Attachment_0014__-Publications_General_Requirements.doc

ATTACHMENT 0014

PUBLICATIONS GENERAL REQUIREMENTS

PUBLICATIONS GENERAL REQUIREMENTS

1.0 Preparation Instructions. Contractor shall deliver Department of Army (DA) Military Standard (MIL-STD) Technical Manual (TM) and National Maintenance Work Requirement (NMWR) as Electronic Technical Manual (ETM) in Portable Document Format (PDF). In Accordance With (IAW) the guidance below.

2.0 Requirements for publication deliveries shall be as follows:

2.1 Preliminary Technical Manual (PTM). The Contractor shall provide complete publication(s), that is, validated draft data in DA MIL-STD TM format. ETMs shall be hardcopy and shall be representative of the final product. Contents must be clearly legible with content and format as for final. ETM hardcopies shall be reproduced back-to back, collated and assembled, with each copy drilled for standard three-hole punch. See below for PDF ETM requirements.

2.1.1 The contractor shall deliver the PTM Extensible Markup Language (XML) files with all accompanying graphics in Computer Graphics Metafile (.CGM) format for review by the government.

2.2 The contractor shall deliver the Verification Extensible Markup Language (XML) files with all accompanying graphics in Computer Graphics Metafile (.CGM) format for review by the government

2.3 Final Reproducible Copy (FRC). Each FRC shall be reproduced back-to-back, collated and assembled, and drilled for standard three-hole punch. FRC pages produced from a 600 dot-per-inch (minimum) laser printer or Photo Mechanical of original master paste-up boards are acceptable. The intent is to receive crisp, clear, reproducible pages without additional work or loss of quality due to handling or storage.

2.4 The contractor shall deliver the FRC Extensible Markup Language (XML) files with all accompanying graphics in Computer Graphics Metafile (.CGM) format for review by the government

2.4.1 Copies of final ETM(s) in the required quantities as per the CDRLs, reproduced back-to-back, collated assembled, and drilled for standard three-hole binder.

3.0 Requirement for References

3.1 Military Standard (MIL-STD)-40051-2 Preparation of Digital Technical Information for Page-Based Technical Manuals.

3.2 MIL-STD-2361 Production XML DTD

3.3 MIL-HDBK-1222 (TM), DoD Handbook, Guide to the General Style and Format of US Army Work Package TMs. This Handbook contains style and format as guidance for paper/PDF TMs. It should be used in conjunction with MILSTD-40051-2.

3.4 MIL-HDBK-2361 Army Digital Publications Development Implementation Guide

3.5 AR 25-30 The Army Publishing Program

3.6 AR-750-1 Army Material Maintenance Policy

3.7 Reserved

4.0 Clarifications

4.1 Develop all WPs IAW the TM matrix (Attachment 0011).

4.2 Safety Information, all Army, Air Force, Navy and Marine Corps service unique warnings and noise hazard profile related to noise hazards shall be added to DA MIL-STD ETMs/IETMs if 85 dB9A noise levels are exceeded. NOTE: DO NOT include any Class I Ozone Depleting Chemicals (ODC's) or reference to ODC's in the DA ETMs/IETMs.

4.3 All illustrations shall be line drawings, unless otherwise directed or approved by the Government. Digital or color photographs may be used where the clarity of information is better than line drawings would provide or where there are other advantages to the TM users, however, the use of digital or color photographs must be approved by the Government.

4.4 Illustrations in operation and maintenance instructions shall provide a view as seen by user. Illustrations shall appear on same or facing page as applicable text; quantity and type of illustration shall allow user to locate items and operate and maintain equipment in an accurate and efficient manner.

4.5 Incorporate lubrication instructions into the ETM/IETM Preventive Maintenance Checks and Services (PMCS) WPs at the applicable hard time intervals IAW MIL-STD-40051-1 and MIL-STD-40051-2.

4.6 Prepare an operator PMCS IAW MIL-STD-40051-1 for the IETM and MIL-STD 40051-2 for the ETM. The operator checks and services must require only the common tools which are included in the Basic Issue Item's (BII) furnished with and stored on the vehicle during operation. Operator PMCS will include intervals such as; before, during, after, weekly and monthly, as applicable.

4.7 Contractor shall develop a Two Level Maintenance Allocation Chart (MAC) WP IAW MIL-STD 40051-1 and Section 13.10 of this contract.

4.8 Contractor shall develop Components of End Item (COEI) WP IAW MIL-STD 40051-1 and Section 13.3.

4.9 Basic Issue Items Lists (BII) WP IAW MIL-STD 40051-1 and Section 13.4 of this contract.

4.10 Prepare Additional Authorized List (AAL) as supplemental data page(s) WP IAW MIL-STD 40051-1 and Section 13.6 of this contract.

4.12 Prepare the Initial Setup information for all maintenance tasks IAW MIL-STD 40051-1. Set-Up information includes (but not limited too): Test Equipment, Tools and Special Tools, Materials/Parts (expendables/durables and spare/repair part), Equipment Condition, Drawing (this section will include reference to the Fold out section), and Personnel Required.

4.13 Transportability Data for disassembly and assembly for all vehicles required to meet all transport modes called out in the contract shall be added to the operator’s manual. This data may be added as an appendix to the manual. The Contractor shall include a reference identifying the location of tools and equipment required for preparation of transport.

4.14 A list of components susceptible to damage from the biological/chemical-decontaminant DS2 must be included in the TM.

4.15 TMs must provide a reference to decontamination procedures. (Field Manual (FM) 3-5, titled “NBC Decontamination”.)

4.16 TMs must include a list of components susceptible to High-Altitude Electromagnetic Pulse (HEMP).

4.17 ETM must include long term and short term storage requirements and any exercise of equipment needed to prevent deterioration.

5.0 National Maintenance Work Requirements (NMWR)

5.1 The NMWRs shall include inspection procedures, overhaul procedures, mandatory replacement parts list, and any refurbishing instructions. The Contractor shall provide a list of maintenance procedures either published in an Army TM or new maintenance procedures not yet published. The maintenance procedures shall also include information on replacing or upgrading testing/diagnostic sensors, final testing procedures, and packing and preservation procedures. The new maintenance procedures will be added to the proper maintenance manual(s) or included in the NMWR.

5.2 The NMWRs shall also include the technical rebuild standards, inspections, machining standards, and testing procedures. Pre-shop analysis for sub-components, if required, shall also be developed and included in the NMWRs.

5.3 The NMWRs shall also include preservation, packaging, marking, for shipment and storage, heat treatment and marking of wood packaging materials shall be included in each NMWR work package as described in MIL-STD-40051-2. The packaging requirements for all components and end items under maintenance shall be requested from the items’ source of supply, packaging management activity during the document’s initial development and any revisions.

5.4 The data developed from the analysis of each NMWR component candidate shall be included in each NMWR. The Contractor shall prepare the NMWRs using the following specifications and standards:

(a) Military Standard (MIL-STD)-40051-2 Preparation of Digital Technical Information for Page-Based Technical Manuals.

(b) MIL-STD-2361, DOD Interface Standard Digital Publications development.

(c) National Maintenance Point rebuild standards will be numbered IAW AR 25-30.

(d) MIL-HDBK-1222 TM, DOD Handbook, Guide to the General Style and Format of US Army Work Package TMs.

5.5 The Government reserves the right to combine all selected components into one NMWR for this vehicle series. Reference shall be made to the preparation for storage or shipment procedures, including packaging and administrative storage, found in the applicable maintenance instructions work package.

6.0 ADOBE ACROBAT ETMs:

6.1 The Contractor shall develop DA MIL-STD TMs using the portable document exchange system Acrobat (Adobe Systems Acrobat Version 8.0 or higher) PDF. PDF shall be editable, searchable, and have the capability of being linked but not with links already established. Content of MIL-STD TMs shall meet the content requirements of MIL-STD-40051-1/2 as appropriate. The PDF files of each TM must be distilled or produced electronically from the TM and shall match exactly the content of the TM.

6.2 The Contractor will create Computer Graphics Metafile (CGM) or Consultative Committee on International Telephony and Telegraphy (CCITT) Group 4 files or Tag Image Format Files (TIFF) containing all the graphics/line drawings of the TMs.

6.3 The Contractor shall deliver each Acrobat PDF TM on an International Organization for Standardization (ISO) 9660 CD-ROM. NMWR(s) shall be delivered on separate ISO 9660 CDROM(s). Deliver the separate editable files and graphic files will also be accomplished on separate ISO 9660 CD-ROMs.

6.4 The Contractor shall provide the Government with validated draft DA MIL-STD TMs IAW the CDRLs. The Contractor’s validation shall be hands-on live testing, desk-top review, or a combination of these methods to ensure that the draft TMs are fully operational so that the Government can evaluate their operation, navigation, and structure. The paper copy draft TMs shall be mutually inclusive of data, text and art, and format. The Contractor shall give the Government a 30-day notice of the time and place of their validation so the Government may attend.

6.5 The Contractor shall provide the Government with Final Reproducible Copy (FRC) DA TMs IAW the CDRLs. All errors discovered by the Government or Contractor during validation, verification, and reviews shall be corrected by the Contractor at no additional charge.

6.6 Technical manual data prepared and delivered digitally IAW this standard shall be Extensible Markup Language (XML) tagged using the Document Type Definitions (DTDs) and the XML Style sheet Language (XSL), or style sheets in accordance with MIL-STD-2361. A sample source file is provided in MIL-HDBK-1222. The DTD referenced in this standard interprets the technical content and structure for the functional requirements contained in this standard and is mandatory for use. The XSLs referenced herein interpret the style and format. As specified by the contracting activity, XSLs or style sheets may be used to produce final reproducible paper copy for all TMs prepared in accordance with this standard. For additional information on DTDs and specific XSLs, refer to MIL-STD-2361. To obtain the DTD, style sheets, associated tag and attribute descriptions, which are XML constructs, may be obtained from the Logistics Support Activity (LOGSA) also listed in MIL-STD-40051-1/2.

UNCLASSIFIED

DISTRIBUTION A. APPROVED FOR PUBLIC RELEASE