Attachment 1 SOW MATOC DMC_20231031.pdf

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON ITALY - DARBY MILITARY COMMUNITY

DIRECTORATE OF PUBLIC WORKS

APO AE 09613

MULTIPLE AWARD TASK ORDER CONTRACT (MATOC)

STATEMENT OF WORK

31 October 2023

INDEX

1. GENERAL REQUIREMENTS

1.1. Definitions

1.2. Holidays

1.3. Protection of Government Property

2. WORK RESTRICTIONS

2.1. Existing Underground Utilities

2.2. Hours of Operation

2.3. Installation Access

2.4. Access to Buildings/Occupied Buildings

3. ANTI-TERRORISM TRAININGS AND SECURITY POLICY

3.1. AT Level 1 Training

3.2. OPSEC Training

3.3. iWATCH Training

3.4. Security Requirements

4. ENVIRONMENTAL POLICY

4.1. Environmental Management System

4.2. Unforeseen Hazardous Conditions

4.3. Environmental Protection Requirements

4.4. Construction and Demolition Waste Management for Design-Build

4.5. Cleanup:

5. PRICE AND PAYMENT PROCEDURES

5.1. Schedule of Prices

5.2. Budget Management

6. ADMINISTRATIVE REQUIREMENTS

6.1. Supervision

6.1.1. Duties

6.1.2. Non-Compliance Actions

7. POST AWARD MEETINGS

7.1. Post Award Kick-off Meeting (PAK)

7.2. Informal Partnering

7.3. Design Conferences

7.4. Pre-Construction Conference

7.5. Red Zone Meeting (RZ)

8. DESIGN PHASE

8.1. Applicable codes

8.2. Design contents

8.3. Design submittals

8.1. Certification of Compliance with Italian norms

8.2. Contractor Statement of design acceptance

8.3. Design review meetings and Government review comments

8.4. Materials disposal

8.5. Safety and Coordination Plan

9. CONSTRUCTION PHASE

9.1. Construction submittal approvals

9.2. Operations and Maintenance Information

9.3. Record Drawings

9.4. Safety

9.5. Interferences with occupants activities or facility operations

9.6. Emergency situations

9.7. Project identification sign

9.8. Final cleaning

9.9. Documents to be provided at the completion of the works

9.10. Environmental restrictions

9.11. UXO research and reclamation

10. QUALITY CONTROL

10.1. General

10.2. Coordination meeting

10.3. Quality Control Plan

10.4. Quality Control Organization

10.5. Submittals

10.6. Quality Control

10.7. Tests

10.8. Defective Work

10.9. Documentation

1. GENERAL REQUIREMENTS

1.1. Definitions

As used throughout the SOW, the following terms have the meaning set forth below:

Contracting Officer (KO): The individual designated to administer the contract.

Throughout this contract, this individual will be responsible and possess the authority to act on behalf of the Government with respect to the specific contract.

Contracting Officer’s Representative (COR): The individual designated by the Contracting Officer as the authorized representative of the KO. The COR is responsible for monitoring performance and technical management of the effort required and should be contacted regarding questions or problems of a technical nature.

Contract: Contract or task order.

Contractor: The term Contractor refers to both the Prime Contractor and all subcontractors, whether in contract with the Prime Contractor or other subcontractors at any tier, including the Designer of Record.

Designer of Record (DOR): Licensed architect/engineer working as subcontractor to or partner with Prime Contractor who provides design for this contract.

Quality Control (QC): Contractor's system to control the quality of design, material, equipment and construction.

Quality Assurance (QA) Program: Government's program to evaluate the effectiveness of the Contractor's quality control. The Government's QA Program is not a substitute for the Contractor's QC Program.

1.2. Holidays

U.S. HOLIDAYS DATE

New Year’s Day 1st January Martin Luther King Jr.’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Emancipation Day 19th June Independence Day 4th July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans’ Day 11th November Thanksgiving Day 4th Thursday in November Christmas Day 25th December

ITALIAN HOLIDAYS DATE

New Year’s Day 1 January Epiphany Day 6 January Easter Monday Varies yearly Liberation Day 25 April Labor Day 1 May Republic Day 2 June Local Holiday 17 June

Assumption Day 15 August All Saints’ Day 1 November Immaculate Conception Day 8 December Christmas Day 25 December Saint Stephen’s Day 26 December.

1.3. Protection of Government Property

Take special care to protect Government Property. Return areas damaged as a result of construction under this contract to their original condition. In addition to FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements, perform the following:

a. Remove or alter existing work or facilities in such a manner as to prevent injury or damage to any portion of the existing work or facilities that remain.

b. Repair or replace portions of existing work altered during construction operations to match existing or adjoining work. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

c. Preserve the natural resources in accordance with the approved environmental protection plan prepared in accordance with UFGS 01 57 19 TEMPORARY ENVIRONMENTAL

CONTROLS.

2. WORK RESTRICTIONS

2.1. Existing Underground Utilities

The Contractor shall verify on-site utilities and have them marked out prior to the start of construction. Determine the elevations of existing utilities and underground obstructions indicated as existing to remain in locations to be traversed by new utilities and other work provided herein before new work is laid closer than the nearest manhole or other structure at which an adjustment in grade could be made. The Contractor shall obtain a digging permit for all work areas affected by excavation (to ensure that all the as-built information for underground services is received) and notify the COR 14 calendar days prior to any excavation. This permit and related drawings must be received by the Contractor prior to starting any work. After receipt of the digging permit, the Contractor shall immediately notify, in writing the Contracting Officer of the permit receipt. The Contractor will be held responsible for any damages caused to existing services, as indicated on the digging permit and related drawings, and will repair such damages at his own expense. Maintain all utility markings for the duration of the contract. In any case before excavating, Contractor shall always perform a survey with an Underground Cables and Pipes Locator.

2.2. Hours of Operation

The hours of operation for routine work shall be 0800 thru 1700 hours Monday through Friday.

An extended installation access may be allowed upon contractor request pending Italian Base Commander (IBC) approval. Work shall not be performed on Italian and/or American holidays occurring during the normal work week unless prior approval by the COR and documented in writing. Work shall not be performed on local holidays occurring during the normal work week.

When an American holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively. Work during other than normal hours shall not be performed without prior written approval of the COR. The Contractor shall submit request for such approval to the COR at least 24 hours in advance. Major utility cutovers shall be coordinated and approved through the DPW and occur after normal working hours or on Saturdays, Sundays, and holidays to the greatest extent possible.

2.3. Installation Access

The Contractor shall obtain Defense Biometric Identification System (DBIDS) installation passes for each employee. The Contractor shall acknowledge a minimum 30 days for processing and issuance of Installation Pass. The Contractor shall inform his personnel that they may be subjected to search when entering or leaving the installation at the discretion of the Installation Commander.

Upon completion of the contract work or upon employee termination the Contractor shall return all passes to the issuing office.

All Contractor employees, including subcontractors, subcontractors' employees, suppliers, and suppliers' employees are required to comply with the Installation Security Requirements regarding personnel, vehicle, and equipment security passes and access the jobsite. Nothing in the contract is to be construed in any way to limit the authority of the Commanding Officer to prescribe new, or to enforce existing security regulations governing the admission or exclusion of persons and the conduct of persons while on the installation, including but not limited to, the rights to search of all persons or vehicles on the installation. Coordinate with the COR for specific security and access requirements.

Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with DMC access regulation, will be grounds for denying access to U.S. installations and controlled areas. The Contractor is responsible to ensure that any Subcontractor used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any Subcontractor utilized by the contractor, are made aware of and comply with these requirements.

The Contractor is responsible for being aware of and complying with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control (IAC) processing requirements.

The Contractor is responsible for returning installation passes to the issuing Installation Access Control Office (IACO) when the contract is completed or when a contractor employee no longer requires access.

Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner. Remove from the site any individual whose continued employment is deemed by the COR to be contrary to the public interest or inconsistent with the best interests of National Security.

2.4. Access to Buildings/Occupied Buildings

The Contractor may work in or around existing occupied buildings. The Contractor is responsible, via the COR, to obtain access to building and facilities and arrange for them to be opened and closed. Do not enter the building(s) without prior approval of the COR. Keep the existing buildings and their contents always secure. Provide temporary closures as required to maintain security.

Provide dust covers or protective enclosures to protect existing work that remains, and Government material located in the building during the construction period. If required to perform work, the Contractor shall protect or otherwise move and replace the furniture in its original locations upon completion of the work. Contractor personnel will not be permitted in security-regulated buildings or areas unless cleared by the Security Officer.

3. ANTI-TERRORISM TRAININGS AND SECURITY POLICY

3.1. AT Level 1 Training

All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training prior to issuance of Installation Access Passes. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 20 calendar days after completion of training by all employees and subcontractor personnel. Certificate is valid for 1 year and training shall be redone before the expiration date. AT Level I awareness training is available at the following website: https://jkodirect.jten.mil/pdf/atl1/launch.html

3.2. OPSEC Training

All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete OPSEC training prior to issuance of Installation Access Passes. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer if a COR is not assigned, within 20 calendar days after completion of training by all employees and subcontractor personnel. Certificate is valid for 1 year and training shall be redone before the expiration date. OPSEC training is available at the following website:

https://securityawareness.usalearning.gov/opsec/index.htm.

3.3. iWATCH Training The contractor and all associated sub-contractors shall brief all employees requiring access Army installations, facilities, and controlled access areas on the local iWATCH program prior to issuance of Installation Access Passes. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

The contractor shall submit a declaration of training completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer if a COR is not assigned, within 20 calendar days after completion of training by all employees and subcontractor personnel. Training shall be annually renovated.

3.4. Security Requirements

All security requirements apply to all subcontractors and suppliers associated with this contract.

Comply with the following:

a. Do not publicly disclose any information concerning any aspect of the materials or services relating to this contract, without prior written approval of the COR.

b. Do not disclose or cause to be disseminated any information concerning the operations of the activity’s security or interrupt the continuity of its operations.

c. Do not disclose any information to any person not entitled to receive it. Failure to safeguard any classified information that may come to the Contractor or any person under his control, may subject the Contractor, his agents or employees to criminal liability under 18 U.S.C., Sections 793 and 798.

d. Direct to the Installation Security Officer, via the COR, for resolution all inquiries, comments or complaints arising from any matter observed, experienced, or learned as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information.

e. Coordinate photography requirements with the COR. Some areas restrict or prohibit photographing Government property. Military escorts may be required for certain facilities.

Deviations from or violations of any of the provisions of this paragraph, will, in addition to all other criminal and civil remedies provided by law, subject the Contractor to immediate termination for default and withdrawal of the Government's acceptance and approval of employment of the individuals involved.

4. ENVIRONMENTAL POLICY.

4.1. Environmental Management System

The USAG Italy implements an EMS in accordance with EO13693, ISO 14001:2004(E), DoD, and IMCOM requirements. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. The USAG Italy EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the USAG Italy mission. Contractors and their personnel are required to be aware of, and comply with, the USAG Italy Environmental policy and legal and other requirements when performing work at an installation.

The contractor will provide the following information semi-annually to be used by the Government to address environmental performance relative to the goals of the USAG Italy Environmental Management System. Please note that the amounts reported are those used/generated by the contractor regardless of source (private purchase or government furnished). Reports for January

– June will be submitted by 15 July and reports for July-December will be submitted by 15 January each year.

Media Report Element #1 Report Element #2

Non-Hazardous Solid Waste Total Waste Generated (Kg) Amount of Waste Diverted from Landfill (Kg)

Construction Debris/Demolition Materials

Total Waste Generated (Kg) Amount of Waste Diverted from Landfill (Kg)

Compostable/Organic Material

Total Waste Generated (Kg) Amount of Waste Diverted from Landfill (Kg)

Hazardous Materials Total Used (Kg) Hazardous Waste Total Generated (Kg) Total Recycled (Kg) Energy Consumption - Electricity

Total Energy Consumed (MBtu)

Energy Consumption - Fuel Total Fuel Consumed (L)

Renewable/Alternative Energy

Total Consumed (MW)

Facility Construction/Renovation

Number of Buildings LEED Certified Silver or Higher

SqFt of buildings LEED Certified

4.2. Unforeseen Hazardous Conditions

Do not disturb hazardous materials and report condition immediately to the COR/KO of potentially hazardous conditions that are uncovered, or the Contractor becomes aware of that have not been identified. This includes hazardous components and materials, and contamination. This includes conditions that are not only hazardous to humans but wildlife, marine life, and the environment.

The Contractor shall stop work in the event of questionable material or conditions until identification and direction is provided. If asbestos containing materials (ACM) shall be disturbed or removed, the Contractor shall submit to the Garrison Asbestos Manager, through the COR, a plan/notification describing the procedure to safely perform the work in accordance with Art. 250 and 256 D.lgs. 81/08.

4.3. Environmental Protection Requirements

The following general environmental conditions apply:

1. General: The Contractor shall be responsible for providing a plan for the prevention of environmental pollution during and because of construction operations under this contract.

During the Post Award Kick-Off (PAK), meeting the construction contractor will meet with the COR to develop an understanding of the environmental pollution control program.

2. Protection of Land Resources: The land resources outside the limits of permanent work shall be preserved in its present condition, or restored to its original condition, after the completion of construction. The Contractor shall confine his construction activities to areas defined by the plans or specifications.

3. Prevention of Landscape Defacement: Except in areas shown on plans or specified to be cleared, the Contractor shall not deface, injure, or destroy trees or shrubs, nor remove or cut them, without written authorization from the COR. Survey monuments or markers shall be protected before operations in the vicinity of the survey markers.

4. Restoration of Landscape Damage: Any landscape feature damaged by the Contractor’s operations shall be restored to its original condition at the Contractor’s expense. The KO shall decide what method of restoration shall be used.

5. Temporary Excavations and Embankments: If the Contractor proposes to construct temporary roads or embankments for plant and/or work areas, the Contractor shall submit for approval at least seven (7) calendar days prior to scheduled start of such temporary work:

a. A layout of all temporary roads, excavations, and embankments to be constructed within the work area.

b. Details of the completed burrow excavations.

6. Post-Construction Cleanup: The Contractor shall remove all signs of temporary construction such as haul roads, work areas, structures, foundations of temporary structures, and stockpiles of materials.

7. Protection of Water Resources: The Contractor shall not pollute streams of drainage courses with fuels, oils, bitumen, calcium chloride, acids, construction wastes, or other harmful materials. The Contractor is responsible for investigating and complying with all applicable local, regional, and national laws and directives concerning pollution. All work shall be performed so the objectionable conditions shall not be created.

8. Erosion Control: Prior to the start of construction, the Contractor shall submit for COR approval a plan showing proposed methods for controlling erosion and disposing of wastes.

Fills and waste areas shall be constructed by selective placement to eliminate silts or clays on the surface that will erode and contaminate adjacent streams and reservoirs.

9. Spillage: Special measures shall be taken to prevent chemicals, fuels, oils, greases, bituminous materials, waste washings, herbicides and insecticides, cement and other contaminants from contaminating the soil and ground water, or from entering streams.

10. Disposal: Disposal of any materials, wastes, effluents, trash, garbage, oil, grease, chemicals, etc., shall be subject to the approval of the COR. Ground which has been contaminated by the Contractor activities shall be excavated and disposed of as directed by the Contracting Officer, and replaced with suitable fill material, compacted and finished with topsoil, at the Contractor’s expense.

4.4. Construction and Demolition Waste Management for Design-Build

Develop a Waste Management Plan that identifies all recyclable material and disposal methods for all material. Contractor shall reduce, recycle, or salvage as much waste material as possible with a goal of diverting at least 60% of construction waste from landfill. Address waste reduction, recycling, and salvage as part of the waste management plan. Report volume or weight of disposed and recycled materials. Report destination of debris diverted from disposal. The Contractor is responsible for removing and disposing of all waste materials generated. Consider all material recyclable or reusable, unless clearly demonstrated the material requiring disposal is waste material.

Provide waste management plan and report:

a. With each application for progress and final payment, submit a summary of construction and demolition debris diversion and disposal including beginning and ending dates of period covered.

b. Quantify all materials diverted from landfill disposal through salvage or recycling during the period with the receiving parties, dates removed, transportation costs, weigh tickets, manifests, and invoices. Include the net total costs or savings for each salvaged or recycled material.

c. Quantify all materials disposed of during the period with the receiving parties, dates removed, transportation costs, weigh tickets, tipping fees, manifests, and invoices. Include the net total costs for each disposal.

4.5. Cleanup:

Provide final cleaning in accordance with ASTM E1971 and submit one copy of the listing of completed final clean-up items. Clean all areas impacted by the work under this project. This includes all rooms where work was completed and all circulation paths (corridors, vestibules, etc.)

leading to work areas from building entrances. Provide all devices and tools required for the performance of the work to include all necessary additional scaffolding and ladders.

Leave premises "broom clean." Comply with GS-37, Cleaning Products For Industrial And Institutional Use, for general purpose cleaning and bathroom cleaning. Use only nonhazardous cleaning materials, including natural cleaning materials, in the final cleanup. Clean interior and exterior glass surfaces exposed to view; remove temporary labels, stains, and foreign substances;

polish transparent and glossy surfaces; vacuum carpeted and soft surfaces. Clean equipment and fixtures to a sanitary condition.

Clean or otherwise replace filters of operating equipment and comply with the Indoor Air Quality (IAQ) Management Plan. Clean debris from roofs, gutters, downspouts, and drainage systems.

Sweep paved areas and rake clean landscaped areas. Remove waste and surplus materials, rubbish, and construction facilities from the site. Recycle, salvage, and return construction and demolition waste from project.

5. PRICE AND PAYMENT PROCEDURES

5.1. Schedule of Prices

Submit a schedule of prices for approval. Include a detailed breakdown of the contract price with quantities and unit prices for each work activity or Definable Feature of Work (DFOW). Break down into design and construction is required. No other requests for payment will be processed without an approved schedule of prices and baseline schedule. Breakdown of the contract price shall be reviewed and approved by the COR.

5.2. Budget Management

The Contractor shall be responsible for budget management throughout the entire project.

6. ADMINISTRATIVE REQUIREMENTS

6.1. Supervision

The Contractor shall have a Project Superintendent fluent in English and host nation language on the job site during working hours. The Superintendent shall have a minimum of 5 years of experience as a Superintendent on previous projects of similar size and complexity. The individual shall be familiar with the requirements of EM 385-1-1 D.Lgs. 81/2008 and have experience in the areas of hazard identification and safety compliance. The individual shall be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the Alternate Superintendent are the same as for the Project Superintendent. The KO may request proof of the Superintendent's qualifications at any point in the project if the performance of the Superintendent is in question. The Superintendent shall not serve as Quality Control Manager (QCM) or Site Safety and Health Officer (SSHO). The QCM may serve as SSHO unless otherwise specified in the project Statement of Work. Provide a Superintendent Resume prior to the Post Award Kick-off Meeting (PAK), for the proposed Superintendent describing experience with references and qualifications to the COR for approval. The COR reserves the right to interview the proposed Superintendent at any time in order to verify the submitted qualifications.

6.1.1. Duties

The Project Superintendent is primarily responsible for managing subcontractors and coordinating day-to-day production and schedule adherence on the project. The Superintendent is required to attend RedZone meetings, partnering meetings, and quality control meetings. The Superintendent or Alternate shall be always on site during the performance of the contract until the work is completed and accepted.

6.1.2. Non-Compliance Actions

The Project Superintendent is subject to removal by the KO for non-compliance with requirements specified in the contract and for failure to manage the project to ensure timely completion.

Furthermore, the KO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

7. POST AWARD MEETINGS

7.1. Post Award Kick-off Meeting (PAK)

Prior to commencement of design, and within 30 calendar days from NTP, meet with the COR, and Government personnel. If mutually agreed upon by the Contractor and the COR, the PAK Meeting may be held concurrently with the Design Conference. The project team will develop a mutual understanding relative to the approved proposal, safety program, environmental permits and requirements, quality control procedures, and design and construction schedule. Contractor’s personnel shall attend including the Project Manager, the Designer of Record (DOR) and others as determined by the COR. If the Statement of Work includes work on any fire protection system, including fire alarm and mass notification systems, the Contractor and the DOR shall meet with the Installation Fire Department to establish clear expectations of fire protection requirements of the project.

PAK Meeting Outcome:

a. Integrate the Contractor and all client representatives into the project team.

b. Review the administrative requirements of the contract that are critical during the design phase.

c. Establish clear lines of communication and points of contact for Government and

Contractor team members.

d. Review the project design schedule and design package requirement, design submittal packaging and preliminary construction schedule. Discuss design milestones and events that will be included in the Quality Control Plan.

e. Establish clear expectations and schedules for facility turnover, providing DD Form 1354 asset management records, Third Party Certification, if applicable, and training of Government maintenance personnel

7.2. Informal Partnering

To accomplish this Contract, the Contractor and Government shall form a cohesive partnership with the common goal of drawing on the strength of each organization to achieve a successful project without safety mishaps, conforming to the Contract, within budget and on schedule. The COR will organize initial and follow-up informal partnering sessions with project team key personnel, including Contractor's personnel and Government personnel. The initial session may be a part of the PAK Meeting.

7.3. Design Conferences

Contractor’s personnel shall attend Design Conferences. Conferences will be held remotely or in person as specified in the project Statement of Work. Contractor shall be responsible for providing meeting minutes in English to the COR within 7 days of each design conference. The initial design conference may require the Contractor to visit the site and conduct interviews, and site survey(s), conduct problem solving discussions with the individual users and installation personnel to acquire all necessary site information, review user operations, and discuss user needs.

7.4. Pre-Construction Conference

Prior to construction or demolition work start, meet with COR to discuss, and develop mutual understanding relative to administration of the safety programs, environmental issues, safety of building occupants and surrounding area, hazardous materials, waste disposal, construction QC procedures, construction schedule, labor provisions and other construction phase contract procedures. The final design shall be approved before the pre-construction conference. Contractor shall acknowledge that construction mobilization is subject to the release of the "Notifica Preliminare", if applicable. “Notifica Preliminare” is typically issued 30 days after submittal date.

7.5. Red Zone Meeting (RZ)

Participate in Red Zone (RZ) meetings with the COR to identify strategies to ensure the project is carried to expeditious closure and turnover to the client. Discuss any progress changes, critical work activities and their planned completion dates during regularly scheduled RZ Meetings.

Meetings begin at approximately 75% of construction complete.

8. DESIGN PHASE

8.1. Applicable codes

Design will be in compliance with all applicable Italian and US and Military Codes, in particular (but not limited to):

- D.M. Infrastrutture 7 Gennaio 2018, Aggiornamento Norme Tecniche per le Costruzioni

- Circolare 21 Gennaio 2019 n. 7/C.S.LL.PP. (Istruzioni per l’Applicazione dell’Aggiornamento delle Norme Tecniche)

- LAW 2 Febbraio 1974, n. 64, Provvedimenti per le Costruzioni con particolari prescrizioni per le zone sismiche.

- DPR 6 Giugno 2001, n. 380, Testo Unico dell’Edilizia.

- D. Lgs. 81, 9 Aprile 2008, e succ. mod. e integr.

- DPGR Toscana 62/R, 23 Novembre 2005, Regolamento di Attuazione dell’Art. 82, comma 16, della LR 1 del 3/1/2005

- D.lgs. 192/2005, DM 26/6/2009 etc.

- DPR. 547 dated 27 april 1995, art. 303.

- DM 37/08

- Ente Unificazione Italiana (UNI), various standards, in particular:

o UNI 9795 “Sistemi fissi automatici di rivelazione e di segnalazione allarme d'incendio - Progettazione, installazione ed esercizio” o UNI 10339 o UNI 13779 o UNI 10349 o UNI TS 11300

- All applicable Italian Laws

- All applicable Italian CEI and European CEI EN norms

- All applicable NFPA Codes, in particular o NFPA 70 “National Electric Code” o NFPA 72 “National Fire Alarm and Signaling code” o NFPA 101 “Life Safety Code” o NFPA 1 “Fire Code” o NFPA 90A “Standard for the Installation of Air-Conditioning” o NFPA 13 “Standard for the Installation of Sprinkler Systems”

- All Applicable Unified Facilities Criteria (UFC) and Unified Facilities Guide Specifications (UFGS) documents available on the Internet at http://www.wbdg.org, in particular:

o UFC 1-200-01, DoD Building Code o UFC 1-200-02, High Performance and Sustainable Building Requirements o UFC 3-400-01, Unified Facilities Criteria, Energy Conservation o UFC 3-410-01, Heating ventilation and air conditioning system o UFC 3-410-04N, Industrial ventilation o UFC 3-420-02FA, Compressed air o UFC 3-420-01, Plumbing system o UFC 3-430-01, FA heating and cooling distribution systems o UFC 3-450-01, Noise and vibration control o UFC 3-501-01, Unified Facilities Criteria, Electrical Engineering o UFC 3-520-01, Unified Facilities Criteria, Interior Electrical Systems o UFC 3-530-01, Unified Facilities Criteria, Design: Interior and Exterior Lighting and

Control o UFC 3-600-01, Fire Protection Engineering for Facilities o UFC 4-010-01, Design: DOD Minimum Antiterrorism Standards for Buildings o UFC 4-020-01, DoD Security Engineering Facilities Planning Manual o UFC 4-021-01, Design and O&M: Mass Notification Systems o USACE ENGINEERING AND CONSTRUCTION BULLETIN No. 2018-17

- Factory Mutual System (FM) Publication, National Fire Protection Association (NFPA) Standards No. 13-2010, 14

- Underwriters Laboratories, Inc. (UL) P. Fire Protection Equipment List.

- References: AR 190-51, AR 190-16, AR 190-13, AER 190-13, AR 525-13, AER 525-13, DA

PAM 190-51, ATTP 3-39.32, FM 3-37.2, UFC 4-020-04, FA/TM 5-853-4, UFC 4-022-22-03

- ASHRAE 62.1.2016 Ventilation for acceptable indoor air quality

- ASHRAE standard 189.1-2014 standard for the design of high-performance green buildings

- ASHRAE 90.1.2016 Energy standard for buildings except low-rise residential buildings.

- IEEE 1635-2012 Ashrae guide for the ventilation and thermal management of batteries for stationary application

- 2nd Theater Signal Brigade – Implementing Inside and Outside Plant (CDS/ICDS) Cabling

Distribution Systems within USAREUR

- U.S. Army in Europe – Cable Distribution System (CDS) Installation Standards

- Department of the Army – United States Army Information System Engineer Command -

Technical Guide for Installation Information Infrastructure Architecture

8.2. Design contents

Design shall be composed by the following documents as minimum:

1) DESIGN DRAWINGS

Design Drawings shall be on ISO A1 sheets and shall contain the following, as minimum:

‐ Cover sheet and index of drawings including vicinity map, and a general location plan;

‐ Existing/Demolition plans;

‐ Future conditions plans;

‐ Sections/Details in the number and quantity to make the work description clear and the project fully constructible;

All drawings shall be to scale, with graphic scale indicated. Dimensions and material identifications shall be clearly indicated. Drawings shall include all necessary notes and legends. All wording shall be in both English and Italian.

Include a plan showing the overlapping layout of all fixtures installed on false ceilings or ceilings, if applicable. Include sections showing all distribution systems location over the false ceiling or at the ceiling.

Design drawings shall comply with the US Army Corps of Engineers “A/E/C Computer-Aided Design (CAD) Standard” (free download in https://www.wbdg.org/ffc/army-coe/cad-bim-technology-center)

2) BASIS OF DESIGN

Detailed technical report (in English and Italian) to include the following:

‐ Detailed description of all works to be accomplished;

‐ Method of accomplishment;

‐ Materials and finishing;

‐ Reference to applicable norms and laws (US, Military and Italian); designer is required to perform a comparison between the applicable codes/laws, clearly identifying the most stringent requirements, that will be applied. In case of conflict, if it is not possible to comply with both Italian and US codes, Italian codes take precedence.

3) DESIGN ANALYSIS

Detailed calculation of all the systems, structures and all other elements involved in the project, with reference to applied codes requirements listed in the basis of design. Calculation may be submitted in English only.

4) TECHNICAL SPECIFICATION

Standard Technical Specifications are furnished to the Contractor to be used as the basis to prepare the design technical specification. Standard Technical Specifications (TS) provided by the Government contain the minimum requirements for the project and Designer will be able to modify/expand/integrate the TS as applicable only upon authorization of the Design COR.

Integrations will be however mandatory for sections which are not covered in what is provided by the Government. Designer shall highlight the proposed modification/integration in order to allow the Government to easily identify and evaluate what is submitted. Chapters Ia, Ib of the Standard Technical Specifications and Enclosure of Technical Specification are ruling for what attains construction management, quality control, anti-terrorism, physical security requirements and are not allowed to be modified by Contractor. Technical Specification may be submitted in only English.

8.3. Design submittals

Contractor shall provide the following minimum design documents according to what is required in the specific task order.

1) PRELIMINAR DESIGN SUBMITTAL (35% DESIGN COMPLETION).

The intermediate design will be delivered as per Milestone Plan and will consist of the following elements in the quantities specified for the project:

ELEMENT QUANTITY

a. Print copies of drawings (drawings shall be ISO A1 but print copies can be ISO A3) 2 double language copies (English and Italian)

b. Print copies of technical specifications 2 copies in English

c. Print copies of Basis of Design / Design Analysis 2 copies in English + 2 copies in Italian

d. Document to submit for VVF approval digitally signed by a professional engineer in PAdES format

1 copy in Italian

e. Energy saving report and certificate 1 copy in Italian

f. CD containing PDF copy of the documents listed above 2 CDs

2) PREFINAL DESIGN SUBMITTAL (60 to 90% DESIGN COMPLETION).

The Prefinal design shall be delivered as per Milestone Plan and will consist of the following elements in the quantities specified for the project:

a. Print copies of drawings (drawings shall be ISO A1 but print copies can be ISO A3) 2 double language copies (English and Italian)

b. Print copies of technical specifications 2 copies in English

c. Print copies of Basis of Design / Design Analysis 2 copies in English + 2 copies in Italian

d. Document to submit for VVF approval digitally signed by a professional engineer in PAdES format

1 copy in Italian

e. Energy saving report and certificate 1 copy in Italian

f. CD containing PDF copy of the documents listed above 2 CDs

Contractor will also provide the list of subcontractors involved in the works, necessary to speed up passes requested and prepare the Preliminary Notification according to D. Lgs. 81/08.

3) FINAL DESIGN SUBMITTAL (100% DESIGN COMPLETION).

The final design shall be delivered as per Milestone Plan and will consist of the following elements in the quantities specified for the project:

a. Print copy of ISO A1 drawings signed and stamped by a professional engineer 1 double language copy (English and Italian)

b. Print copy of technical specifications signed and stamped by a professional engineer.

1 copy in English

c. Print copy of certification of compliance with Italian norms (English and Italian) signed and stamped by a professional engineer.

1 double language copy (English and Italian)

d. Print copy of Contractor statement signed by a technically qualified representative of the construction contractor.

1 double language copy (English and Italian)

e. Compact disk, rewritable, containing:

1. The entire technical specifications (English) in

Microsoft Word .DOC or .DOCX format.

2. The entire technical specifications (English) in PDF format (compatible with Adobe Acrobat Reader).

3. All project drawings (English and Italian) in DWG format (compatible with Autocad Software)

4. All project drawings (English and Italian) in PDF format.

5. Final Basis of design / Design analysis (English and

Italian) in PDF format.

6. Scans of Certification of Compliance and Contractor statement, signed, in PDF format.

7. Document submitted for VVF approval in Pdf format.

1 CD

8. Energy saving report and certificate in Pdf format.

9. Draft DD Form 1354 in Pdf format

f. Compact disk, rewritable, containing:

1. The entire technical specifications (English) digitally signed by a professional engineer in PAdES format.

2. All project drawings (English and Italian) digitally signed by a professional engineer in PAdES format.

3. Final Basis of design / Design analysis (English and

Italian) digitally signed by a professional engineer in PAdES format.

4. Certification of Compliance with Italian norms (English and Italian) digitally signed by a professional engineer in PAdES format.

5. Document submitted for VVF approval digitally signed by a professional engineer in PAdES format.

6. Energy saving report and certificate digitally signed in PAdES format

1 CD

Documents at points a., b., f. above shall be delivered after the contents of point e. have been checked and approved and shall incorporate any further comment or discovered deficiency.

8.1. Certification of Compliance with Italian norms

The final submission shall include Certification of Compliance with Italian Norms. It will consist of the following statement, to be signed and stamped by the designer:

“Having reviewed the definitive and detailed project No. xxxxxx, pertaining to “xxxxxx”, I declare that I have ascertained that the structures and technological system included therein comply with the applicable Italian norms.

DATE SIGNATURE

Esaminato il progetto definitivo e dettagliato No. xxxxxx, relativo a “xxxxxxx”, dichiaro di aver accertato che strutture ed impianti tecnologici in esso contenuti rispondono alla vigente normativa italiana.

DATA FIRMA

8.2. Contractor Statement of design acceptance

The final design submittal shall also be accompanied by the following statement, signed by a technically qualified representative of the construction contractor:

“I, undersigned __________, in the vest of __________, have reviewed the final design submittal of project xxxxxx “xxxxxx”, prepared by __________, with particular reference to the drawings and technical specifications, and I have found it:

- complete;

- constructible;

- fully compliant with the Scope of Work;

- feasible within the terms of the contract.

I understand that the above mentioned design documents, once reviewed and accepted by the Government, will become contract documents. I also understand that if anything of the Scope of Work is missing in the design, my Company will still be obliged to perform.”

DATE SIGNATURE

8.3. Design review meetings and Government review comments

The Contractor is required to attend a pre-design meeting and review meetings after the pre-final submittal as specified in the specific task order; Contractor’s DOR is required to attend these meetings. All meetings will take place at the COR’s office, Bldg 5155, Supply and Maintenance Area, Livorno. In general, design review comments will be returned to designers within 15 calendar days from the date of receipt of design submittal. Every submittal after the preliminary shall be accompanied by an annotated copy of the review comments.

8.4. Materials disposal

Verify and prepare documentation for special material disposal per current Italian regulation, if the case occurs. In designing and planning construction and/or demolition activities, waste produced will be identified and waste removal opportunities will be evaluated. The designer shall identify all reusable materials to be turned in and materials to be disposed of in landfill or to be delivered to recycling plant. Prepare documentation for hazardous material handling and disposal, for ASL approval, if that kind of material is planned to be removed.

8.5. Safety and Coordination Plan

The Government will award a separate contract for Safety Coordination in the Design Phase, if required according to the applicable law. If required, the “Piano di Sicurezza e Coordinamento” (safety and coordination plan) will be included as part of the contract documentation for each task order. When the design execution is included in the Contractor requirements, a preliminary “Piano di Sicurezza e Coordinamento” (safety and coordination plan) will included in the contract documentation and the final “Piano di Sicurezza e Coordinamento” (safety and coordination plan) shall be prepared by the “Coordinatore per la Sicurezza in Fase di Progettazione” (safety coordinator during design) after the approval of the final project.

9. CONSTRUCTION PHASE

9.1. Construction submittal approvals

Before installing any material or equipment mentioned in the specifications, approval shall be obtained from the COR. Contractor shall submit material samples, shop drawings, manufacturer's literature, etc., to the COR 10 days prior to installation and shall proceed with installation only after receiving written approval from the COR. All material installed without COR's approval shall be removed. Contractor shall submit a complete list of the materials, fixtures and equipment to be utilized in the work, to the COR’s approval. The list shall include the country of origin, name of manufacturer, catalog numbers, pictures, diagrams, drawings, and any other necessary description of technical data. In case the factory literature does not describe the material in sufficient detail to ensure conformance with the specifications, samples of the materials shall be submitted for approval.

In the case of special made-to-order equipment, or shop fabricated items standard components, shop drawings showing fabrication details, material specifications, finishing, installation methods, etc.

shall be submitted in triplicate. No consideration will be given to partial lists submitted from time to time. Any listed material, fixtures, and equipment that are not of first grade commercial quality or not in accordance with the specification’s requirements shall be subject to rejection. Descriptive literature and shop drawings covering approved material and equipment will remain in the possession of the US Government and material or equipment samples will be retained until the required quantities of approved material or equipment have been delivered to the building site or until determined by the COR.

Before Government Approval, DOR Approval is also required for:

a. Fire Protection related submittals; Submit fire protection related submittals pertaining to spray-applied fire proofing and fire stopping, exterior fire alarm reporting systems, interior fire alarm & detection systems, and fire suppression systems including fire pumps and standpipe systems.

b. Earthwork and Geotechnical submittals; Submit geotechnical related submittals pertaining to the soil’s investigations (reports and soils analysis), foundations (shallow and deep), pavements structure design, test pile and production pile testing and installation.

c. All components of the roof and building enclosure; Submit roofing submittals pertaining to materials and systems used to make up the roof system.

d. All components of the interior doors, hardware, cabinets, fireproofing/firestopping.

e. Structural engineering related submittals; Submit Structural Shop Drawings and structural product data.

f. HVAC Testing, Adjusting, and Balancing.

g. Telecommunications; Submit telecommunications related shop drawings for coordination with the 509th Signal Battalion.

h. Structural Interior Design submittals and Furnishings, Fixtures, and Equipment (FF&E) packages.

i. Any pre-engineered buildings: submit shop drawings showing engineering data and complete building drawings, signed and sealed by a registered professional engineer.

j. Performance Verification and Acceptance Testing required by International Building Code

(IBC), Local and Italian National Code.

Government review or approval of any portion of any submittal does not relieve the Contractor from responsibility for meeting the contract requirements or for any error that may exist, because under the Quality Control (QC) requirements of this contract, the Contractor is responsible for ensuring information contained within each submittal accurately conforms to the requirements of the contract documents. Furthermore, Government review or approval of a submittal is not to be construed as a complete check.

9.2. Operations and Maintenance Information

Contractor shall furnish all Data provided by the manufacturer, or the system provider, including manufacturer's help and product line documentation, necessary to maintain and install equipment, for operating and maintenance use by facility personnel. Data required by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

Data incorporated in an operations and maintenance manual or control system.

9.3. Record Drawings

The Contractor shall maintain at the job site one set of full-size prints of the contract drawings, accurately marked in red with adequate dimensions, to show all variations between the construction provided and that indicated or specified in the contract documents, including buried or concealed construction. Special attention shall be given to recording the horizontal and vertical location of all buried utilities that differ from the contract drawings. Existing utility lines and features revealed during construction shall also be accurately located and dimensioned. Variations in the interior utility systems shall be clearly defined, dimensioned, and coordinated with exterior utility connections at the building five-foot line, where applicable. Existing topographic features which differ from those shown on the contract drawings shall also be accurately located and recorded.