TACOM_LCMC_Lease_Procedures.pdf

Distribution Statement A: Approval for public release; distribution is unlimited.

TACOM LCMC LEASE PROCEDURES

All potential customers requiring lease information should be directed to the TACOM LCMC loan/lease office, email: tacom-lcmc.ilsc_loansleasesavalanchectrl@mail.mil address: US Army TACOM LCMC, ATTN:

AMSTA-LCL-IFL/ BLDG 270/ MS 731 / loans & Leases, 6501 E. 11 Mile Rd, Warren, MI 48397-5000.

POCs: Team Leader & AMC RO (Representing Official for loan, Lease, and Avalanche Control Program) is James Alderson, DSN 786-3285 COMM 586-282-3285, james.s.alderson.civ@mail.mil Additional Loan & Lease officers: (DSN 786)

• Scott Suhr, COM: 586.282.3282, scott.a.suhr.civ@mail.mil

• Jennifer Elges, COM: 586.282.3283, Jennifer.l.elges.civ@mail.mil

Supervisor: Robert Malinovich, AMSTA-LCL-I, DSN 786-3309, COMM 586-282-3309, Robert.p.malinovich.civ@mail.mil

FAX: AMSTA-LCL-IFL (TACOM LOAN-LEASE) DSN 786-3316, COMM 586-282-3316

Lease Customers (Activities outside the Federal Government- contractors) will contact and request assistance from the POCs listed above.

The following is the required steps that need to be followed when requesting a lease of non-excess equipment:

1. The Loan, Lease & Avalanche Program (LLACP) office requires the following:

a. CONTRACTOR Corporate Justification Letter / Army benefit for materiel use Proof of Insurance (AR 700-131, Chapter 2-10(a)) Army Loans Tracking System (ALTS) Request Form (LLACP input, signature will be required once this is generated (APO)) $900 non-refundable administrative lease request fee (Payable: US TREASURY)

b. GOVERNMENT Draft Lease Contract from ACC (Schedule A w/SF26)

PM Lease/Loan Approval Letter (No impact to mission) ASLT Approval Memo (HQDA) – sent once approved

2. LLACP Lease Officer submits request through the Army Loan Tracking System (ALTS).

3. ALTS submission generates a lease document number for review and approval by:

- LLACP Officer

- Item Manager

- TACOM LCMC APO

- Group Chief

- AMC RO (Army Materiel Command Requesting Official)

- Acquisition Official-Army Contracting

- HQDA G4

4. LLACP submits document request to AMC RO and HQDA G4 for review:

- Reviews / forwards to approving office

- Provides package to Office of the Deputy Assistant Under Secretary of the Army

5. Acquisition POC is identified and copy furnished with the lease information to calculate the rental charge fee and start working on a draft lease agreement. ACC needs to be involved for all lease requests, LLACP WILL NOT build Schedule A/SF26.

6. LLACP office receives electronic approval from HQDA G4 and uploads to both the Comments Board and Files. Approval process can take up to 120 days.

mailto:tacom-lcmc.ilsc_loansleasesavalanchectrl@mail.mil mailto:james.s.alderson.civ@mail.mil mailto:scott.a.suhr.civ@mail.mil mailto:Jennifer.l.elges.civ@mail.mil mailto:Robert.p.malinovich.civ@mail.mil

7. Upon HQDA G4 approval Acquisition PCO completes lease agreement, calculates the rental charge and sends it to the legal POC for review/concurrence.

8. Acquisition sends customer the agreement for signature after legal concurrence.

- Customer returns signed agreement (with a certified check to the U.S. Treasury) for all administrative, rental charge and Supply Depot Operation (SDO) fees.

9. Acquisition faxes/emails signed lease to LLACP office to upload into ALTS.

10. Acquisition POC completes a cash collection voucher (DD Form 1131) to include an itemized list for funds collected (Administrative, Rental Charges and SDO).

- U.S. Treasury Checks and Cash Collection Voucher (DD Form 1131) are sent to DFAS:

Defense Finance & Accounting Service - Columbus

ATTN: DFAS-JDCBB/CO

P.O. Box 182559

Columbus, OH 43218-2559

11. Transportation costs and arrangement are the responsibility of the customer with the exception of weapons. If needed, out office can help arrange transportation for the customer (LLACP/Item Managers/PM will determine the shipping costs for weapons and arrange the shipment, as the weapons are required to be shipped via registered mail).

12. Upon shipment the lease office sends a memorandum to the customer providing them with the lease expiration date and a copy of the Certificate of Receipt.

- Upon receipt the customer (user and accountable person) sign the Certificate of Receipt and annotate the serial numbers.

- Customer faxes the Certificate of Receipt to AMSTA-LCL-IFL. (30 day suspense).

13. Acquisition PCO/KO maintains records and collects lease fees (normally up front).

14. If the customer wishes to extend the lease, they submit the extension into ALTS. The lease extension procedure begins with Step 5, customer will require to submit another admin check ($900).

15. AMSTA-LCL-IFL sends termination notices 90 days prior to lease expiration date.

16. Customer faxes inspection reports (DD Form 2404) to AMSTA-LCL-IFL. Item manager provides

LLACP disposition instructions for the lease materiel. (if directed in Schedule A)

17. Customer returns the materiel as directed by disposition instructions.

18. AMSTA-LCL-IFL monitors return receipt, ALTS shows materiel returned and lease is closed.

Acquisition PCO and item manager are notified when the lease is closed.

Leases are processed IAW 700-131: http://www.apd.army.mil/pdffiles/r700_131.pdf

LLACP:

The following is part of the lease request package:

http://www.apd.army.mil/pdffiles/r700_131.pdf

• Memorandum from TACOM Lease to HQDA G4

• Copy of Admin Check

• Justification of use for Army Material

• Proof of Insurance

• Draft Contract, between Army and XXXX

• Approval letter from XXXXX PM

• Memorandum from PEO/PM to ASA ALT

All dates must be exact on the above requested information Admin Check must be current and ensure dates w/n expire Customer insurance must cover dates requested and also cover value of materiel