AE_Reg_190-16_Installation_Access_Control_(April_2017).pdf

AE Reg 190-16 ● 27 Apr 17

Headquarters United States Army Europe Wiesbaden, Germany

Headquarters United States Army Installation Management Command Europe Sembach, Germany

Army in Europe Regulation 190-16*

27 April 2017

Military Police

Installation Access Control

*This regulation supersedes AE Regulation 190-16, 11 January 2010.

The English version of this regulation is the governing directive for all categories of personnel except for personnel employed under the provisions of the TV AL II.

For the Commander:

KAI R. ROHRSCHNEIDER

Brigadier General, GS

Chief of Staff

Official:

DWAYNE J. VIERGUTZ

Chief, Army in Europe

Document Management

Summary. This regulation prescribes policy and procedures for controlling access to U.S. Forces installations in Europe. It does not apply to restricted areas governed by other regulations (AR 190-13).

Summary of Change. This revision completely revises the previous edition of the regulation.

Applicability. This regulation applies to personnel requiring access to U.S. Forces-controlled installations in Europe. It is not intended to restrict the authority of U.S. or host-nation commanders of contingency bases or bases operating in austere environments, but to standardize access control as much as possible in conjunction with the standing operating procedure on contingency-base access control issued by the Office of the Provost Marshal, HQ USAREUR (OPM), incorporating local procedures.

Records Management. Records created as a result of processes prescribed by this regulation must be identified, maintained, and disposed of according to AR 25-400-2. Record titles and descriptions are on the Army Records Information Management System website at https://www.arims.army.mil.

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Supplementation. Organizations will not supplement this regulation without OPM approval. United

States Army garrisons in Belgium, Italy, and the Netherlands may, however, develop policy and procedures that meet or exceed the standards of this regulation to meet their unique needs.

Forms. This regulation prescribes AE Form 190-16A, AE Form 190-16B, AE Form 190-16C, AE Form

190-16E, AE Form 190-16F, AE Form 190-16G, AE Form 190-16H, AE Form 190-16I, AE Form

190-16K. AE and higher level forms are available through the Army in Europe Library & Publishing

System (AEPUBS) at http://www.eur.army.mil/aepubs/.

Suggested Improvements. The proponent of this regulation is the Installation Access Control System

(IACS) Program Office, OPM (mil 537-7427). Users may send suggested improvements to this regulation by e-mail to the IACS Program Office at usarmy.wiesbaden.usareur.list.g34-opm-iacs-operations@mail.mil.

Distribution. This regulation is available only electronically and is posted in AEPUBS at http://www.eur.army.mil/aepubs/.

CONTENTS

SECTION I

GENERAL

1. Purpose

2. References

3. Explanation of Abbreviations and Terms

4. General

5. Responsibilities

6. Policy

7. Exceptions to Policy

SECTION II

INSTALLATION ACCESS

8. Access Requirements

SECTION III

INSTALLATION ACCESS CONTROL SYSTEM

9. DOD ID Cards

10. Issuance of Installation Passes and Registration of Blue- and Green-Stripe Common Access

Cards

11. Contractor (Resident of European Union (EU) or NATO-Member Country)

12. Contractor (U.S. Citizen Working for a U.S. Company Based in the United States)

13. Delivery Personnel (Recurring Deliveries or Similar Services Not Associated With a

Government Contract)

14. Department of State and U.S. Embassy Personnel

15. Foreign Student (Marshall Center)

16. Gate Guard

17. Host-Nation Government Official

18. Non-U.S. Military Member

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19. Local National Employee

20. Member of Private Organization

21. NATO Member

22. Official Guest

23. Personal-Service Employee

24. Vendor (Providing Merchandise or Services Not Associated With a Government Contract)

25. Family Member (Immediate Family Member Living in Europe)

26. Family Member (Family Member not Included in the Category Defined in Para 25)

27. Other

SECTION IV

INSTALLATION PASS

28. Application Process

29. Application Procedures for Applicants With a Temporary Installation Pass

30. Procedures for Renewing an Installation Pass

31. Procedures for Replacing a Lost or Stolen Installation Pass

32. Procedures for Extending a Temporary Pass

33. Unserviceable Passes

SECTION V

INSTALLATION ACCESS CONTROL OFFICE

34. General

35. Registration Procedures for Identi-Kid

SECTION VI

ACCESS PROCEDURES

36. Escorted-Visitor Paper Pass

37. Access Rosters

38. Emergency-Vehicle Access

39. Special-Vehicle Access

40. ACP Guards

Appendixes

A. References

B. Height and Weight Conversion Charts

C. Installation Access Control System Data Protection

D. Privacy Act and Data-Protection Statements

E. Adjudication Standards and Procedures Using Background Checks for Temporary and Permanent

Installation Passes

F. USEUCOM Encounter Management

Table

1. Guard Actions Based on Scanned Responses From Handheld Scanners

Figures

1. Sample Temporary and Regular U.S. Forces in Europe Installation Passes

2. Sample Escorted-Visitor Paper Pass

Glossary

SECTION I

GENERAL

1. PURPOSE

This regulation—

a. Prescribes policy, responsibilities, and procedures for granting access to U.S. Forces installations in Europe by using the Installation Access Control System (IACS) (glossary).

b. Provides IACS registration procedures.

c. Provides procedures for preparing and issuing installation passes.

d. Must be used with the following publications (app A):

(1) Army Directive (AD) 2014-05.

(2) AR 25-400-2.

(3) AE Regulation 25-400-2.

(4) AE Regulation 190-13.

(5) AE Regulation 525-13.

(6) AE Regulation 600-700.

(7) AE Regulation 604-1.

(8) AE Regulation 715-9.

2. REFERENCES

Appendix A lists references.

3. EXPLANATION OF ABBREVIATIONS AND TERMS

The glossary defines abbreviations and terms.

4. GENERAL

a. This regulation prescribes installation-access-control policy and provides procedures for personnel verification. AE Regulation 190-13 provides information on the physical design of access-control points

(ACPs). This information may also be obtained from installation antiterrorism officers, physical-security officers, and the Director of Emergency Services, United States Army Installation Management

Command Europe (IMCOM-Europe).

b. The IACS provides—

(1) An additional layer of security by minimizing access to installations by individuals using a forged, stolen, or lost DOD ID card or installation pass.

(2) The ability to implement force-protection measures USAREUR- and USAFE-wide or at the garrison or installation level based on the force-protection condition (FPCON).

(3) A centralized control of access privileges (for example, sponsors may withdraw the access authorization of a terminated employee, commanders may bar individuals, desk sergeants using the

IACS Law Enforcement Official (LEO) module may flag individual IACS records).

c. Individual access privileges are risk-based and depend on an individual’s category (glossary)

(paras 11 thru 27).

5. RESPONSIBILITIES

a. USAREUR G2. The USAREUR G2 will—

(1) Manage the German Local National Screening Program (LNSP) (glossary) in accordance with AE Regulation 604-1.

(2) Provide an automated online system to support the LNSP program.

b. USAREUR G3/5/7. The USAREUR G3/5/7 will coordinate changes to—

(1) AE Regulation 525-13 concerning installation access during elevated FPCONs.

(2) AE Regulation 525-50 concerning installation access for inspection teams.

c. Office of the Provost Marshal, HQ USAREUR (OPM). The OPM will—

(1) Provide staff supervision and direction for the Installation Access Control Program (IACP).

(2) Be the proponent for installation-access-control policy and the IACS. This includes system fielding, testing, life-cycle-replacement management, and operator training.

(3) Be the approving authority for written requests for exception to policy (ETP).

(4) Coordinate access-authorization decisions with sponsoring organizations for all installation-pass applications when the results of any background check show adverse information and access to more than one United States Army garrison (USAG) is requested.

(5) Conduct staff-assistance visits to review IACS registration and installation-pass issuing procedures.

(6) Ensure all installation access control offices (IACOs) (glossary) comply with regulatory requirements.

(7) Perform automated audits on IACS user activity.

(8) Coordinate with IMCOM-Europe and USAGs to ensure that the IACS database accurately shows all barred individuals.

(9) Be responsible for the USAREUR encounter-management program (glossary).

(10) Be the adjudication authority for requests for redress of access denial (AE Form 190-16G) and issue the appropriate response (AE Form 190-16H or AE Form 190-16I) based on the decision.

(11) Provide required reports on USEUCOM-wide bars in accordance with AE Regulation 27-9, figure C-1.

(12) Coordinate USAREUR-wide access authorization when an IACS application (glossary) submitted by USAFE/AFAFRICA requests access to more than one USAG.

d. USAG Commanders. USAG commanders will—

(1) Develop policy to ensure access to installations within their garrisons is controlled in accordance with this regulation.

(2) Incorporate installation-access-control policy into organizational inspection programs.

(3) Establish procedures for coordinating with sponsoring organizations to determine access authorization for installation-pass applicants (glossary) when the results of the background check include adverse information.

(4) Serve as senior officials for making fitness determinations and adjudicating on an individual’s access in accordance with AD 2014-05 when the background check of an installation-pass applicant reveals adverse information. USAG commanders may designate personnel in writing to make fitness determinations. USAG commanders and their designated appointees will use the adjudication standards in appendix E to make fitness determinations and adjudicate on an individual’s access. If an applicant requests access to more than one USAG and the USAG commander recommends approval, the USAG will send the request by encrypted e-mail to the OPM at usarmy.wiesbaden.usareur.list.g34-opm-iacs-operations@mail.mil for adjudication.

(5) Notify the OPM (usarmy.wiesbaden.usareur.list.g34-opm-iacs-operations@mail.mil) and the

IACS Help Desk (usarmy.badenwur.usareur.list.opm-iacs-help-desk@mail.mil) by e-mail of all USAG-and Army-in-Europe-wide bars.

(6) Perform sponsoring-organization responsibilities where this regulation designates the USAG as the sponsoring organization.

(7) Consult the OPM on access options when the access requirements in paragraph 8 do not adequately support co-use agreements with the host nation (HN).

(8) Provide a copy of the USAG ACP policy to the responsible works council.

e. USAG Commanders in Belgium, Italy, and the Netherlands. In addition to performing the responsibilities in subparagraph d above, USAG commanders in Belgium, Italy, and the Netherlands will adapt the policy and procedures in this regulation to meet unique HN laws as needed (for example, requirements for background checks, obtaining fingerprints, vehicle registration, residence and work permits). The adapted policy and procedures must—

(1) Meet or exceed the security standards and intent of this regulation whenever possible.

(2) Be coordinated with and approved by the OPM and the USAREUR Judge Advocate.

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f. USAG Directors of Emergency Services. USAG directors of emergency services will—

(1) On receipt of notification that a DOD ID card or installation pass has been lost or stolen, immediately flag the record in the IACS to deregister the lost or stolen card or pass.

(2) Develop procedures to support law-enforcement background checks required for installation passes. Copies of law-enforcement background-check results must be sent to the sponsoring organization. When the results include adverse information, copies must be sent to the sponsoring organization and the USAG. USAG policy for processing background checks that resulted in adverse information must be followed.

(3) Authorize and remove access to the IACS for site security managers (SSMs), LEO module operators, and registrars (glossary) using DD Form 2875. Directors of emergency services will post DD

Form 2875 to the USAG directorate of emergency services (DES) tab on the IACS portal. Directors of emergency services are responsible for informing OPM when to revoke access to the IACS.

(4) Appoint at least a primary and alternate IACS SSM and ensure SSMs conduct regular and recurring inspections of IACS equipment, submit trouble tickets as required, and maintain OPM’s hand-receipts on IACS equipment.

(5) Enforce removal of visitor-sponsor privileges (glossary) for violating the physical-escort policy (paras 36b(5) and 36e).

(6) Ensure every USAG ACP has an adequate supply of AE Form 190-16B and AE Form

190-16G, and paper and toner for printing the escorted-visitor paper pass.

(7) Ensure all IACS users, including sponsors, complete the required IACS training in accordance with the IACS standing operating procedure (SOP) posted on the IACS portal.

(8) Ensure procedures are in place to retrieve installation passes or DOD ID cards from individuals who no longer require installation access or have an unserviceable or expired installation pass or DOD ID card.

(9) Ensure ACP guards provide AE Form 190-16B to individuals whose installation pass or DOD

ID card is confiscated.

g. Contracting Offices. Contracting offices awarding contracts for supplies to be delivered to or for work to be performed on U.S. Forces-controlled installations will—

(1) Ensure contracts include requirements for background checks and, if necessary, valid residence and work permits required for issuing installation passes to contractor (glossary) employees or including contractor employees on access rosters in accordance with this regulation.

NOTE: Citizens of a country of the European Economic Area (EEA) (that is, EU member countries, Iceland, Liechtenstein, and Norway) normally do not require a residence or work permit for staying and working in another EEA country. In Germany, individuals who are not citizens of a country of the EEA generally require a residence permit (Aufenthaltstitel (glossary)). If permission to work has been granted, the Aufenthaltstitel will explicitly indicate the authorization and its extent. Separate work permits are no longer issued by German authorities.

(2) Include a provision in contracts to ensure that contractors return all installation passes to the issuing IACO when the contract is completed or when a contractor employee no longer requires access

(for example, when the employee resigns or is terminated).

(3) Develop procedures for contracting officer’s representatives (CORs), alternate contracting officer’s representatives (ACORs), and their representatives to ensure requiring activities (RAs) requesting contract services include the required information (j(5)(a) and (b) below) on all purchase requests and commitments (PR&Cs) (DA Form 3953), military interdepartmental purchase requests

(MIPRs) (DD Form 448), and other requests for contracting support when the contract will result in contractors requiring access to U.S. Forces installations.

(4) Ensure that CORs, ACORs, and their representatives inform the responsible IACO when a contractor common access card (CAC) is revoked before its expiration date (for example, when contractor employment is terminated or contract services were completed ahead of schedule).

(5) Ensure that CORs, ACORs, and their representatives turn in expired or revoked contractor

CACs to the nearest Defense Enrollment Eligibility Reporting System (DEERS)/Real-Time Automated

Personnel Identification System (RAPIDS) office.

h. Army Reserve Major Subordinate Commands. Army Reserve major subordinate commands will develop procedures for screening all troop program unit (TPU) Soldiers and Family members to ensure they meet HN residency requirements as needed (that is, requirements for an Aufenthaltstitel in

Germany or a Permesso di Soggiorno in Italy). As a minimum, Army Reserve units in Europe will provide the USAREUR IACS Program Manager the following:

(1) On a semiannual basis, a list of all assigned TPU Soldiers and Family members who reside in the EU and require IACS registration. The list will include a certification from the command confirming that the command has ensured that individuals listed have the proper HN residency documentation or the appropriate status under the NATO Status of Forces Agreement (SOFA).

(2) Notification within 30 days after a change in status of any assigned Soldier or Family member on the list (for example, transferring out of the unit, voluntarily or involuntarily separating from the

Army Reserve, obtaining independent NATO SOFA status).

i. IACOs. Section V explains IACO responsibilities.

j. Sponsoring Organizations and Individuals. Sponsoring organizations and individuals will ensure that—

(1) Sponsored personnel have a legitimate requirement to enter an installation.

(2) An installation-pass application (glossary) (AE Form 190-16A) is prepared for each installation-pass applicant. The application will identify an applicant’s access requirements and justify these requirements in accordance with this regulation (for example, requirements for being granted visitor-sponsor privileges). Failure to provide sufficient justification on the application may result in privileges being denied or the application being rejected.

(3) Applicable background checks are initiated and completed and appropriate actions are taken based on the results. When any adverse information is discovered, the sponsoring organization must coordinate with the host USAG commander or, if USAREUR-wide access is requested, with the OPM to determine if the adverse information warrants denial of the request.

(4) Installation-pass applicants register their privately owned vehicles (POVs) in accordance with the procedures in this regulation and AE Regulation 190-1 (when applicable). Vehicle registration is required for all installation-pass applicants who use a POV to enter U.S. Forces installations. Contractor company vehicles are not considered POVs for the purpose of this regulation.

(5) The following information is included on all PR&Cs, MIPRs, and other requests for contracting support when the contract will result in contractors requiring access to U.S. Forces installations:

(a) The name of the sponsoring organization and the name and telephone number of its installation-access POC.

(b) The location of the responsible IACO and the name and telephone number of the IACO

POC.

(6) Contracting officers (KOs) outside the purview of the 409th Support Brigade (Contracting) are informed of the installation-access policy in this regulation.

(7) Issued installation passes are retrieved and returned to the issuing IACO when the relationship that served as the justification for the installation pass changes or is terminated.

(8) The local IACO is informed when a CAC issued to a NATO member, non-U.S. military member, or local national (LN) employee is revoked before its expiration date.

(9) CACs issued to NATO members, non-U.S. military members, or LN employees that have expired or were revoked are turned in to the nearest DEERS/RAPIDS office.

(10) A record of personnel sponsored by the organization and supporting documentation is maintained.

(11) A reconciliation of U.S. Forces in Europe installation passes is conducted with the servicing

IACO every 6 months to verify that all sponsored individuals still require installation access and that all data and access requirements are current. Failure to complete the reconciliation will result in all sponsored individuals losing installation access.

(12) DD Forms 577 that designate persons authorized to perform sponsoring-official (glossary) duties on behalf of the sponsoring organization (para 28a(2)(b)) are sent to the servicing IACO and updated annually.

(13) The procedures in paragraph 28b(8) are followed when the sponsoring official cannot escort an applicant to the servicing IACO.

(14) They complete mandatory IACS sponsor training through AKO to qualify as a sponsor.

(15) Personally identifiable information (PII) is protected against unauthorized access and that its release is restricted based on a need to know (for example, for access-control screening requirements, for law-enforcement purposes).

k. Individuals Requiring Access to U.S. Forces Installations. These individuals will—

(1) Consent to the procedures for obtaining digitized fingerprint minutia data (DFMD) when—

(a) Inprocessing. Persons with an authorized, machine-produced DOD ID card will provide

DFMD while inprocessing at their servicing IACO or central processing facility (CPF). If a DOD ID cardholder has a manually produced card, he or she must obtain a machine-produced, bar-coded DOD

ID card according to appropriate military regulations and personnel systems.

(b) Requesting an installation pass. Persons who do not have an authorized DOD ID card and require recurring unescorted access to U.S. Forces-controlled installations in Europe must request an installation pass. The installation pass may be issued only after the proper documentation has been submitted to the servicing IACO and the individual’s DFMD has been provided.

(2) Carry their DOD ID card or installation pass on them while in a duty status or when on a U.S.

Forces installation. On request, they will present their DOD ID card or installation pass to military law-enforcement personnel or guards. Refusal to present their DOD ID card or installation pass is a basis for immediately surrendering the card or pass and may be grounds for further administrative or punitive action.

(3) Immediately report a lost or stolen DOD ID card or installation pass to the local military police (MP) office.

(4) Inform the sponsoring organization of any change to the official relationship that served as the basis for access.

(5) Turn in their installation pass to the servicing IACO or sponsoring organization when the pass expires or when the basis for obtaining the pass no longer exists.

(6) Register their POVs as part of the installation-pass application process if they plan to use a

POV to enter U.S. Forces-controlled installations. Contractor company vehicles are not considered

POVs for the purpose of this regulation.

6. POLICY

Commanders are responsible for the security of their installations and for ensuring that the requirements of this regulation are enforced. Inconvenience to individuals is not a valid reason for circumventing or modifying the procedures established in this regulation.

7. EXCEPTIONS TO POLICY

a. The USAREUR Provost Marshal (PM) may approve ETPs for up to 1 year.

b. Persons requesting an exception to any policy or procedure in this regulation must send their request through appropriate command channels to the OPM at e-mail: usarmy.wiesbaden.usareur.

list.g34-opm-iacs-operations@mail.mil.

c. USAG commanders may approve local ETPs where authorized to do so in this regulation.

d. ETPs that are embedded in the IACS software application may be administered locally by USAG

DESs and do not require OPM approval. The OPM periodically audits and reviews software ETPs.

SECTION II

INSTALLATION ACCESS

8. ACCESS REQUIREMENTS

a. Personnel may be authorized access to U.S. Forces installations if any of the following applies:

(1) They possess a valid DOD ID card that is registered in the IACS.

(2) They possess a valid regular or temporary U.S. Forces in Europe installation pass.

(a) Temporary installation passes have a red background in the title block to distinguish them from regular installation passes, which have a green background. Figure 1 shows samples of both passes.

Figure 1. Sample Temporary and Regular U.S. Forces in Europe Installation Passes

(b) Although these installation passes are similar in appearance, the restrictions associated with each are different. Differences between the temporary installation pass and the regular installation pass include the following:

1. A temporary installation pass is valid for up to 90 days and requires a Good Conduct

Certificate (GCC) or an equivalent certificate resulting from a background check showing no adverse results.

2. A regular installation pass is valid for up to 5 years, depending on the category, and requires a GCC or an equivalent certificate and the completion of an HN background check, if available, with no adverse results (for example, the LNSP background check in Germany).

NOTE: Results of background checks that uncover adverse information must be forwarded to the sponsoring organization and the host USAG for adjudication. USAG and other commanders as well as security personnel will strictly control the results of security checks and treat them as confidential.

Responsible commanders will ensure that only persons with a need to know have access to individual security files (AR 381-45). Background checks with entries will be passed through security channels to the local U.S. commander for action. Paragraph 28a(5)(c) provides additional guidance.

(3) They are physically escorted by an individual with visitor-sponsor privileges and present one of the following identification documents:

(a) Passport.

(b) National ID card issued by the country of citizenship (for example, the Personalausweis in Germany, the Identiteitskaart or carte d’identité (glossary) in Belgium, the carta d’identità (glossary) in Italy).

(c) NATO ID card (Allied Command Operations (ACO) or Allied Command Transformation

(ATC) Mission Identification System ID card).

(d) HN military ID card.

(e) HN police ID card (for example, Dienstausweis in Germany).

(4) They are on an approved access roster and present one of the documents listed in subparagraphs (3)(a) through (e) above as well as the results of the background check if a background check is required.

NOTE: There may be situations when commanders must supplement the requirements in subparagraph a above for operational reasons (for example, large-scale training exercises that involve non-U.S.

military members, running formations during organized unit physical training, military convoys).

Exceptions to the requirements in subparagraph a above must be defined in USAG policy and approved by the USAG commander. In these situations, the policy in paragraph 7 still applies.

b. Refugees, asylum seekers, and stateless persons who have been issued a travel document are not authorized an installation pass, a visitor paper pass, or placement on an installation access roster. Most travel documents have two black stripes in the top left corner of the HN-issued document and the words

“Travel Document” printed in English, French, and the HN language on the front. With prior coordination, USAG commanders may approve ETPs for their USAG on a case-by-case basis (for example, for visiting immediate Family members). Persons with travel documents who have previously been issued an installation pass are grandfathered and may continue to use their installation pass for access until it expires. USAG commanders are the approving authorities for renewing those installation passes.

c. Individuals issued an Ersatz-Personalausweis (a replacement German national ID card) by the

German Government are ineligible for a U.S. Forces in Europe installation pass, a visitor paper pass, and placement on an installation access roster. The Ersatz-Personalausweis looks similar to a

Personalausweis, and when presented as an ID document, all guards and registrars will deny access, contact the MP Desk, and provide details of the encounter. The USAG DES will report the encounter using the SPOT report. On 30 June 2015, the German Government began issuing an Ersatz-

Personalausweis as a replacement ID document (replacing a Personalausweis or a Reisepass (passport)) to individuals identified as extreme Islamists, as required by the UN Security Council Resolution 2178 of 24 September 2014.

d. Citizens from countries identified by the U.S. Department of State as state sponsors of terrorism

(http://www.state.gov/j/ct/list/c14151.htm) require USAG commander approval for USAG-wide access

(that is, approval to be issued a U.S. Forces in Europe installation pass or a visitor paper pass) and

USAG commander and USAREUR PM approval for Army-in-Europe-wide access. These individuals cannot be placed on an access roster. The sponsor will send a request for installation access through the

USAG IACO to the responsible security office for preparation of a recommendation to the USAG commander. USAREUR guidance follows the U.S. Department of State requirement for an additional screening of citizens from identified countries before those individuals are granted entry into the United

States (Immigration and Nationality Act (8 USC 1101(a)(15)) and Section 306 of the Enhanced Border

Security and Visa Reform Act of 2002).

e. Paragraph 38 prescribes policy for emergency-vehicle access. Paragraph 39 prescribes policy for special-vehicle access.

f. USAG commanders and Italian base commanders will not further restrict access unless a bona-fide need exists (for example, if an installation has critical assets or restricted areas and no other layers of protection are available). In these situations, commanders may determine that additional documents (for example, a special pass) are required to gain access to their installation. Commanders are not authorized, however, to use these alternative access documents in place of DOD ID cards or U.S. Forces in Europe installation passes (regular or temporary).

SECTION III

INSTALLATION ACCESS CONTROL SYSTEM

9. DOD ID CARDS

a. IACS Registration. DOD ID cardholders stationed in Europe (on orders) must be registered in the IACS. In addition, the following individuals may be required to register in the IACS depending on their category:

(1) Reserve component (RC) DOD CAC ID cardholders (including dependents) who live and perform military duty within the USAREUR area of responsibility. These individuals will register as follows:

(a) RC DOD CAC ID cardholders with independent NATO SOFA status through other civilian employment will register in the IACS under either their civilian or military DOD ID card by providing proof of NATO SOFA status.

(b) RC DOD CAC ID cardholders without independent NATO SOFA status must provide a letter from their unit of assignment identifying them as a member of the unit and certifying that they have complied with HN residency requirements.

(2) RC DOD CAC ID cardholders who enter and leave the EU for the purpose of battle-assembly weekends (without independent NATO SOFA status, a visa, or residence permit). For these individuals, the individual’s unit of assignment must provide the IACO documentation of the current-year battle-assembly and annual training schedules. Registration will be activated only during scheduled duty days, limited to 90 days total in a calendar year, and archived on nonduty days.

(3) DOD ID cardholders (for example, CAC holders) who are on TDY (on orders) in Europe for more than 72 hours. These individuals will be registered in the IACS for the duration of their TDY. This includes General Schedule (GS) employees with a blue-stripe CAC (for example, an instructor from the

Defense Logistics Agency (DLA) teaching a language course).

(4) DOD ID cardholders (for example, active-duty military personnel, RC personnel, civilian personnel, military retirees and their dependents) who are visiting Europe. These individuals may be registered in the IACS for the duration of their visit, up to 90 days, or until the date specified by the HN visa.

(5) Military retirees (DD Form 2 (RES RET)) living in the EU. These individuals may be registered in the IACS for up to 5 years if they have a valid resident permit from an EU country.

(6) DOD civilian retirees who hold a civilian-retiree CAC. These individuals may be registered in the IACS for the USAG that is closest to where they physically reside if approved by the USAG commander or, in Italy, the base commander. DOD civilian retirees have no status under the NATO

SOFA and are in Europe as residents or visitors with no on-base privileges. Commander approval memorandums must be on file at the responsible IACO and the OPM and will expire on change of command. Visitors may be registered in the IACS for the duration of their visit, up to 90 days, or until the date specified on the HN visa. DOD civilian retirees with a valid residence permit from an EU member country (Aufenthaltstitel in Germany) may be registered in the IACS for up to 2 years. USAG commanders may also approve U.S. Forces in Europe installation passes for spouses of retirees under the Other category (para 27). If approved for registration in the IACS, civilian-retiree CACs will be registered with the following privileges and restrictions:

(a) Days and Times Access is Authorized: 24 hours, 7 days a week.

(b) FPCON Restriction: Bravo.

(c) Visitor-Sponsor Privileges: Not authorized.

(7) DOD ID cardholders (including minors) who are EU citizens but are not command-sponsored. These individuals may be registered in the IACS for the duration of their stay or until the expiration date of their ID card, whichever is earlier.

(8) Contractor personnel who hold a CAC with a green stripe and the words IDENTIFICATION

AND PRIVILEGES CARD on the bottom and who present documentation confirming their NATO

SOFA status as contractors in the HN. These individuals will be registered in the IACS up to the expiration date of the CAC without an AE Form 190-16A.

(9) Contractor personnel who hold a CAC with a green stripe and only the words

IDENTIFICATION CARD on the bottom. These individuals are U.S. contractor personnel without

NATO SOFA status, logistic support, and privileges. They will be registered in the IACS as approved by AE Form 190-16A in accordance with paragraph 12. AE Form 190-16F may be used by the sponsor to register four or more individuals working under the same contract for the same event at the same location (for example, Exercise Austere Challenge, Exercise Combined Endeavor).

(10) Non-U.S. citizens who have been issued a CAC with a blue stripe.

(a) These individuals are required to register their CAC in the IACS in one of the following

IACS categories:

1. Contractor (Resident of European Union (EU) or NATO-Member Country) (para 11).

2. Non-U.S. Military Member (para 18).

3. Local National Employee (para 19).

4. NATO Member (para 21).

(b) An installation pass will not be issued in those cases. The sponsor will use AE Form 190-

16A to identify the required privileges and restrictions for installation access as defined in the respective category.

NOTE: Individuals who have multiple DOD ID cards (for example, a military retiree who is also a DA civilian employee or a contractor with NATO SOFA status in the HN) must choose which DOD ID card they want to use for IACS registration and then use that card to gain access to installations.

b. Restrictions. Unless imposed by a USAG commander or specified on AE Form 190-16A or AE

Form 190-16F, no restrictions apply to the number of installations DOD ID cardholders may enter, the times they may enter, or FPCONs under which they may enter.

c. Visitor-Sponsor Privileges. DOD ID cardholders who are 18 years old or older may sponsor no more than four persons and their vehicles. USAG commanders and Italian base commanders may restrict or entirely deny this privilege.

d. Registering Minors. Minors must be registered in the IACS in the presence of a parent or legal guardian no later than 30 days after their 10th birthday.

10. ISSUANCE OF INSTALLATION PASSES AND REGISTRATION OF BLUE- AND

GREEN-STRIPE COMMON ACCESS CARDS

Individuals who do not qualify for a CAC will be issued a U.S. Forces in Europe installation pass in one of the categories in subparagraphs a through q below. Individuals issued a blue-stripe CAC or a green-stripe contractor CAC will have their CAC registered in the IACS in the appropriate category based on

AE Form 190-16A or AE Form 190-16F.

a. Contractor (Resident of European Union (EU) or NATO-Member Country) (para 11).

b. Contractor (U.S. Citizen Working for a U.S. Company Based in the United States) (para 12).

c. Delivery Personnel (Recurring Deliveries or Similar Services Not Associated With a Government

Contract) (para 13).

d. Department of State and U.S. Embassy Personnel (para 14).

e. Foreign Student (Marshall Center) (para 15).

f. Gate Guard (para 16).

g. Host-Nation Government Official (para 17).

h. Non-U.S. Military Member (para 18).

i. Local National Employee (para 19).

j. Member of Private Organization (para 20).

k. NATO Member (para 21).

l. Official Guest (para 22).

m. Personal-Service Employee (para 23).

n. Vendor (Providing Merchandise or Services Not Associated With a Government Contract)

(para 24).

o. Family Member (Immediate Family Member Living in Europe) (para 25).

p. Family Member (Family Member not Included in the Category Defined in Para 25) (para 26).

q. Other (para 27).

11. CONTRACTOR (RESIDENT OF EUROPEAN UNION (EU) OR NATO-MEMBER

COUNTRY)

a. Definition: An individual without NATO SOFA status who lives in the EU or a NATO-member country and is contracted to work for DOD in Europe. Contractors who are trying to establish a contract with DOD may be granted access only through an individual who has visitor-sponsor privileges or through access-roster procedures.

b. Types of Passes Authorized:

(1) Temporary Installation Pass: Authorized after all required background checks have been completed and, for individuals in Germany, an LNSP screening has been initiated.

(2) Regular Installation Pass: Authorized after all background checks have been completed and returned with no entries.

c. Length of Time the Passes are Valid:

(1) Temporary Installation Pass: Valid for the length of the contract or up to 90 days, whichever is less.

(2) Regular Installation Pass: Valid for the length of the contract, up to 2 years, or until the expiration date of the supporting document that was used to obtain the installation pass (for example, passport), whichever is earliest.

d. Sponsors:

(1) Individuals appointed in writing as KOs, contracting officer’s representatives (CORs), alternate contracting officer’s representatives (ACORs), or site contracting officer’s representatives

(SCORs). If a KO, COR, ACOR, or SCOR is not available to perform the sponsor function (for example, if based in CONUS), he or she may appoint in writing an individual assigned to the

USAREUR AOR as his or her USAREUR representative for sponsoring installation access.

(2) Individuals appointed in writing as sponsors for contractors by an OPM-approved agency or organization (for example, the 266th Financial Management Support Center sponsors Community Bank contractors).

NOTE: All appointment letters will be on file on the USAREUR IACS portal.

e. Background Checks:

(1) GCC: Required before a temporary or regular installation pass may be issued.

(2) U.S. Security Check: Required for U.S. citizens before a temporary or regular installation pass may be issued.

(3) HN Background Check: Required, if available, for both non-U.S. citizens and U.S. citizens who have lived in the HN for more than 12 consecutive months without NATO SOFA status. In

Germany, this is the LNSP screening. The LNSP screening must be initiated before a temporary installation pass may be issued. The screening must be completed and returned with no entries before a regular installation pass may be issued.

f. Residence and Work Permits: Required for non-EEA citizens. (The USAREUR IACS

SharePoint site provides current guidance.)

NOTE: In Germany, separate work permits are no longer issued to individuals who are not citizens of an EEA member country. Authorization to work must be included in and explicitly indicated on the

Aufenthaltstitel.

g. Installations a Passholder May Enter: Limited to the minimum number required for a contractor to perform his or her duties according to the contract performance work statement (PWS). A copy of the applicable portion of the PWS must be submitted with the application package. A vague or incomplete

PWS limits an applicant’s access to a single USAG until the PWS is revised.

h. Days and Times Access is Authorized: As specified in the PWS. A vague or incomplete PWS limits an applicant’s access to Monday through Friday, 0800‒1700 hours, until the PWS is revised.

i. Visitor-Sponsor Privileges:

(1) Visitor-sponsor privileges normally are not granted to contractors. USAG commanders or their designated appointees may approve visitor-sponsor privileges based on the justification provided on AE Form 190-16A as supported by the PWS.

(2) Visitor-sponsor privileges are not authorized at FPCON Delta.

(3) Only third-party contractors and vendors who support the sponsor’s contract may be sponsored for an escorted-visitor paper pass.

(4) Visitor-sponsor privileges are not authorized for temporary-installation-pass holders.

j. FPCON Restrictions:

(1) Temporary-installation-pass holders: Bravo.

(2) Regular-installation-pass holders identified as—

(a) Nonessential personnel: Bravo.

(b) Essential personnel: Charlie.

(c) Essential personnel who are also first or emergency responders (glossary), and personnel required to perform duties in times of crises or war: Delta.

12. CONTRACTOR (U.S. CITIZEN WORKING FOR A U.S. COMPANY BASED IN THE

UNITED STATES)

a. Definition: A U.S. citizen without NATO SOFA status who is working for a U.S. company based in the United States and is contracted to work for DOD in Europe temporarily.

(1) Temporary Installation Pass: Authorized up to 90 days in accordance with the required documentation.

(2) Regular Installation Pass: Authorized in accordance with the required documentation.

(1) Temporary Installation Pass: Valid for the length of the visit or up to 90 days, whichever is less. For visits to Germany, a “fax-back” (note below) form is required before obtaining a temporary pass. AE Regulation 715-9 provides procedures for the fax-back process. For other countries, the sponsor is responsible for ensuring that all required country documents are completed before obtaining a temporary pass.

NOTE: “Fax-back” is a shorthand term referring to the process of obtaining “Confirmation of the

Exemption from the Requirement to Obtain a German Work Permit.” Additional information can be found on the website of the DOD Contractor Personnel Office (DOCPER), Civilian Personnel

Directorate, Office of the Deputy Chief of Staff, G1, HQ USAREUR (http://www.eur.army.mil/g1/ content/CPD/docper.html).

(2) Regular Installation Pass: Valid for the length of the visit or up to 1 year, whichever is shorter. For work-related visits to Germany, depending on the situation, a fax-back form or an

Aufenthaltstitel may be required before obtaining a regular installation pass (para 28a(6)). For example, a contractor who travels to Germany once a month or once a quarter and stays for 2 weeks must send a completed fax-back form to the appropriate IACO before arriving in Germany to activate the installation pass. The pass will be inactivated after the contractor departs. For other countries, the sponsor is responsible for ensuring all required country documents are completed before the contractor will obtain a regular installation pass.

d. Sponsors: Individuals appointed in writing as KOs, CORs, ACORs, or SCORs. If a KO, COR, ACOR, or SCOR is not available to perform the sponsor function (for example, if based in CONUS), he or she may appoint in writing an individual assigned to the USAREUR AOR as his or her USAREUR representative for sponsoring installation access. In Germany and Italy, the sponsor must ensure compliance with DOCPER policy (AE Reg 715-9).

e. Background Checks: A U.S. security check is required before a temporary or regular installation

f. Residence and Work Permits: Depending on the HN, residence and work permits may be required. The DOCPER website at http://www.eur.army.mil/g1/content/CPD/docper.html and

AE Regulation 715-9 provide further guidance.

g. Installations a Passholder May Enter: Limited to the minimum required for a contractor to perform his or her duties according to the PWS. A vague or incomplete PWS limits an applicant’s access to a single USAG until the PWS is revised.

h. Days and Times Access Is Authorized: As specified in the PWS. A vague or incomplete PWS limits an applicant’s access to Monday through Friday, 0800‒1700 hours, until the PWS is revised.

i. Visitor-Sponsor Privileges:

(1) Visitor-sponsor privileges normally are not granted to contractors. USAG commanders or their designated appointees may approve visitor-sponsor privileges based on the justification provided on AE Form 190-16A as supported by the PWS.

(2) Visitor-sponsor privileges are not authorized at FPCON Delta.

(3) Only third-party contractors and vendors who support the sponsor’s contract may be sponsored for an escorted-visitor paper pass.

(4) Visitor-sponsor privileges are not authorized for temporary-installation-pass holders.

13. DELIVERY PERSONNEL (RECURRING DELIVERIES OR SIMILAR SERVICES NOT

ASSOCIATED WITH A GOVERNMENT CONTRACT)

a. Definition: Individuals who need recurring access to U.S. Forces installations to make deliveries or perform similar services related to their employment (for example, pizza delivery personnel, taxi drivers).

b. Type of Pass Authorized: Regular installation pass. A regular installation pass is authorized after all background checks (including the LNSP screening in Germany) have been completed and returned with no entries.

c. Length of Time the Pass is Valid: Valid up to 2 years or until the expiration date of the supporting document that was used to obtain the installation pass (for example, passport), whichever is earlier.

d. Sponsor: The USAG within which deliveries are made or services are performed.

(1) GCC: Required before a regular installation pass may be issued.

(2) U.S. Security Check: Required for U.S. citizens before a regular installation pass may be issued.

(3) HN Background Check: Required, if available, for non-U.S. citizens and for U.S. citizens

Germany, this is the LNSP screening. The screening must be completed and returned with no entries before a regular installation pass may be issued.

f. Residence and Work Permits: Required for non-EEA-country citizens. (The USAREUR IACS

SharePoint site provides current guidance.)

g. Installations a Passholder May Enter: Limited to installations within the sponsoring USAG.

h. Days and Times Access is Authorized: As specified by the sponsor.

i. Visitor-Sponsor Privileges: Not authorized.

j. FPCON Restriction: Bravo.

14. DEPARTMENT OF STATE AND U.S. EMBASSY PERSONNEL

a. Definition: Individuals assigned to or on duty with the Department of State, with a U.S. Embassy in the USEUCOM AOR, or at U.S. diplomatic or consular posts according to AE Regulation 600-700.

b. Type of Pass Authorized: Regular installation pass.

c. Length of Time the Pass is Valid: Valid for the length of the individual’s tour (not to exceed 5 years) or until the expiration date of the supporting document (for example, passport, AE Form

600-700A) that was used to obtain the installation pass, whichever is earlier.

d. Sponsors: United States Missions in countries in the USEUCOM and USAFRICOM areas of operation. The United States Mission in the country in which an individual is stationed will send DD

Forms 577 designating sponsoring officials by e-mail to the OPM at usarmy.wiesbaden.usareur.list.g34-opm-iacs-operations@mail.mil. Individuals in this category may obtain their installation pass at any

USAREUR IACO. Since these individuals are located throughout Europe and Africa, their first visit to a

U.S. Forces-controlled installation must be coordinated with the sponsoring organization and the USAG

IACO to obtain an installation pass according to paragraph 28.

e. Background Checks: Not required.

f. Residence and Work Permits: Not required.

g. Installations a Passholder May Enter: No restrictions.

h. Days and Times Access is Authorized: No restrictions.

i. Visitor-Sponsor Privileges: Authorized.

j. FPCON Restrictions: None.

15. FOREIGN STUDENT (MARSHALL CENTER)

a. Definition: A foreign military student assigned to the George C. Marshall European Center for

Security Studies in Garmisch, Germany.

c. Length of Time the Pass is Valid: Valid for up to 2 years, the length of a student’s tour, or until the expiration date of the supporting document that was used to obtain the installation pass (for example, military ID card), whichever is earliest.

d. Sponsor: The Marshall Center.

g. Installations a Passholder May Enter: Limited to installations in the Garmisch Military

Community.

16. GATE GUARD

a. Definition: A contract security gate guard in a position responsible for controlling access to an installation.

c. Length of Time the Pass is Valid: Valid for up to 2 years or until the expiration date of the supporting document that was used to obtain the installation pass (for example, passport), whichever is

d. Sponsor: The COR, ACOR, or the USAG SCOR.

e. Background Checks: As required under the conditions of employment. Either the Emergency

Services Branch, Office of the Assistant Chief of Staff, G3, IMCOM-Europe, or the responsible USAG

DES will verify that all required background checks have been completed.

f. Residence and Work Permits: Residence and work permits are required if the applicant is not an

EEA-country citizen (para 28a(6)). Residence and work permits will be verified by the OPM as a condition of employment.

g. Installations a Passholder May Enter: Limited to installations within the USAG to which a guard is assigned. If assigned to more than one USAG (for example, dog handlers, area supervisors), the guard will be placed in the Contractor (Resident of European Union (EU) or…