Industry Questions.xlsx
XLSX spreadsheet 14 KB Posted
- Attached to
- DEPARTMENT OF DEFENSE WARRIOR GAMES IDIQ
- Solicitation number
- W900KK-22-R-0010
About this file
This document contains an industry questions file and related federal contract opportunity solicitation. The industry questions file provides responses to contractor questions about requirements for supporting the Department of Defense Warrior Games from 2022 through 2027. Services will include program management, event planning, on-site event support, and training camp services. However, references to supporting the 2022 Invictus Games have been removed. Pricing will be firm-fixed-price as established in Task Order 1 for the base year and four option years. Subsequent task orders will have firm-fixed pricing and may require cost data from the contractor. The location for future games is currently unknown. The solicitation is for a single-award IDIQ contract to provide nonpersonal services and support for the DOD Warrior Games from 2022 through 2027 at various CONUS locations. Questions are due by April 7, 2022 and the contract will be a commercial FFP type.
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Text version
Draft RFP
| Question | Question | Answer |
| 1 | Does clause 1.11.5 in the IDIQ apply ONLY to travel that is not included in the delivery of any specific task order? In a FFP submission of a task order we would include the fees for travel and coordinate all that internally. | Travel and all cost to perform specific task to include travel |
| 2 | 2. GFE –Would contractor be able to obtain possession of any existing materials (signage, cauldron, etc.) to manage as part of the Program Management scope? Shipment of these items to our storage would be included in our Program Management fee. | The Government does not plan to provide the contractor GFE at this time. Anything the contractor procures on behalf of the government such as signage and or a cauldron the contractor will be responsible to store, and transport to and from each year event as needed and or required. |
| 3 | 3. Clause 5.36 – please see our scope assessment and questions below. | |
| 3.a | a. Will DoD or contractor choose the Training Camp city and venues? | Invictus Games will be removed from this requirement. |
| 3.b | b. Training Camp Services by contractor: | |
| 3.b.i | Venue rental, setup, venue support staff – | Invictus Games will be removed from this requirement. |
| 3.b.ii | Hiring of 14 coaches- | Invictus Games will be removed from this requirement. |
| 3.b.iii | Air travel, accommodation costs, ground transportation, meals, equipment and fees related to the 14 coaches | Invictus Games will be removed from this requirement. |
| 3.b.iv | Ground transportation for 65 athletes and 14 coaches – | Invictus Games will be removed from this requirement. |
| 3.b.v | Is contractor responsible for the actual costs of athlete air travel, accommodations and meals? | Invictus Games will be removed from this requirement. |
| 4.a | Event Support by contractor: | |
| 4.a.i | Hiring of 14 coaches | Invictus Games will be removed from this requirement. |
| 4.a.ii | Air travel, accommodation costs, ground transportation, meals, equipment and fees related to the 14 coaches | Invictus Games will be removed from this requirement. |
| 4.a.iii | Is contractor providing any services to the 65 team members traveling and attending the event? | Invictus Games will be removed from this requirement. |
| e |
RFP
| Questions | Question | Answer |
| 1 | Is the DoD providing any Government Furnished Property that was used previously and put in storage? | No. The contractor should expect no government furnished property or equipment |
| 2 | Is the DoD/Disney providing any onsite storage? | The DoD will provide location(s) to store containers, box trucks, or CONEXs (container express). |
| 3 | With the Award date being unknown, does the DoD expect the Contractor to assist with 2022 Invictus Games support? And to what capacity? | No, there is no requirement for Invictus Games support included in this RFP. All references to Invictus Games have been removed. |
| 4 | Is Disney providing/proffering anything to support the events besides venue space? | Yes, the proffer is currently being cleared for release. However, offerors are being asked to propose to and price performance of Task Order 01 and the Sample Task. These will not be impacted by the proffer. |
| 5 | Are the proffers for the Food/Family & Warrior Games Website the same as previous years? Are there new ones? | Yes, there is a similar proffer for the family program. The two things offerors are being asked to propose to and price, Task Order 01, and the Sample Task, will not be impacted by these proffers. |
| 6 | With this being changed to a 5 Year contract, does the DoD plan on having the Warrior Games at the same location each year (ESPN WWOS), or will it move around the country like previous years? | Location for future DoD Warrior Games is currently not known. Task Order 01 will include planning services for five years regardless of location. |
| 7 | Does the DoD require transportation to do the initial pick up the athletes, family, staff from the airport to the hotels? | It is likely these services will be required, however, the two things offerors are being asked to propose to and price are outlined in Task Order 01, and the Sample Task. |
| 8 | Is the DoD requiring the contractor to acquire trained Volunteers? If so, how many? | It is likely these services will be required, however, the two things offerors are being asked to propose to and price are outlined in Task Order 01, and the Sample Task. |
| 9 | Who can attend the events on and offsite, and is there a cost for admission? | The Government intends the events to be open to the public and free of charge. |
| 10 | Can team members other than the Sports Director attend onsite visits? | Contractors may send any relevant personnel to attend onsite visits and meetings, however, they should include required travel in the firm-fixed prices they propose. |
| 11 | Can the DoD provide the names of the other Countries that will be participating? | Not at this time. |
| 12 | Will the contractor be able to meet with and contact ESPN WWOS Staff regularly after award? | Yes, contractor will be able to meet with all stakeholders after award. |
| 13 | What Covid requirements is the contractor responsible to communicate/enforce to attendees and participants? | COVID requirements will be determined by venue owners and the Government based on local, state, and federal guidelines. Any requirements will be defined and negotiated on a future task order. |
| 14 | Any ideas on future government preferred locations for follow up Warrior Games? | The Government does not have any locations secured for future instances of the DoD WG. |
| Government Note | A firm-fixed price for the first Task Order’s base year and four option years will be established at the time of award. It is anticipated that subsequent Task Orders will be issued to the awardee as the Government defines specific requirements. Pricing for these later Task Orders will also be firm-fixed price and will typically require the awardee to provide other-than-certified cost and price data. |
A firm-fixed price for the Task Order 1’s base year and four option years will be established at the time of award. It is anticipated that subsequent Task Orders will be issued to the awardee as the Government defines specific requirements. Pricing for these later Task Orders will also be firm-fixed price and will typically require the awardee to provide other-than-certified cost and price data.
The Government will establish a ceiling price for Contract Line Item 0002. Offeror’s are not required at this time to provide pricing for CLIN 0002. The requirements and price shall be defined at the task order level.
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