W564KV-18-R-0003_Performance_Work_Statement.pdf

PERFORMANCE WORK STATEMENT FOR USAG-

STUTTGART INSTALLATION MAINTENANCE

CONTRACT

JANUARY 16, 2018

U.S. ARMY GARRISON (USAG) STUTTGART, DIRECTORATE FOR PUBLIC WORKS (DPW)

1 Table of Contents

1. General

1.1. Description of Services

1.1.1. Administrative Responsibility

1.1.2. Performance Standards and Workmanship

1.2. Background

1.3. Scope

1.4. Objectives

1.5. Period of Performance

1.6. General Information

1.6.1. Quality Control Plan (QCP)

1.6.1.1. Quality Control Report (QCR)

1.6.2. Quality Assurance

1.6.3. Recognized Holidays

1.6.3.1. U.S. Holidays

1.6.3.2. German Holidays

1.6.4. Hours of Operation

1.6.5. Training Holidays

1.6.6. Place of Performance

1.6.7. Type of Contract

1.6.8. Security Requirements

1.6.8.1. Security Program

1.6.8.2. Personnel Security Clearance Requirements N/A

1.6.8.3. Installation Access

1.6.8.4. Background Checks

1.6.8.5. Physical Security

1.6.8.6. Operations Security (OPSEC) Requirements

1.7. Key Control

1.7.1. Change of Occupancy and Key Control

1.8. Post Award Conference/Periodic Progress Meetings

1.9. Contracting Officer Representatives (COR)

1.9.1. Subject Matter Experts (SME)

1.10. Key Personnel

1.10.1. General

1.10.2. Key Personnel

1.10.2.1. Project Manager/Alternate (PMG)

1.10.2.2. Quality Control Manager/Alternate (QCM)

1.10.2.3. Preventive Maintenance Coordinator/Alternate (PMC)

1.10.2.4. Equipment/Inventory Management Specialist (EIMS)

1.10.2.5. Housing Coordinators:

1.10.2.6. Help Desk Personnel

1.10.2.6.1. Help Desk Manager (HDM)

1.10.2.6.2. Help Desk Clerks (Service Orders Processors)

1.10.2.6.3. Time Processors for Labor and Equipment (L&E)

1.10.2.6.4. Material Processor/Material Supply Manager

1.10.2.6.5. Administrative Coordinator for Pass and IDs

1.10.2.6.6. GFEBS Analyst

1.10.2.7. Safety Manager (Fachkraft für Arbeitssicherheit)

1.10.2.8. Power Plant Operator

1.10.3. Key Personnel Qualifications

1.10.4. Key Personnel during Non-Duty Hours

1.11. Identification of Contractor Employees

1.12. General Qualifications Standards

1.12.1. Employee Log with Education and Training Level

1.12.2. Language Requirements for Non-Key /Maintenance Personnel

1.13. Contractor Travel

1.14. Other Direct Costs

1.15. Data Rights

1.16. Non-Disclosure Requirements

1.16.1. Non-Disclosure Statements

1.17. Organizational Conflict of Interest (OCI)

1.18. Phase-In and Phase-Out

1.18.1. Phase-In Period

1.18.1.1. Phase-In Plan (PIP)

1.18.1.2. General Fund Business Enterprise System (GFEBS) during Phase-In Period

1.18.1.3. Inventory Management

1.18.2. Phase-Out Period

1.18.2.1. Phase-Out Plan (POP)

1.18.2.2. Backlog

1.18.2.3. Documents and Libraries

1.18.2.4. GFEBS during Phase-Out Period

1.19. Management Plan

1.20. Preventive Maintenance (PM)

1.20.1. Regulatory Requirements

1.20.2. Preventive Maintenance (PM) Plan

1.20.3. Inspection Checklist/Task List

1.20.4. Duplication of Work

1.20.5. Non-Performance

1.20.6. PM Work Coordination and Notification

1.20.7. PM Work Completion Time, Frequency and Deviations

1.20.8. Deficiencies Found During Preventive Maintenance

1.20.9. Marking On-site

1.21. Safety

1.21.1. Safety Plan

1.21.2. Inspections

1.21.3. Protective Measures to Others

1.21.4. Safety Training

1.21.4.1. Hot Work Fire Safety Program

1.21.4.2. Fire Protection or Suppression Devices

1.21.5. Safety and Accident Reporting Requirements

1.21.5.1. Accident Reporting

1.21.5.2. Fire, Safety, and Health Hazards Reporting

1.22. Environmental Compliance

1.22.1. Environmental Protection Plan (EPP)

1.22.2. Spill Responsibilities

1.22.3. ANSI/ISO 14001 Conformance

1.22.4. Ozone Depleting Substances (ODS)

1.22.4.1. Refrigerant Log

1.22.5. Chemicals

1.22.5.1. Chemical Handling

1.22.5.2. Chemical Storage

1.22.5.3. Chemical Transportation

1.22.5.4. Chemical Spills and Remediation

1.22.6. Reporting Requirements

1.22.6.1. One (1) Hour Initial Reporting Requirement:

1.22.6.2. Report of Findings (ROF)

1.22.6.3. Incident Log

1.22.7. Inspections

1.22.8. Environmental Resource Protection

1.22.8.1. Archeological Site Preservation

1.22.8.2. Protection of Land Resources

1.22.8.3. Tree Protection

1.22.8.4. Protection of Fish and Wildlife

1.23. Energy Conservation Requirements

1.23.1. Lights Energy Conservation Requirements

1.23.1.1. Incandescent Lights

1.23.1.2. Exterior Lights

1.23.1.3. Interior Lights

1.23.2. HVAC Equipment Maintenance Energy Conservation Requirements

1.23.2.1. HVAC Controls

1.23.2.2. Boilers and Chillers

1.23.2.3. HVAC Replacement Parts

1.23.2.4. Compressed Air System

1.23.3. Doors and Windows Energy Conservation Requirements

1.23.4. Faucets and Showerheads Energy Conservation Requirements

1.23.5. Self-Help Issue Point (SHIP) Energy Conservation Requirements

1.23.6. Building Energy Monitor

1.24. Contingency Requirements

1.24.1. Military Operational Contingency Support

1.24.2. Strike Contingency

1.24.3. Contingency Plan

1.25. Required Training

1.25.1. Anti-Terrorism (AT) Level I Training

1.25.2. OPSEC Training

1.25.3. i WATCH Training

1.25.4. Information Assurance (IA) Training

1.25.5. Evacuation Coordinator/Fire Prevention Training

1.25.6. Energy Monitor Training

1.25.7. Building Coordinator Training

1.25.8. GFEBS Training

1.26. Authorized to Perform Services in Germany

1.27. Electromagnetic Compatibility Directive

1.28. Liquidated Damages

1.29. Workmanship Quality and Warranty

2. Definitions and Acronyms

2.1. Definitions

2.2. Acronyms

2.3. Technical Equipment Definitions

2.3.1. Electrical Systems

2.3.1.1. Interior Electrical System

2.3.1.2. Exterior Electrical System

2.3.2. HVAC

2.3.2.1. Instrument and Control Systems

2.3.2.2. Refrigeration Chiller Equipment

2.3.2.3. Evaporative Coils (X Type), Chilled Water Coil, Heating Coils and Coolers

2.3.2.4. Humidifiers and Dehumidifiers

2.3.2.5. Air Cooled Condensers

2.3.2.6. Cooling Towers and Evaporative Condensers

2.3.2.7. Air Conditioners and Air Handlers

2.3.2.8. Evaporative Air Coolers

2.3.2.9. Automatic Dampers

2.3.2.10. Splitter and Hand Dampers

2.3.2.11. Relief Dampers

2.3.2.12. Vortex Dampers

2.3.2.13. Fire Dampers

2.3.2.14. Fans

2.3.2.15. Ventilating System

2.3.2.16. Filters

2.3.2.17. Pumps

2.3.2.18. Room Air Conditioners

2.3.2.19. Refrigeration Equipment

3. Government Furnished Items and Services

3.1. Services

3.1.1. Emergency Services

3.1.2. Communications

3.1.2.1. Defense Switched Network (DSN)

3.1.2.2. Internet Access and Email

3.1.2.3. GFEBS

3.1.2.4. ICE

3.2. Facilities

3.3. Utilities

3.4. Equipment

3.4.1. Common Use Equipment

3.4.2. Christmas Decorations

3.4.3. Flags

3.4.4. Housing Refrigerators

3.4.5. Key-Card Systems

3.4.6. Locks

3.4.7. Fire Extinguishers

3.5. Property Management

3.6. Materials

3.6.1. Material, Supplies, Parts

3.6.2. Fuels

3.6.3. Recycle Containers

3.6.4. Government Publications, Technical Reference/Catalogs, and Forms

3.7. Training

3.8. Common Access Cards (CAC)

3.9. GOCO Materials and Equipment and Inventory

4. Contractor Furnished Items and Responsibilities

4.1. General

4.1.1. Segregation or Co-Mingling of Property

4.1.2. Removal of Contractor Property

4.2. Secret Facility Clearance: N/A

4.3. Materials

4.3.1. Stock Levels

4.3.2. Bench Stock Levels

4.3.3. Maintenance Vehicles and Material Level

4.3.4. Consumable Materials

4.3.5. Quality of Materials

4.4. Equipment and Vehicles

4.4.1. Mechanical and Technical Standards

4.4.2. Vehicle Condition and Markings

4.4.3. Maintenance and Repair

4.4.4. Unserviceable Contractor Equipment

4.4.5. Vehicles and Equipment Requirement

4.4.6. Equipment Calibration

4.4.7. Small Tools and Equipment

4.4.8. Safety Equipment

4.4.9. Mobile Telephones Numbers

4.4.10. HAZMAT Storage Containers

4.5. Common Access Cards (CAC)

4.6. Housekeeping

4.7. Contractor Accountability

5. Specific Tasks

5.1. Basic Services

5.1.1. Duplication of work

5.1.2. Funding Designation

5.1.2.1. FH Buildings

5.1.2.1.1. FH Buildings Scheduled for Renovation

5.1.2.2. GFOQ Single Houses

5.1.2.3. UPH Buildings

5.1.2.3.1. Abandoned Buildings

5.1.2.3.2. Ready Buildings

5.1.2.4. Non-Housing Buildings and Equipment

5.2. Type of Work

5.2.1. Work Reception, Management and Administrative Services

5.2.2. Demand Maintenance Order (DMO)

5.2.2.1. DMO Limitation

5.2.2.2. Life, Health and Safety (LHS) DMO Limitation

5.2.2.3. GFEBS Requirements

5.2.3. Preventive Maintenance Order (PMO)

5.2.3.1. PM Plan

5.2.3.2. Small Repair during PM

5.2.3.3. GFEBS Requirements

5.2.4. Project Work Order (PWO)

5.2.4.1. Project Cost Estimates and Documentation (Proposal Packages)

5.2.4.1.1. Vendor Quotes for Material

5.2.4.1.2. Vendor Quotes for Equipment

5.2.4.1.3. Labor Estimates

5.2.4.1.4. Quotes for Specialized Subcontract Services

5.2.4.2. Cost Disputes for Awarded PWO

5.2.4.3. Reimbursable Customers

5.2.5. Operational Work Order (OWO)

5.2.6. Work Centers/Trade Groups

5.2.6.1. Carpentry Shop

5.2.6.1.1. General Carpentry Work

5.2.6.1.2. Carpentry Structural Work

5.2.6.1.3. Glass Work

5.2.6.2. Locksmith Shop

5.2.6.2.1. Lockouts

5.2.6.2.2. Mailbox Repair

5.2.6.2.3. Key Services

5.2.6.2.4. Lock Repair

5.2.6.3. Masonry Work Shop

5.2.6.3.1. General Masonry Work

5.2.6.3.2. Tiling and Plastering

5.2.6.3.3. Decorative Masonry

5.2.6.3.4. Masonry Structural Work

5.2.6.4. Metal Shop

5.2.6.4.1. General Metal Work

5.2.6.4.2. Structural Metal Work

5.2.6.5. Painting Shop

5.2.6.5.1. General Painting Work

5.2.6.5.2. Other Painting Related Services

5.2.6.5.3. Graffiti Removal

5.2.6.6. Plumbing Shop

5.2.6.6.1. Drainage Obstructions

5.2.6.6.2. Leaks and Pressure Adjustment

5.2.6.6.3. Installing and Repairing Fixtures

5.2.6.6.4. Piping Work

5.2.6.6.5. Sump Pumps

5.2.6.7. Electrical Shop

5.2.6.7.1. Christmas Lighting

5.2.6.8. Sanitation and Cleanup Shop

5.2.6.9. No Access Work Orders (NA)

5.2.6.10. Moving/Hauling Bulk Items

5.2.7. Miscellaneous Work

5.2.7.1. Corrosion Protection

5.2.7.2. De-winterize and Winterize

5.2.7.2.1. De-winterize

5.2.7.2.2. Winterize

5.2.7.3. Use of Lubricants

5.2.8. Fixed Price Items

5.3. Priorities

5.3.1. Priority 1 – Emergency

5.3.1.1. Definition

5.3.1.2. Examples

5.3.1.3. Response and Completion Timeline

5.3.1.4. How to Downgrade Emergency Work in GFEBS

5.3.2. Priority 2 – Urgent

5.3.2.1. Definition

5.3.2.2. Examples

5.3.2.3. Response and Completion Timeline

5.3.2.4. How to Downgrade Urgent Work in GFEBS

5.3.3. Priority 3 – Routine with Completion Date

5.3.3.1. Definition

5.3.3.2. Response and Completion Timeline

5.3.4. Priority 3– Routine without Completion Date (30 calendar days)

5.3.4.1. Definition

5.3.4.2. Response and Completion Timeline

5.3.5. After-Hours Services and Personnel

5.3.5.1. Telephone

5.3.5.2. Personnel for Priority “1” DMOs

5.3.5.3. Refrigerator Replacement

5.3.5.4. Power Plants Operations

5.4. Work Approval

5.5. Work Reception, Management and Administrative Services

5.5.1. Work Reception Hours

5.5.2. Work Reception After-Hours Responsibility and Follow-Up

5.5.3. Self-Help Issue Point (SHIP) Operation

5.5.3.1. General

5.5.3.2. Location

5.5.3.3. Operating Hours

5.5.3.4. Material Safety Data Sheets

5.5.3.5. Collection Point for Unused/Half-Used Household Cleaners

5.5.3.6. Material Disposal

5.5.3.7. Self-Help Instruction

5.5.3.8. Safety

5.5.3.9. Seasonal Operations

5.5.3.10. Customer Feedback via ICE

5.5.3.11. SHIP GFEBS Requirements

5.5.3.12. SHIP Material Supply

5.5.4. Special Event Support

5.5.4.1. Flags

5.5.4.1.1. Quarterly Inspection

5.5.4.1.2. Demand Maintenance

5.5.4.2. Equipment Setup and Relocation

5.5.4.3. Christmas Decoration

5.5.4.3.1. Yearly Inspection

5.5.4.3.2. Demand Maintenance

5.5.5. GFEBS

5.5.5.1. General

5.5.5.2. Outside Interface

5.5.5.3. Unavailability

5.5.5.4. Training

5.5.5.5. Entry Requirements

5.5.5.5.1. Consumed Time

5.5.5.5.2. Task Code

5.5.5.5.3. Work Center Activity Type

5.5.5.5.4. Functional Location and GFEBS Inventory

5.5.5.5.5. Consumed Materials and Parts

For Cost Reimbursed Material (Time & Material) For Firm Fixed Price Materials and Parts on Order Government-Owned Materials

5.5.5.5.6. Warranty Information

5.5.5.5.7. Permits

5.5.5.5.8. Invoice Data and Closing Orders

5.5.5.5.9. Maintenance Order Status

5.5.5.5.10. Meter Readings

5.5.5.5.11. Quality Control

5.5.5.5.12. Sub-Contractor Work

5.5.5.6. GFEBS Document Uploads

5.5.5.7. GFEBS Reports

5.5.6. Work Documentation and Reporting

5.5.6.1. Government’s shared drive

5.5.6.1.1. Folder Structure

5.5.6.1.2. Data Format

5.5.6.2. Language

5.5.6.3. Preventive Maintenance Documentation and Reporting

5.5.6.3.1. Inspection Checklist/Task List

5.5.6.4. UVV/TüV Inspections

5.5.6.5. Logbooks or Operations Logs

5.5.6.6. Invoicing

5.5.6.6.1. Multi-CLIN Disbursement Log

5.5.6.6.2. Invoice Summary

5.5.6.6.3. Individual PDF Files

5.5.6.7. Meetings, Conferences, and Briefings

5.5.6.8. Enterprise-Wide Contractor Manpower Reporting Application (eCMRA)

5.5.7. Work Coordination and Scheduling

5.5.8. Work Status Changes and Inquiries

5.5.9. Work Reception Requirements for Domestic and Built-in Appliance/Equipment

5.5.9.1. Process for Initiating Repair for Government-Owned Domestic Appliances

5.5.9.1.1. Appliance Covered by Appliance Contract

5.5.9.1.2. Appliance NOT Covered by Appliance Contract:

5.5.9.2. GFEBS Inventory of Built-in Appliances

5.5.10. Operation Test

5.5.11. Interactive Customer Evaluation (Customer Comment Card)

5.5.12. Inventory Management

5.5.12.1. Inventory of Equipment

5.5.12.2. GFEBS and Equipment Inventory

5.5.12.3. Inventory Management Plan

5.5.13. Warranty Program and Records

5.5.13.1. Warranty Enforcement

5.5.13.2. Warranty Inspections

5.5.13.3. Warranty Exceptions

5.5.13.4. Warranty Records in GFEBS

5.5.13.5. Repair vs. Replacement

5.5.14. Original Equipment Manufacturer (OEM) Manuals

5.5.15. Material

5.5.15.1. Material Quality and Standards

5.5.15.2. Self-Help Issue Point (SHIP)

5.5.15.3. Stock Levels

5.5.16. Performance Standards and Workmanship

5.5.17. Excavation Clearance Request (Digging Permit) (ECR)

5.5.18. Hot Work Permit

5.5.19. Fuel Receipt, Storage, and Distribution

5.5.19.1. Fuel Level and Consumption Reporting

5.5.19.2. Receipt of Fuels

5.5.19.3. Fuel Transportation

5.5.20. Outages

5.5.20.1. Scheduled Outages

5.5.20.2. Unscheduled Outages

5.5.20.2.1. Discovered Outage:

5.5.20.2.2. Initiated Outage

5.5.20.3. Reporting Requirement

5.5.20.3.1. Outage Log

5.5.20.3.2. Outage ROF

5.5.20.3.3. Water Systems Outages Reporting

5.5.20.4. Equipment and Facility Activation after Outages

5.5.21. Utility Systems Maintenance and Repair

5.5.21.1. Utilities Demarcation

5.5.21.2. Utility Identification and Marking

5.5.22. As Builts Drawings

5.5.23. Historical Buildings

5.5.24. Road/Area Closure and Road Cuts

5.5.25. Facility and Equipment Deactivation and Reactivation

5.5.25.1. General

5.5.25.2. Facility Activation

5.5.25.3. Facility De-activation

5.5.26. Monthly Meter Readings

5.5.26.1. Utilities Meters

5.5.26.2. Solar Systems Meters

5.6. Mechanical Systems and Equipment

5.6.1. Automatic Sliding, Swing and Electrically Operated Rolling Doors

5.6.1.1. System Description

5.6.1.2. Regulatory Requirements

5.6.1.3. Annual UVV Inspection

5.6.1.4. Demand Maintenance

5.6.1.5. GFEBS Inventory

5.6.2. Cranes, Hoists Levelers and Winches

5.6.2.1. System Description

5.6.2.2. Regulatory Requirements

5.6.2.3. Annual TüV Inspections

5.6.2.4. Demand Maintenance

5.6.2.5. GFEBS Inventory

5.6.3. Electric-Hydraulic Access Barriers and Gates

5.6.3.1. System Description

5.6.3.2. Regulatory Requirements

5.6.3.3. Annual UVV Inspections

5.6.3.4. Monthly Check

5.6.3.4.1. Freezing Weather Cautionary Measures

5.6.3.5. Demand Maintenance

5.6.3.6. GFEBS Inventory

5.6.4. Elevators and Stairlifts

5.6.4.1. System Description

5.6.4.2. Regulatory Requirements

5.6.4.3. Annual TüV Inspections

5.6.4.4. Demand Maintenance

5.6.4.5. GFEBS Inventory

5.6.5. Storage Tanks

5.6.5.1. System Description

5.6.5.2. Regulatory Requirements

5.6.5.3. Annual Inspection

5.6.5.4. TüV inspections – every 3 years

5.6.5.5. Demand Maintenance

5.6.5.6. GFEBS Inventory

5.6.6. Key-Card System

5.6.6.1. System Description

5.6.6.2. Semi-Annual Inspections

5.6.6.3. Demand Maintenance

5.6.6.4. Lockout Procedure:

5.6.6.5. GFEBS Inventory

5.6.7. Non-Military Security Alarms

5.6.7.1. System Description

5.6.7.2. Annual Inspection

5.6.7.3. Demand Maintenance

5.6.7.4. GFEBS Inventory

5.6.8. Connection to Hygienic Toilet Tanks Flushing

5.6.8.1. System Description

5.6.8.2. Annual Inspections

5.6.8.3. Demand Maintenance

5.6.8.4. GFEBS Inventory

5.6.9. Solar Systems

5.6.9.1. System Description

5.6.9.2. Annual Inspection and Cleaning

5.6.9.3. Demand Maintenance

5.6.9.4. GFEBS Inventory

5.7. Heating, Ventilation and Air-Condition (HVAC) Equipment

5.7.1. System Description

5.7.2. Regulatory Requirements

5.7.3. Heating Period Requirements

5.7.4. Temperature Requirements

5.7.5. Freezing Weather Precautionary Measures Requirements

5.7.6. Refrigerant and Ozone Depleting Substances

5.7.7. Use of Lubricants

5.7.8. Boilers Not in Use

5.7.9. Documentation and Reporting

5.7.9.1. Combustion Efficiency Records

5.7.9.2. Monthly Consumption Records

5.7.9.3. Priority 1 (Emergency) Notifications

5.7.9.4. Logbooks

5.7.10. Air Conditioning Systems

5.7.10.1. System Description

5.7.10.2. Environmental Requirement

5.7.10.3. Annual Inspection

5.7.10.4. Demand Maintenance

5.7.10.5. GFEBS Inventory

5.7.11. Air Heater Systems (Hot Air Blowers)

5.7.11.1. System Description

5.7.11.2. Seasonal Inspection during Heating Period

5.7.11.3. Demand Maintenance

5.7.11.4. GFEBS Inventory

5.7.12. Fire Dampers Inspection

5.7.12.1. System Description

5.7.12.2. Annual Inspection

5.7.12.3. Demand Maintenance

5.7.12.4. GFEBS Inventory

5.7.13. Air Compressors Systems

5.7.13.1. System Description

5.7.13.2. Annual TüV Inspection

5.7.13.3. Semi-Annual Inspection

5.7.13.4. Demand Maintenance

5.7.13.5. GFEBS Inventory

5.7.14. Exhaust and Supply Air Systems

5.7.14.1. System Description

5.7.14.2. Annual Inspection and Cleaning

5.7.14.3. Quarterly Cleaning for Food Services Facilities

5.7.14.4. Annual Inspection for Housing Exhaust Hoods

5.7.14.5. Demand Maintenance

5.7.14.6. GFEBS Inventory

5.7.15. Smoke Exhaust/Ventilation System Windows

5.7.15.1. System Description

5.7.15.2. Annual Inspection

5.7.15.3. Demand Maintenance

5.7.15.4. GFEBS Inventory

5.7.16. Refrigeration Systems – Commercial and Industrial

5.7.16.1. System Description

5.7.16.2. Drinking Fountains

5.7.16.2.1. Annual Inspection

5.7.16.2.2. Demand Maintenance

5.7.16.2.3. GFEBS Inventory

5.7.16.3. Walk-In Refrigerators

5.7.16.3.1. Semi-Annual Inspection

5.7.16.3.2. Demand Maintenance

5.7.16.3.3. GFEBS Inventory

5.7.17. Building Heat Exchange Station with Equipment

5.7.17.1. System Description

5.7.17.2. Seasonal Inspection during Heating Period

5.7.17.3. Annual Inspection

5.7.17.4. Demand Maintenance

5.7.17.5. GFEBS Inventory

5.7.18. Domestic Hot Water Generators/Boilers

5.7.18.1. System Description

5.7.18.2. Monthly Inspection and Testing

5.7.18.2.1. Monthly Visual Inspection

5.7.18.2.2. Monthly Phosphate Testing & Inspection

5.7.18.3. Annual Inspection

5.7.18.4. Bi-Annual Legionella Testing

5.7.18.5. Demand Maintenance

5.7.18.6. GFEBS Inventory

5.7.19. Heating Hot Water Boiler Operation and Maintenance

5.7.19.1. System Description

5.7.19.2. Documentation and Reporting

5.7.19.3. Fuel Ordering

5.7.19.4. Water Parameters

5.7.19.5. Annual Boiler Overhaul

5.7.19.6. Annual TüV Inspections

5.7.19.7. Demand Maintenance

5.7.19.8. GFEBS Inventory

5.7.20. Water Softener Treatment and Test

5.7.20.1. Monthly Testing

5.7.20.2. Demand Maintenance

5.7.20.3. GFEBS Inventory

5.7.21. Mixing Valves

5.7.21.1. Quarterly Inspection and Maintenance

5.7.21.2. Demand Maintenance

5.7.21.3. GFEBS Inventory

5.7.22. Pumps

5.7.22.1. Seasonal Inspection during Heating Period

5.7.22.2. Demand Maintenance

5.7.22.3. GFEBS Inventory

5.7.23. High Pressure Safety Valve

5.7.23.1. Annual Inspection and Maintenance

5.7.23.2. Demand Maintenance

5.7.23.3. GFEBS Inventory

5.7.24. Pressure Reducing Valves

5.7.24.1. Annual Pressure Reducing Valves Exercise

5.7.24.2. Demand Maintenance

5.7.24.3. GFEBS Inventory

5.8. Fire Detection, Protection and Suppression Systems and Emergency Lights

5.8.1. System Description

5.8.2. Regulatory Requirements

5.8.3. Coordination with Fire Control Center

5.8.4. Coordination with Housing and Residents

5.8.5. Inoperative Systems

5.8.6. Fire Detection and Alarm Systems

5.8.6.1. System Description

5.8.6.2. False Alarm Responsibilities

5.8.6.3. Housing Occupant Damage/Deactivation of Fire Alarm

5.8.6.4. Monthly Inspection (no alarm activation)

5.8.6.5. Quarterly Inspection (no alarm activation)

5.8.6.6. Annual Inspection (with alarm activation and notification devices)

5.8.6.7. Bi-Annual Inspection (with alarm notification)

5.8.6.8. Demand Maintenance

5.8.6.9. GFEBS Inventory

5.8.7. Fire and Smoke Barrier Opening Protection

5.8.7.1. System Description

5.8.7.2. Annual Inspection

5.8.7.3. Demand Maintenance

5.8.7.4. GFEBS Inventory

5.8.8. Fire Suppression Systems

5.8.8.1. System Description

5.8.8.2. Monthly Inspection of Risers and Sprinkler System

5.8.8.3. Quarterly Inspection for Building #XX

5.8.8.4. Semi-Annual Inspection

5.8.8.5. Annual Inspection

5.8.8.6. Demand Maintenance

5.8.8.7. GFEBS Inventory

5.8.9. Emergency Lighting System

5.8.9.1. System Description

5.8.9.2. Quarterly Inspection

5.8.9.3. Demand Maintenance

5.8.9.4. GFEBS Inventory

5.8.10. Fire Extinguishers

5.8.10.1. Annual Inspection and Exchange

5.8.10.2. Demand Maintenance

5.8.10.3. GFEBS Inventory

5.9. Electrical Systems

5.9.1. System Description

5.9.2. Regulatory Requirements

5.9.3. Energized Circuits

5.9.4. Documentation and Reporting

5.9.5. Outage Coordination

5.9.6. Annual Government Initiated System Test

5.9.7. Correlations between Interior and Exterior Systems

5.9.8. Use of Lubricants

5.9.9. Exterior Lighting

5.9.9.1. System Description

5.9.9.2. Documentation and Reporting

5.9.9.3. Light Bulbs Inventory Level Requirements

5.9.9.4. Triennial Inspection and Cleaning

5.9.9.5. Semi-Annual Inspection on SAAF Aviation Lighting

5.9.9.6. Demand Maintenance

5.9.9.7. GFEBS Inventory

5.9.10. Power Plants

5.9.10.1. System Description

5.9.10.2. After-Hours Operations

5.9.10.3. Daily Visual Checks and Power Log Readings during After-Hours

5.9.10.3.1. Visual Checks

5.9.10.3.2. Power Log Readings

5.9.10.4. Annual Inspection

5.9.11. Transformers with Switchgear

5.9.11.1. System Description

5.9.11.2. Monthly Inspection and Load Reading

5.9.11.3. Annual Inspection and Maintenance

5.9.11.3.1. Annual Buchholz Oil Testing

5.9.11.4. Demand Maintenance

5.9.11.5. GFEBS Inventory

5.9.12. Generators with Switchgear and Tanks

5.9.12.1. System Description

5.9.12.2. Monthly Load Test

5.9.12.3. Tanks TÜV Inspection

5.9.12.4. Annual Inspection

5.9.12.5. Demand Maintenance

5.9.12.6. GFEBS Inventory

5.9.13. UPS with Switchgear

5.9.13.1. System Description

5.9.13.2. Quarterly Inspection and Maintenance

5.9.13.3. Demand Maintenance

5.9.13.4. GFEBS Inventory

5.9.14. Frequency Converters

5.9.14.1. System Description

5.9.14.2. Annual Inspection

5.9.14.3. Demand Maintenance

5.9.14.4. GFEBS Inventory

5.9.15. Compensation Systems with Associated Gear

5.9.15.1. System Description

5.9.15.2. Annual Inspection

5.9.15.3. Demand Maintenance

5.9.15.4. GFEBS Inventory

5.9.16. Grounding and Lightning Protection Systems

5.9.16.1. Regulatory Requirements

5.9.16.2. Documentation and Reporting

5.9.16.3. Annual Inspection

5.9.16.4. Demand Maintenance

5.9.16.5. GFEBS Inventory

5.9.17. Traffic and Crosswalk Lights

5.9.17.1. Demand Maintenance

5.9.17.2. GFEBS Inventory

5.9.18. Interior Electrical and Distribution and Systems

5.9.18.1. System Description

5.9.18.2. Testing and Troubleshooting

5.9.18.3. Demand Maintenance

5.9.18.3.1. Bulb Replacement

5.9.18.3.2. Electric Windows and Blinds

5.9.18.3.3. Intercom Systems

5.9.18.3.4. Electrical Miscellaneous Items

5.10. Potable Water System

5.10.1. System Description

5.10.2. Operating Requirements

5.10.3. Regulatory Requirements

5.10.4. Use of Lubricants

5.10.5. Chlorination and Fluoridation Injection Station

5.10.5.1. Daily Visual Check, Inspection and Testing

5.10.5.1.1. Daily Testing and Inspection (Monday thru Sunday)

5.10.5.1.2. Visual Check

5.10.5.2. Quarterly Maintenance

5.10.5.3. Demand Maintenance

5.10.6. Water Distribution for Panzer Kaserne and Panzer Housing

5.10.6.1. System Description

5.10.6.2. Booster Stations and Vessel Tanks (Winkessel)

5.10.6.2.1. Daily Inspection of Booster Stations (Monday thru Friday)

5.10.6.2.2. Vessel Inspection

5.10.6.2.3. Demand Maintenance

5.10.6.3. System Valves

5.10.6.3.1. Annual System Valves Exercise

5.10.6.3.2. Demand Maintenance

5.10.6.3.3. GFEBS Inventory

5.10.6.4. Water Distribution System Flushing

5.10.6.4.1. Quarterly Dead End System Flushing

5.10.6.4.2. Annual Distribution Loop Flushing

5.10.6.4.3. Demand Maintenance

5.10.6.4.4. GFEBS Inventory

5.10.6.5. Water Filters Inspection and Cleaning

5.10.6.5.1. Quarterly Inspection and Filter Change

5.10.6.5.2. Demand Maintenance

5.10.6.5.3. GFEBS Inventory

5.10.7. Fire Hydrants

5.10.7.1. Semi-Annual Flushing

5.10.7.2. Annual Inspection of Fire Hydrants

5.10.7.3. Annual Fire Flow Test

5.10.7.4. Demand Maintenance

5.10.7.5. GFEBS Inventory

5.10.8. Cross Connection and Back Flow Prevention

5.10.8.1. Annual Inspection

5.10.8.2. Semi-Annual Inspection

5.10.8.3. Demand Maintenance

5.10.8.4. GFEBS Inventory

5.10.9. Pumps

5.10.9.1. Demand Maintenance

5.11. Waste Water System

5.11.1. Systems Description

5.11.2. Operating Requirements