W564KV-18-R-0003_Amendment_3_Q&A.pdf

W564KV-18-R-0003 Q&A

Solicitation/PWS

Paragraph Reference Discussion Question Response

1 Section I, Page 97, Clause 52.216-11

The Government has included Clause 52.216-11, Cost Contract -- No Fee, which prohibits fee for performance of the contract.

Will the Government please confirm that this clause applies to CLINs 0005, 1005, 2005, 3005, 4005 only.

FAR Clause 52.216-11 has been removed, with 52.216-7 ALT 1, and replaced with 52.216-7 and 52.232-7. Further, these clauses apply only to CLINs 0005, 1005, 2005, 3005, 4005.

2 Section L, Page 130, Clause 52.222-23

The Government has included Clause 52.222-23, Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity for Construction. This clause allows the Contracting Officer to provide goals for minority and female participation in each trade on all construction work. The clause is incorporated by reference, so no goals are provided.

Is it the Government's intention that this clause will be applied on a task order by task order basis?

This clause was erroneously included in the Solicitation. FAR Clauses 52.222-21, -22, -23, -24, 25, -26, and -29 have been removed.

3 Section B, CLIN 0005, pages 12-13, CLIN 1005, pages 26-27, CLIN 2005, pages 39- 40, CLIN 3005, pages

52-53, CLIN 4005,

pages 65-66

CLIN 0005 is for material and is stated as "Cost." However, the subCLINs following (i.e.

0005AA and 0005AB) are stated as FFP. Further, there is no opportunity to price the CLIN or subCLINs in the price sheet. This applies also to 1005, 2005, 3005, and 4005 with related SubCLINs.

Will the Government please confirm that the type of SubCLINs under CLIN 0005, 1005, 2005, 3005, and 4005 should be "Cost" instead of "FFP"? Also, will the Government confirm that these CLINs are not to be priced?

The Sub CLINs for 0005 (and all option periods) have been corrected to be COST. Please note that the estimated values provided are for evaluation purposes and not binding.

4 Attachment 3,

1.10.2.7 and Price Sheet

Paragraph 1.10.2.7 identifies a Safety Manager as a Key personnel. However a Safety Manager is not included in Attachment 3, Estimated Work Load or the Price Sheet.

Will the Government please identify where the contractor is to bid the labor for the Safety Manager.

As the Safety Manager is typically an additional duty, it is the offeror's discretion on how to incorporate this position's costs.

5 PWS pg 56, para 1.29 Workmanship Quality and Warranty;

All work performed by the Contractor shall have a 12-month warranty. The Contractor shall re-perform the work if the Government determines standard of work does not meet work quality specifications.

Will the Government please provide the work quality specification standards?

The Government provided specifications in the PWS, Part 6.

Also, see answer #8.

6 PWS pg 89/98, para 5.2.8

5.2.8. Firm Fixed Price Items;

Firm Fixed Price Items (FFPI) are tasks priced in advance and includes Contractor’s labor and material cost.

5.5.5.5.5. Consumed Materials

and Parts. For Firm Fixed Price; The Contractor is required to account for labor hours only.

Please clarify if the material costs are to be included on the FFPI price sheet or if it is just labor?

Please see GFEBS Entry Requirements chart provided with this amendment.

7 PWS Part 6, and throughout the PWS

6. Applicable Publications (Current Editions). The Contractor is responsible for complying with all applicable regulations to services in this PWS, regardless of whether they are listed in this section.

Will the Government please provide Offerors access (e.g., via a bidder's library) to all applicable regulations/ publications referenced within Part 6 and the throughout the PWS? An example of a regulation/publication not included in Part 6 include USAG Stuttgart Command Policy Memorandum #58 (PWS 1.6.8 and 1.28).

Policy Letter #58 has been rescinded. PWS has been changed to reflect this.

All applicable regulations/publications are available online. See answer #8.

AER 604-1 “Local National Screening Program (LNSP) in Germany” and AER 190-16 “Installation Access Control System”.

8 PWS 5.15.2 The PWS directs the contractor to perform "cleaning, maintenance and repair cleaning, maintenance and repair in order to bring a DU up to standards, as prescribed in AR 420-1 and DA PAM 420-1-1." It also references the Installation Design Guide.

Will the Government please provide the most current version of AR 420-1 (Army Facilities Management), DA PAM 420-1-1 (Housing Management), and the applicable Stuttgart Community IDG?

1. Google ARMY PUBLICATIONS and click on http://armypubs.army.mil Click on AR-ARMY REGULATIONS and search for AR 420-1

2. Open http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx Select PUBLICATIONS Select ADMINISTRATIVE Select PAM - DA Pamphlets Search for PAM 420-1-1

3. Current USAG Stuttgart IDG has been attached.

9 PWS 1.19 The PWS states, "The Contractor shall provide a draft copy of their Management Plan with their proposal." The word "with" implies a document separate from the discussion in the proposal.

Is it the Government's intention for the offeror to submit draft Management Plan separate from the discussion in Volume I?

If so, is this plan considered outside page count and should the plan be submitted as an attachment to Volume I?

The Management Plan is a part of Contractor's proposal and as such a part of the evaluation criteria. The Government itemized "a" thru "k" what the Contractor must include in Management Plan. The page limit has been removed.

PWS 1.6.1 The PWS states, " The Contractor shall provide a draft copy of their QCP with their proposal." The word "with" implies a document separate from the discussion in the proposal.

Is it the Government's intention for the offeror to submit a draft Quality Control Plan separate from the discussion in Volume I? If so, is this plan outside page count and should the plan be submitted as an attachment to Volume I?

Quality Control Plan is a part of Contractor's proposal and as such a part of the evaluation criteria. The Government itemized "a" thru "m" what the Contractor must include in Quality Control Plan in order to be acceptable. The page limit has been removed.

PWS 5.15.3 The PWS states, "The Contractor shall submit the COM program with their proposal." It is unclear what level of detail the Government is looking to have accompany the proposal submission.

Is it the Government's intention for the offeror to describe the COM Program approach in their proposal with the detailed program to follow after award?

Yes. The COM is highly visible and sensitive in nature. Service members and their families come and go, sometimes on a short notice. Contractor has to be able to perform Change of Occupancy maintenance, repair and cleaning tasks on time.

Coordination and planning to ensure the Contractor has enough people and material available is essential.

PWS 1.22.1

Environmental Protection Plan, page

“The Contractor shall provide a draft copy of their Environmental Protection Plan (EPP) with their proposal.

Is it the Government's intention for the offeror to submit a draft Environmental Protection Plan (EPP) separate from the discussion in Volume I? If so, is this plan considered outside page count and should the plan be an attachment to Volume I?

Environmental Protection Plan is required by the PWS and as such is subject to evaluation. The EPP may be provided as an attachment to Volume I and the page limitation has been removed from the RFP.

General Question

Will the Government allow for more questions to be submitted after the site visit?

Amendment 02 extended the Questions due date to 8 February 2018 to allow questions after the site visit.

PWS 1.10.2 – Key Personnel

Except for the Quality Control Manager, can the key personnel listed in paragraph

1.10.2 be dual-hatted?

No. The Government requires the Contractor to provide 18 individuals as Key Personnel. They can be dual hatted amongst each other to serve as backup/alternate, but all are required to have CACs and individual GFEBS accounts, which will have permissions based on the position held.

1 Project Manager 1 Assistant Project Manager 1 Quality Control Manager 1 PM Coordinator 2 Equipment/Inventory Specialists 3 Housing Coordinators to cover UPH, AFH and GFOQ 1 Help Desk Manager 3 Help Desk Clerks 2 Time Processors 1 Material Processor 1 Admin Pass & ID 1 GFEBS Analyst (GFEBS QCR)

PWS 1.10.2.1 –

Project Manager/ Alternate (PMG)

Is the PMG the Alternate Project Manager?

PMG is the Project Manager. PWS has been updated to show

PMG/APMG.

PWS 1.26 –

Authorized to Perform Services in Germany

Are there residency requirements or restrictions to use qualified third country nationals on the contract?

Yes. 1. AER Regulation 604-1, para 4.c.(5), "Applicant must reside in Germany and have maintained a residence in Germany for at least 1 year" before a LNSP application can be submitted. This regulation is managed by G2, USAREUR.2. AER Regulation 190-16, para 32.a. states, " In Germany, IACOs may grant two 90-day extensions to a temporary installation pass when an LNSP screening was conducted, but the results have not yet been received. Assuming a Contractor employee has maintained residence for (1) year....and has been entered into LNSP....but awaiting results, they can be issued an initial 90-day pass plus (2) two 90-day extensions for a totals of 270 days. Temporary passes are restrictive so an individual can only enter specific installations within specific time frame. The Government does not recommend to the Contractor to rely on temporary passes.The Government is attaching AER 190-16 and AER 604_1.Please note the USAG Stuttgart Policy #58 has been rescinded.

PWS 5.5.5.5.8 –

Invoice Data and Closing Orders

The paragraph states that the contractor shall technically complete all maintenance orders and enter invoice numbers per chart below. The maintenance order is considered closed and completed when all steps, defined in the chart below, are performed.

(Deliverable 0044). The Chart below on page 99 of 340 is blank. Please provide the chart information.

GFEBS Maintenance Order Entry Chart is attached with this amendment.

Who is the incumbent contractor and what is the current contract number?

The incumbent contractor is Centerra Facility Services GmBH and the contract number is W564KV-13-D-0004.

PWS 5.5.5.5.8 –

Invoice Data and Closing Orders

The paragraph states that the contractor shall technically complete all maintenance orders and enter invoice numbers per chart below. The maintenance order is considered closed and completed when all steps, defined in the chart below, are performed.

(Deliverable 0044). The Chart below on page 99 of 340 is blank. Please provide the chart information.

See the answer to question #17

RFP clause 52.245-2,

a. Will the Government provide an inventory by item, age of item, Euro value and life cycle?

b. In addition, will the Government provide historical expenditures for the past 5 years?

a. Page 103 describes para 5.5.9. Work Reception Requirements for Domestic and Built-in Appliance/Equipment.

Para 5.5.9.1.1., #2, it reads that the Appliance COR will provide appliance inventory list and updates thereafter.

b. No.

RFP Section L.3.a.

“Format”, page 125 of 139;

RFP Section L.1 “Introduction”, page 124 of 139;

RFP Section L.3.e.

“Content Requirement”, page

Paragraph L.3.a. states, “A Table of Contents should be created using the Table of Content feature in MS Word.”

Paragraphs L.1. and L.3.e. forbid the use of hyperlinks in the document.

Please confirm that the TOC may contain the hyperlinks it normally produces during its development.

The internal hyperlinks created by the Table of Content feature in MS Work are acceptable. Hyperlinks that lead to external addresses remain forbidden.

RFP Section L.2.a., This section contains the sentence – “Each binder shall be clearly labeled with its Title and a copy number (e.g., copy 1 of 5).”Please remove this sentence as it is not applicable to an electronic submission.

This sentence has been deleted.

RFP Section L.3.e.1)d) “Section 4 – Subfactor

4. Experience”, page

This paragraph requires the Contractor’s Experience to be similar to the PWS and CDRL requirements of the proposed contract.

Does the Government equate the Deliverable Schedule (PWS Attachment 2) with CDRL?

Yes, the Deliverable Schedule and CDRL are the same.

RFP Section L.3.e.2)a) “Completed Section B of the SF 33.”, page 127 of 139;

Price_Sheet_- _Contractor;

PWS Section 5.2.4 “Project Work Order (PWO)”, page 84 of

Paragraph L.3.e.2)a) states, “Contractor is not required to enter a price for the Material CLINs 0005 (Option CLINs 1005, 2005, 3005, 4005). The Government will provide a Max Amount for these CLINs.”

The Price Sheet does not provide the input capability for CLIN 0006 in addition to CLIN 0005. CLIN 0006 delineates Project Work Orders. The referenced PWS section states, “The PWO cost limit is 150,000€.“ Would the Government please revise the sentence in paragraph L.3.e.2)a) to read, “Contractor is not required to enter a price for the Material CLINs 0005 (Option CLINs 1005, 2005, 3005, 4005) and the Project Work Order CLINs 0006 (Option CLINs 1006, 2006, 3006, 4006). The Government will provide a Max Amount for these CLINs.”

Paragraph L.3.e.2)a) has been changed to read, "The Offeror is not required to enter a price for the Material CLINs 0005 (Option CLINs 1005, 2005, 3005, 4005) and the Project Work Order CLINs 0006 (Option CLINs 1006, 2006, 3006, 4006). The Government will provide an Estimated Amount for CLINs 0006 (Option CLINs 1006, 2006, 3006, 4006) for price offer evaluation purposes. The Material CLINs 0005 (Option CLINs 1005, 2005, 3005, 4005) will not be included in the Total Evaluated Price.” Please see the answer to question #71.

RFP clause 52.204- 8(a)(1), page 111 of 139;

RFP Section L.3.e.3) “Volume III – Past Performance.”, page 127 of 139;

RFP Section M.C.4.b., Clause 52.204-8 states the NAICS code for the acquisition is 238990 (All Other Specialty Trade Contractors). The RFP L and M sections require a comparison to NAICS code 561210, Facilities Support Services for the Contractor Past Performance submittals.

Please reconcile which NAICS code or codes should be used.

52.204-8 has been corrected to show 561210.

RFP Section M.C.4.a., Past_Performance_Q uestionaire

This paragraph states, “Evaluation of past performance shall be in accordance with this plan utilizing the forms and questionnaires set forth in Appendix E.”

The only Appendix E we found is imbedded in the PPQ document provided with the RFP and is titled “Guidelines for Writing Evaluation Notices (ENs)”. Please provide clarification.

The reference to Appendix E has been corrected to show Attachment Four.

PWS Section 1.5 “Period of Performance”, page RFP Section G – “Contract Administration Data”, The PWS paragraph describes the Base Year as a period of 12 months. The RFP Section states 8 months (1 Oct 2018 through 31 May 2019).

Please resolve the conflict.

PWS has been corrected to show base period as 8 months.

PWS Section 1.10.2.6.4, page 39 of 340.

The final sentence is this section is incomplete, consisting of only two words

- “Material Supply”.

Please resolve.

Deleted "Material Supply"

PWS Section 1.18 “Phase-In and Phase- Out”, page 41 of 340 PWS Attachment 1 – “Performance Requirements Summary”, page 192 of 340

This paragraph states, “The Contractor shall develop procedures for phasing in and out work performance to the level prescribed IAW Attachment 1, “Performance Threshold” Attachment 1 does not specifically address Performance Thresholds for Phase-In or Phase-Out.

Does this statement mean that contractor performance should maintain the specified thresholds for PWS Part 1 (under which Phase-In/-Out are described) during these periods or does the Government intend to provide specific criteria?

Levels are prescribed in Attachment 1.

The intent is that the Contractor will be 100% operational at the end of the Phase-In and Phase-Out. The Contractor shall not decrease services during the Phase-Out.

Para 1.18.1 and para 1.18.2. describe what needs to be accomplished during Phase-In and Phase-Out period by the Contractor.

PWS Section 1.20.2.1.

“Pre-Loaded PM Plan”, page 44 of 340

The first paragraph of this section refers the reader to an incorrect paragraph.

Please change “The Contractor shall complete all PM work within timeline specified in para 1.20.6 “PM Work Frequencies and Deviations” to The Contractor shall complete all PM work within timeline specified in para 1.20.7 “PM Work Completion Time, Frequency and Deviations”.

Changed/Corrected.

PWS Section 1.20.2.2.

“Manual Preventive Maintenance Orders”, Paragraph c. of this section refers to a non-existent paragraph (1.20.21).

Did the Government intend the paragraph referenced to be 1.20.2.1 vice 1.20.21?

Correct reference to paragraph is 1.20.2.1. Changed/Corrected.

PWS 1.22.1

Environmental Protection Plan (EPP)

Paragraph c. of this section refers to a non-existent paragraph (1.20.21).Did the Government intend the paragraph referenced to be 1.20.2.1 vice 1.20.21?

Changed/Corrected.EPP is now Deliverable 0079 and added to Deliverable List.See question #12.

PWS 5.15.3 COM

Program, page 171 of Deliverable 0071

This paragraph states that the COM Program is to be submitted with the proposal but is not identified in the Sections L&M requirements. Is the COM Program required to be submitted with the proposal? If so, will the COM Program be excluded from the 100-page limit?

The COM Program is required by the PWS and as such is a subject to evaluation. COM requirements are defined in AR 420-1 and DA PAM 420-1-1. Standards shall be acknowledged and performed by the Contractor, in order for the COM program to be acceptable. Additionally, the 100 page limit has been removed.

PWS 1.25.1. “Anti- Terrorism (AT) Level I Training”, page 53 of 340;

PWS “Attachment 2 – Deliverable Schedule”, Deliverable 0014, Para 1.25.1 requires IA training to be completed within thirty (30) calendar days after new employees commence contract performance. Deliverable 0014 requires training completion prior to work assignment.

Please resolve.

Changed/Corrected.

The Government made changes to standardize:

Training has to be performed within thirty (30) calendar days of Contract award or within thirty (30) calendar days after employment of new personnel.

PWS 1.25.2. “OPSEC

Training”, page 53 of 340;

PWS “Attachment 2 – Deliverable Schedule”, Para 1.25.2 requires IA training to be days after new employees commence contract performance. Deliverable 0014 requires completion prior to work assignment.

Please resolve.

Changed/Corrected.

The Government made changes to standardize:

Training has to be performed within thirty (30) calendar days of Contract award or within thirty (30) calendar days after employment of new personnel.

PWS 1.25.3. “iWatch Training”, page 53 of 340;

PWS “Attachment 2 – Deliverable Schedule”, Para 1.25.3 requires IA training to be days after new employees commence contract performance. Deliverable 0014 requires completion prior to work assignment. Please resolve.

Changed/Corrected.

The Government made changes to standardize:

Training has to be performed within thirty (30) calendar days of Contract award or within thirty (30) calendar days after employment of new personnel.

PWS 1.25.4.

“Information Assurance (IA) Training”, page 54 of 340;

PWS “Attachment 2 – Deliverable Schedule”, Para 1.25.4 requires IA training to be days after new employees commence contract performance. Deliverable 0014 requires completion prior to work assignment.

Please resolve.

Changed/Corrected.

The Government made changes to standardize:

Training has to be performed within thirty (30) calendar days of Contract award or within thirty (30) calendar days after employment of new personnel.

Note: You need a valid CAC issued to complete this training. It is most imperative to start a process for issuance of CAC immediately upon Contract award or when new employees commence contract performance.

PWS 1.25.4.

“Information Assurance (IA) Training”, page 54 of 340;

PWS “Attachment 2 – Deliverable Schedule”, Deliverable 0015, Para 1.25.4 requires IA training to be days after new employees commence contract performance. Deliverable 0015 requires completion prior to work assignment.

Please resolve.

See #37

PWS 1.25.5.

“Evacuation Coordinator/Fire Prevention Training”, page 54 of 340;

PWS “Attachment 2 – Deliverable Schedule”, Deliverable 0016, Para 1.25.5 requires IA training to be days after appointment to the position.

Deliverable 0016 requires completion prior to work assignment.

Please resolve.

Fire Evacuation Coordinators require appointment letter with effective date. Work assignment date IS considered appointment date.

No changes to PWS required.

PWS 1.25.6. “Energy Monitor Training”, page 54 of 340;PWS “Attachment 2 – Deliverable Schedule”, Deliverable 0017, Para 1.25.6 requires IA training to be days after appointment to the position.

Deliverable 0017 requires completion prior to work assignment.Please resolve.

Energy Monitor requires appointment letter with effective date.

Work assignment date IS considered appointment date.No changes to PWS required.

PWS 1.25.7. “Building Coordinator Training”, page 54 of 340;

PWS “Attachment 2 – Deliverable Schedule”, Deliverable 0018,

• PWS 1.25.7. “Building Coordinator Training”, page 54 of 340;

• PWS “Attachment 2 – Deliverable Schedule”, Deliverable 0018, page 195 of 340 Para 1.25.7 requires IA training to be completed within thirty (30) calendar days after appointment to the position.

Deliverable 0018 requires completion prior to work assignment.

Please resolve.

Building Coordinator requires appointment letter with effective date. Work assignment date IS considered appointment date.

No changes to PWS required.

PWS 3.4.7. ”Fire Extinguishers” page

This paragraph references an incorrect paragraph.

Please change “5.8.9” to “5.8.10”.

Changed/Corrected.

PWS Deliverable 0021, page 195 of 340 PWS 3.5. “Property Management”, page

This deliverable states, “the Plan shall meet FAR Part 45.5 and AR 71-32.”

However, these requirements are not applicable.

Please revise the aforementioned clause to read, “the Plan shall meet FAR Clause 52.245-1, Government Property and AR 735-5, Policies and Procedures for Property Accountability.” This provides consistency for the two paragraphs.

Changed/Corrected.

PWS 5.2.2.1 “DMO

Limitation”, page 83 of 340 PWS Deliverable 0023, page 195 of 340

Paragraph 5.2.2.1 states the DMO limit is 3,500 € but the Deliverable states 3,000 Please resolve.

Changed/Corrected.

DMO limit is 3,500 €. Deliverable table is updated.

PWS 5.5.5.5.8.

”Invoice Data and Closing Orders” page

Please change “5.5.6.9. ‘eCMRA Update’” to “5.5.6.8. Enterprise-Wide Contractor Manpower Reporting Application (eCMRA)”.

Changed/Corrected.

0047, page 197 of 340

Please change “5.5.5.11” to “5.5.5.5.11”.

Changed/Corrected.

0048, page 197 of 340

Please change “5.5.5.12” to “5.5.5.5.12”.

Changed/Corrected.

PWS 5.10.5.1.1. “Daily Testing and Inspection (Monday thru Sunday), page

The table in this section contains two values for the maximum concentration of fluoride at Panzer Station; 1.5 mg/L and

4.0 mg/L.

Please resolve.

The Final Governmental Standard mandates no more than 4.0 mg/L. In reality, we do not exceed 0.7 mg/L. This verbiage is added under the table, page 147.

PWS 1.25.8. GFEBS

Training The Contractor shall complete GFEBS training IAW Attachment 9 “Requirements for obtaining GFEBS User Accounts and Training Guidance”, NLT 60 days of contract award.

We assume GFEBS can only be accessed thru a secure connection within the military Intranet. Will the GOV provide sufficient work stations and training facilities to obtain GFEBS training?

GFEBS training material is accessible online and the Contractor can go over material from PC, mobile device, home or office.The Contractor will need a Government PC and CAC to login to ALMS and take a test.See below details for known training. Please note those requirements may change.

1. GFEBS

Essentialshttps://ssilrc.army.mil/resources/FMS/GFEBS/Essentials /Launcher/index.html

2. GFEBS Plant Maintenance Process Overview Coursehttps://ssilrc.army.mil/resources/FMS/GFEBS/Launchers/P MPO/html/index.html 3.Plant Maintenance Orders https://ssilrc.army.mil/resources/FMS/GFEBS/OrderManagement AndExecution/3PlantMaintenanceOrders/html/index.html

4. GFEBS Plant Maintenance – Preventive Maintenancehttps://ssilrc.army.mil/resources/FMS/GFEBS/Plant MaintenanceProcessOverview/3PreventiveMaintenance/html/in dex.html

PWS 5.2.3. Preventive Maintenance Order

(PMO)

Preventative Maintenance is where specific work and manpower requirements are relatively constant and predictable in advance and re-occurring in nature ...

... For any repair exceeding a PMO limitation, it is the Contractor’s responsibility to initiate the DMO, as sub-order to primary PMO, for the COR’s approval. (Deliverable 0007)

What is the PMO limitation? Preventive Maintenance Order is bid as Firm Fixed Price Item

(FFPI). FFPI includes labor and material. It is constant. Any repair exceeding one hour of work, has to be submitted as a DMO (and DMO has a limit of 3,500 euros and 40 labor hours)

Repairs which can be performed during Preventive Maintenance are such actions as replacing worn out rubber, tightening screws, applying anti-corrosive substance, cleaning the item, replace belt, batteries, lamps and other small parts, all of which should be readily available to the Contractor in their maintenance vehicles.

The Contractor should not have redundant visits because they are missing those parts.

PWS 1.22.3. ANSI/ISO

14001 Conformance The Contractor shall conform to the applicable requirements of the current International Standards Organization (ISO) 14001 Environmental Management Standard. The COR reserves the right to audit the Contractor with regard to any or all of the performance requirements within

Is ISO 14001 certification required to participate in this solicitation?

If the answer is yes, how does it affect teaming or joint venture agreements with two or more partners?

No, the Contractor does not have to be ISO 14001 certified. The contractor is required to perform to ISO 14001 standards.

this PWS as applicable to conformance with

ISO 14001.

PWS 1.23.1. Lights Energy Conservation Requirements The Contractor shall replace light bulbs in areas other than those identified as a Self-Help requirement.

Please describe/explain the term “ Self- Help requirement” ?

“Self-Help requirement” In short, the housing occupant is responsible to replace light bulbs within their housing unit.

The Contractor is responsible to stock via SHIP store light bulbs available for tenant to exchange.

Refer to AR 420-1, Installation self-help program, 3-45, 67

PWS 1.23.1.3. Interior Lights USAG Stuttgart standard for interior lighting is a LED type bulbs. If the Contractor is to replace defective light bulbs, interior lights shall be replaced with LED type bulbs. The Contractor shall replace new bulb in existing light fixture (retrofit), when possible. When replacing lights, …

Does this paragraph also apply to AFH, GFOQ & UPH units?There is no retrofit to LED type bulbs without additional work & material. Many Garrisons have energy saving projects worth millions to obtain this standard, hence this seems like a very large effort to understand and price.

Please provide historical data and cost for the past 5 years?

Yes, it applies to AFH, GFOQ and UPH, as well.This is a description on how the Contractor will replace lights and fixtures when broke. The Government will attach the latest USAG Stuttgart IDIG.The Government does NOT expect the Contractor to exchange all lights, working and non-working.The Government does not have historical data.This type of repair is processed as DMO, and the Contractor will be reimbursed for time and material.

PWS 5.2.2.2. Life, Health and Safety (LHS) DMO Limitation The COR may order up to ten (10) DMOs per year, individual cost not to exceed 10,000 €, in support of LHS.

Term “ per year” could be calendar year or contract year, please clarify?

Base year is less then 12 month, please provide max amount for LHS in base year?

Term “ per year” refers to Contract Year.

Maximum amount of LHS DMOs is up to 10 per Contract Year, to include Base Year.

PWS 5.2.4.1.4. Quotes for Specialized Subcontract Services The Contracting Officer, based upon a description of the services to be performed, name and qualifications of the vendor, and a price quotation, may approve specialized subcontracting.

Specialized subcontract work is as

We could not locate part 2 of PWS, please provide definition of specialized subcontractor work?

Please see page 63 of 340, second paragraph from the bottom, definition for "Subcontractor".

defined in part 2 of this PWS.

PWS 5.2.7.

Miscellaneous Work During a regularly scheduled inspection (monthly, quarterly, annually, etc.), the Contractor shall perform precautionary measures ...

Please provide historical data for paragraphs 5.2.7.1 Corrosion Protection,

5.2.7.2.1 De. Winterization and 5.2.7.2.2

Winterize?

The Government does not have this data available.

PWS 5.5.4. Special Event Support The Contractor shall provide service, construction, and/or labor support for special events, festival activities, and military ceremonies. All work shall be completed NLT the day/hour requested by the COR. Special event support shall have dedicated emphasis by the Contractor’s

Please provide historical data in terms of total labor hours and days needed to perform paragraph 5.5.4.3.2?

The Government does not have historical data for labor and material.There were 21 task Orders issued for 2017: - 15 for special events (change of commands) - 6 for regular events (annual events like bazars and 4th of July celebration).This number serves as information only as the number of events varies.See below description of work in support of special events, C thru ESpecial Events include from largest to smallest:A. 4th of July (Independence Day Celebration)Electrical Shop - Support includes Electrical Support (providing electrical connections for event tents (similar to a street fair). Electrical support includes 220 volt power, lighting and necessary extension cords. A stand by electrician available “on hand” for the event, during safety walkthroughs and during the event to respond to issues or last minute requests.Plumbing Shop - Support will include providing water connections for the events to include hand washing stations, as well as connections for Porto-let Trailers.B. Seasonal

Project Management to ensure 100% completion on the given schedule and activities are not delayed. This service shall be performed based upon an approved DMO or PWO. The Government reserves the right to reclassify this work as emergency or urgent when there is a potential for adverse impact on the official function.

Bazaars SupportElectrical Shop - Support consists of providing power distribution boxes and electrical connections for event tents, event buildings and other exterior venues for the various vendors to establish their areas (similar to a trade show).

Electrical support includes 220 volt power, lighting (both standard and emergency lights when applicable, and extension cords.

Adjusting “ball field fencing” to accommodate the Tent Masters equipment. A stand by electrician available “on hand” for the event, during safety walkthroughs and during the event to respond to issues or last minute requests. When necessary provide generator support to accommodate the electrical requirement of the event (based on scale and location).Plumbing Shop - Support will include providing water connections for the events to include hand washing stations.C. Holiday Events (large scale/small scale versions)Support includes: providing electrical connections for event tents (similar to a street fair). Electrical support includes 220 volt power, lighting and necessary extension cords. On very limited occasions the Carpenter Shop has been tasked to provide assistance assembling prefabricated Fest Booths, or “Mangers” for Nativity Scenes. A stand by electrician available “on hand” for the event, during safety walkthroughs and during the event to respond to issues or last minute requests.

When necessary provide generator support to accommodate the electrical requirement of the event (based on scale and location).D. Official Ceremonies- these ceremonies include:

Changes of Command, Changes of Responsibility, Distinguished Visitor Ceremonies, Reef laying Ceremonies, and Dedication Ceremonies. Electrical Shop- Support includes providing electrical support for PA Systems and lighting (when requested). A stand by electrician available “on hand” for the event.E. Post the 240+ US Flags on Patch Barracks during Designated Holidays, and Distinguished Visitor visiting. Flags are posted and removed the same day based on the request of the TASK ORDER (TASKORD) that is published

PWS 5.5.4.3.2.

Demand Maintenance The Contractor shall initiate a DMO to repair, setup and dismantle Christmas decorations. NLT October 15th, if needed.

Requirements for new lights:

a. Same voltage (e.g., different voltage lights on a tree or facility is not authorized).

b. Energy compliance IAW para 1.23.1 (incandescent bulbs are not authorized).

The nature of this task is time sensitive and work coordination is imperative. During a planning phase, the Contractor shall take into account seasonal business and Government closures during holidays in order to ensure timely completion.

The Contractor shall have lifting equipment readily available if Christmas decorations need to be installed above 2.5 meters height.

During X-mas time many large trees within the USAG Stuttgart are decorated with Christmas lights. It appears that it takes large lifting equipment to perform this task. Please further define lifting equipment needed to perform this task , i.e. high reach height of meters and how many are needed.

See para 4.4.5. Vehicles and Equipment Requirement.

Each installation has various Christmas Decorations and lighting that must be tested and displayed.

These include but are not limited to:

A. Official Trees that are lit in conjunction with official “Tree Lighting Ceremonies” (one per installation are officiated by leadership). (require a service platform to decorate) B. Numerous trees and ornamental hedges are also decorated with lights. (require a service platform to decorate) C. Street light poles are adorned with ornamental stars (with lighting) and at times banners are displayed on the street light poles. (require a service platform to decorate) D. Connections for the “Merry Christmas” lights which are displayed at various installations.

E. “Icicle” Type Lighting is hung on designated building’s roof edging. (require a service platform to decorate)

PWS 5.15.3. COM

Program

Is all material used during COM, with the exception of FFPI’s , reimbursed by the

GOV?

Yes.

Note: If the Contractor signed out any material from SHIP store in support of COM, the Contractor shall issue that material against the DMO with a specific code (will be provided upon contract award). This material will not be billed again because the Government already reimbursed the Contractor via SHIP material invoice. See #6.

PWS 5.15.7.1.2. Work Planning In order to eliminate a work duplication (para

1.20.4 “Duplication of Work”), the Contractor shall bring to PTI all printed copies of open PMOs and DMOs.

The purpose of eliminating work duplications is understood. However, there is no reference as to what happens with existing DMO’s at this stage. Will repairs ordered under a previously released DMO get reimbursed as such?Will deficiencies found during PTI result in a DMO?

Any DMOs released/approved by the Government prior to Change of Occupancy will be reimbursed as such.The COR will determine if any additional work is needed to bring the unit to standards (AR 420-1).The COR will also determine if damage is caused by:a. “wear and tear” = in that case repair is paid by the Government. b. tenant = repair is paid by tenant

PWS 5.15.11.1. Unit’s Condition Standards and Contractor’s Work Quality Unit condition standards during a final COM inspection, when the Contractor is turning over the unit back to the Government, are specified in AR 420-1.

The Contractor is responsible for turning over the unit to the Government

IAW AR 420-1.

Paint Stains and smudges are always troublesome; this is especially true if residents are allowed to self-perform painting in their unit.

Are residents allowed to self-perform painting in the USAG Stuttgart?

Yes, IAW AR 420-1, AFH occupants are allowed to perform self-help projects which include painting within their units and are asked to bring unit back to its original color.

PWS 5.15.20.COM

Period The Contractor has between 30-45 days (this depending on when occupants submit their request for PTI) from PTI (para 5.15.7.1) to when the COM officially starts.

During that period the Contractor can estimate his craftsmen and material required to complete maintenance and repairs for the COM work on an occupied unit.

Once the resident vacates the unit and the Government turns over the keys of the unit to the Contractor, the COM period starts.

COM does not start until the unit is vacated, hence we assume COM work is considered any work performed during the vacancy of the unit – correct?

If not, please further explain this paragraph?

Yes, IAW AR 420-1, AFH occupants are asked to schedule a pre-termination inspection. During this time an estimate of work to be performed is accomplished, giving the contractor a heads-up on requirements for the unit. This is not all inclusive as there are furnishings within the unit during the Pre-Termination Inspection and things can happen during the 30-45 days prior to Final-termination inspection.

PWS 5.15.21.Basic COM Tasks Basic COM represents a list of tasks the Contractor shall perform during every change of occupancy.

The work effort will depend on the size of quarters (Attachment 24 “Housing Quarters Inventory”).

Checklist ... The Contractor shall upload signed checklist IAW para

5.5.6 “Work Documentation and Reporting”. The Contractor shall file a checklist copy in facility folder (Deliverable 0078).

Please provide historical data in terms of labor hours per COM to perform all 42 tasks on your checklist?

Checklist#22. We assume spot painting means painting a few scratch marks here and there throughout the unit, but not complete walls which need to be painted.

Is our assumption correct?

Checklist#23. Not only is Re-caulking a very time consuming task, it also needs a lot of drying time where no other work can be performed in the close vicinity of

it. Will the GOV allow for one additional COM maintenance day when this task must be performed?

AR 420-1, Table 5, Performance Time for Change of Occupancy Service

CKList22: Yes, this is correct.

CKList 23. Re-caulking, if done per industrial standards, does not require additional time and can be done during COM. All other installations do not provide additional time for this service.

PWS 5.15.24.16.3.

Radiators Clean and remove all dirt, dust, debris, any foreign objects behind a radiator, grease, smudge marks, mildew, fingerprints, pencil and crayon marks, paint smudges, etc.

Disassemble if needed to ensure proper cleaning.

All radiators shall be secure and leak-free.

To disassemble a radiator the entire heating system of Building is affected.

Please confirm that this task is to be performed to ensure proper cleaning?

"Disassemble" is not the correct term; one must unscrew a plate cover to access and clean. Brushes are used, inserted into opening to clean dust and debris. Correction posted to para 5.15.24.16.3.

PWS 5.15.24.20.3.

Exterior Structure Remove mud, visible stains/ mark, cobwebs, etc.

Please further define and quantify the term “Exterior Structure” to be cleaned, for AFH, GFOQ and UPH units.

Definition of dwelling unit per DA PAM 420-1-1:dwelling unit (DU), PWS, page 60 of 340 The real property space used by one Family. A dwelling unit—a. Includes the following:(1) Foundation.(2) Walls.(3) Roofs and other building components.(4) Interior utilities.(5) Fixtures and equipment in place such as Venetian blinds, cornices, furnaces, and water heaters.(6) Utility connections at the DU building inside the 5-foot line.(7) Carports, garages, storage, and other facilities structurally connected to the DU building.(8) Patios.b. Specifically excludes the following:(1) Grounds.(2) Sidewalks and exterior utility lines beyond the 5-foot of line considered “other real property”.(3) Furnishings and authorized moveable equipment such as ranges and refrigerators.(4) Real and personal property acquired and installed with other than Family Housing funds.

PWS 5.15.24.20.4.

Sidewalk/ Driveway/Patio Remove fresh oil spots/stains. Sweep clean.

Please further define and quantify the term “Sidewalk/Driveway/Patio” to be cleaned, for AFH, and UPH units.

See question #65

PWS 5.15.24.20.5.

Sidewalk/ Driveway/Patio for Single House (GFOQ) only Power wash Sidewalk/Driveway/P atio/Garage Doors/Fences/Gates, etc.)

Please provide an average m2 amount to be power washed per GFOQ?

Single House/GFOQ - typical single house has approximately 195 m2 of power wash area.

Please note that terms "GFOQ" and "Single House" are used intermittently thru PWS. The Government has 65 single houses and not all may be assigned to GFOQ. When the PWS refers to "GFOQ" or "Single House", the Government refers to 65 units.

Is 613a transfer part of the contract? Are Offerors required to have to take over employees employed under the current contract?

The Government takes no position with regards to the applicability of BGB 613a (German Civil Code) to this requirement or any part thereof. It is the sole responsibility of each offeror to determine the applicability of the BGB 613a as it relates to this requirement or any part thereof. Offerors’ attention is directed to the terms of clause 252.222-7002 (Compliance with Local Laws (Overseas)), which is incorporated in Section I.

Offerors identified Technical Exhibits that are missing the work location (base or building number). Please provide.

Building numbers will be provided after Contract award.

Does the MHF apply for all materials to include PM materials?

See #6

Are CLINS 0006 (PWO) and 0005 (Materials) USG plug numbers? How are these CLINS considered in the overall price evaluation?

Yes. The government will "plug-in" values for these CLINS (and all of their option periods) for evaluation purposes. Please note that the pricing sheets are updated to allow offerors to input their PWO management fee, which includes G&A, profit, and sub-contractor management fees, for CLIN 0006 and its option periods to evaluate the PWO Management Fee.

Is the Phase-In CLIN considered as part of the overall evaluated price?

Yes, the Phase in CLIN is included in the total evaluated price.

Reference p. 136 of 139, Section M, paragraph C.3. Cost/Price Factor

a. Concerning evaluation of subcontractor quotes for CLIN 0006 (PWO), if these are a pass through, how does the contractor recover its overhead and administrative costs and earn a profit for the work performed?

A worksheet has been added to the pricing sheet that requires Offerors to provide their overall PWO management fee. This will in turn be multiplied by the value entered in the CLIN for an evaluation price, which will be included in the total evaluated price.

Offerors understands that all work performed must be entered within 24 hours (workdays) into the GFEBS system.

To decrease the amount of administrative support needed to maintain GFEBS, Offerors would like to inquire if the system supports barcoded information?

GFEBS does support barcoding. Each Maintenance Order can be printed with barcode. Stateside contractors have used barcode technology before. If the Contractor decides to use barcoding, DPW can support an effort, but the Government cannot guarantee it will work.

All Key Personnel (questions #14) will suffice to support administrative effort to maintain GFEBS.

The three year constraint for Volume III- Past Performance limits Offerors ability to demonstrate successful performance on contracts of identical size and scope.

Offerors request the Government to revise this evaluation criteria to allow for 6 years past performance experience to increase to the pool of competent firms bidding on thisopportunity.

The solicitation has been changed to allow for five (5) years' past performance

RFP pg 125, paragraph 4d states that “All questions shall be submitted via email to the Contracting Officer AND the Contract Specialist, no later than 10 calendar days after issuance of the solicitation.” As Offerors expect questions to arise as a result of the site visit scheduled on 06 February 2017, Offerors respectfully request a three week extension to submit additional questions.

Amendment 02 extended the Questions due date to 8 February 2018 to allow questions after the site visit.

General Contractor facilities Request the government provide a list of the facilities that the contractor will have available for use, to include the size (sqm) and the installation location (Kelley, Patch, Panzer and Robinson).

Current assignment does not reflect final space assignment which will be provided to the contractor upon Contract award.

Patch - 2333 - Admin & shops - 907 sqm Patch - 2338 - Storage - 490 sqm Patch - 2352 - Storage - 340 sqm Patch - 2353 - Admin - 188 sqm Patch - 2366 - Storage - 32 sqm 195 - RB Self Help Store - 448 sqm

PWS paragraph 5.15.20

Contractor Quality Control for Change of Occupancy

Request the government consider adding additional time for contractor Quality Control inspections for Change of Occupancy maintenance and cleaning.

Additional time cannot be added.

All Garrisons perform quality control within the allotted timeframe.

General Transition office space Will the government provide space on installation for the incoming Contractor to use during the transition period? If so, please identify the installation location and sqm?

Information is not available at this time.

5.7.16.1.System Description

The PWS states "The Contractor shall repair and/or replace commercial and industrial refrigeration equipment NOT covered under the Central Appliances Contract, to include refrigerators, installed domestic refrigerators, freezers, ice makers, water coolers, drinking fountains, ice cream makers, cold tables, and beverage dispensers".

Known equipment is listed in Attachment 18.

Request the government provide the age and condition of each equipment item listed in Attachment 18.

Data is not available. If repair is not possible the Government will determine if repair-by-replacement is cost effective. The Government cannot forecast when and if appliance will break.

The Contractor will provide cost estimate for replacement.

Also, see para 5.7.16.2.3. and 5.7.16.3.3. - the Contractor will collect equipment detailed information during preventive/demand maintenance and enter data in GFEBS.

5.14.12 5.14.12.Appliances (not covered under centralized Appliance Contract) The Contractor shall repair and/or replace government owned kitchen appliances used in military dining facilities, child care facilities and general offices with a kitchen, that are not covered under centralized Appliance Contract. The Contractor shall repair and/or replace Government owned kitchen appliances used in housing, like stove top ranges, which are not covered under centralized Appliance Contract. The Contractor shall install any appliance, as ordered by the Government...

Request the government provide the age, condition and location of each government-owned kitchen appliance used in military dining facilities, child care facilities and general offices with a kitchen, and government owned kitchen appliances used in housing, (like stove top ranges) that are not covered under the centralized Appliance contract.

Additionally please provide the average number of each appliance to be replaced each year.

See Para 5.5.9.2 "...There are an estimated 108 known built-in appliances/ranges located in five (5) buildings."

See #81.

The Government cannot forecast when and if appliance will break.

PWS 1.10.2.7; PWS

Attachment 5; Price Sheet

The Safety Manager is identified in PWS 1.10.2.7 and Attachment 5 as a key personnel requirement. All other key personnel identified

Does the Government intend that the Safety Manager be included in the bidder’s organization aa a key person.

Should this position be identified in the

See #4 in paragraph 1.10.2 and subparagraphs and Attachment 5 are priced as line items in the Price Sheet.

Price Sheet as a separately priced line item?

PWS 1.20.8 –

Deficiencies Found During P M

We assume the sub-order to be initiated when additional repair is needed on equipment, is issued under

DMO.

Is this correct? Correct

PWS 1.22 – EPP Conformity to ISO Standard 14001 is referenced. It appears only a company certified under this standard can properly apply 14001.

Is the Contractor required to be ISO 14001 certified?

See #51

PWS 5.2.4 –PWO We assume the cost of establishing a detailed estimate to include subcontractor quotations is to be included in the overall cost of the Project Work Order.

How will the contractor be reimbursed for such cost on projects that are intended but never awarded?

Historically, the Government executes 90% of all PWOs that is sent to the contractor for pricing. Key personnel (18 positions) will absorb labor cost for developing cost estimates for projects that are intended but never awarded.

RFP 5.11.9.5 The intended duration of the Contract is less then 5 Years

; how many 5Yr TÜV inspections should the contractor assume to make on the 22 separators?

Table lists 29 separators.

Please note that all tasks in general are dependent on funding.

Also, Preventive Maintenance is structure as IDIQ, Indefinite Delivery/Indefinite Quantity, therefore it may be less than 29 or more than 29.

RFP 5.6.9.2 Solar …remove any debris… Is the intent to visualize the panels and remove branches/leaves, etc. or is the intent for the contractor to power wash all of the Photovoltaic panels on the roofs annually?

Yes.

From a solar collection standpoint, yes to annual cleaning of…