Amendment_8__W91151-18-R-0063.pdf

0010464383-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

SEE SF-30 BLOCK 14 CONTINUATION SHEET

1. CONTRACT ID CODE PAGE OF PAGES

S 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Jan-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91151-18-R-0063

X 9B. DATED (SEE ITEM 11)

21-Sep-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Jan-2019

CODE

MISSION AND INSTALLATION CONTRACTING

MISSION CONTRACTING OFFICE (MCO)

36000 DARNALL LOOP, ROOM 1300B

FORT HOOD TX 76544-5095

W91151 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91151-18-R-0063

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

CONTINUATION SHET

The following items apply to Amendment 8:

1. Language in this section takes precedence over any conflicting language contained in the system generated “Summary of Changes.”

2. The purpose of this amendment is to extend the date of receipt of proposals from 18 January 2019, 12:00 PM (CST) to 1 February 2019, 1200 (CST) and make the following modifications:

3. Remove Section L Instructions, Conditions, and Notice to Bidder, Volume I General, Tab G, License Number and Statement of Capability of the solicitation.

4. Remove Section L Instructions, Conditions and Notice to Bidders-Volume II Mission Capability (Technical Approach) Subfactor (1) Program Management (d) License Number and Statement of Capability of the solicitation.

5. Remove Section M Evaluation, Volume II: Factor 1: Mission Capability (Technical Approach) Subfactor (1) Program Management (d) License Number and Statement of Capability of the solicitation.

6. Remove PWS Section 1.6.23.5 Proof of Registration to do business in Panama.

7. Add PWS Section 1.6.17.1.1 Proof of Registration to do business in Panama.

8. Remove PWS Section 1.6.23.6 Statement of Capability.

9. Add PWS Section 1.6.17.1.2 Statement of Capability.

10. The AMRDEC SAFE website changed from https://safe.amrdec.army.mil to https://safe.arl.army.mil/

11. All changes will be highlighted in green.

12. All other terms and conditions remain unchanged.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

A. Proposal Submittal and Inquiries

1. Proposals shall be submitted electronically prior to the closing date and time specified in Block 9, Central Standard Time (CST), identified on the SF33 to the following address:

The Army Aviation and Missile Research Development and Engineering Center Safe Access File Exchange (AMRDEC SAFE) https://safe.arl.army.mil/.

Proposal shall be sent through AMRDEC SAFE to the Contract Specialist’s (CS) and Contracting Officer’s (KO) email address:

traci.d.leonard2.civ@mail.mil and Christopher.w.chapple.civ@mail.mil.

a. No hard copies or CDs will be accepted. Offeror shall click on "Non-CAC Users" once the site is entered. Enter the Offeror's name and email address.

b. The Offeror can upload up to a maximum of 25 files, (total size cannot exceed 2GB). The Offeror shall place a Description of each file uploaded located in the "Description of File(s)" box located on the right. It is the Offeror's responsibility to ensure the proposal is uploaded acceptably.

c. The Offeror shall manually enter each email address one at a time and click add after each entry. The Offeror shall ensure that the box next to "Require CAC for Pick-up (all recipients will need to log in with a CAC to download file(s))" is checked. The Offeror shall click the "Upload" button once all instructions have been followed. Once this is done, the Offeror will be notified to verify the email address. The Offeror will receive an email with a website and password to verify the email address. If you do not verify the email address, the proposal will not be downloaded for evaluation. Please use the link provided in the email address and enter the password given in the email address.

Once the Offeror hits the submit button please click on verify and the proposal will be sent to the Government.

2. The Acquisition Source Selection Interactive Support Tool (ASSIST):

a. During the conduct of this acquisition, the ASSIST will be used by the Government to support the proposal evaluation and source selection process. A separate tool, the ASSIST2Industry, will be used in conjunction with ASSIST to accomplish all exchanges with Offerors after receipt of proposals pursuant to Federal Acquisition Regulation (FAR) 15.306. ASSIST2Industry provides the ability for the Government to issue, and the Offerors to receive and respond to, all Evaluation Notices (ENs) in a secure online environment.

b. In order to initiate the use of ASSIST2Industry, the Government requires the names, company titles, telephone numbers, and email addresses of two (2) individuals that the Offeror has designated as responsible for receiving and responding to Government ENs through ASSIST2Industry. The designation of two (2) individuals is for the purpose of insuring availability of one individual if the other individual is not available. The required information regarding these two (2) individuals must be submitted with the Offeror’s proposal and included in the cover letter.

c. After the solicitation closing date of 1200 pm (CST), 1 February 2019, the Government will establish an account in ASSIST2Industry for each individual identified by the Offeror that has submitted a proposal in response to this solicitation. The two individuals named by the Offeror will be authorized access to that account. Two (2) separate system generated emails will be sent to each individual. One of the emails will contain the individual’s ASSIST2Industry username. The other email will contain the individual’s temporary password. Using the provided username and temporary password, each individual can then go to https://ASSIST2Industry.army.mil to access the account. NOTE: The first time a user logs in, the user will be required to change the temporary password before the user can proceed to use the site.

d. Whenever the Government issues ENs to the Offeror through ASSIST2Industry, the Government’s Contracting Officer will notify the Offeror through a medium independent of ASSIST2Industry ( e.g., e-mail) that the Offeror has ENs in ASSIST2Industry waiting for a response. There will be no ENs in ASSIST2Industry until such notice is issued by the Contracting Officer.

e. All Offerors are advised that ASSIST2Industry has been updated and it is now the responsibility of PRIME Contractors to establish accounts for the SUBCONTRACTORS to respond to Government ENs. A separate area within ASSIST2Industry has been created to allow authorized Subcontractor POCs to upload proposal files only.

Subcontractors will not be able to access any other information on the ASSIST2Industry website (e.g.

Questions/Evaluation Notices, Responses, etc.). Once a Subcontractor has been added, they will receive a user ID (e.g. subcontractor0001) and password (an initial password) that will be sent via two separate system generated e-mails. A Subcontractor will have one user ID for all PRIMES and solicitation responses, i.e. if you are a Subcontractor to multiple Prime Contractors and multiple solicitation responses, you will only have one user ID.

Once an account has been established for the Subcontractor, go to https://ASSIST2Industry.army.mil to access the account. Prime Contractors will only be able to see the number of files submitted by the Subcontractors; but will be UNABLE TO VIEW the Subcontractor’s files.

NOTE: Both Prime Contractors and Subcontractors are instructed to review the ASSIST2Industry User’s Guide, located under the “Getting Started” tab on the website. The guide has been updated and provides step-by-step instructions on how to perform functions and navigate the website.

Offerors can contact the ASSIST2Industry helpdesk via email at usarmy.jbmdl.acc.list.vce-helpdesk@mail.mil or by telephone at (609) 562-5988 or (609) 562-7050 for any technical assistance that may be needed.

THE OFFERORS ARE CAUTIONED THAT THE SYSTEM GENERATED EMAILS REFERRED TO ABOVE

ARE INTENDED FOR ADMINISTRATIVE PURPOSES ONLY. RECEIPT OF THESE EMAILS DOES NOT

CONSTITUTE THE COMMENCEMENT OF ANY TYPE OF EXCHANGE WITH THE OFFEROR IN

ACCORDANCE WITH FAR 15.306(A), (B), OR (D) (I.E., CLARIFICATIONS, COMMUNICATIONS, OR

DISCUSSIONS). ALSO, RECEIPT OF THESE EMAILS DOES NOT SIGNIFY THAT A COMPETITIVE

RANGE DETERMINATION IN ACCORDANCE WITH FAR 15.306(C) HAS BEEN MADE OR THAT THE

OFFEROR’S PROPOSAL WILL BE INCLUDED IN THE COMPETITIVE RANGE WHEN THAT

DETERMINATION IS MADE. ALL NOTIFICATIONS THAT ANY TYPE OF EXCHANGE WITH THE

OFFEROR HAS COMMENCED AND THE OFFEROR HAS EVALUATION NOTICES (ENS) AVAILABLE TO

RESPOND TO, OR ANY NOTIFICATION THAT THE OFFEROR’S PROPOSAL HAS BEEN INCLUDED IN

OR EXCLUDED FROM THE COMPETITIVE RANGE, WILL BE SENT TO THE OFFEROR BY THE

CONTRACTING OFFICER INDEPENDENTLY OF THE ASSIST2INDUSTRY.

3. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. Address all questions or concerns the offeror may have to the Contracting Officer, Mr. Christopher W. Chapple at Christopher.w.chapple.civ@mail.mil and Contract Specialist, Ms. Traci Leonard at traci.d.leonard2.civ@mail.mil. All questions regarding this solicitation shall be submitted in writing via email not later than 1:00 PM CST 4 October 2018 to the Contracting Officer and Contract Specialist identified below:

Christopher.w.chapple.civ@mail.mil AND traci.d.leonard2.civ@mail.mil

Questions submitted after the specified date/time will not be accepted by the Government. Responses to the questions will be incorporated into an amendment to the solicitation and posted to FBO for viewing by all potential offerors. Industry questions and answers may or may not have a bearing on the substantive content of the solicitation or the contract requirements, and it should NOT be assumed that the date set for receipt of proposals will be extended.

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3 Source Selection. Offers will be evaluated using the criteria under Section M, Evaluation Factors for Award. Noncompliance with Section L may cause the Offeror’s proposal to be determined nonresponsive and may result in elimination of the proposal from further consideration for the contract award.

2. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the Request for Proposal (RFP), concurrence with the Performance Work Statement, and contract type.

The proposal shall remain valid for a period of 180 days from the closing date specified in the solicitation.

3. Offerors are encouraged to present their best technical proposal and costs in their initial proposal submission.

IAW FAR 15.306 (Exchange with Offerors After Receipt of Proposals), the Government does not intend to hold discussions. If this occurs, a competitive range will be determined and Offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c)(2) (Competitive Range). If discussions become necessary, correspondence will take place using ASSIST.

4. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals. Hyperlinks are prohibited.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale.

The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals.

7. All referenced documents for this solicitation are available on the FBO website at http://www.fbo.gov .

Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

8. Debriefings. The Contracting Officer will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505 (Preaward Debriefing of Offerors). The Contracting Officer will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make the request in accordance with the requirements of FAR 15.506 or FAR 15.505, as applicable.

C. Proposal Preparation Instructions

1. Offeror’s proposal shall consist of four (4) separate volumes: General, Mission Capability (Technical Approach), Past Performance and Cost.

2. Proposal Format

(a) The Offerors shall submit their proposal through AMRDEC SAFE https://safe.arl.army.mil/. Hard copy submission will NOT be accepted. Digital copies shall be provided in separate programs – one (1) copy for each volume title.

(b) Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors.

Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the Offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. It is recommended that the Offeror contact the Contracting Officer immediately/prior to solicitation closing upon identifying an area that may result in an exception. This information shall be provided in the format below.

Solicitation Exceptions

Solicitation Document

Page/ Paragraph Requirement/ Portion Rationale & Impact

Section B, PWS, Section L&M, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe the rationale and impact of the exception

(c) With the exception of Volume IV - Cost, each volume shall be submitted in one of the following formats: Adobe PDF, Microsoft Word, PowerPoint and/or Excel version 2013. Documents shall be easily readable Arial 12-point font size shall be used. File names shall be “Company Name, Volume – Initial” for the first submission. File name of later submissions (if necessary), shall be “Company Name Volume – Revision X’ with X indicating the number of the revision. Arial 8 or 10 point font size shall be used for graphics and tables only. Page limitations are as follows:

Table 2- Volumes

VOLUME TITLE NO. OF

COPIES

PAGE LIMITS

I General 1 electronic copy 50

II Factor 1- Mission Capability (Technical Approach)

1 electronic copy 150

III Factor 2 - Past Performance

1 electronic copy 3 pages per reference

IV Factor 3 - Cost 1 electronic copy Unlimited

(d) Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed from the digital copy, unread. Offerors are cautioned that AMRDEC SAFE has a file size limit, see website for details. The Government will not accept any changes to the offeror’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

(e) Page limit includes all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

Page limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

(f) What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½” X 11” sheet of paper. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The offeror shall number each page in order to eliminate any confusion. In the event an offeror creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

(g) Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. The Contractors shall determine the best means of indexing proposal contents with the intent of easing the readers’ ability to locate parts/sections of the proposal.

(h) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

3. Proposal Content

Volume I – General. Offerors are required to submit a completed SF 33 (Solicitation, Offer and Award) (including acknowledgment of Amendments), Section B and Section K. All final monetary extensions shall be in whole dollars only. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. The General Volume shall be organized as follows and contain the identified information.

TAB A, Transmittal Summary Letter. The Offeror shall submit a transmittal summary letter to include a list of the proposal package contents; tax identification number, CAGE Code, and DUNS; an overview of the company’s history, organization and general experience, to include a listing of subcontractors and/or teaming partners; and two

(2) points of contact (POC) (name, title, email address, and phone number) who can obligate the company contractually, address decisions made with regard to the proposal, authorized to negotiate with the Government, and respond to Government inquires through ASSIST2Industry. Additionally, provide contact information for a POC at the Offeror’s financial institution that can assist with validating the Offeror’s solvency.

TAB B, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations.

Additionally, any assumptions used in the proposal preparation must be identified.

TAB C, Solicitation, Offer, and Award SF 33- The SF 33 shall be fully completed upon submission. The offeror is cautioned that the SF 33 must contain an original signature in block 26 of the form. The offeror shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 33 with FAR 52.215-1 (b), Instruction to Offerors—Competitive Acquisition. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

TAB D, Section K - Representation, Certifications, and Other Statements of Offerors – The offeror shall, in accordance with FAR 4.1201, complete electronic annual representations and certifications at SAM accessed via https://www.acquisition.gov. All blocks in each certification/representation shall be completed truthfully and shall be thoroughly complete.

TAB E, Section B (Supplies or Services and Prices/Costs). Section B shall be submitted fully completed and error free. It shall contain the Offeror’s prices for the established CLINs.

TAB F, Organizational Conflict of Interest (OCI) Mitigation Plan -The Offeror shall submit a Mitigation Plan, if required, to satisfy the requirements of FAR 9.5 OCI. Actual and potential OCI conflicts that may exist include Unequal Access to Information, Biased Ground Rules, and Impaired Objectivity. The Mitigation Plan shall include a description of the actual or potential OCI, a description of the action that the Offeror has taken or proposes to take to avoid, mitigate, or neutralize the conflict, and any other relevant information that would assist the Contracting Officer in determining whether the Mitigation Plan is acceptable or unacceptable. If the Offeror determines that no OCI Mitigation Plan is required, the Offeror shall submit its representation stating that no OCI situation exists.

Significant potential OCI exists when system contractors are, or appear to be, involved in the testing and evaluation of their own equipment or systems. In the context of OCI for systems that may be tested under this contract, involvement is defined as any participation or connection to a project, contract, program, or product which may create actual or perceived OCI. This includes participation in contracts that provide engineering or technical support to sponsors or program offices responsible for developing such systems. ATEC Regulation 73-1 and ATEC Pam 73- 1 and the statutory, regulatory and policy references therein, are applicable to this contract. Offerors are hereby notified that an actual or perceived OCI found during evaluation or after contract award could be grounds for elimination from competition or contract termination.

If any Offeror has questions with regards to its affirmative responsibility to identify OCI concerns and/or how to mitigate each issue, the Offeror is encouraged to ask questions and seek clarifications before proposal due dates. The Government will be prevented from awarding a contract to any Offeror who has an actual OCI issue that cannot be mitigated to the satisfaction of the Contracting Officer.

TAB G, Deleted.

Volume II – Mission Capability (Technical Approach) (Factor 1)

(1) The Mission Capability (Technical Approach) Volume shall be clear, concise, cover the understanding of the work, and include sufficient detail of the Offeror’s method to attain contract objectives. The Mission Capability (Technical Approach) proposal shall enable technical personnel to make a thorough evaluation and determination as to whether the method proposed and described will satisfy the requirements of the Government. Elaborate brochures or documentation, binding, art work or other embellishments are unnecessary and are not desired. The Mission Capability (Technical Approach) proposal shall be specific, detailed, and complete and fully demonstrate that the Offeror has a thorough understanding of the Government’s requirements. Legibility, clarity, and coherence are very important. The proposal should not simply rephrase or restate the Government's requirements. The Mission Capability (Technical Approach) proposal shall also address inherent technical problems, the achievement of the specifications and work program and have a valid and practical solution for any sample problem. Data previously submitted will not be considered, therefore such data shall not be incorporated in the technical proposal by reference. Statements that the Offeror understands, can or will comply with the PWS (including referenced publications, technical data, training, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.);, and phrases such as “standard procedures will be employed” or “well known techniques will be used,” “standard training will be employed,” etc., will be considered insufficient and may be grounds to eliminate the proposal from further consideration for contract award.

Offerors shall assume that the Government has no prior knowledge of the facilities and experience, and will base its evaluation on the information presented in the Offeror's proposal.

(2) The Mission Capability (Technical Approach) Volume shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the Offeror’s technical competence and ability to comply with the contract requirements specified in the PWS. The Offeror shall address as specifically as possible the actual methodology they will use for accomplishing the requirements of the factors under evaluation. Each section of the Mission Capability (Technical Approach) Volume shall clearly reference the applicable instruction and evaluation criteria addressed in Section L and M of the RFP and include PWS citations to support any discussion regarding the execution of tasks. The Mission Capability (Technical Approach) Volume shall not contain any pricing data. The Mission Capability (Technical Approach) volume shall be organized according to the following general outline:

TAB A -Table of Contents.

TAB B: Exceptions/Assumptions (if required). Identification and explanation of any exceptions or deviations in Volume II. Additionally, any assumptions used in the proposal preparation must be identified in this tab.

TAB C -List of Table and Drawings; Glossary of Acronyms and Abbreviations.

TAB D -Cross Reference Matrix (if required).

TAB E – Executive Summary. The Offeror shall provide an executive summary of the proposal that describes the significant attributes and theme of its proposal. The summary shall address any significant tradeoffs and risks, and highlight any key or unique features of the team and/or proposal, excluding cost. The Offeror shall provide a list with the addresses and POCs, of all companies participating on the Offeror’s team, including the prime Contractor, any partners, subcontractors, etc. Any material presented in this summary shall not be considered as meeting the requirements for any other parts of the proposal.

TAB F: Factor 1 Mission Capability (Technical Approach) Sub-factors.

TAB F1: Subfactor 1-Program Management. The Offeror shall address the following:

a. Key Personnel Qualifications. Key Personnel for this contract are the Program Manager and Alternate Program Manager. The Offeror shall provide resumes for both Key Personnel positions that demonstrate each individual meets or exceeds the minimum experience, certification, license numbers, training and clearance requirements for their respective position as set forth under PWS Section 1.6.11.2 1.6.8.1 and 1.6.8.2. The Offeror shall also provide a signed letter of commitment/intent with each resume that confirms the individual's commitment/intent to begin performance in the identified Key Personnel position on the first day of performance, which is the first day of the Phase-In period. The letter of intent shall include the agreed upon labor rate for the individual. The actual labor rate shall be redacted from the letter of intent supplied with the Technical Proposal.

However, an unredacted version of the letter of intent shall be provided with the Cost Proposal. Use the format provided at Attachment 9, Resume Format.

b. Organizational Structure. The Offeror shall provide the Offeror's management structure in an organizational chart demonstrating teaming arrangements, functional and supervisory lines of control, and roles and responsibilities to successfully accomplish requirement outlined in PWS Section 5.2.2. The Offeror shall describe the approach to successfully respond to rapid increases and decreases in workload, specifying straight time to overtime methodology. The approach shall address and ensure compliance with the requirements specified in PWS Sections, 1.6.5, 1.6.8.4, and 1.6.21.The Offeror shall demonstrate, through the organizational chart, its approach to prime/subcontract integration, decision making, supervisor to subordinate ratio and its approach to problem resolution. The Offeror shall provide a rationale for the organizational design proposed. In addition, the offeror shall provide a staffing plan including first line supervisors and subordinates that will adequately support the requirements outlined in PWS Section 5.

c. Contract Transition Plan. The offeror shall provide a Phase In-Plan that describes how offeror will assume all work, as outlined in the PWS Section 1.6.17 to ensure minimal disruption of operations. The Phase In- Plan shall present a detailed timeline showing the number of personnel expected to be hired and when major milestones will be accomplished to support a successful transition. The successful Offeror’s Phase In-Plan will be made a part of the awarded contract.

d. Deleted.

Tab F2: Subfactor 2. Test Plan/Test Coordination:

The offeror shall provide sample test coordination procedures and a sample test plan in accordance with PWS Section 1.6.5, 1.6.7.1.1, and 5.2, based on the sample scenario provided in Attachment 2 and Attachment 7. The offeror shall provide a narrative, as well as technical information, field test procedures and assignment of responsibilities necessary to demonstrate the appropriate technical knowledge, plan of executing the sample test coordination procedure and sample test plan. The narrative shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. This narrative will demonstrate the offeror’s fundamental understanding on how to work with the mission of the TRTC test plan and execute a coordination plan in accordance with the PWS 5.2 and how the plan ensures the minimal amount of disruption in service. Also, the offeror plan will demonstrate step by step from receipt of sample test coordination/test plan to the Government acceptance of the test plan to the transition of the plan from United States to the host nation and vice versa. The offeror shall include step(s)/action(s) taken throughout the execution of the test coordination/sample test plan. The offeror’s shall include their approach with test milestones for the coordination phase, test execution phase and post test phase.

Tab F3: Subfactor 3- Recruitment and Retention of Technical Expertise: The Offeror shall demonstrate, in detail, the plan for recruiting and retaining a workforce possessing the critical skills needed for the successful performance of the requirements in the PWS Section 1.6.18.1. The Offeror shall describe the approach to obtaining unique, specialized expertise on short notice and its approach to expanding staff to meet increased workload.

Volume III - Past Performance (Factor 2). All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. The TABS A through F are excluded from the page count.

Submission Requirements. The Offeror shall submit a Past Performance Volume containing the following:

TAB A: Table of Contents.

TAB B: Exceptions/Assumptions (if required). Identification and explanation of any exceptions or deviations in Volume III. Additionally, any assumptions used in the proposal preparation must be identified.

TAB C: Summary Page. The Offeror shall include a summary describing the role of the Offeror and each subcontractor, teaming partner, and /or JV partner. The summary shall include any contractor for which Past Performance Information was submitted. The summary shall also include a cross-reference matrix depicting the Offeror and each subcontractor, teaming partner, and /or JV partner with reference to the past performance projects cited for each team member and the associated tasks from the PWS represented by each project.

TAB D: Consent Letters. The Offeror shall submit consent letters executed by each subcontractor, teaming partner, and/or JV partner, authorizing the release of past performance information so the Offeror can respond to such information. A sample consent letter is attached as Attachment 5, Subcontractor/Teaming Partner Consent Form.

TAB E: Client Authorization Letters. For each identified effort for a commercial customer, the Offeror shall submit Client Authorization Letters authorizing release of any requested information on the Offeror’s performance to the Government.

TAB F: Organization Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized the divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of the company and of proposed team members.

As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the Offeror(s), the "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

TAB G: Specific Relevant Contracts Format (Attachment 4, Past Performance Questionnaire).

The offeror shall provide documentation in accordance with Table-2 Volume (limited to 3 pages per reference) excluding Attachment 4, Past Performance Questionnaire.

The Offeror shall provide documentation outlining the Offeror’s past performance with contracts, as a prime or subcontractor. Additionally, the Offeror shall provide documentation outlining past performance of major (major as defined as performing 10 percent or more of the work required for this effort) subcontractors, teaming partners, and/or JV partners, which is the same or similar in nature, size and complexity to the services being procured under this Solicitation. The Offeror shall include documentation regarding relevant past performance as it directly relates to the work being procured under this solicitation. The Offeror SHALL NOT go back any farther than three (3) years from the date of solicitation issuance for the submitted data. Past Performance information is also required for any subcontractors, teaming partners, and/or JV partner that performs a major or critical task(s) of the requirement, which impacts the overall success of the Prime Contractor. Past Performance information may be submitted for any other subcontractor, teaming partner, and/or JV partner that demonstrates the Offeror’s capability to meet one or more of the PWS functional areas. The submittal shall include rationale supporting the assertion of relevance and how it was determined, that the work performed previously was the same or similar in nature, size and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. Discuss in detail the quality in performance of each identified relevant contract.

For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall email the questionnaires directly to Traci Leonard, Contract Specialist, at traci.d.leonard2.civ@mail.mil and Christopher W. Chapple, Contracting Officer, at Christopher.w.chapple.civ@mail.mil not later than the proposal due date and time. Any questionnaires not emailed directly to the Contract Specialist and Contracting Officer will not be reviewed or evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that questionnaires cannot be provided.

Volume IV - Factor 3 - Cost.

a. All information relating to the proposed cost including all required supporting documentation shall be included in this section. Under no circumstance shall this information and documentation be included elsewhere in the proposal.

b. Certified cost or pricing data is not anticipated for the award of this contract due to expected competition;

however, the Government reserves the right to request such information should it become necessary consistent with FAR Subpart 15.4, Contract Pricing. It is the intent of the Government to use other than certified cost pricing data to accomplish evaluations.

c. Offerors shall state whether they have Government approval of the accounting system and if so, provide evidence of such approval. In accordance with FAR 16.306(c), no Cost-Plus-Fixed-Fee (CPFF) contract may be awarded unless the limitations in FAR 16.301-3 and 15.404-4(c)(4)(i) are met. Therefore, no award can be made from this solicitation to an Offeror whose accounting system has not been determined to be adequate for cost-reimbursement contracts. This affects all team member/subcontractors if the prime anticipates awarding cost-reimbursement contracts to any of the subcontractors. If no cost-reimbursement subcontracts are to be awarded, the Offeror shall so state. If cost-reimbursement subcontracts are to be awarded, the Offeror shall provide the necessary information from the subcontractors. If other than FFP or CR subcontracts will be written, the Offeror must justify the contract type. Offerors are reminded that an adequate accounting system is not an evaluation criterion but rather a regulatory requirement. In addition, the Offeror shall provide a copy of its most recent Defense Contract Management Agency (DCMA) letter showing adequacy of the accounting system, the DCMA POC, and provide any known/cited accounting system deficiencies. If DCMA has not approved or determined adequacy of the accounting system, the Offeror shall submit a completed Pre-award Survey of Prospective Contractor Accounting System Checklist. The checklist is located at:

http://www.dcaa.mil/Home/Preaward?title=Preaward%20Accounting%20System%20Adequacy%20Checklist.

This should be submitted with the Offeror’s proposal in the cost volume.

d. Cost/Price Digital File Copies: Volume IV Cost/Price digital files may not be password protected. For Excel Spreadsheets, electronic links are only permissible within the Cost/Price Volume. If files contain links, the links must be intact and maintained through all revisions. Cost breakdowns and backup documentation shall be in Microsoft Office Excel compatible Read/Write format and viewable in Excel with all formulas utilized in generating the cost data fully accessible to the Government within the proposal documentation. Do not include pivot tables in Excel spreadsheets. Provide spreadsheets, formulas, calculations and explanations for any incentives proposed.

e. Compliance:

(1). Failure to comply with RFP requirements for cost/price information may result in an adverse assessment of an Offeror’s proposal and reduce or eliminate its chance of being selected for award.

(2) The Offeror shall ensure the information submitted in this volume is consistent with, and fully supports, the amounts and information set forth in the SF 33 including continuation sheets and the information contained in other proposal volumes.

f. General Instructions:

(1) The Prime contractor shall ensure that all DCMA/ Defense Contract Audit Agency (DCAA) POC information is provided for the prime and proposed subcontractor(s).

(2) Deleted.

(3) Per FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment, Offerors shall not escalate SCLS labor wages in its proposal. Offerors shall follow the required CBA wage escalations in its proposal paying special attention to the effective dates in the agreement. Offerors are reminded that FAR 52.222-43(e) states that adjustments, shall not otherwise include any amount for general and administrative (G&A) costs, overhead, or profit. Therefore proposals shall ensure that any escalations are not applied to G&A, Overhead, or profit for FLSA covered employees. The basis of estimate for all labor shall be clearly outlined in the cost proposal narrative and shall match the proposal spreadsheet.

(4) The Offeror shall incorporate the completed cost and pricing workbook Attachment 1 with its worksheets into the Excel cost proposal workbook to include the completed schedule B that shall match proposed prices in the workbook. The information from the Offeror’s proposal shall automatically populate these worksheets with clear and traceable formulas. The Offeror may make minor adjustments to these worksheets only to the extent required to accurately reflect the Offeror’s proposal and the Offeror’s accounting and estimating system. All instructions provided on Attachment 1 shall be followed.

(5) Subcontractors: FAR 15.404-3(b) states, “The prime contractor or subcontractor shall (1) Conduct appropriate cost or price analyses to establish the reasonableness of proposed subcontract prices; (2) Include the results of these analyses in the price proposal.” Offerors shall comply with FAR 15.404-3(b) for any subcontractors proposed.

(6) The staffing information and total hours in Exhibit F by labor category shall be used as a baseline for developing proposed labor costs. Offerors shall not deviate from the baseline staffing in Exhibit F except as instructed on the exhibit to account for lead workers and straight overtime.

(7) For each category of labor specified by the Government in Exhibit F, the Offeror shall identify the corresponding company labor category/categories.

g. Specific Instructions by CLIN Types: Contractors are advised the Government technical and cost price experts will collaborate on the evaluation to ensure what is proposed in the technical volume matches the cost volume as part of any required analysis for cost realism. A completed schedule B shall be included with the cost volume spreadsheet and shall match the amounts proposed in the cost proposal spreadsheets. Schedule B contains the following types of CLINs: FFP, CR and CPFF. CMR CLINs: 0005, 1005, 2005, 3005, and 4005 will not be evaluated. Below are proposal instructions of each type of CLIN.

(1) FFP Type CLINs: CLINs 0001, 0005, 1005, 2005, 3005, and 4005. The Offeror shall provide the proposed firm fixed prices in Schedule B and Attachment 1 for the base year and all option years. The Government may request other than certified cost and pricing data if required to validate FFP prices proposed.

(2) CR CLINs: CLINs 0003, 0004, 0006, 0007, 1002, 1003, 1004,1006, 2002, 2003, 2004, 2006, 3002, 3003, 3004, 3006, 4002, 4003, 4004 and 4006. Except for all CAP CLINs, the pricing for ODCs CR CLINs shall be based on the amount provided by the Government. CAP CLINs will be used for the purpose of receiving material and delivery of CAP only. No Cost shall be proposed for these CLINS 0004, 0006, 0007, 1003, 1004, 1006, 2003, 2004, 2006, 3003, 3004, 3006, 4003, 4004, and 4006. The pricing for CR CLINs shall be based on the NTE amounts provided by the Government. Offerors shall use the Government provided NTE amount in Attachment 1. If a handling rate, General and Administrative (G&A) rate or any other indirect rate will be added to the NTE CLINs, plug numbers, provide the rate with the cost proposal, as such rate will then become part of the contract. If no material handling rate, G&A rate, or other indirect rate is proposed for the CR CLINs, it will be assumed that no such indirect rate is applicable and the resulting contract will state that only direct costs will be reimbursed, and that no other indirect costs such as material handling or G&A will be allowed. Offerors are reminded that fixed fee will not be applicable to these NTE CLINs. If the Offeror has provided a Forward Pricing Rate Agreement/Forward Pricing Rate Proposal (FPRA/FPRP), the Offeror shall propose using the applicable rate or shall explain why the used of an alternate rate and provide the BOE for alternative rates. No further cost or pricing data is required for these CLINs.

(3) CPFF CLINs: CLINs 0002, 1001, 2001, 3001, and 4001. The Offerors shall propose the estimated cost and fixed fee and provide support for each CPFF CLIN as identified below:

i.Labor hours and staffing

a) This is a cost plus fixed fee term contract arrangement and the Government is providing the estimated hours and labor categories as a baseline, which the Government believes necessary to accomplish the effort being contracted.

The Offeror shall describe the approach to successfully responding to rapid increases and decreases in workload, specifying straight time to overtime methodology.

b) The staffing by labor category and contract period is provided at Exhibit F. Offerors shall not deviate from Exhibit F except as instructed on the Exhibit to account for lead workers and straight overtime. For all labor proposed, the prime contractor shall identify for each labor position if it is Prime or Subcontractor labor.

ii. Labor Rates

a) Exempt: Provide the basis of estimate for labor rates of all exempt employees and any escalation utilized in the development of pay rates. Provide sources used in the development of exempt employees such as Department of Labor (DOL) Bureau of Labor Statistics (BLS) including the associated BLS codes applied, local salary surveys or other related data.

b) Fair Labor Standards Act (FLSA) generally does not apply to work performed in a workplace within a foreign country. However, if an employee performed work both the United States and overseas in the same workweek, the United States Department of Labor has taken the position that the FLSA will apply to all time worked during that workweek. The Government will not be incorporating Collective Bargaining Agreement (CBA).

iii. All indirect rates: The Offeror shall provide a FPRA/FPRP. If the Offeror does not have a current FPRA or FPRP, Offeror shall provide a basis of estimate that clearly demonstrates how any indirect rates were determined or calculated and at a minimum, provide the following:

a. Fringe Rates: In the Cost Narrative Section of the cost proposal, the Offeror shall explain how…