Attachment_0002_ESPS_Provisioning_SOW_14_May_2015.pdf

PROVISIONING

STATEMENT OF WORK

FOR

Expeditionary Shelter Protection System (ESPS)

TACOM Soldier and Ground Systems

Life Cycle Management Command

Integrated Logistics Support Center

Soldier Product Support

Integration Directorate

Natick, MA.

20 April 2015

Prepared by: Jim Gurganus Equipment Specialist Equipment Specialist

AMSTA-LCS-ECE

508-233-6063

Approved by: Diane Lyford Team Leader

AMSTA-LCS-ECE

508-233-6093 ii

TABLE OF CONTENTS

1. Scope

2. Applicable Documents/References

2.1 Army Regulations

2.2 Military Standard

2.3 Data Item Descriptions

2.4 Cataloging Websites

2.5 Additional References

2.6 Appendix

3. Meeting and Reviews

3.1 Logistics Guidance Conference

3.2 In-Process Reviews (IPR)

3.3 Maintenance Allocation Chart In-Process Review

3.4 Provisioning Parts List In-Process Review(s)

3.5 Government Provisioning Conference

4. Data Product Development and Submittal

5. Maintenance Task Analysis (MTA)

6. Level Of Repair Analysis (LORA)

7. Maintenance Allocation Chart (MAC)

8. Provisioning Parts List (PPL)

9. Engineering Data for Provisioning (EDFP)

Appendix A – Provisioning Data Requirements

13 May 2015

PROVISIONING

STATEMENT OF WORK

For

Expeditionary Shelter Protection System (ESPS)

1. SCOPE: This Provisioning Statement of Work (PSOW) defines and specifies the actions and tasks required for providing the United States Government a complete range of technical data products necessary to ensure logistical support for the end article or end item.

1.1 Requirements and Schedule. Refer to this PSOW for Government work requirement(s) and to the Department of Defense (DD) Form 1423, Contract Data Requirement List (CDRL) of each data item for delivery schedule of data products to the Government.

1.2 Deviation from PSOW.

The Contractor shall not deviate from this PSOW and associated DD Forms 1423. Deviation from the PSOW shall only occur by the approval and direction of the Contracting Officer (KO).

1.3 Request for PSOW Deviation: Contractor deviation from this PSOW and/or DD Form 1423 must receive prior Government approval. If a deviation is required, the Contractor will present a request, in writing, to the Contracting Officer for an In-Process Review (IPR) to present the details of the request for deviation to the appropriate office.

1.4 Maintenance Strategy. The Contractor shall be responsible for the development of the

Level of Repair Analysis (LORA), the Maintenance Task Analysis (MTA), and the Maintenance

Allocation Chart (MAC).

1.5 Provisioning. The Contractor shall be responsible for providing a Provisioning Parts List

(PPL) and an Engineering Data for Provisioning (EDFP) to support the provisioning process.

1.6 Data Products. The following data items for technical data product(s) shall be developed by the Contractor for the end article and submitted to the Government by the schedule contained in the CDRL.

DATA ITEM DATA PRODUCT PSOW PARAGRAPH

A001 Maintenance Task Analysis (MTA) 5

A002 Level of Repair Analysis (LORA) 6

A003 Maintenance Allocation Chart (MAC) 7

A004/12 Provisioning Parts List (PPL) 8

A005/13 Engineering Data For Provisioning (EDFP) 9

1.7 Definitions and Abbreviations: Reference GEIA-STD-0007-A, GEIA-HB-0007, AR 700-

18 and AMC PAM 700-25.

2. APPLICABLE DOCUMENTS: The following Army Regulations (AR), Data Item

Descriptions (DID), military specifications, standards, websites, and other publications are

PSOW references for delivery of technical data products.

2.1 Army Regulations. Download at http://www.army.mil/usapa/index.html

Publications Number Title

Army Regulation 700-18 Provisioning of U.S. Army Equipment

Army Regulation 700-82 Joint Regulation Governing the Use and Application of

Uniform Source Maintenance and Recoverability Codes

Army Regulation 750-1 Army Materiel Maintenance Policy

AMC Pamphlet 700-25 Guide to Provisioning

Download at:

https://www.logsa.army.mil/pub/P700_25.PDF

2.2 Military Standard. Download at:

https://www.logsa.army.mil/mil40051/menu.cfm

MIL-STD 40051-2B DOD Standard Practice, Preparation of Digital Technical

Information for Multi-Output Presentation of Technical

Manuals

2.3 Data Item Description.

Number Title

DI-PSSS-81872 Level of Repair Analysis (LORA) Report

DI-SESS-81758 Logistics Product Data

DI-ALSS-81530 Logistics Management Information (LMI) Summaries

DI-SESS-81874 Engineering Data For Provisioning (EDFP)

DI-SESS-81758 Provisioning Parts List (PPL)

DI-SESS-81759 Maintenance Allocation Chart

2.4 Cataloging Websites.

http://www.army.mil/usapa/index.html https://www.logsa.army.mil/pub/P700_25.PDF https://www.logsa.army.mil/mil40051/menu.cfm

DODD 4100.39.M Federal Logistics Information System (FLIS) Procedures Manual http://www.dlis.dla.mil/forms/forms.asp

Commercial and Government Entity Code (CAGEC) Search http://www.dlis.dla.mil/cage_welcome.asp

H6 Item Name Search - http://www.dlis.dla.mil/H6/

WebFLIS - http://www.dlis.dla.mil/webflis/pub/pub_search.aspx

Haystack - https://www.ihs.com/

FEDLOG: http://www.dlis.dla.mil/fedlog/

ASSIST-Quick Search – http://quicksearch.dla.mil – Provides direct access to Defense and

Federal specifications and standards available in the official DoD repository. For questions or problems in accessing this website, the ASSIST – Help desk may be reached at 215-697-6396.

2.5 Additional Reference(s): http://quicksearch.dla.mil

Publications Number Title

GEIA-STD-0007- A Logistics Product Data

GEIA-HB-0007 Logistics Product Data Handbook

2.6 Appendix: included as part of this PSOW.

Appendix A Logistics Product Data Worksheet – Provisioning Data Requirements

(GEIA-STD-0007-A)

2.7 Order of Precedence. In the event of a conflict between the text of this PSOW and the references cited herein, the text of this PSOW takes precedence. Nothing in this PSOW supersedes applicable laws and regulations.

3. Meetings and Reviews: The Government requires conferences and program In-Process

Reviews (IPR) to provide guidance, ensure program development, and quality of the Contractor developed logistical support data products.

The following PSOW paragraphs give guidance to the support required from the Contractor at these conferences and reviews. The Contractor or a Contractor Designated Representative, as directed by this PSOW, shall be a required attendee at all conferences and/or review(s).

3.1 Logistics Guidance Conference: To ensure mutual understanding of the end article/end item and to discuss logistical support requirements that exist between the Contractor and

Government, a Logistics Guidance Conference shall be held to discuss these Logistics Data http://www.dlis.dla.mil/forms/forms.asp http://www.dlis.dla.mil/cage_welcome.asp http://www.dlis.dla.mil/H6/ http://www.dlis.dla.mil/webflis/pub/pub_search.aspx http://www.dlis.dla.mil/fedlog/ http://quicksearch.dla.mil/ http://quicksearch.dla.mil/

Product(s), as well as Contractor and Government responsibilities, roles, scope of work, and to assign appropriate Points of Contact (POC). The Logistic Guidance Conference will be a primary event to discuss and clarify requirements of the PSOW, schedule, and tasks. The Contractor shall present a briefing that demonstrates their understanding and how they will comply with the logistical support requirements.

a) Government Furnished Information (GFI). The Government shall provide the following GFI to the Contractor during the Logistics Guidance Conference.

1) Official Name/Nomenclature

2) Provisioning Contract Control Number (PCCN)

3) Provisioning Control Code (PCC) or Use-On-Code (UOC)

4) Technical Manual Code

5) Model Record Data

b) Contractor Furnished Information (CFI) - The Contractor shall provide the

Government with the Commercial and Government Entity Code (CAGEC) and Part

Number (P/N) of the end article/end item in writing at the Logistics Guidance

Conference.

3.2 In-Process Review (IPR). IPR’s can be requested by the Contractor or the Government to resolve questions or clarify requirements.

3.3 Maintenance Allocation Chart (MAC) In-Process Review (IPR):

A MAC IPR shall be scheduled at a location to be determined by the Government and on a date and time dictated by the program schedule In Accordance With (IAW) with CDRL A003. This

IPR will be scheduled during the normal business hours between 0900 – 1500, Monday through

Friday and be mutually agreed on by the Contractor and Government. The length of the conference will be determined by the Contractor and complexity of the system. The purpose of the IPR is for the Contractor to physically review equipment with the Government

Representative, explaining component and maintenance functions. The Government

Representative will provide a review of the MAC to include functional group breakdown, maintenance functions, and maintenance levels. The Contractor shall have representatives that can support the IPR, present content to the Government, and respond to Government comments and questions about maintenance levels, tasks, repair parts and tools.

a. Contractor Briefing: The Contractor shall present a detailed briefing of the theory and principles of operation of the End Item (EI) and/or sub-components, the MAC functional group breakdown, maintenance actions and processes, maintenance times, equipment troubleshooting strategy and logic. The Contractor will provide copies of the top down breakdown engineering drawing tree of the end item submitted to the Government personnel.

The Contractor may use block diagrams, drawings, functional flow charts, and/or schematics to support the functional breakdown of the system and subcomponents. The Contractor will determine the agenda and may use appropriate office media (e.g., charts, slides, hand-outs) to present the supporting information.

b. Contractor Furnished Documentation: Contractor provided aids in the

Government evaluation of the MAC are listed below. Presentation of this documentation at the

MAC IPR ensures the Government understanding and reasoning of the functional group breakdown. Documents not provided must be addressed by the Contractor at the IPR. These documents aid the Government evaluation of the submitted MAC.

1) Maintenance Allocation Chart

2) Schematic diagram of Equipment Functional Groups and Relationships

3) Top down Generation Breakdown Drawing Tree of the End Item

4) Troubleshooting Logic Diagram of the End Item

5) Tool Identification List

c. Equipment: The contracted end item(s), kits, and/or accessories shall be available for Government review during the MAC IPR. The end item shall be set-up as configured for operation during the review.

d. If the MAC IPR is held at the Contractor facilities: The Contractor shall provide the following facilities for the IPR:

1) A sheltered, temperature controlled work area that provides protection from the weather.

2) Office space with adequate worktables and chairs. All office space and work areas shall be free of all dusts, fumes, slip, trip, and fall hazards and provide adequate work area to perform required tasks.

3) All work areas should provide adequate protection from the weather and provides for adjustable temperature controls.

4) Connection to the internet as required to perform necessary work functions.

3.4 Provisioning Parts List (PPL) IPR: PPL IPR shall be held in accordance with CDRL’s

A003 and A004.

a. Purpose: The purpose of the PPL IPR is to review the PPL and to provide the

Contractor with feedback prior to the initial submission. The goal of this IPR is to ensure the contractor has a clear understanding prior to the Initial Submission.

b. Personnel: The Contractor shall make available representatives responsible for provisioning data and representatives that can discuss technical data or engineering drawings.

c. Equipment: The end article, kits and/or accessories shall be available for Government review, if requested. The end item shall be set-up, as configured for operation during the review, if requested.

d. Facilities: If scheduled at the Contractor facility, the Contractor will provide the following facilities for the IPR: a sheltered and heated work area for the end article, restrooms, and office space with adequate worktables and chairs. The office space and work areas shall be free of all dusts, fumes, slip, trip, and fall hazards, provide adequate work area to perform tasks, protection from the weather, temperature control and internet access.

3.5 Government Provisioning Conference: The Government Provisioning Conference shall be required to take place at the Contractor’s or Government facility on a date and time as indicated by CDRL A004. The number of provisioning items on the end item shall determine the conference length. As general guidance, the Contractor should plan support for five (5) business days per 300 assemblies/subassemblies/repair parts on the Provisioning Parts List (PPL)/Repair

Parts Special Tools List (RPSTL).

a. Purpose - Acquire and use Engineering Data for Provisioning (EDFP), Provisioning

Technical Documentation (PTD), and Supplemental Provisioning Technical Documentation

(SPTD) to identify supply support for the End Item (EI). To complete provisioning actions associated with the provisioning decision process, that is, selecting, coding, computing, cataloging, procuring and distributing of support items. The provisioning conference will be used as a tool to identify and verify the items on the RPSTL, concurrently listed on the PPL, and supported with the Engineering Data for Provisioning (EDFP) against the Government approved production model of the end item.

b. Objective - The primary objectives of the Army provisioning activities are to ensure that minimum initial stocks of support items and associated technical documentation are available at using organizations, maintenance facilities and supply activities. Ensure logistics data are updated with field experience to ensure maintenance sustainment throughout the fielding process. The initial stocks are required to sustain the programmed operation of systems and EI until normal replenishment can be accomplished. Equipment will be provided to support the stated system availability or System Readiness Objectives (SRO). Determination of logistics support for the EI is to be determined by the Government and provided at the least initial investment cost.

c. Government Review: The Government will do an item-by-item review of each

RPSTL assembly, subassembly, or repair part to consider whether item will be procured, not procured, or procured at the next higher level of assembly consistent with the maintenance concept. The Contractor shall present EDFP, PTD, and/or SPTD to support all sources of supply of each item on the PPL/RPSTL. The Government will review and evaluate the adequacy of engineering data for full item descriptions of all procured items. The Government will evaluate

Contractor research of an existing National Stock Number (NSN) and concur or non-concur. The

Government will review each Commercial and Government Entity Code (CAGEC) and part number to determine if there is an existing NSN within the Department of Defense (DOD) supply system.

d. The Defense Logistics Information Service (DLIS) and Government Equipment

Specialist will determine if the item names are correct. Additional information may be added to the description in the RPSTL and PPL to further identify and describe the provisioned item. The

Government will determine and be responsible for any established NSN cataloging data requiring correction in the DOD supply system. ALL EDFP, PPL, RPSTL, and TM data reviewed at the Government provisioning conference will be corrected or updated by the

Contractor with the guidance received at the provisioning conference.

e. Document Support: The Contractor shall provide copies of the MAC, Technical

Manual (TM) to include RPSTL, PPL, and EDFP at the Government Provisioning Conference as required in the Government Provisioning Conference Plan.

f. Contractor Technical Support: The Contractor shall provide representatives responsible for provisioning products and a technical consultant or Field Service Representative

(FSR) with expert technical knowledge of the end item. The FSR must be familiar with all aspects (operation, maintenance processes, and repair part and demand rates) of the end item and related equipment. The FSR will be expected to answer questions and point out, if requested by

Government team, the location and function of the provisioned item. There will be no teardown or disassembly of the end article, unless requested.

g. Contractor Data Collection: The Contractor shall be prepared with necessary personnel, supplies, and equipment to capture text, data fields, and illustration change(s) identified during the provisioning conference for the RPSTL, PPL, and/or EDFP. The Contractor shall prepare a master mark-up of the PPL, RPSTL, and/or EDFP of change(s)/updates identified during the conference. A copy of the master mark-ups shall be delivered to the Government representative at the close of the provisioning conference.

h. The Contractor shall make all directed updates and corrections to the RPSTL, PPL, and EDFP per Government guidance and cataloging decisions made at the provisioning conference. Corrected and/or updated data shall be included in the next submission of deliverables to include PPL, EDFP and RPSTL. The Contractor shall record the following for each Provisioning List Item Sequence Number (PLISN) on the PPL during the provisioning conference. The Contractor shall provide a copy of this record to the Government at the conclusion of the provisioning conference.

1) PLISN items identified with existing National Stock Number (NSN), Commercial and Government Entity Code (CAGEC), and Part Number.

2) PLISN items reviewed and accepted with acceptable EDFP data.

3) PLISN items reviewed and rejected with insufficient EDFP data and deficiency noted.

4) Nomenclature, CAGEC, Part Number, and Federal Supply Class for each

PLISN.

i. Government Provisioning Conference Plan: A detailed Provisioning Conference

Plan will be made available to the Contractor 30 calendar days prior to the scheduled conference that outlines the agenda, attendees, and specific Contractor and Government roles and responsibilities. The Government will facilitate the conference and determine the conference schedule with concurrence by the Contractor.

4. Data Product Development and Submittal: At the Logistics Guidance Conference the

Contractor shall identify to the Government their method or software package in which they will develop and record Logistics Management Information (LMI). It is not the intent of the

Government to prescribe Automatic Data Processing (ADP) software used for data processing.

ADP systems that are cost effective are encouraged. The Contractor may, and is encouraged to, suggest alternative means of satisfying requirements to make information more readily available and to utilize more efficient business practices. Provisioning data products must be compatible between the Contractor and Government ADP systems. TACOM Life Cycle Management

Command, Integrated Logistics Support Center (ILSC), Soldier - Product Support Integration

Directorate (PSID) uses the Logistics Modernization Program (LMP) to process provisioning data.

4.1 Provisioning Data Development Software: Contractors may use any software desired as long as the data product is compatible with the Government APD systems and can produce the

PPL in LSA036.txt format.

4.2 Legibility and Reproducibility: The Contractor shall furnish data products in clarity that every line, letter, and character of data is clearly legible. All data products shall be submitted in

English and only one side of each sheet of paper will be used.

4.3 Submission of Contract Data Products: Contractor delivery of logistics data products

(electronic and hardcopy) to the Government will include a transmittal letter that includes contracted item name, contract number, logistics data product, and submission number (Draft, Initial, Second, Final). A Compact Disk (CD) containing logistics data products will be clearly marked and/or tagged with the preceding data. Data products will be sent to the Contracting

Officer (KO) for distribution to the appropriate office(s). Submittal other than stated in the

PSOW will not be accepted.

a. Subsequent Submittals/Change Listing: Data products submitted after the initial data product submission shall, in addition to the submittal, include a listing document of all change(s), additions, or removal(s) to the product. This listing in Contractor format shall clearly and completely identify all data that has added, changed or deleted on the data product(s) from the previous submission.

4.4 Government Rejection of Data Product: Contractor submission without a transmittal letter, required markings, change listing, or not submitted through the KO or Contracting Officer

Representative will be rejected by the Government. The Government will provide a letter of acceptance or rejection following Government review of the submitted Contractor data product.

4.5 Packaging of Data Products: Data products shall be packed to assure arrival at destination in satisfactory condition. Containers and wrappings shall conform to best commercial shipping practices.

5. Maintenance Task Analysis (MTA):

The Contractor shall perform a MTA on ESPS. The MTA will be in Contractor format and contain supporting information that justifies the need for each maintenance action on the MAC.

Required data elements will include elapsed time of maintenance actions; task frequency; failure rate of an item; Mean Time to Repair an item; tools required, facilities required, personnel and skills required, and an item’s man-hour allocation by maintenance action and level. The

Contractor shall develop and provide this report in accordance with GEIA-STD-0007 and this

PSOW. The MTA shall reflect the most current design and be available at all government reviews. The report shall contain a top-down-breakdown structure of all repairable items and maintenance significant consumables. The report shall also identify all preventative and corrective maintenance actions and the support resources required to perform those actions.

5.1 Media: The Contractor shall prepare and deliver the MTA in paper hard copy and Compact

Disk (CD) using Microsoft Word, Microsoft Excel or equivalent electronic format. All submitted data products shall be written in English.

5.2 Government Acceptance: Contractor conclusions will be verified by the Government to ensure they contain data as specified by this PSOW and accurately reflect current design configuration.

6. Level of Repair Analysis (LORA): https://www.logsa.army.mil/lec/compass/

The Contractor shall perform a LORA on the ESPS that includes Line Replaceable Units (LRU), assemblies, subassemblies, and component parts. The LORA shall be performed and accurately reported so that it supports the most efficient and effective method of repairing the system and developing all levels of maintenance procedures for manuals delivered under this contract. The

Contractor shall include economic and non-economic criteria in this analysis. Non-economic criteria that could impact the level of maintenance decision include, but are not limited to, manpower and personnel implications, support equipment and facilities availability, and the maintenance concept. Results of this analysis shall be incorporated in the Maintenance

Allocation Chart (MAC) and Technical Manual (TM). The evaluation criteria identified are not necessarily final. Additionally, factors such as availability of replacements and the effect on operational readiness must also be considered. The Contractor shall update the LORA if any design changes are made. The repair analysis report shall contain all the required source data to determine the most cost efficient level of repair for the end item and components. The

Government suggests the use of Customized Optimization Model for Predicting and Analyzing

Support Structure (COMPASS).

6.1 Media: The Contractor shall prepare and deliver the LORA in paper hard copy and Compact

Disk (CD) using Microsoft Word, Microsoft Excel or equivalent electronic format. All submitted data products shall be written in English.

7. Maintenance Allocation Chart (MAC)

The Contractor shall prepare the MAC in Two-Level Maintenance (TLM) format in accordance with MIL-STD 40051-2B and AR 750-1. The MTA and LORA documents will be used as source documents for MAC development and justification. The Contractor shall develop and prepare a MAC in top down breakdown structure. The sequence will be in logical order of disassembly starting with the end item containing all functional groups that require maintenance. The process of breakdown is established from the engineering drawing structure in a Next Higher Assembly (NHA) progression until the lowest reparable item in each family tree group is identified. All assemblies, sub-assemblies or components must have https://www.logsa.army.mil/lec/compass/ a functional group or subgroup assigned that aligns with the applicable maintenance Work

Package (WP).

a. IAW MIL-STD 40051-2B,"The basic entries in the MAC shall be a list of Functional

Groups applicable to the end item which requires maintenance. The end item group shall be numbered "00." All item names of MAC functional groups shall be official nomenclature in accordance with the PPL nomenclature or other source as specified by the acquiring activity.

Reverse word order shall be used in the MAC.

b. Parts that are not subject to maintenance shall not be listed in the MAC.

IAW MIL-STD 40051-2B, "If the maintenance function is a replace function only for a repair part, the repair part shall not be listed in the MAC, unless not listing the repair part would result in omission of the NHA group number; in this case, the part shall be listed in order to list the NHA functional group number.” Tasks that are “Replace only” will not be listed in

Column 3, “Maintenance Function” for consumable / non repairable parts. If the part or component calls out only a replace task it will not be listed. However, if there are additional tasks for the part such as inspect, service or test along with replace then the part or component will be called out in the MAC. When "Replace" is the only task required for repair a remarks code will be posted in Column (6). The Remarks Code table will indicate repair of the assembly includes replacement of the consumable part. Time will be the sum total average of all replace functions and recorded under repair for the NHA.

c. All item names identified in the MAC functional groups shall be official nomenclature in accordance with RPSTL nomenclature or other source as specified by the acquiring activity.

d. Engineering Drawing Tree - The Contractor shall provide a top down breakdown engineering drawing tree of the end item with sufficient detail so that the Government can verify the functional groups and NHA for each item listed on the MAC.

7.1 Media: The Contractor shall prepare and deliver the MAC and Drawing Tree in paper hard copy and Compact Disk (CD) using Microsoft Word or equivalent electronic format.

8. Provisioning Parts List (PPL): The Contractor shall develop and prepare a PPL with all

Government selected data elements identified in Appendix B GEIA-STD-0007-A.

a. The PPL shall be provided in 80-card column format. LSA036.txt is the required file format for Department of Defense (DOD) provisioning technical documentation.

b. The PPL will be organized and sequenced consistent with the MAC and the RPSTL.

c. The structure will be at the End Item Level. The PPL shall contain all the assemblies, subassemblies, parts, materials and components that can be disassembled, reassembled, or replaced. The PPL shall include parts, materials and items required for maintenance and operation of the End Item.

d. At the end of the PPL, all, Bulk Items Repair Kits / Sets, Components of End Item

(COEI), Basic Issue Items (BII), Additional Authorized List (AAL), Expendable

Durable Items, special tools, and test equipment shall be listed. The PPL will be organized and sequenced as follows to include Functional Groups identified below;

Item Functional Group

Model Record / End Item IAW MAC

Assemblies, sub-assemblies, components and parts.

IAW MAC

Bulk Items 92

Repair kits or sets 93

Components of End Item (COEI) 94

Basic Issue Items (BII) 95

Additional Authorized List (AAL) 96

Expendable Durable Items 97

Special Tools 98

Test Equipment 99

8.1 Media: The Contractor shall prepare and deliver the PPL in paper hard copy and Compact

Disk (CD) using the electronic format as specified in the next paragraph.

8.2 Input media requirements for provisioning data: TACOM Life Cycle Management

Command, Integrated Logistics Support Center (ILSC), Soldier Product Support Integration

Directorate (PSID) uses the Army Material Command (AMC) developed Logistics

Modernization Program (LMP) applications program to process provisioning data. These programs are designed to accept a Compact Disk (CD) which meets the following criteria:

1) Must be either MIL-STD 1388-2A, MIL-STD 1388-2B or MIL-STD-1552 File Format

2) American Standard Code for Information Interchange (ASCII) text file

3) No header data

4) 80 columns in width

5) Carriage return code for line end

a. The Contractor shall identify on the PPL all interchangeable part numbers, drawing numbers, and specification numbers for each item listed in the PPL. All “P” coded items that will be provisioned as a result of the Provisioning Conference will be supported with applicable EDFP to receive an NSN.

b. The Contractor shall follow the Government structure of model records, i.e., part numbers, Use on Codes (UOC), and sequence. The Contractor will coordinate with the

Government representative and structure the model records as the Government has structured the files within the Provisioning Master Record (PMR) within LMP.

Submittals structured in a different manner will be rejected and must be corrected.

c. Other than Model Record PLISN’s, all PPL items shall start with PLISN A010 (Figure 1, Item 1) and each following item incremented by 10. e.g., A010, A020, A030 through

A990. After A990 continue with B010, B020 through B990 and continuing with all letters of the alphabet (excluding I and O) as the first position character. Any deviation of

PLISN numbering shall be requested and will be addressed to the Government at

Contractor requested IPR. When an addition to the top down breakdown is necessary, the

PLISNs shall be re-sequenced.

8.3 PLISN Numbering: The End Item (EI) Model Record shall be numbered AAAA.

Subsequent EI Model Records shall be numbered AAAB, AAAC, and so on with individual

UOC for each model record.

8.4 Approved Item Name: The Contractor shall use an Approved Item Name (AIN) for all entries in the PPL. The Contractor shall review the H6 Federal Name Directory and select the most appropriate nomenclature for the item. Contractor naming will be reviewed at the

Government provisioning conference to determine Government acceptance or rejection of the submitted AIN. Deviation from an AIN may be addressed at this conference. If the nomenclature is changed, the Contractor shall update the TM, PPL, and RPSTL with the provisioned

Government approved AIN.

8.5 Proprietary Names: Trade names, copyrighted names, proprietary names that would require the use of a product or process of one company shall not be used.

8.6 Prescreening of Part Numbers: The Contractor shall research and prescreen all submitted repair parts (CAGEC and Part Number) and technical characteristics for existing NSNs within the Department of Defense supply system. Screening can be conducted using such applications as FEDLOG, WebFLIS or Haystack. The Contractor shall keep a record of all NSN research efforts and final results. The NSN record shall be presented at the Government Provisioning

Conference. Confirmation of screened NSNs on the PPL shall take place at the Government

Provisioning Conference.

a. DLIS will conduct screening of the PPL. DLIS results and decisions will be used to update data fields within the PPL, TM and RPSTL. DLIS screening results take precedence over all other references. On near matches between the PPL reference number and the DLIS screening results, the Government will determine the correct reference number and configuration for the

PPL. The Contractor shall update the PPL and RPSTL with the Government approved SMR, CAGEC, Part Number, NSN, and description of the provisioned item.

8.7 Bulk Items: These will be accounted for in their normal position within the top down generation breakdown sequence when maintenance practices establish a need for a “Manufacture

From” item. Bulk items are items such as electrical wire, fabric, hose, or gasket material from which the repair item is made. Bulk items shall be listed for all items that are source coded “M”

(Make). Bulk items are listed in the PPL by the equipment drawing number of location of where the item is to be installed and identified by a unique CAGEC and Part Number. Additional remarks in the description column identify color, size, length, or shape of these items. The stocked bulk item (bulk material the portions are manufactured from) will appear in the PPL at the end of the PLISN structure by the bulk CAGEC and part number. Bulk items shall be listed in a bulk items list at the end of the PPL. Bulk items data will contain the total dimensional quantity of each item used on the end item. i. e., length, square foot. MIL-SPEC, MIL-STD, FED-SPEC, Commercial or Performance Standards for bulk items that are non-definitive must include documentation of class, type, size, shape, color, and/or dimensions. Items selected to be made from bulk materiel shall also be reviewed to determine if the technical ability and tools to cut, make, assemble, and support the bulk materiel are available at the selected maintenance level.

8.8 Make From Items: “Make From” items are coded with an “M” series SMR Code because it’s not practical or cost effective to purchase small modified quantities of a bulk material. Make from Items must have an exclusive unique CAGEC and part number listed on the

“A” Card. The unique CAGEC and part number is for the modified, or cut to length part. Make from parts do not have NSN’s. The PLISN listing the actual bulk item will reflect the actual

CAGEC, part number and NSN for the bulk material used to make the parts. If a portion of bulk item appears more than once, each appearance will require a PLISN listing of that portion at that location.

8.9 Part Numbers and Component Color: Repair parts that are procured either as bare metal or in different colors (black, green, or tan) from the source of supply shall have a part number that distinctly indicates the color of the repair part, assembly, or sub-assembly. e.g., XXXX-1 for Green and XXXX-2 for Tan. The part number indicated on the EDFP must be recognized as valid by the source of supply. Repair parts and assemblies shall have the color of the part described on the remarks card of the PLISN entry of that item in the PPL and in the

RPSTL. The Government will determine color of repair part stocked in the Army supply system.

8.10 Price: For each potential "P" source-coded item, the Contractor shall determine a realistic unit price in US dollars. This price shall approximate the actual acquisition unit cost to the US

Army at the time of initial procurement and in consideration of the projected procurement quantity. The Contractor shall require that the vendors also provide realistic unit prices with the above rationale. Unit prices for NSN-assigned items may be obtained from screening items through DLIS.

8.11 Common Hardware: The Contractor shall make maximum use of existing Government numbers for all common hardware items. In all cases where they exist, the Contractor shall use

American National Standards Institute (ANSI), American Society of Mechanical Engineers

(ASME), Military Specifications (MIL-SPEC), Military Standard (MS), Federal Specifications

(FED-SPEC), Commercial or other Government standard numbers for items such as, but not limited to, nuts, bolts, washers, wire, rope, screws, lubricants, springs, roll pins, and clevis pins.

a. MIL-SPEC, MIL-STD, FED-SPEC, Commercial or Performance Standards that are non definitive must include documentation of class, type, size, shape, color, and/or dimensions. The

Contractor shall make maximum use of existing commercial or industry specifications or commercial or industry descriptions for all common and commercial items that do not have

Government numbers or specifications.

b. Common hardware shall have the dimensional characteristics described on the remarks card of the PLISN entry of that item in the PPL.

8.12 Government Rejection of Data Product: A PPL submitted solely with Contractor unique part numbers for common hardware shall be rejected. e.g., nuts, bolts, washers, screws. A

PPL submitted with place holders or inaccurate prices will be rejected. A PPL with no CAGEC for any item will be rejected.

8.13 Long Lead Time Items: The Contractor shall identify any item on the PPL that is a

Long Lead Time Item (LLTI). The LLTI related to the complexity of design, complicated manufacturing process, or limited production capability causes extended production or procurement lead time. This would preclude delivery in time to meet the operational need date

(fielding date) if not ordered in advance of scheduled provisioning shall be identified in the

Provisioning List Category Code field.

8.14 Components of End Item (COEI): COEI shall be listed in the PPL. All repairable COEI that is listed separately in the MAC shall be listed in the MAC in its normal Top-Down

Breakdown place. Non-repairable COEI that is not listed separately and has a Work Package associated with it (replace only) shall also be listed in the PPL in its normal place. All other

COEI that is not repairable or have a Work Package associated with it and not separately listed on the MAC shall be listed after the Bulk material and shall be “B” indentured with the NHA as the Model Record (S).

8.15 Basic Issue Items (BII): BII shall be listed in the PPL after all non-repairable COEI is listed. BII is to be “B” indentured with the NHA as the Model Record (S).

8.16 Additional Authorized List (AAL): AAL shall be listed in the PPL after BII Items.

AAL shall be “B” indentured with the NHA as the Model Records.

8.17 Expendable Durable Items: Expendable Durable Items shall be listed in the PPL after

AAL Items. Expendable Durable Items will be B indentured with the NHA as the Model

Records.

8.18 Special Tools and Test Measurement & Diagnostic Equipment (TMDE): Special Tools and TMDE shall be listed in the PPL after Expendable Durable Items. Special Tools and TMDE will be B indentured with the NHA as the Model Records.

8.19 Government Acceptance. The PPL shall contain all data fields selected from GEIA-

STD-0007-A, Appendix B to this PSOW, before being accepted by the Government.

Provisioning Parts will be evaluated for acceptance as follows. A Government representative will manually review and evaluate PPL data for accuracy and compliance with regulations, standards, CDRLS and the PSOW. The Government will prescreen PPLs using Power Log-J edits. The PPL must pass the LMP Staging Area Validation operations before final acceptance.

9. Engineering Data for Provisioning (EDFP): The Contractor shall develop and prepare

EDFP for all items listed in PPL that do not have a current NSN assigned. EDFP consists of

Provisioning Technical Documentation (PTD) and/or Supplemental Provisioning Technical

Documentation (SPTD) for all items listed in the RPSTL/PPL for the end article to ensure sustainment and maintenance support throughout the product’s life cycle.

9.1 EDFP is data acquired by the Contractor to support the assignment of Source, Maintenance, and Recoverability (SMR) codes to each item on the PPL/RPSTL. The EDFP is also used for assignment of item management codes, prevention of the proliferation of identical items in Government inventory, maintenance decisions, and item identification necessary in the assignment of a NSN. EDFP, PTD, and SPTD, as defined, may be used interchangeably within this PSOW.

9.2 PTD is the generic term for the various provisioning lists and provisioning data as defined in this PSOW for EDFP. PTD is used by the Government for identification, selection, and determination of initial requirements and cataloging of support items to be procured through the provisioning process. PTD shall provide technical identification of items for maintenance of end items to include location within the NHA, e.g., internal location of an electrical component within an engine starter assembly. If the drawing, commercial literature, specification or standard does not identify the location of the part within the end item, then a sketch or illustration must be attached to that specific document. The Technical Manual RPSTL art will be sufficient to meet this requirement when provided with the EDFP.

9.3 SPTD is considered part of PTD. SPTD is technical data used to describe repair parts and/or equipment and consists of data such as specifications, standards, drawings, photographs, sketches, descriptions, quantities, and the necessary assembly and general arrangement drawings, schematic diagrams, wiring and cable diagrams, etc., needed to indicate the physical characteristics, location, and function of the item. SPTD shall be provided for all “P” coded items listed in the RPSTL without a NSN. SPTD shall clearly indicate the physical characteristic(s) and/or specification(s) of the item or assembly. e.g., color, type of paint, dimensions, radius, thickness, dimensions, inlet/outlet dimensions, pressure range, length, width, height, shape, surface treatment, thread size, thread type, type of materiel, wall thickness, amperage, voltage.

SPTD should be provided in the following order of precedence:

1) Government or recognized industry specification or standard

2) Engineering drawing

3) Commercial Item Description (CID)

4) Commercial catalog pages or catalog descriptions

5) Sketches or photographs with descriptions or a bill of material

a. At a minimum, the technical documentation shall provide the following; SPTD shall clearly and completely identify and describe the item and who, Commercial and Government

Entity Code (CAGEC), either manufactures the item or from whom the item was purchased, and cost of the item. The Contractor shall provide Original Equipment Manufacturer (OEM) data for all items on the PPL.

9.4 Items procured from OEM sources and altered or modified Items: These items shall have a unique and separate drawing that indicates what modification was performed on the provisioned item and the Contractor’s CAGEC and Contractor unique part number. The EDFP shall include the necessary information to identify the item prior to its alteration including the original part number and the name and CAGEC of the source of the original part.

9.5 Supplier/Distributor part numbers and EDFP: These are not desirable and every effort should be made to furnish OEM data. The Contractor shall supply a minimum of three (3) sources. Where did this come from for any item only available from a Supplier/Distributor.

Deviation shall be addressed to the Government at the provisioning conference.

9.6 Specifications: Military Specifications (MIL-SPEC), Military Standard (MS), Federal

Specifications (FED-SPEC) for items that are non-definitive must include documentation of class, type, size, shape, color, and/or dimensions for that standard.

9.7 COEI, BII, AAL, Expendable and Durable Items, Bulk Items, Special Tools and

Test Equipment: The contractor shall submit EDFP for all items that do not have a current NSN assignment.

9.8 Marking of EDFP: Provisioning Technical Data shall be clearly annotated with the

Provisioning Contract Control Number (PCCN), Provisioning Control Code (PCC), Provisioning

Line Item Sequence Number (PLISN), Commercial and Government Entity Code (CAGEC) and

Manufacturer’s Part Number. Technical data and EDFP shall match the data/drawing to the

PLISN on the PPL for all items. On Associated List, the alphanumeric numbering (PLISN) will appear next to the item identification. The Engineering Drawings and Associated List will be provided in Alpha Numeric numbering (PLISN) sequence to be compatible with the PPL. If commercial literature is provided, the CAGEC and Alphanumeric (PLISN) numbering will be annotated next to the appropriate manufacturer’s part number with the PCCN. The specification or standard must also have the alpha numeric (PLISN) numbering annotated next to the specific item.

9.9 Engineering Drawing Tree: The Contractor shall provide a top down generation breakdown engineering drawing tree of the end item so that the Government can verify the NHA for each item listed on the PPL and associated EDFP. The drawing tree shall clearly show what functional group the assembly, subassembly and/or part is a part of and the NHA.

9.10 Contractor Configuration Audit: The Contractor shall conduct a physical audit of PTD and SPTD against the Government approved end item configuration to assure that each item identified on PTD and SPTD is accurately depicted at the time of submission of PTD and SPTD.

The configuration audit results shall be included in a letter included with the EDFP submission that states certification of the PTD/SPTD against the end article and the results of the audit.

9.11 Government Rejection of Data Product: The Government will reject any submitted

EDFP if technical documentation of the individual EDFP does not meet requirements identified in this PSOW. EDFP that is not marked IAW Para 9.8 or does not include CAGEC will be rejected.

9.12 Media: The Contractor shall prepare and deliver PTD and/or SPTD technical documentation as paper hardcopy and Compact Disk (CD) using Portable Document Format

(PDF) electronic media. All submitted data products shall be written in English and only one side of each sheet of paper shall be used. Paper hardcopy PTD and/or SPTD will be organized in alphanumeric order by the PLISN sequence and consistent with the MAC and RPSTL.

9.13 Data Rights: EDFP submitted when the Contractor or OEM has proprietary data rights will be marked to identify the rights, limited or unlimited. These markings shall be in accordance with Defense Federal Acquisition Regulation Supplement 227-71, Rights In Technical Data.

i

APPENDIX A

LOGISTICS PRODUCT DATA WORKSHEET – PROVISIONING DATA REQUIREMENTS

(GEIA-STD-0007-A)

1. DATA PRODUCT DELIVERABLE: Data product information required as stated below.

SELECT EXPLANATION

1 Data required for all piece parts and special tools identified on equipment

2 Data required for Repair Parts and Special Tools List (RPSTL)

AR Data required for part number superseded or changed

DED Matrix

DATA PRODUCT TITLE SELECT DATA TYPE NUMBER /

ADDITIONAL

INFORMATION

ALTERNATE LOGISTICS SUPPORT ANAKYSIS

CONTROL CODE (ALC)

1 1200

COMMERCIAL GOVERNMENT ENTITY(CAGE)

CODE

1 1520

CAGE CODE – ADDITIONAL REFERENCE

NUMBER

1 1520

DEMILITARIZATION CODE (DMIL) 1 2080

ESSENTIALITY CODE 1 Actual sales price required

FIGURE NUMBER 2 2290 Match to TM RPSTL

HAZARDOUS CODE 1 2370

INDENTURE CODE 1 2520 Option 4

INDENTURE FOR KITS 1 2520 Option 1

INTERCHANGEABILITY CODE AR 2670

ITEM CATEGORY CODE (ICC) 1 2730

ITEM NAME CODE (INC) 1 2780

ITEM NAME 1 2780 Approved Item name from

DLIS H6 or Provisioning

Conference

ITEM NUMBER 1 2800 Match to TM RPSTL

LINE REPLACEABLE UNIT (LRU) 1 2880

LOGISTICS SUPPORT ANALYSIS CONTROL

NUMBER (LCN)

1 2970

MAINTENANCE REPLACEMENT RATE I (MRRI) 1 3060 (“P” CODED ITEMS) also known as Failure Factor I

MAINTENANCE REPLACEMENT RATE II

(MRRII)

1 3070 (“P” CODED ITEMS) also known as Failure Factor II)

MAINTENANCE REPLACEMENT RATE

MODIFIER

1 3080 (“P” CODED ITEMS)

MAINTENANCE TASK DISTRIBUTION 1 LMI 3090

ii

ADDITIONAL

INFORMATION

MEAN TIME BETWEEN FAILURES (MBTF) 1 3270

MEAN TIME TO REPAIR (MTTR) 1 3360

NATIONAL STOCK NUMBER (NSN)

FEDERAL SUPPLY CLASS (FSC) 1 2280

NATIONAL ITEM IDENTIFICATION NUMBER

(NIIN)

1 3520

NEXT HIGHER ASSY PROVISIONING LIST

ITEM SEQUENCE NUMBER INDICATOR (NHA

IND)

1 3580

NEXT HIGHER ASSY PROVISIONING LIST ITEM

SEQUENCE NUMBER (NHA PLISN)

1 3590

OVERHAUL REPLACEMENT RATE 1 3790

PRIOR ITEM PLISN AR 4120 Reference definition “c”

PRODUCTION LEAD TIME 1 4020

PROVISIONING CONTRACT CONTROL

NUMBER (PCCN)

1 4100 (GOVT PROVIDED)

PROVISIONING LIST CATEGORY CODE AR 4110 Long Lead Time Items Only

PROVISIONING LIST ITEM SEQUENCE

NUMBER (PLISN)

1 4120 Refer to PSOW for

Sequencing

PROVISIONING NOMENCLATURE 1 4130

QUANTITY PER ASSEMBLY (QPA) 1 4190 Option 1

QUANTITY PER END ITEM (QPEI) 1 4210

QUANTITY PER FIGURE 2 4220 Match EDFP and TM

RPSTL illustration quantities

REFERENCE NUMBER (Part Number) 1 4400

REFERENCE NUMBER CATEGORY CODE

(RNCC)

1 4390

REFERENCE NUMBER VARIATION CODE

(RNVC)

1 4410

REPAIR CYCLE TIME 1 4480

REPLACEMENT TASK DISTRIBUTION 1 4530

SAME AS PROVISIONING LIST ITEM

SEQUENCE NUMBER (SAME AS PLISN)

AR 4120

SHELF LIFE (SL) 1 4730

SOURCE, MAINTENANCE AND

RECOVERABILITY (SMR) CODE

1 4830 IAW AR 700-82

TECHNICAL MANUAL CHANGE NUMBER (TM

CHG)

2 5240

TECHNICAL MANUAL FUNCTIONAL GROUP

CODE

2 5260

TECHNICAL MANUAL INDENTURE CODE (TM

IND)

2 5270 iii

ADDITIONAL

INFORMATION

TECHNICAL MANUAL NUMBER (TM CODE) 2 5280 (GOVT PROVIDED)

TYPE OF CHANGE CODE (TOCC) AR 5620

UNIT OF ISSUE (UI) 1 5700

UNIT OF ISSUE CONVERSION FACTOR (UI

CONV FACTOR)

1 5690

UNIT OF ISSUE/UNIT OF MEASURE CODE 1 LMI 1490

UNIT OF ISSUE/UNIT OF MEASURE PRICE

(UI/UM PRICE)

1 5710 Actual sales price required

UNIT OF MEASURE (UM) 1 5720

USABLE ON CODE (UOC) 1 5790 (GOVT PROVIDED)