02-22-2018_Deliverables.xlsx
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02-22-2018 Deliverables
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| Deliverable # | PWS Para | Deliverable | Initial Submission | Task Frequency | Task Frequency Details | Data Source | Medium/Format | How to submit deliverables | |
| 0001 | 1.6.1 | Quality Control Plan | With proposal package and within thirty (30) calendar days after contract award | Annually | Word Document | ||||
| PDF File | Initial submission to the KO, thereafter upload updated Plan annually on Government shared drive | ||||||||
| 0002 | 1.6.8 | Installation Pass and CAC Inventory Log | Within thirty (30) calendar days after contract award | Monthly | NLT the 25th of each month - updates to spreadsheet | Employee Log | Excel Spreadsheet | Enter updates to Employee Log spreadsheet, located on Government shared drive, NLT the 25th of each month. | |
| 0003 | 1.7 | Key Control and Inventory Log | Within thirty (30) calendar days after contract award | Monthly | NLT the 25th of each month - updates to spreadsheet | Key Control and Inventory Log | Excel Spreadsheet | Enter updates to Key Control and Inventory Log spreadsheet, located on Government shared drive, NLT the 25th of each month. | |
| 0004 | 1.12.1 | Education and Training Level | Within thirty (30) calendar days after contract award | Monthly | NLT the 25th of each month - updates to spreadsheet | Employee Log | Excel Spreadsheet | Enter updates to Employee Log spreadsheet, located on Government shared drive, NLT the 25th of each month. | |
| 0005 | 1.18. | Phase-In and Phase-Out Plan with milestones and timeline | With proposal package and within fifteen (15) calendar days after contract award | Word Document | |||||
| PDF File | Submit deliverable to KO thru COR; Post a copy on Government shared drive | ||||||||
| 1.18.1.1 | Phase-In Status Report with milestones and timeline | Start of phase-In period | Bi-Weekly | Word Document | |||||
| PDF File | Submit deliverable to KO thru COR; Post a copy on Government shared drive | ||||||||
| 1.18.1.2 | GFEBS accounts and CAC status with milestones and timeline | Two weeks from the start of Phase-In plan | Bi-Weekly | Word Document | |||||
| PDF File | Submit deliverable on Government shared drive | ||||||||
| Work order transfer from backup system to GFEBS | When GFEBS enabled | One Time Occurrence during Phase-In | Initiate Maintenance Orders - (20) calendar days after becoming GFEBS operational | ||||||
| Enter labor and materials NLT thirty (30) calendar days after becoming GFEBS operational | GFEBS | GFEBS | |||||||
| Manual entry of all maintenance orders, labor and materials, etc. from backup system to GFEBS. | Submit deliverable via GFEBS | ||||||||
| 0006 | 1.19 | Management Plan | With proposal package and within thirty (30) calendar days after contract award | Annually | Word Document | ||||
| PDF File | Submit initial deliverable to the KO, thereafter upload updated Plan annually on Government shared drive | ||||||||
| 0007 | 1.20.2 | ||||||||
| 1.20.7 | Preventive Maintenance (PM) Plan | ||||||||
| PM Work Completion Time, Frequency and Deviations | Varies | PM Plan - Initial Annually, updates monthly | |||||||
| PM Orders - Varies | Changes to Annual PM Plan NLT the 25th of each month - updates to spreadsheet | GFEBS PMO | PM Plan initial submission to the KO, thru the COR, within 30 days of option year being exercised. changes to annual work plan, monthly, NLT 20th, for the following month. Annual work plan shall list all facilities and equipment with scheduled PM date. |
Perform PM work with acceptable deviations as specified below:
a. Annual, Bi-annual, Semi-Annual – 4 weeks after scheduled date
b. Quarterly – 2 weeks after scheduled date
c. Weekly – 1 day after scheduled date
d. Daily - anytime during the day shift each day of the year
e. Seasonal – during the month specified
f. Monthly, Bi-Monthly – 5 days after scheduled date
| 0008 | 1.20.8 | |||||||
| For Priority 1 - Initiate a sub-order for deficiencies found during the PM Work. | Immediately upon discovery and follow with the email | Varies | Varies | GFEBS | Initiate sub-order for deficiencies found during the PM Work. | |||
| 1.20.7 | ||||||||
| 5.2.3 | For Priority 2&3 - Initiate sub-order for deficiencies found during the PM Work. | Within three (3) calendar days | Varies | GFEBS | ||||
| 0009 | 1.20.9 | Marking on-site | Every time preventive maintenance is performed. | Every time preventive maintenance is performed. | Every time preventive maintenance is performed. | Affix a Government approved label to individual equipment every time preventive maintenance is performed. The information on the label shall include, but not limited to: |
a. GFEBS maintenance order number
b. GFEBS equipment ID number
c. Serial Number
d. Date and time
e. Technician name
| 0010 | 1.21.1 | Safety Plan | Within thirty (30) calendar days after contract award | Annually | Word Document | ||||
| PDF File | Initial submission to the KO, thereafter upload updated Plan annually on Government shared drive | ||||||||
| 0011 | 1.21.4 | Safety Training | Within thirty (30) calendar days after contract award and prior to work assignment | Annually | NLT the 25th of each month - updates to spreadsheet | Employee Log | Excel Spreadsheet | Enter updates to Employee Log spreadsheet, located on Government shared drive, NLT the 25th of each month; post training certificates to Government shared drive | |
| 0012 | 1.22.6.1 | ||||||||
| 1.22.6.2 | Release of Hazardous Material or Substances Reporting | within one (1) hour | Varies | follow up with ROF within five (5) calendar days after the initial notification | Verbal Notification |
ROF
| Descriptive, narrative document containing text, charts or tables. Can be submitted in PDF format. | Send a notification to Fire Control Center thru COR; post a copy on Government shared drive | ||||||||
| Environmental POL Spills Reporting | As required | follow up with ROF within five (5) calendar days after the initial notification | Verbal Notification/Email/ROF | Fire Control Center thru COR; post a copy on Government shared drive | |||||
| 1.22.6.3 | Incident Log | within one (1) day | Varies | Incident Log | Excel Spreadsheet | Update Incident Log | |||
| 0013 | 1.24.3 | Contingency Plan | Within thirty (30) calendar days after contract award | Annually | Word Document | ||||
| PDF File | Submit initial deliverable to the KO, thereafter upload updated Plan annually on Government shared drive | ||||||||
| 0014 | 1.25.1 | AT Level I Training | Within thirty (30) calendar days after contract award or or thirty (30) calendar days after employment of new personnel | Annually | NLT the 25th of each month - updates to spreadsheet | Employee Log | Excel Spreadsheet | Enter updates to Employee Log spreadsheet, located on Government shared drive, NLT the 25th of each month; post training certificates to Government shared drive | |
| 1.25.2 | OPSEC Training | Annually | NLT the 25th of each month - updates to spreadsheet | Employee Log | Excel Spreadsheet | Enter updates to Employee Log spreadsheet, located on Government shared drive, NLT the 25th of each month; post training certificates to Government shared drive | |||
| 1.25.3 | iWATCH Training | One Time Occurrence | NLT the 25th of each month - updates to spreadsheet | Employee Log | Excel Spreadsheet | Enter updates to Employee Log spreadsheet, located on Government shared drive, NLT the 25th of each month; post training certificates to Government shared drive | |||
| 0015 | 1.25.4 | Information Assurance Training | Within thirty (30) calendar days after contract award or or thirty (30) calendar days after employment of new personnel | Annually | NLT the 25th of each month - updates to spreadsheet | Employee Log | Excel Spreadsheet | Enter updates to Employee Log spreadsheet, located on Government shared drive, NLT the 25th of each month; post training certificates to Government shared drive | |
| 0016 | 1.25.5 | Evacuation Coordinator/Fire Prevention Training | Within thirty (30) calendar days after contract award or appontment | Annually | NLT the 25th of each month - updates to spreadsheet | Employee Log | Excel Spreadsheet | Enter updates to Employee Log spreadsheet, located on Government shared drive, NLT the 25th of each month; post training certificates to Government shared drive | |
| 0017 | 1.25.6 | Energy Monitor Training | Within thirty (30) calendar days after contract award or appointment. | Annually | NLT the 25th of each month - updates to spreadsheet | Employee Log | Excel Spreadsheet | Enter updates to Employee Log spreadsheet, located on Government shared drive, NLT the 25th of each month; post training certificates to Government shared drive | |
| 0018 | 1.25.7 | Building Coordinator Training | Within thirty (30) calendar days after contract award or prior to work assignment | Annually | NLT the 25th of each month - updates to spreadsheet | Employee Log | Excel Spreadsheet | Enter updates to Employee Log spreadsheet, located on Government shared drive, NLT the 25th of each month; post training certificates to Government shared drive | |
| 0019 | 1.25.8 | GFEBS Training | Immediately upon the AKO account approval and CAC issuance by the Government, NLT 60 days of Contract award date | Varies | NLT the 25th of each month - updates to spreadsheet | Employee Log | Excel Spreadsheet | Enter updates to Employee Log spreadsheet, located on Government shared drive, NLT the 25th of each month; post training certificates to Government shared drive | |
| 0020 | 3.4.3 | Flags | Within thirty (30) calendar days after contract award | Monthly | When equipment is replaced | GFEBS | GFEBS Warehouse | Maintain GOCO equipment inventory in GFEBS warehouse. | |
| 3.4.4 | Housing Replacement Refrigerators Inventory | Within thirty (30) calendar days after contract award | Monthly | When equipment is replaced | GFEBS | GFEBS Warehouse | Maintain GOCO equipment inventory in GFEBS warehouse. | ||
| 3.4.6 | Locks | ||||||||
| 3.4.7 | Fire Extinguishers | ||||||||
| 0021 | 3.5 | Property Management Plan | Within thirty (30) calendar days after contract award | Annually | Word Document and Excel Spreadsheet | Submit Initial deliverable to the COR, and upload it to the Government shared drive; thereafter, post updated plan to the drive; the Plan shall meet FAR Clause 52.245-1, Government Property and AR 735-5, Policies and Procedures for Property Accountability; | |||
| 0022 | 4.4.9 |
5.3.5.1
5.5.2 Mobile Telephone Numbers Within ten (10) calendar days after contract award Varies Email Word Document
| Provide English-speaking staffed telephone number available 24 hours, 7 days a week. Submit the deliverable to the COR | |||||||
| 0023 | 5.2.2.1 | "4283" Package for DMOs | Within twenty (20) calendar days from Government’s notification date | When DMO values is grater than 40 labor hours or 3,500 euros in total cost | Cost Estimate Log | Excel Spreadsheet | |
| Supporting Documentation | 1. Submit 4283 |
2. Submit a minimum of three (3) vendor quotes for Government’s review and approval. Pre-expended bin supplies and materials shall not be included in the material estimate
3. Update Cost Estimate Log
4. Post all supporting documentation to Government's shared drive 0024 5.2.4.1 Project Cost Estimates (Proposal Packages) and Documentation Submission Within twenty (20) calendar days of the Contractor's receipt of the request Varies Cost Estimate Log Excel Spreadsheet Enter updates to Cost Estimate Log spreadsheet, located on Government shared drive, within three (3) working days of the Contractor's receipt of the request; upload supporting documentation to Government shared drive:
a) estimate spreadsheet format/content for the Government approval (one-time only)
b) three (3) vendor quotes and invoices of purchases as evidence of material costs
c) three (3) vendor quotes or invoices as evidence of specialized equipment rental cost
d) project estimates for labor
e) quotes for specialized subcontract services 0025 5.2.6 5.2.8
| 5.5.5.5.3 | Work Centers and Activity Types | When posting time and material against GFEBS maintenance order | Daily | GFEBS | GFEBS | The Contractor shall account in GFEBS for labor hours based on work centers (trades) performing the work/tasks. The Contractor is responsible to coordinate all work between work centers/shops and to account for man-hours and materials being expended until the maintenance order is closed. | |
| 0026 | 5.3.1.3 | ||||||
| 5.3.5.2 | Response Time/Completion for Priority Level 1 | Daily | Daily | Daily | Phone calls |
Emails Verbal
| GFEBS | Work On-Site | Respond and be on-site for all emergency work within two (2) hours of notification/release, and provide first responders, skilled craftsmen, project manager or alternate, which are able and ready to respond to emergency work orders. | |||||||
| 0027 | 5.3.1.4 | Downgrade DMO Level 1 in GFEBS to Level 2 or 3 | Daily | Daily | Daily | GFEBS | GFEBS | When the emergency maintenance order is downgraded to routine or urgent level, post all hours and materials, close the emergency maintenance order (to include supporting documentation), and initiate a new sub-order with a new priority level. | |
| 0028 | 5.3.2.3 | Response Time/Completion for Priority Level 2 | Daily | Daily | Daily | Phone calls |
Emails Verbal
| GFEBS | Work On-Site | Respond and be on-site for all urgent work within 24 hours of notification/release and provide skilled craftsmen, project manager or alternate, which are able and ready to respond to urgent work orders | |||||||
| 0029 | 5.3.2.4 | Downgrade DMO Level 2 in GFEBS to Level 3 | Daily | Daily | Daily | GFEBS | GFEBS | When the urgent maintenance order is downgraded to routine level, post all hours and materials, close the urgent maintenance order (to include supporting documentation), and initiate a new sub-order with a new priority level. | |
| 0030 | 5.3.3.2 | Response Time/Completion for Priority Level 3 with Completion Date | Daily | Daily | Daily | Phone calls |
Emails Verbal
| GFEBS | Work On-Site | Complete this type of routine work NLT date identified in GFEBS Maintenance Order. The delivery date is between 1 and 30 calendar days of notification/release | |||||
| 0031 | 5.3.4.2 | Response Time/Completion for All Other Routine Work | Daily | Daily | Daily | Phone calls |
Emails Verbal
| GFEBS | Work On-Site | Respond, on-site and complete to all routine work within 30 calendar days of notification/release | |||||
| 0032 | 5.3.5.3 | Refrigerator Replacement | When requested | When requested | Varies | Phone calls |
Emails Verbal
| GFEBS | Work On-Site | Replace faulty refrigerator on-post after normal duty hours, within three (3) hours of resident’s call IAW para 5.5.9 “Work Reception Requirements for Initiating Repair for Government-Owned Domestic Appliances”. Deliver and install a replacement refrigerator and move faulty unit to collection point on base. Initiate a DMO next work day NLT 1000 hours. | |||||||
| 0033 | 5.3.5.4 | Power Plan Operations | During Phase-In | Daily | Daily | Work On-Site | Provide qualified power plant operator to operate power plants after normal work hours, Monday thru Sunday | ||
| 0034 | 5.5.3.3 | Self-Help Issue Point Operations | During Phase-In | Daily | Daily | Maintain and operate the SHIP open for customer service on a schedule as approved by the Government. | |||
| 0035 | 5.5.3.4 | Material Safety (MSD) Data Sheets | For all hazardous items issued from the SHIP store | When material is issued | Varies | Document | Maintain MSD sheets for all hazardous items issued from the SHIP store including, but not limited to, paint, paint thinner, glue, and sprays, in the English language. Furnish one (1) copy to the customer at the time the item is issued. Maintain translated MSD sheets, and updated inventory of all MSDS materials with quantities on Government’ shared drive, at all times. Have MSDN sheets available on line and email them when requested by the customer | ||
| 0036 | 5.5.3.11 | SHIP Stores and GFEBS | When GFEBS enabled | When material is issued | Varies | GFEBS | GFEBS | Initiate a DMO in GFEBS against SHIP work center, select a functional location identify building, stairwell and apartment number, and perform goods receipt/goods issue transactions; file a signed material receipt by the customer and attach it to supporting invoicing documentation. The customer data shall be legible (print and signed) on the receipt. Enter customer information in GFEBS order general description field (e.g., name, phone number, location, etc.). |
Self-help supply procedures:
a. Perform initial SHIP material inventory during the Phase-In IAW para 5.5.12 “Inventory Management”.
c. Charge all issued SHIP materials against work orders.
d. When the new materials ordered for the SHIP store, provide to the COR, SHIP material invoice with quantities and materials to be entered in GFEBS. Add to GFEBS SHIP warehouse all new SHIP material based on material invoice from vendors. Upload and attach vendors’ invoices to GFEBS warehouse when adding new materials to GFEBS.
0037 5.5.5.5.1 GFEBS Entries - Time Confirmation for Consumed Time When GFEBS enabled Daily NLT next work day GFEBS GFEBS Time Confirmation or at any time Perform time confirmation in GFEBS by entering a number of consumed labor hours for every GFEBS order, and individual task code, whether a task is paid as a fixed price item or hourly rate.
Upload a hard copy of a work order into GFEBS and attach it GFEBS work. Attached work order shall be filled out by the technician, indicating performed hours.
| 0038 | 5.5.5.5.2 | GFEBS Entries - Task Code | When GFEBS enabled | Daily | During Time Conformation | GFEBS | GFEBS Time Confirmation or at any time | Enter correct task code for work performed. |
| 0039 | 5.5.5.5.4 | GFEBS Entries - Functional Location and GFEBS Inventory | During phase-in, after 100% inventory | Daily | Daily; NLT before the maintenance order is closed and invoiced | GFEBS | Keep GFEBS equipment records up-to-date and accurate at all times. Ensure all equipment is in GFEBS. |
Inform the COR/GFEBS SME when new equipment is found and its not in GFEBS.
Assign valid functional location to GFEBS maintenance order when order is initiated but NLT before the order is closed and invoiced.
| 0040 | 5.5.5.5.5 | GFEBS Entries for Consumed Material and Parts - For Cost Reimbursed Material (Time&Material) | When GFEBS enabled | Daily | NLT two (2) work days after material is consumed with maintenance order or ordered | GFEBS | GFEBS goods movement transaction | Perform transaction goods receipt/goods issue to individual maintenance order. The Government will credit material for each invoice amount in GFEBS and the Contractor shall debit individual amounts for materials against each GFEBS work order. This process shall be performed after the Contractor issues the monthly invoice for the Governments’ reimbursement and before the Contractor submits the invoice to WAWF for payment. Attach material invoice in GFEBS, to GFEBS maintenance order |
| 0041 | 5.5.5.5.5 | GFEBS Entries for Consumed Material and Parts - Materials and Parts on Order | When GFEBS enabled | Daily | NLT two (2) work days after material is ordered | GFEBS | GFEBS goods movement transaction | When materials or parts are placed on order, perform tasks as specified below, NLT two (2) work days after material is ordered: |
a. Change maintenance order status to “WM” (Waiting Material).
b. Indicate in remarks field when materials/parts are ordered and estimated delivery date.
c. Inform the resident/POC of the status of ordered materials/parts.
d. Follow up with vendors weekly, enter new material status in remarks section, and inform the resident/POC of the new status of ordered materials/parts.
e. Charge the work order with material NLT two calendar (2) days after material was ordered.
| 0042 | 5.5.5.5.6 | GFEBS Entries for Warranties | When GFEBS enabled | Varies | Varies | GFEBS | GFEBS | Enter warranty information for individual equipment. | |
| 0043 | 5.5.5.5.7 | GFEBS Entries for Permits | When GFEBS enabled | Varies | Varies | GFEBS | |||
| Permit Log | GFEBS | ||||||||
| Excel spreadsheet | Update Permit Log and enter Permit Log Number into GFEBS. | ||||||||
| 0044 | 5.5.5.5.8 | Invoice Data and Clos-out Orders | Varies | Varies | GFEBS | GFEBS | Enter invoice number in GFEBS, technically complete with applied overhead and settle the order. | ||
| 0045 |
5.5.5.5.9 Updates to Maintenance Order Status When GFEBS enabled Daily Daily GFEBS GFEBS Maintenance Order Status Change maintenance order status in GFEBS to “WM” (Waiting Material) and indicate in remarks field:
a. When material/part is ordered
b. What is ordered
c. Estimated delivery date.
Change order status:
a) order on hold
b) QC in progress, etc.
5.5.5.5.10
| Meter Readings GFEBS Updates | When GFEBS enabled | Monthly | Varies | Meters on-site | |||||
| Meter Readings Log | GFEBS | Enter meter readings per functional location. | |||||||
| 0047 | 5.5.5.5.11 | Quality Control | When GFEBS enabled | Varies | varies | Enter a task code for a quality control indicating the performed quality control. Upload supporting documentation and quality control reports on the Government’s shared drive IAW para 1.6.1.1. | |||
| 0048 | 5.5.5.5.12 | Sub-Contractor Work Data | When GFEBS enabled | Daily | When the prime Contractor subcontracts the work | GFEBS | GFEBS | Perform GFEBS entry IAW para 5.5.5. and indicate the work is sub-contracted. The Government will provide task codes. | |
| 0049 | 5.5.5.6 | GFEBS Reports Format and Upload | Varies | Varies | Varies | GFEBS | Excel Spreadsheet | Use GFEBS to download reports in excel spreadsheet format for further analysis. Save excel spreadsheet on shared drive - do not save excel as PDF file. | |
| 0050 | 5.5.6.1.1 | ||||||||
| 5.5.6.1.2 | Post all documentation on the Government's shared drive | Varies | Daily | Daily | GFEBS | ||||
| Supporting Documentation | Government Shared Drive | ||||||||
| The Government will create folders and define naming conventions for documents and files posted on Government's shared drive. The Contractor shall follow those rules when and how to post documents on shared drive. | Post documents on shared drive IAW published guidance. Use correct folders to post data. Saved and post all files in their original format. | ||||||||
| 0051 | 5.5.6.2 | Provide all communication in English language | On Contract award date | Daily | Daily | GFEBS |
Supporting Documentation Emails Verbal GFEBS Government Shared Drive Verbal Perform all communication in English language
a. Email correspondence
b. Maintenance orders’ description of work and material (hard copy) (e.g., all performed repair)
c. Deliverables
d. Bill of Material (BOM) from vendors
e. All GFEBS entries
f. Quality Control Reports
g. Reports of Findings
h. Inspections (e.g., Roof Inspections) I. Logbooks
j. Material Safety Data Sheets (MSDS).
| 0052 | 5.5.6.3 | ||||
| 5.5.5.6 | Preventive Maintenance Documentation and Reporting Upload | When performing PM work | Daily | Daily | GFEBS |
| Supporting Documentation | Upload to GFEBS and the Giverment's shared drive | Upload PM records for PMOs to the GFEBS and the Government's shared drive: |
a. GFEBS Preventive Maintenance Order (upload to GFEBS).
b. Signed and dated Inspection/Maintenance/Repair checklists (upload to GFEBS).
c. Signed and dated UVV/TüV inspections (upload to GFEBS).
d. Signed and dated test and calibrations results (upload to GFEBS).
e. Signed and dated Report of Finding (ROF) (upload to GFEBS).
f. Marked equipment with unique GFEBS number.
g. Electronic versions of logbooks/operational logs.
h. Deficiencies found and repaired within one (1) hour of work.
I. Plan of Action after all deficiencies has been identified.
j. Deficiencies initiated and repaired as GFEBS DMOs.
k. Complete schedule of future inspections with a list of the materials required, IAW para 1.18. “Preventive Maintenance Plan”.
l. Material Safety Data Sheets (MSDS).
| 0053 | 5.5.6.3.1 | ||||
| 5.5.6.4 | PM Inspection Checklists | When performing PM work | Daily | Daily | This PWS |
U.S. Army Regulations Host Nation Regulations OEM Word Document PDF File
| Checklist | The GFEBS PM Plan will generate PMOs. Each PMO will have tasks printed on the maintenance order. Those tasks represent the checklist. In the event the maintenance order tasks (also known as “operations”) are not corresponding to actual work performed by the maintenance worker, send an email to the GFEBS GRC thru the COR and request task list changes. Identify the task list source (e.g., technical manual, regulations, etc.). The task list change shall be submitted NLT ten (10) calendar days from performed work. | ||||||
| 0054 | 5.5.6.4 | UVV/TüV Inspections | When performing UVV/TüV Inspections | Varies | Varies | This PWS |
U.S. Army Regulations Host Nation Regulations
OEM GFEBS
Inspection Reports Checklists Government's shared drive Enter all UVV/TüV inspections as the Preventive Maintenance Order (PMO) in GFEBS indicating labor and material data.
Collect signed and dated inspection reports (Prüfbericht) immediately upon completion or NLT one (1) week after completion and upload it to the Government’s shared drive.
Ensure all tasks performed during the inspections are in the check-list format (reference para 5.5.6.3.1 and Deliverable 0053).
| 5.6.1.3. | UVV for Automatic Sliding, Swing and Electrically Operated Rolling Doors | |||||
| 5.6.2.3 | TüV for Levelers, Cranes, Winches, and Hoists | |||||
| 5.6.3.3 | UVV for Barriers | |||||
| 5.6.4.3 | TüV for Elevators and Stairlifts | |||||
| 5.6.5.4 | UVV for Storage Tanks | |||||
| 5.7.13.2 | TüV for Air Compressors and Systems | |||||
| 5.7.19.4 | TüV for Boilers | |||||
| 0055 | 5.5.6.5 | Logbooks or Operations Logs | When performing PM work | Varies | Update logbooks daily, monthly, quarterly or annually, depending on the equipment and frequency specified in this PWS and/or current regulations and manufacturer manuals | Maintain a logbook or operations log for each piece of major equipment on-site to include all DMOs, PMOs, inspections with associated checklists and readings. |
Upload logbooks to Government's shared drive.
Record logbook entries in GFEBS.
| 5.7.9.4 | Logbooks for Heating Stations | |||||
| 5.7.19.2 | Logbooks for Heating Hot Water Boilers | |||||
| 5.9.4 | Logbooks for Electrical Systems | |||||
| 5.9.10.3.2 | Logbooks for Power Plans - Daily Power Log Readings | |||||
| 5.9.11.2 | Logbooks for Transformers | |||||
| 5.11.6.1 | Logbooks for Septic Tanks | |||||
| 5.11.7.1 | Logbooks for Sewer Pumps | |||||
| 5.11.8.1 | Logbooks for Sump Pumps | |||||
| 5.11.9.2 | Logbooks for Traps and Separators | |||||
| 0056 | 5.5.6.6. | Invoicing | When invoicing | When invoicing | GFEBS | GFEBS |
Excel PDF Invoice the Government for reimbursement after completion of a task.
Enter invoice into multi-CLIN Disbursement Log.
Run GFEBS report and update “Invoice Summary” excel spreadsheet.
Scan supporting documentation as individual PDF files for each invoiced GFEBS maintenance order.
| 0057 | 5.5.6.8 | CMRA entry | NLT October 31st | Annually | GFEBS | CMRA | Send an email to the COR and GFEBS SME with totals entered in eCMRA NLT the COB of the entry day. The eCMRA entries are required to match invoiced hours and GFEBS labor entries. | |
| 0058 | 5.5.12.1 | Inventory of Equipment | During Phase-In | Annually | Part 7 | |||
| On-site equipment | GFEBS | |||||||
| Excel | Perform an initial 100% inventory, during the phase-in period, of mechanical and electrical equipment and associated systems. |
Complete 100% of all equipment each Contract Year.
| 0059 | 5.5.12.1 | Equipment Identification Number | During the first Contract Year | Varies | When equipment is replaced | GFEBS | GFEBS | ||
| Labels | After first initial equipment inventory is completed (Deliverable 0058), and all equipment is entered in GFEBS (Deliverable 0039), affix Government approved label to equipment on-site. The GFEBS equipment ID number shall be printed. | ||||||||
| 0060 | 5.5.12.3 | Inventory Management Plan | Within fifteen (15) calendar days of contract award | Annually | Part 7 | ||||
| On-site equipment | Excel | ||||||||
| Work Document | Initial submission to the KO, thereafter upload updated Plan annually on Government shared drive | ||||||||
| 0061 | 5.5.14 | Original Equipment Manufacturer (OEM) Manuals | Before final inspections and Government acceptance | Varies | Varies | Varies | Provide a complete set of record, drawings and operations and maintenance manuals for the equipment called OEM manuals. Record drawings and operations and maintenance manuals shall provide information for troubleshooting, preventive maintenance, and corrective maintenance. Provide OEM manuals upon a Project (PWO or DMO) completion, before final inspections in hard copy and electronic copy. Upload electronic copies to Government’s shared drive. If the Contractor is not able to upload the files due to their size, the Contractor shall place all files to CDs and provide two (2) CD copies. |
Identify preventive maintenance frequency and preventive maintenance tasks to be performed IAW OEM manuals. Tasks shall be identified in a checklist format and send to the COR/GFEBS SME in excel, for review and approval. The GFEBS SME will enter all PM tasks to the GFEBS.
0062 5.5.19 Fuel Level Log Request for Fuel Delivery
| Receipt of Fuel | Within thirty (30) days of contract award | Weekly | Weekly | On-site |
| GFEBS | Monitor fuel levels and consumption weekly, and maintain fuel inventory in GFEBS warehouse. |
Coordinate with the Government to ensure tanks are refueled and shall not allow fuel levels to be depleted to less than 50 percent capacity in any tank. Submit a fuel delivery request to the COR, at least one (1) week prior to reaching the specified limit. Fuel delivery report shall contain the tank location, tank number, fuel type and quantity of fuel required. Receive the fuel, verify the quantities and upload all receipts IAW para 5.5.6 “Work Documentation and Reporting”.
| 0063 | 5.5.20.3.1 | Outage Log | Next work day after the outage or when changes to outage schedule occur | Varies | Varies | Outage Log | Excel Spreadsheet | Update as required “Outage Log" excel spreadsheet. Log is located on the Government's shared drive. | |
| 5.5.20.3.2 | Outage ROF | COB or the next following work day | Varies | Varies | Outage Log | ||||
| ROF | Word Document | Prepare Report of Findings (ROF) and upload it with supporting documentation to the shared drive. | |||||||
| 0064 | 5.5.20.3.3. | Water Systems Outages Reporting | Notify the COR and all affected customers/activities involved within one (1) hour after an emergency outage requires disconnection of potable water | Varies | Varies | Notify the COR and all affected customers/activities involved within one (1) hour after an emergency outage requires disconnection of potable water. |
If water service is anticipated to be down for more than one (1) hour, the Contractor shall set up and maintain temporary water service for all critical facilities including Child Development Centers (CDC), housing, dining facilities, clinics, or facilities designated by the COR.
| 0065 | 5.5.22 | As-Builts Drawings | NLT two (2) weeks after final inspection and Government acceptance | Varies | Varies | Master Planning SOP | Submit all As-Builts to the Master Planning Division thru the COR. | ||
| 0066 | 5.5.26.1 | Utility Meter Readings | Read meters on the last work day of each month or the next working day and update the log, NLT the 10th of each month. | Monthly | NLT the 10th of each month - updates to spreadsheet | Meters on-site | |||
| Meter Readings Log | Excel Spreadsheet/GFEBS | Read all meters on the last work day of each month or the next working day. Enter all readings to "Meter Readings" excel spreadsheet located on the Government's shared drive, ”, NLT the 10th of each month. | |||||||
| 5.5.26.2 | Solar Meter Readings | ||||||||
| 0067 | 5.7.9.1 | Combustion Efficiency Records for Boilers | After phase-in period | Monthly | NLT the 5th calendar day of the month - updates to spreadsheet | Boilers on-site | |||
| Boilers Efficiency and Consumption Log | Excel Spreadsheet | Update “Boilers Efficiency Log” located on the Government’s shared drive, NLT the 25th of each month: |
- Allowable CO2 level and measured O2 level
- Required flue gas temperature and measured flue gas temperature of each boiler
- Total down time for each 30-calendar day period
- Wherever meters are nonexistent or defective, provide portable test equipment or repair/replace the defective or missing metering devices.
| 5.7.9.2 | Consumption Records for Boilers | After phase-in period | Provide monthly consumption records and update "Boilers Efficiency and Consumption Log" | ||||||
| 0068 | 5.7.9.3 | Priority 1 (Emergency) Notifications | Report when loss of boilers, loss of cooling, loss of motors, loss of pumps, and loss of power, that reduce the capacity of the system or the steam rate by 15% or boiler pressure by 20% or more for a period extending beyond 30 minutes. | Varies | Varies | On-Site | Telephone or Email | ||
| Excel Spreadsheet | Report the condition, probable cause, and estimated time required to restore full pressure and steam rate to SME thru the COR within one (1) hour via phone and follow-up with email. |
Update the “Boilers Efficiency and Consumption Log” to reflect the condition.
| 0069 | 5.7.10.2 | Maintain Refrigerant Recovery and Replacement Records | Within thirty (30) calendar days after contract award | Monthly | NLT the 25th of each month - updates to spreadsheet | On-Site | |
| ODS Inventory | Excel Spreadsheet | Service equipment and maintain refrigerant recovery and replacement records IAW 40 CFR Part 82 Subparts F and G. Disposal of refrigerants shall be IAW para 1.22 “Environmental Compliance”. Place refrigerant recovery and replacement records to the Government’s shared drive when the maintenance order is completed and closed. |
Update "ODS Inventory Log" NLT the 25th of each month.
| 0070 | 5.8.5 | Report Inoperative and Non-repairable Fire Alarm Systems | Within one (1) hour of a finding | Varies | Varies | On-Site | Telephone/Email | |
| ROF | Report any inoperative and non-repairable fire alarm system to the USAG Stuttgart Fire Control Center thru the COR, within one (1) hour of a finding. Follow up with the ROF within twenty-four (24) hours after the initial notification. | |||||||
| 0071 | 5.15.3 | Change of Occupancy Program | With proposal package and within thirty (30) calendar days after contract award | Annually | Word Document | |||
| PDF File | Initial submission to the KO, thereafter upload updated program annually on the Government shared drive | |||||||
| 0072 | 5.15.4 | |||||||
| 5.15.7.1.4 | Facility Folders | During phase-in period | Varies | |||||
| After Pre-Termination Inspection Action | PDF File | Maintain physical facility folders for each housing unit and upload individual documents: |
1. Acceptance Statement (upload)
2. Damage to Government Quarters Statement (upload)
3. Quarters AE Form 420-1B “Inventory and Condition Report” (upload)
4. Receipt for Damage to Government Quarters Statement (upload)
5. Key Control/receipt sheet (upload);
6. Quarters Liability Receipt (upload);
7. Quarters Deficiency Sheet (upload);
8. Furnishings Hand Receipt (upload)
| 0073 | 5.15.7.1.3 | Cost Estimate for any occupant’s caused damage above fair wear and tear | Within two (2) work days | Varies | Varies | Provide a cost estimate for any occupant’s caused damage above fair wear and tear found during the PTI, to the Government and the resident, after any pro-ration (for life expectancy of item) is applied for damaged item. | |
| 0074 | 5.15.7.3 | Inspection of unoccupied units | During phase-in period | Every two (2) weeks | Perform inspection and check there are no leaks in the units, windows are closed, doors are secured, heating and ventilation is on/off depending on the season, and there are no forced entries. Document inspection with a signed and dated checklist and upload documentation to the Government’s shared drive. | ||
| 0075 | 5.15.14 | GFEBS Entry - vacant/occupied units with vacancy start date | Varies | Varies | GFEBS | ||
| 0076 | 5.15.15 | Master Keys | First day of COM | Varies | Varies | Provide the COR four (4) each master keys on a first day of COM |
Tag keys with the quarters address 0077 5.15.20 COM Turnover 1-2 bedroom units = within one (1) work day + one (1) day for cleaning
3-5 bedrooms units = within two (2) work days + one (1) day for cleaning.
Varies Varies Perform all change of occupancy maintenance, repair and cleaning as follows:
1-2 bedroom units = within one (1) work day + one (1) day for cleaning 3-5 bedrooms units = within two (2) work days + one (1) day for cleaning.
0078 5.15.21 Basic COM Tasks and Checklist Varies Varies Use the checklist in para 5.15.21 to perform basic COM tasks and indicate:
1. GFEBS order number
2. Date and time of basic COM
3. Name of maintenance worker(s)
4. Used labor hours and material
5. Date and time when the quality check was performed
6. Name of the QC inspector.
Upload signed checklist IAW para 5.5.6 “Work Documentation and Reporting”.
| 0079 | 1.22.1 | Environmenatl Protection Plan (EPP) | With proposal package and within thirty (30) calendar days after contract award | Annually | Word Document | |
| PDF File | Initial submission to the KO, thereafter upload updated Plan annually on Government shared drive | |||||
| Word Document |
PDF File Descriptive, narrative document containing text, charts or tables. Can be submitted in PDF format.
Word Document PDF File Descriptive, narrative document containing text, charts or tables. Can be submitted in PDF format.
Sheet2
| Deliverable # | PWS Para | Deliverable | Initial Submission | Task Frequency | Task Frequency Details | Data Source | Medium/Format | How to submit deliverables | |
| 0001 | 1.6.1 | Quality Control Plan | With proposal package and within thirty (30) calendar days after contract award | Annually | Word Document | ||||
| PDF File | Initial submission to the KO, thereafter upload updated Plan annually on Government shared drive | ||||||||
| 0002 | 1.6.8 | Installation Pass and CAC Inventory Log | Within thirty (30) calendar days after contract award | Monthly | NLT the 25th of each month - updates to spreadsheet | Employee Log | Excel Spreadsheet | Enter updates to Employee Log spreadsheet, located on Government shared drive, NLT the 25th of each month. | |
| 0003 | 1.7 | Key Control and Inventory Log | Within thirty (30) calendar days after contract award | Monthly | NLT the 25th of each month - updates to spreadsheet | Key Control and Inventory Log | Excel Spreadsheet | Enter updates to Key Control and Inventory Log spreadsheet, located on Government shared drive, NLT the 25th of each month. | |
| 0004 | 1.12.1 | Education and Training Level | Within thirty (30) calendar days after contract award | Monthly | NLT the 25th of each month - updates to spreadsheet | Employee Log | Excel Spreadsheet | Enter updates to Employee Log spreadsheet, located on Government shared drive, NLT the 25th of each month. | |
| 0005 | 1.18. | Phase-In and Phase-Out Plan with milestones and timeline | With proposal package and within fifteen (15) calendar days after contract award | Word Document | |||||
| PDF File | Submit deliverable to KO thru COR; Post a copy on Government shared drive | ||||||||
| 1.18.1.1 | Phase-In Status Report with milestones and timeline | Start of phase-In period | Bi-Weekly | Word Document | |||||
| PDF File | Submit deliverable to KO thru COR; Post a copy on Government shared drive | ||||||||
| 1.18.1.2 | GFEBS accounts and CAC status with milestones and timeline | Two weeks from the start of Phase-In plan | Bi-Weekly | Word Document | |||||
| PDF File | Submit deliverable on Government shared drive | ||||||||
| Work order transfer from backup system to GFEBS | When GFEBS enabled | One Time Occurrence during Phase-In | Initiate Maintenance Orders - (20) calendar days after becoming GFEBS operational | ||||||
| Enter labor and materials NLT thirty (30) calendar days after becoming GFEBS operational | GFEBS | GFEBS | |||||||
| Manual entry of all maintenance orders, labor and materials, etc. from backup system to GFEBS. | Submit deliverable via GFEBS | ||||||||
| 0006 | 1.19 | Management Plan | With proposal package and within thirty (30) calendar days after contract award | Annually | Word Document | ||||
| PDF File | Submit initial deliverable to the KO, thereafter upload updated Plan annually on Government shared drive | ||||||||
| 0007 | 1.20.2 | ||||||||
| 1.20.7 | Preventive Maintenance (PM) Plan | ||||||||
| PM Work Completion Time, Frequency and Deviations | Varies | PM Plan - Initial Annually, updates monthly | |||||||
| PM Orders - Varies | Changes to Annual PM Plan NLT the 25th of each month - updates to spreadsheet | GFEBS PMO | PM Plan initial submission to the KO, thru the COR, within 30 days of option year being exercised. changes to annual work plan, monthly, NLT 20th, for the following month. Annual work plan shall list all facilities and equipment with scheduled PM date. |
Perform PM work with acceptable deviations as specified below:
a. Annual, Bi-annual, Semi-Annual – 4 weeks after scheduled date
b. Quarterly – 2 weeks after scheduled date
c. Weekly – 1 day after scheduled date
d. Daily - anytime during the day shift each day of the year
e. Seasonal – during the month specified
f. Monthly, Bi-Monthly – 5 days after scheduled date
| 0008 | 1.20.8 | |||||||
| For Priority 1 - Initiate a sub-order for deficiencies found during the PM Work. | Immediately upon discovery and follow with the email | Varies | Varies | GFEBS | Initiate sub-order for deficiencies found during the PM Work. | |||
| 1.20.7 | ||||||||
| 5.2.3 | For Priority 2&3 - Initiate sub-order for deficiencies found during the PM Work. | Within three (3) calendar days | Varies | GFEBS | ||||
| 0009 | 1.20.9 | Marking on-site | Every time preventive maintenance is performed. | Every time preventive maintenance is performed. | Every time preventive maintenance is performed. | Affix a Government approved label to individual equipment every time preventive maintenance is performed. The information on the label shall include, but not limited to: |
a. GFEBS maintenance order number
b. GFEBS equipment ID number
c. Serial Number
d. Date and time
e. Technician name
| 0010 | 1.21.1 | Safety Plan | Within thirty (30) calendar days after contract award | Annually | Word Document | ||||
| PDF File | Initial submission to the KO, thereafter upload updated Plan annually on Government shared drive | ||||||||
| 0011 | 1.21.4 | Safety Training | Within thirty (30) calendar days after contract award and prior to work assignment | Annually | NLT the 25th of each month - updates to spreadsheet | Employee Log | Excel Spreadsheet | Enter updates to Employee Log spreadsheet, located on Government shared drive, NLT the 25th of each month; post training certificates to Government shared drive | |
| 0012 | 1.22.6.1 | ||||||||
| 1.22.6.2 | Release of Hazardous Material or Substances Reporting | within one (1) hour | Varies | follow up with ROF within five (5) calendar days after the initial notification | Verbal Notification |
ROF
| Descriptive, narrative document containing text, charts or tables. Can be submitted in PDF format. | Send a notification to Fire Control Center thru COR; post a copy on Government shared drive | ||||||||
| Environmental POL Spills Reporting | As required | follow up with ROF within five (5) calendar days after the initial notification | Verbal Notification/Email/ROF | Fire Control Center thru COR; post a copy on Government shared drive | |||||
| 1.22.6.3 | Incident Log | within one (1) day | Varies | Incident Log | Excel Spreadsheet | Update Incident Log | |||
| 0013 | 1.24.3 | Contingency Plan | Within thirty (30) calendar days after contract award | Annually | Word Document | ||||
| PDF File | Submit initial deliverable to the KO, thereafter upload updated Plan annually on Government shared drive | ||||||||
| 0014 | 1.25.1 | AT Level I Training | Within thirty (30) calendar days after contract award and prior to work assignment | Annually | NLT the 25th of each month - updates to spreadsheet | Employee Log | Excel Spreadsheet | Enter updates to Employee Log spreadsheet, located on Government shared drive, NLT the 25th of each month; post training certificates to Government shared drive | |
| 1.25.2 | OPSEC Training | Annually | NLT the 25th of each month - updates to spreadsheet | Employee Log | Excel Spreadsheet | Enter updates to Employee Log spreadsheet, located on Government shared drive, NLT the 25th of each month; post training certificates to Government shared drive | |||
| 1.25.3 | iWATCH Training | One Time Occurrence during Phase-In | NLT the 25th of each month - updates to spreadsheet | Employee Log | Excel Spreadsheet | Enter updates to Employee Log spreadsheet, located on Government shared drive, NLT the 25th of each month; post training certificates to Government shared drive | |||
| 0015 | 1.25.4 | Information Assurance Training | Within fifteen (15) calendar days after contract award and prior to work assignment | Annually | NLT the 25th of each month - updates to spreadsheet | Employee Log | Excel Spreadsheet | Enter updates to Employee Log spreadsheet, located on Government shared drive, NLT the 25th of each month; post training certificates to Government shared drive | |
| 0016 | 1.25.5 | Evacuation Coordinator/Fire Prevention Training | Within thirty (30) calendar days after contract award and prior to work assignment | Upon Appointment | NLT the 25th of each month - updates to spreadsheet | Employee Log | Excel Spreadsheet | Enter updates to Employee Log spreadsheet, located on Government shared drive, NLT the 25th of each month; post training certificates to Government shared drive | |
| 0017 | 1.25.6 | Energy Monitor Training | Within thirty (30) calendar days after contract award and prior to work assignment | Upon Appointment | NLT the 25th of each month - updates to spreadsheet | Employee Log | Excel Spreadsheet | Enter updates to Employee Log spreadsheet, located on Government shared drive, NLT the 25th of each month; post training certificates to Government shared drive | |
| 0018 | 1.25.7 | Building Coordinator Training | Within thirty (30) calendar days after contract award and prior to work assignment | Upon Appointment | NLT the 25th of each month - updates to spreadsheet | Employee Log | Excel Spreadsheet | Enter updates to Employee Log spreadsheet, located on Government shared drive, NLT the 25th of each month; post training certificates to Government shared drive | |
| 0019 | 1.25.8 | GFEBS Training | Immediately upon the AKO account approval and CAC issuance by the Government, NLT 60 days of Contract award date | Varies | NLT the 25th of each month - updates to spreadsheet | Employee Log | Excel Spreadsheet | Enter updates to Employee Log spreadsheet, located on Government shared drive, NLT the 25th of each month; post training certificates to Government shared drive | |
| 0020 | 3.4.3 | Flags | Within thirty (30) calendar days after contract award | Monthly | When equipment is replaced | GFEBS | GFEBS Warehouse | Maintain GOCO equipment inventory in GFEBS warehouse. | |
| 3.4.4 | Housing Replacement Refrigerators Inventory | Within thirty (30) calendar days after contract award | Monthly | When equipment is replaced | GFEBS | GFEBS Warehouse | Maintain GOCO equipment inventory in GFEBS warehouse. | ||
| 3.4.6 | Locks | ||||||||
| 3.4.7 | Fire Extinguishers | ||||||||
| 0021 | 3.5 | Property Management Plan | Within thirty (30) calendar days after contract award | Annually | Word Document and Excel Spreadsheet | Submit Initial deliverable to the COR, and upload it to the Government shared drive; thereafter, post updated plan to the drive; the Plan shall meet FAR Clause 52.245-1, Government Property and AR 735-5, Policies and Procedures for Property Accountability; | |||
| 0022 | 4.4.9 |
5.3.5.1
5.5.2 Mobile Telephone Numbers Within ten (10) calendar days after contract award Varies Email Word Document
| Provide English-speaking staffed telephone number available 24 hours, 7 days a week. Submit the deliverable to the COR | |||||||
| 0023 | 5.2.2.1 | "4283" Package for DMOs | Within twenty (20) calendar days from Government’s notification date | When DMO values is grater than 40 labor hours or 3,500 euros in total cost | Cost Estimate Log | Excel Spreadsheet | |
| Supporting Documentation | 1. Submit 4283 |
2. Submit a minimum of three (3) vendor quotes for Government’s review and approval. Pre-expended bin supplies and materials shall not be included in the material estimate
3. Update Cost Estimate Log
4. Post all supporting documentation to Government's shared drive 0024 5.2.4.1 Project Cost Estimates (Proposal Packages) and Documentation Submission Within twenty (20) calendar days of the Contractor's receipt of the request Varies Cost Estimate Log Excel Spreadsheet Enter updates to Cost Estimate Log spreadsheet, located on Government shared drive, within three (3) working days of the Contractor's receipt of the request; upload supporting documentation to Government shared drive:
a) estimate spreadsheet format/content for the Government approval (one-time only)
b) three (3) vendor quotes and invoices of purchases as evidence of material costs
c) three (3) vendor quotes or invoices as evidence of specialized equipment rental cost
d) project estimates for labor
e) quotes for specialized subcontract services 0025 5.2.6 5.2.8
| 5.5.5.5.3 | Work Centers and Activity Types | When posting time and material against GFEBS maintenance order | Daily | GFEBS | GFEBS | The Contractor shall account in GFEBS for labor hours based on work centers (trades) performing the work/tasks. The Contractor is responsible to coordinate all work between work centers/shops and to account for man-hours and materials being expended until the maintenance order is closed. | |
| 0026 | 5.3.1.3 | ||||||
| 5.3.5.2 | Response Time/Completion for Priority Level 1 | Daily | Daily | Daily | Phone calls |
Emails Verbal
| GFEBS | Work On-Site | Respond and be on-site for all emergency work within two (2) hours of notification/release, and provide first responders, skilled craftsmen, project manager or alternate, which are able and ready to respond to emergency work orders. | |||||||
| 0027 | 5.3.1.4 | Downgrade DMO Level 1 in GFEBS to Level 2 or 3 | Daily | Daily | Daily | GFEBS | GFEBS | When the emergency maintenance order is downgraded to routine or urgent level, post all hours and materials, close the emergency maintenance order (to include supporting documentation), and initiate a new sub-order with a new priority level. | |
| 0028 | 5.3.2.3 | Response Time/Completion for Priority Level 2 | Daily | Daily | Daily | Phone calls |
Emails Verbal
| GFEBS | Work On-Site | Respond and be on-site for all urgent work within 24 hours of notification/release and provide skilled craftsmen, project manager or alternate, which are able and ready to respond to urgent work orders | |||||||
| 0029 | 5.3.2.4 | Downgrade DMO Level 2 in GFEBS to Level 3 | Daily | Daily | Daily | GFEBS | GFEBS | When the urgent maintenance order is downgraded to routine level, post all hours and materials, close the urgent maintenance order (to include supporting documentation), and initiate a new sub-order with a new priority level. | |
| 0030 | 5.3.3.2 | Response Time/Completion for Priority Level 3 with Completion Date | Daily | Daily | Daily | Phone calls |
Emails Verbal
| GFEBS | Work On-Site | Complete this type of routine work NLT date identified in GFEBS Maintenance Order. The delivery date is between 1 and 30 calendar days of notification/release | |||||
| 0031 | 5.3.4.2 | Response Time/Completion for All Other Routine Work | Daily | Daily | Daily | Phone calls |
Emails Verbal
| GFEBS | Work On-Site | Respond, on-site and complete to all routine work within 30 calendar days of notification/release | |||||
| 0032 | 5.3.5.3 | Refrigerator Replacement | When requested | When requested | Varies | Phone calls |
Emails Verbal
| GFEBS | Work On-Site | Replace faulty refrigerator on-post after normal duty hours, within three (3) hours of resident’s call IAW para 5.5.9 “Work Reception Requirements for Initiating Repair for Government-Owned Domestic Appliances”. Deliver and install a replacement refrigerator and move faulty unit to collection point on base. Initiate a DMO next work day NLT 1000 hours. | |||||||
| 0033 | 5.3.5.4 | Power Plan Operations | During Phase-In | Daily | Daily | Work On-Site | Provide qualified power plant operator to operate power plants after normal work hours, Monday thru Sunday |
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