commercial style for use during EMD testing. The draft manual shall include, as a minimum, material composition, baseline design premise, and setup and takedown instructions.

C.3.2 GOVERNMENT VERIFICATION OF TECHNICAL MANUAL (TM): TM Verification is a Government responsibility. Verification will be scheduled in accordance with the CDRL for Data Item A006. Verification will take place at Natick, MA unless otherwise specified by the contracting activity. The contractor shall consider verification support and conduct in the pricing proposal. The contractor shall take corrective action resulting from the Verification and furnish the Final Reproducible Copy (FRC), digitized and PDF submissions, no later than the date specified on the CDRL for Data Item A006 and Attachment 0003.

C.3.3 TECHNICAL DATA

C.3.3.1 MAINTENANCE TASK ANALYSIS: The contractor shall develop and produce a Maintenance Task Analysis (MTA) for the ESPS in accordance with Attachment 0002 and CDRL A001.

C.3.3.2 LEVEL OF REPAIR ANALYSIS: The contractor shall develop and produce a Level of Repair Analysis (LORA) for the ESPS in accordance with Attachment 0002 and CDRL A002.

C.3.3.3 MAINTENANCE ALLOCATION CHART: The contractor shall develop and produce a Maintenance Allocation Chart (MAC) for the ESPS in accordance with Attachment 0002 and CDRL A003.

C.3.3.4 PROVISIONING PARTS LIST: The contractor shall develop and produce a Provisioning Parts List (PPL) for the ESPS in accordance with Attachment 0002 and CDRL A004.

C.3.3.5 ENGINEERING DATA FOR PROVISIONING: The contractor shall develop and produce Engineering Data for Provisioning (EDFP) for the ESPS in accordance with Attachment 0002 and CDRL A005.

C.3.3.6 DEVELOPMENT AND PRODUCTION OF EQUIPMENT PUBLICATIONS: Contractor developed technical manuals (TM(s)) IAW MIL-STD-40051-2(B) including all changes, are a required component of each capability and no capability shall be deemed delivered or complete without the required, acceptable technical manuals. The contractor shall develop and produce an Operator and Field Maintenance Manual including Repair Parts and Special Tools List (RPSTL) for the ESPS in accordance with Attachments 0003 and 0004 and CDRL A006. The contractor, at no additional cost to the Government, shall incorporate changes resulting from all testing, TM Validation, Logistics Demonstration (LD), Early User Evaluation (EUE), and TM Verification into the manual.

The Contractor shall ensure that data deliverables accurately reflect all changes resulting from approved Design Change Notices (DCNs), Engineering Change Proposals (ECPs), Requests for Waiver (RFW), etc. The cost of data changes resulting from DCNs, ECPs and RFWs shall be included in the basic cost for these items.

C.3.3.7 VALIDATION PLAN AND REPORT FOR EQUIPMENT PUBLICATIONS: The contractor shall provide a Validation Plan and Report for Operator and Field Maintenance Manual including Repair Parts and Special Tools List (RPSTL) for the ESPS in accordance with Attachments 0003 and 0004 and CDRL A007.

C.3.3.8 INTERACTIVE MULTIMEDIA INSTRUCTION: The contractor shall develop and produce a contractor provided training video on DVD, Interactive Multimedia Instruction (IMI) on DVD, and user instructions to install and run the IMI DVD for the ESPS in accordance with Attachment 0007 and CDRL A008.

C.3.3.9 SPECIAL PACKAGING INSTRUCTIONS: The contractor shall develop and produce Special Packaging Instructions (SPI) for the ESPS in accordance with CDRL A009. All National Maintenance Work Requirement (NMWR) candidate items are considered SPI. When determining which type of container to use, reference MIL- STD-2073-1E (including all changes), Appendix C. Packaging processes and materials shall be described for cleaning, drying, preserving, unit, intermediate (as applicable), and exterior packing, marking, and unitization.

Figures and narrative data shall be developed to describe the form, fit, and function of packaging in sufficient detail for reproduction.

C.3.3.10 NATIONAL MAINTENANCE WORK REQUIREMENT: The contractor shall develop and produce a National Maintenance Work Requirement (NMWR) including Repair Parts and Special Tools List (RPSTL) for the ESPS in accordance with Attachments 0005 and 0006 and CDRL A010.

C.3.3.11 VALIDATION PLAN AND REPORT FOR NMWR: The contractor shall develop and produce a NMWR Validation Plan and Report for the ESPS in accordance with Attachments 0005 and 0006 and CDRL A011.

C.3.3.12 PROVISIONING PARTS LIST FOR NMWR: The contractor shall develop and produce a NMWR Provisioning Parts List (PPL) for the ESPS in accordance with Attachment 0002 and CDRL A012.

C.3.3.13 ENGINEERING DATA FOR PROVISIONING FOR NMWR: The contractor shall develop and produce a NMWR Engineering Data for Provisioning (EDFP) for the ESPS in accordance with Attachment 0002 and CDRL A013.

C.3.3.14 SAFETY ASSESSMENT REPORT: The contractor shall develop and produce a Safety Assessment Report (SAR) for the ESPS in accordance with Attachments 0012 and 0013 and CDRL A014.

C.3.3.15 PRODUCT DRAWINGS: The contractor shall develop and produce product drawings for the ESPS in accordance with Attachments 0008 and 0009 and CDRL A015. Prior to the completion of FAT, beginning with the design and fabrication of EMD Test Units, the contractor shall maintain internal configuration control of the product drawings. However, upon completion of FAT, the Government shall assume configuration control of the product drawings, and from that point further, any proposed changes to the drawings shall be submitted in the form of a PdM FSS approved Engineering Change Proposal (C.5.4.2).

C.3.3.16 MONTHLY PROGRESS REPORTS: The contractor shall develop and produce monthly progress reports for ESPS in accordance with Attachment 0017 and CDRL A016.

C.3.4 CONTRACTOR SUPPORT REQUIREMENTS

C.3.4.1 TESTING LOCATIONS: The Contractor may be present, at the Government’s discretion, during EMD testing at locations away from the contractor's facility. Locations may include Aberdeen Test Center, MD; a to-be determined Field location; and Natick, MA as described herein.

C.3.4.2 CONTRACTOR SUPPORT: The contractor may be required, at the Government’s request, to provide technical support throughout the five year ordering period. EMD testing that occurs at Aberdeen Proving Ground, MD or equivalent can be assumed to require two (2) trips of three (3) days each. Logistics Demonstration (LD), Early User Evaluation (EUE), and TM Verification that occurs at Natick Soldier Center, Natick, MA can be assumed to require two (2) trips of three (3) days each.

C.3.4.3 MEETINGS, REVIEWS, AND CONFERENCES: The Contractor shall ensure that all personnel and sub-contractors required for an adequate discussion of the contract effort are in attendance and prepared to support the Government at all meetings, reviews and conferences, as required. Scheduling of the meetings, reviews and conferences shall not change the delivery schedule of the contract.

C.3.4.3.1 POST AWARD CONFERENCE: A Post Award Conference shall be conducted within ten (10) days after contract award. The purpose of the conference shall be to provide a mutual understanding of the technical requirements, contractual requirements and the Quality Assurance (QA) provisions of the contract.

C.3.4.3.2 LOGISTICS GUIDANCE CONFERENCE AND MEETINGS: The contractor shall attend the Logistics Guidance Conference to be held within two (2) weeks after post award conference, and other meetings, reviews and conferences, as required, at locations to be specified by the Government. The Logistics Guidance Conference will be organized by the Government and will provide details concerning CDRL development. The contractor should be prepared to ask questions concerning all technical data development.

C.3.4.3.3 LOGISTICS DEMONSTRATION: The Government-managed Logistics Demonstration (LD) shall be conducted at Natick, MA after Government receipt of the Army Test and Evaluation Command (ATEC) Production Qualification Test (PQT) test report, after Contractor managed TM Validation, and after Government acceptance of the 2nd submission of the Technical Manual.

C.3.4.3.4 TECHNICAL MANUAL VALIDATION AND VERIFICATION CONFERENCES: A Contractor managed Technical Manual (TM) Validation Conference, a Government managed TM Verification Conference, and ongoing TM In-Process Reviews (IPRs) shall be required in accordance with Attachment 0003. All in-person TM meetings and conferences, other than the TM Validation shall be held at Natick, MA unless otherwise specified by the Government.

C.3.4.3.5 PROVISIONING CONFERENCE: A Provisioning Conference shall be conducted at a location acceptable to both Government and Contractor within 30 days after the Logistics Demonstration.

C.4 PRODUCTION EFFORTS

C.4.1 FIRST ARTICLE TEST: The contractor shall conduct Government-witnessed First Article Test (FAT) in accordance with the ESPS Performance Specification sections 4.2.1 and 4.2.3 (Attachment 0001).

C.4.1.1 FAT PLAN: The contractor shall develop and produce a FAT Plan for the ESPS in accordance with Attachment 0010 and CDRL A017. The plan shall include an inspection and test system to substantiate product conformance to drawings, specifications, and contract requirements and to all inspections and tests required by the resultant contract. The plan shall describe sample, in-process, and end items tests to be performed as required by the applicable specification. Test procedures shall include applicable test reference, required equipment to perform the test, location of the test, step by step instructions for the test, data to be recorded, and pass/fail criteria.

C.4.1.2 FAT UNITS: The contractor shall produce fifty (50) ESPS modules for assessment during FAT. The contractor shall supply any necessary tools, spare parts, and accessories necessary for FAT. The FAT units shall be production units (i.e. fabricated using all materials, processes, fixtures, and tooling for use in production).

C.4.1.3 FAT REPORT: The contractor shall develop and produce a FAT report in accordance with Attachment 0011 and CDRL A017. The contractor shall provide a copy of the FAT report to the Government no later than thirty (30) days after completion of FAT.

C.4.2 PRODUCTION UNITS: The contractor shall fabricate production units in accordance with the ESPS Performance Specification (Attachment 0001) and the configuration baseline established during EMD, and shall test them in accordance with their approved Test Plans and Procedures. Quantities shall be in accordance with Section B and deliveries shall be in accordance with Section F.

C.4.3 LOT ACCEPTANCE TEST: The Contractor shall conduct Lot Acceptance Tests (LATs) in accordance with the ESPS Performance Specification sections 4.2.2 and 4.2.3 (Attachment 0001).

C.4.3.1 LAT PLAN: The contractor shall develop and produce a Lot Acceptance Test (LAT) Plan for the ESPS in accordance with Attachment 0010 and CDRL A019. The plan shall include an inspection and test methodology to substantiate product conformance to drawings, specifications, and contract requirements and to all inspections and tests required by the resultant contract. The plan shall describe sample, in-process, and end items tests to be performed as required by the applicable specification. Test procedures shall include applicable test reference, required equipment to perform the test, location of the test, step by step instructions for the test, data to be recorded, and pass/fail criteria.

C.4.3.2 LAT UNITS: The contractor shall randomly select an ESPS module from each production lot to conduct LAT in accordance with the ESPS Performance Specification sections 4.2.2 and 4.2.3 (Attachment 0001). A lot shall be considered 500 complete ESPS modules or the quantity of one delivery order, whichever is fewer. The contractor shall supply any necessary tools, spare parts, and accessories necessary for LAT. The LAT unit shall be a production unit (i.e. fabricated using all materials, processes, fixtures, and tooling for use in production). Any change in materials, processes, fixtures, tooling, or lapse in production of greater than one month shall signal the beginning of a new lot.

C.4.3.3 LAT REPORT: For each LAT conducted, the contractor shall develop and produce a LAT report in accordance with Attachment 0011 and CDRL A019. The contractor shall provide a copy of the LAT report to the Government no later fifteen (15) days after completion of LAT.

C.4.4 CONFIGURATION MANAGEMENT: The contractor shall implement and maintain an internal configuration management program for the ESPS throughout the life of the contract.

C.4.4.1 CONFIGURATION CONTROL: The contractor shall use configuration control to manage proposed changes to the design beginning with the submission of the Production Qualification Test units. Configuration control shall be used to document the impact of proposed changes and to update configuration documentation.

Upon completion of FAT, the Government shall assume configuration control of the design, and the Contractor shall not alter the design in form, fit, or function without prior approval from the Contracting Officer, in the form of a PdM FSS approved Engineering Change Proposal.

C.4.4.2 ENGINEERING CHANGE PROPOSAL (ECP): An ECP shall be prepared for proposed changes. MIL- STD-973, Appendix D may be used for reference when preparing ECPs. Sample ECP and Notice Of Revision (NOR) forms are provided in Attachments 0014 and 0015. At a minimum, the ECP shall include the following:

a. Date Prepared

b. ECP Number

c. Justification and Priority Code

d. System Designation (i.e. Cage Code, nomenclature, model, P/N)

e. Name of Part (or Lowest Assembly) Affected

f. Baselines Affected

g. Title of Change

h. Description of Change

i. Need for Change

j. Effect on Interfaces (i.e. Integrated Logistics Support (ILS), Interchangeability and Interoperability)

k. Total Costs/Savings

l. Retrofit Information (if applicable)

m. Impact to Technical Data

C.4.4.3 PHYSICAL CONFIGURATION AUDIT SUMMARY REPORT: The Contractor shall develop and produce a Physical Configuration Audit (PCA) Summary Report at the completion of FAT, in accordance with Attachment 0016 and CDRL A018.

C.4.4.4 TECHNICAL MANUAL, INTERACTIVE MULTIMEDIA INSTRUCTION (IMI) DVD TRAINING

PRESENTATION AND TRAINING VIDEO OVER-PACK REQUIREMENTS: The contractor shall over-pack one copy of the Government furnished Department of the Army authenticated Technical Manual, a contractor provided Training video on DVD and a contractor provided Interactive Multimedia Instruction (IMI) Training Presentation on DVD per individual delivery order.

C.5 FUTURE PRODUCT DEVELOPMENT: As battlefield threats evolve, the Government may choose to further develop the ESPS product to address them. As such, the contractor shall be prepared to work in partnership with the Government to develop the ESPS, using the armor panels designed herein in a new or unique configuration, to provide enhanced protection.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 INTRODUCTION

L.1.1 Offerors proposals shall be submitted in accordance with the provision herein entitled “Instructions, Conditions and Notices to Offerors”.

L.1.2 This requirement is subject to the availability funds.

L.1.3 Offer expiration date is one hundred and eighty (180) days after the closing date of the solicitation.

L.1.4 Contractor Nondisclosure Agreements. The Government may utilize the contractors to provide administrative support during the evaluation of proposals submitted in response to this RFP. These contractors are restricted by the "Organizational Conflict of Interest" provision of their respective contracts from participating as a contractor, sub-contractor, or consultant on the proposed program other than on a non-competitive basis under a prime contract with the Government. Each individual from these contractors will execute a "Certificate of Non- Disclosure" prior to review of the proposal. By submitting a proposal, the offeror agrees to permit the contractor(s) to view proposal information to the extent necessary to provide administrative support to the Government's proposal review process.

Pursuant to FAR Part 9.505-4, and if requested by an offeror, the contractors providing administrative support during the evaluation of proposals must execute an agreement with each offeror that states that they will protect the offeror's information from unauthorized use or disclosure for as long as it remains proprietary, and refrain from using the information for any purpose other than that for which it was furnished.

L.2 PRE-AWARD SURVEY

L.2.1 A Pre-Award Survey may be conducted to examine the Offeror's record of integrity and business ethics (which includes satisfactory compliance with the law including tax, labor and employment, environmental, antitrust, and consumer protection laws), technical ability, production capacity, management structure, quality, financial capability, accounting systems, security controls/clearances, labor resources, performance record, and ability to meet required schedules.

L.3 PRE-CONTRACT COSTS

L.3.1 Offerors shall not be reimbursed for any costs incurred prior to the effective date of the contract.

L.4 QUESTIONS CONCERNING THIS SOLICITATION

L.4.1 Questions concerning this solicitation shall be submitted to Safoune Elalaoui via email (safouane.elalaoui.civ@mail.mil) no later than 5:00 PM on Wednesday 2 November 2016 with a Subject Line of:

“Questions: ESPS Solicitation W911QY-17-R-0003- (Offeror’s Company Name). The questions shall be submitted as an email attachment in Microsoft Word format with the following document naming convention: “Questions:

ESPS Solicitation W911QY-17-R-0003 - (Offeror’s Company Name). The Government will not guarantee a response to any question and/or clarifications after the submission deadline. Telephone inquiries shall not be accepted.

L.5 PROPOSAL SUBMISSION

L.5.1 The proposals shall be complete, shall arrive by the date and time indicated, and shall undergo a review of proposal compliance with all instructions. The offeror shall refer to Section L (Instructions, Conditions, and Notices to Offerors) for proposal preparation. Non-conformance with the instructions in Section L may result in an unfavorable proposal evaluation. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or subfactors. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale.

L.5.2 Proposals shall be submitted in accordance with the instructions contained within this solicitation and shall arrive no later than date and time specified in this solicitation at the below address. Prior to hand delivering proposals and PDM's offerors shall coordinate the delivery with Safoune Elalaoui via email at safouane.elalaoui.civ@mail.mil.

L.5.3 Proposals shall be submitted consisting of one (1) ESPS PDM, all accessories that may be required for ballistic testing, and proposal documents in accordance with Sections L.10.

L.5.4 All proposals documents and the PDM delivered in response to this solicitation shall reflect the following on the address label:

Solicitation Number The legend TO BE DELIVERED UNOPENED TO, Safoune Elalaoui Contract Specialist The Product Demonstration Model (PDM) shall be addressed to the attention of Safoune Elalaoui.

The volumes and copy numbers in each box

Army Contracting Command – Aberdeen Proving Ground Natick Contracting Division (CCAP-SCN) Milford B Branch ATTN: Safoune Elalaoui Subject: W911QY-17-R-0003 15 General Greene Avenue, Bldg 1, 3rd Floor Natick, MA 01760

L.5.5 Email and faxed copies of proposals shall NOT be accepted.

L.5.6 Please do not submit a transmittal letter with your proposal. Such a letter is unnecessary and statements therein frequently create conflicts or ambiguities, raising the possibility that your proposal takes exception to the terms and conditions of the solicitation.

L.5.7 All cost or pricing information shall be addressed ONLY in the Cost/Price Proposal Volume.

L.6 DISCLOSURE OF PROPOSAL

L.6.1 Information contained in the Offeror’s technical, management or price proposal must be released under the Freedom of Information Act (5 U.S.C. 552) upon request from the public except to the extent it contains trade secrets and privileged or confidential commercial or financial information. If the Offeror’s proposal contains material meeting this description, which is customarily maintained in confidence in the course of the Offeror’s business and is not otherwise publicly available, and if the Offeror does not want it disclosed to the public, he shall mark the title page with the legend that follows:

"This proposal, furnished in response to Solicitation W911QY-17-R-0003, contains trade secrets and/or privileged or confidential commercial or financial information. This information is maintained in confidence in the course of the Offeror’s business and is not otherwise publicly available. The Offeror submits this information to the Government in confidence and understands that it is received with that intent. This information shall not be released or disclosed outside the Government under the Freedom of Information Act (5 U.S.C. 552) or under any other circumstances."

L.6.2 Proposals so marked will be accepted by the Government in confidence and will not be released provided that the Offeror and/or the Government can show upon request under the Freedom of Information Act, that disclosure would either (1) impair the Government's ability to obtain necessary information in the future or (2) cause substantial harm to the competitive position of the Offeror.

L.7 DISCLOSURE OF UNIT PRICE INFORMATION

L.7.1 This constitutes notification pursuant to Executive Order 12600, Pre-Disclosure Notification Procedures for Confidential Commercial Information (June 23, 1987) of our intention to release unit prices of the awardees in response to any request under the Freedom of Information Act, 5 USC 552. Unit price is defined as the contract price per unit or item purchased. We consider any objection to be waived unless the Contracting Officer is notified of your objection to such release prior to submission of initial proposals.

L.8 SEQUENCE OF EVENTS DURING PROPOSAL EVALUATION

L.8.1 "Offerors", for the purposes of this solicitation, shall be defined as a response to the solicitation that, if accepted, would bind the Offerors to perform the resultant contract. The Offerors can expect the following conditions and responses during proposal evaluation and negotiation:

L.8.2 Upon receipt, the proposals shall be reviewed for completeness and compliance with RFP requirements. The proposals shall receive a detailed evaluation employing the process and criteria identified in Section M of this RFP.

L.8.3 Upon receipt, the PDM,'s will be evaluated against sections 3.4.2, 3.7.1, and 3.7.2 of the ESPS Performance Specification (Section J). The PDM's shall consist of the three units diagramed in Attachment 0019, for evaluation.

Two PDM units shall be 24-inch x 24-inch panels to be used for ballistic testing and the third PDM unit shall be a 2-inch x 24-inch panel to be used for flexural strength testing. If the contractor’s proposed design consists of a series of panels stacked together, the PDM units shall reflect that. Product Demonstration Models (PDMs) shall be submitted to the Government concurrent with submission of the proposal.

L.8.4 In accordance with FAR 15.306, the Government may conduct exchanges with Offerors after receipt of proposals, prior to award if award is made without discussions, or leading to the establishment of the competitive range.

L.8.5 THE GOVERNMENT INTENDS TO CONDUCT DISCUSSION BUT RESERVES THE RIGHT TO

AWARD A CONTRACT(S) BASED ON INITIAL SUBMISSION WITHOUT ORAL PRESENTATION,

EXCHANGES AND/OR DISCUSSIONS. Therefore, the Offeror’s initial proposal shall contain the Offeror’s best terms.

L.8.6 In the event the Government has not rendered a competitive range determination, the Government may conduct exchanges with Offerors to enhance the Government's understanding of proposals; allow reasonable interpretation of the proposal; or facilitate the Government's evaluation process. Such communications shall not be used to cure proposal deficiencies or material omissions, materially alter the technical or cost elements of the proposal, and/or otherwise revise the proposal. Such communications may be considered in rating proposals for the purpose of establishing the competitive range. Furthermore, such communications do not and shall not permit Offerors to modify, revise, or otherwise change any element of their proposal.

L.8.7 In the event the Government does not award without discussions, the Government shall render a competitive range determination and conduct discussions with only those Offerors remaining in the competitive range. In accordance with FAR 15.306(c), the competitive range shall consist only of those offers that are the most highly rated offers, however, in accordance with FAR Part 15.306(c)(2) the number of proposals in the competitive range may be limited for purposes of efficiency. Therefore, the Offeror's initial proposal shall contain the Offeror's best terms.

L.8.8 In the event a competitive range has been rendered, Offerors shall be prepared to enter into discussions. For those Offerors in the competitive range, the Government shall submit Discussion Items, which shall be answered by the Offerors.

L.8.9 Additional competitive range determinations may be made as needed during exchanges. A request for Final Proposal Revisions (FPRs), as described below, shall be used to conclude exchanges.

L.8.10 The Contracting Officer shall request a "Final Proposal Revision" (FPR) if needed from those Offerors remaining in the competitive range. The Contracting Officer shall establish a common due date and time for the submission of FPRs. The final proposal revision shall be requested in the following format:

Regarding your offer submitted in response to the above referenced solicitation, discussions with Offerors are now concluded. You have the opportunity, if you so desire, to submit a best or final offer by TBD AM/PM on TBD, 2017. Major revisions are not expected, but should you revise your offer in any way, complete and detailed support for the revision and any other affected part of your proposal must accompany the revision. In the event the price is revised, a complete cost breakdown setting forth the revisions and basis therefore, shall be submitted with the revised offer. The Government reserves the right to reject any proposal data specified above if not submitted with a revision or, if submitted, is inadequate to establish the acceptability of the revised offer. Any revision received after the closing time and date shall be considered a late offer in accordance with FAR 52.215- 1(c)(3)(ii)(A), Instructions to Offerors, Competitive Acquisition.

L.8.11 If FPRs are requested, the Offeror's FPR shall be evaluated in accordance with the evaluation criteria stated in Section M. Unexplained or inadequately explained departures from the previous submission may significantly impact the evaluation of the Offeror's proposal. The information in the FPR should be presented in a clear, coherent and concise manner. Vague or terse statements such as "shall comply", "noted and understood", etc. are NOT acceptable.

L.9 GENERAL PROPOSAL INSTRUCTIONS

L.9.1. These instructions provide a description and guidance regarding the suggested approach for the development and presentation of the data proposed in response to this solicitation.

L.9.1.1. The proposal(s) shall include all of the information requested in these instructions. Failure to fully comply with these instructions may be cause for proposal rejection.

L.9.1.2. The Offerors should clearly describe how they intend to accomplish this contract effort. Mere acknowledgment or restatement of requirements is not acceptable. Relevance to this acquisition effort is critical.

L.9.1.3. The information in the proposal(s) should be clear, coherent, and concise manner. Vague or terse statements such as "will comply", "noted and understood", etc. are not acceptable. The presentation shall be limited to the information that is necessary to convey a point and should not be overly elaborate.

L.9.1.4. Hard Copy of Proposal

a. The proposal documents shall be submitted in loose leaf, three-ring binders. Offerors shall submit one original proposal, clearly marked as the original, of each volume.

b. Each volume shall have a cover sheet marked with the volume number, copy number (e.g. Copy 1 of 4), title, RFP identification, business size classification and Offeror's name.

c. Documents shall be stamped FOR OFFICIAL USE ONLY AND SOURCE SELECTION SENSITIVE.

Volume(s) number, copy number and title must also be on the edge of the binder to allow for rapid accountability when placed in a vertical position in a storage cabinet.

d. Each page shall contain as a header the Offerors company name, address, solicitation number, date, volume number, and page count. A Table of Contents for each volume shall be provided.

L.9.1.5. Shipping cartons shall be numbered and packaged in such a manner as to allow a complete inventory after opening without removing any binders or documents.

L.9.1.6. Offerors shall submit proposals in five (5) volumes:

Volume Number Factor Number of Hardcopies

Volume I Volume II Volume III Volume IV Volume V

Administrative Technical Delivery Schedule Past Performance Cost/Price

Original + 4 copies + 1 CD

Original + 4 copies + 1 CD

L.9.1.7 Each volume shall be a standalone document and shall clearly and completely describe the effort that the Offeror is proposing to accomplish under the contract. Volumes I, II, III and V shall not contain any price proposal information.

L.9.2. CD/DVD-ROM SUBMITTALS

L.9.2.1. In addition to the hard copy submittals, the entire proposal shall also be submitted in electronic format on one (1) CD/DVD-ROM for each volume.

a. The submission shall consist of five (5) CD/DVD - ROM volumes.

b. Volume(s) number, copy number and title must also be on the CD or DVD label(s).

c. The CD/DVD -ROM submissions shall be compatible with the Windows 7 operating system. Microsoft Office products shall be used (i.e. MS Excel shall be used to create .xls files, MS Word shall be used to create .doc files, and MS Project shall be used to create .mpp files). Adobe Acrobat shall be used to create the .pdf file.

d. The titles for each file are shown in the table below.

e. The offeror is responsible for ensuring electronic copy on CD/DVD -ROM is virus free.

f. Each file name will be preceded by a three digit designation to indicate the Offerors company, e.g. ABC company shall submit the file ABC TECDEVAPP.doc, ABCPP.pdf, etc.

g. All information shall be confined to the appropriate file. The Offeror shall confine its submissions to essential matters sufficient to define the proposal and to provide an adequate basis for evaluation.

h. Files shall not contain classified data.

i. The hard copy/paper version of the proposal takes precedence over the electronic version in terms of any inconsistencies therein.

j. Both the hard copies and CD/DVD -ROMs must be delivered by the date and time defined for receipt of proposals to be considered timely.

L.9.2.2. Page Limitations. Page limitations and number of copies for each volume shall be as specified below.

Submission shall be limited to the number of pages specified herein, inclusive of any drawings, charts, etc. Type shall be no smaller than a font size of ten (10) and shall be single spaced or greater. Page size shall not exceed 8 1/2" x 11".

L.9.2.3. Fold-out illustrations required for reader ease are allowed, however, illustration shall be counted in 8 1/2" x11" increments (e.g. 11" x17" document will count as two pages). The evaluators will read and evaluate only up to the maximum number of pages specified below. Sections for which no page limitation is specified shall contain information only applicable to that section. Any additional information not related to the section will not be evaluated. The specific volumes identified in the table above shall be separately bound in three-ring, loose-leaf binders permitting the volume to lie flat when open. Staples shall not be used. All offerors must apply all appropriate markings including those prescribed IAW FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection and Marking of Contractor Bid or Proposal Information and Source Selection Information. The contents of each proposal volume are described in the table below.

L.9.2.4 Page Limits

VOLUME SUBFACTOR PAGE LIMIT CD/DVD ROM

FILE NAME

I - Administrative:

Section I: Executive Summary Section II: Solicitation Documents Section III: Company POC's, DCMA POCs, CAGE, DUNs and TIN Section IV: Representations & Certifications.

Section V: Financial Documentation Section VI: Signed Teaming Agreements

Sec I: 5 page limit Sec II: No page limit Sec III : No page limit Sec IV: No page limit Sec V: No page limit Sec VI: No page limit

ADMIN

II – Technical (Evaluation Factor I) A. Product Demonstration Model

None TECPDM

B. Design 20 TECDESIGN

III – Delivery Schedule (Evaluation Factor II) 40 DS Program Management

Master Schedule Manufacturing Plan

None

IV - Past Performance (Evaluation Factor III ) None PASTPERF

V - Contract Price (Evaluation Factor IV) None CP

L.10 PROPOSAL CONTENT

L.10.1 VOLUME I: ADMINISTRATIVE

The Offeror shall complete the following parts of the following sections:

Section I: Executive Summary: A letter shall include:

a. Master Index. A master index that identifies the location of all major topics provided in each volume.

b. Statement of Compliance. Each offer shall include a statement indicating complete compliance with the solicitation in the Administrative volume, or detailed analysis of any objections, exceptions, contingencies, or additions.

c. Authorized Negotiators. Offerors shall provide a list of authorized negotiators with their position title and phone/email contact information.

Section II: Solicitation Documents. Each Offeror shall complete blank lines and provide signatures for the contract sections indicated below without modification to the files. An authorized official of the firm shall sign the Standard Form 33, amendments and all certifications requiring original signature. An Adobe Acrobat file, “.pdf” shall be created to capture the signatures for submission in the Administrative volume. Originating RFP section:

a. A signed and completed Solicitation/Contract Form and any subsequent amendments.

b. Section E: Complete "Higher-Level Contract Quality Requirement".

c. Section F: Complete F3 - "Offeror's Proposed Delivery Schedule".

d. Section G: Insert the required information in the spaces provided.

e. Section H: Complete "Contractor's Organization and Key Personnel.

f. Section I: Complete Clause 252.211-7005, Substitutions for Military or Federal Specification and

Standards.

Section III: DCMA POCs, CAGE, DUNs and TIN for Prime and subcontractors. In this section of the Administrative volume, the offeror shall provide the Prime and subcontractor’s cognizant DCMA POC information for each of the respective offices. Also, in offeror format, this section shall list the Prime and subcontractor’s CAGE, DUNs and TIN.

Section IV: Representations and Certifications. Online Representations and Certifications Application (ORCA).

Using ORCA, the Offeror shall enter the NAICS code for this effort and complete the Representations and Certifications information appropriately. Then print the ORCA documentation for the volume. Offerors must be registered in the System for Award Management (SAM) and ORCA under the applicable NAICS for this requirement, to be determined responsive and responsible at time of proposal submission. Please refer to the websites: https://orca.bpn.gov and www.sam.gov.

Section V: Financial Documentation. In order for the Government to determine Financial Responsibility, offerors will submit the Prime Contractor’s past fiscal year and current reporting period as of the date of the proposal financial statements to include a Balance Sheet; Income Statement; Cash Flow Statement; and Statement of Retained Earnings. Also, a certified copy of the Prime’s Line of Credit and its current status at the time of proposal submission shall be provided. Prior to submission, a company officer or CPA will certify the statements. Small businesses are not required to submit CPA audited or reviewed financials, but shall have their CFO sign off on their financials.

Section VI: Teaming Agreements. If applicable, the offeror shall provide a copy of all pages within signed teaming agreements with subcontractors. The agreement should outline the type of work, complexity and approximate percentage level of work assigned to the subcontractor. Also, it must identify which socio-economic categories the sub-contractor qualifies for under NAICS code 333415; as well as the subcontractor’s POC with the address, phone, email and CAGE for verification-if necessary.

L.10.2 VOLUME II: FACTOR I TECHNICAL

L.10.2.1 SUBFACTOR A PRODUCT DEMONSTRATION MODEL (PDM)

a. As part of the proposal, the Offeror shall produce and deliver, at no expense to the Government, one

(1) PDM, consisting of the three units diagramed in Attachment 0019, for evaluation. Two PDM units shall be 24-inch x 24-inch panels to be used for ballistic testing and the third PDM unit shall be a 2-inch x 24-inch panel to be used for flexural strength testing.

b. If the contractor’s proposed design consists of a series of panels stacked together, the PDM units shall reflect that. PDMs shall be submitted to the Government concurrent with submission of the proposal.

The PDM units shall be as close to production representative as possible (i.e. fabricated using similar or representative materials, processes, fixtures, and tooling intended for use in production).

c. Each PDM will be visually inspected and subsequently tested for conformance to the following subset of requirements from the ESPS Performance Specification:

REQUIREMENT

PERFORMANCE

SPECIFICATION

SECTION

Weight 3.4.2

Ballistic Performance 3.7.1

Flexural Strength 3.7.2

d. Products delivered under any resultant contract shall conform to the full set of requirements contained within the ESPS Performance Specification. The PDM submitted as part of the technical proposal does not relieve the contractor from the requirements of the specification and contract. The product’s performance during the PDM screening will not be considered during any subsequent testing (EMD, FAT, LAT, etc).

L.10.2.2 SUBFACTOR B DESIGN

a. The Offeror shall describe the design approach to include details of the materials to be used, details of the armor construction (to include number of layers of each material if layering is to be used), results of any analyses done internally by the Offeror, and drawings and/or cross-sections of the armor system.

b. The Offeror shall provide commentary on its understanding of and ability to perform in accordance with each of the items in the Contract Data Requirements List (CDRL). Each CDRL item shall be addressed as to the method and resources to be used to comply with the requirements.

L.10.3 VOLUME III: FACTOR II DELIVERY SCHEDULE

L.10.3.1 PROGRAM MANAGEMENT

a. The Offeror shall describe its program management strategy. The strategy must fully define the Offeror’s technical and management resources, their applicable skills, and their role(s) during execution of this effort. This section shall also identify sub-contractors to be utilized, if any.

L.10.3.2 MASTER SCHEDULE

a. The Offeror shall provide its proposed Master Schedule. The schedule, presented in chart format, must demonstrate the Offeror’s ability to meet the schedule requirements of the contract and must contain sufficient detail to discern…