Questions_First_Release.xlsx
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- Solicitation number
- W564KV12R0017
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Solicitation- Questions and Answers 1
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Sheet1
| Reference: | Questions: | Response: | ||
| 1 | Question asked at site visit | What type of dryers/exhausts are in housing? | Dryers are 120V American specifications and hooked up by exhaust hose to the exterior of the building. | |
| 2 | Question asked at site visit | Why were Roads & Grounds removed from the contract. | Several factors were considered during the acquisition strategy process that led to the Government's decision to separate into two contracts. | |
| 3 | Question asked at site visit | Are pets allowed in all housing? | Pets are allowed in single family housing and apartments but not the barracks. | |
| 4 | Request extension of closing date to 10 January | The Government has decided that the justification received so far does not support an extension | ||
| 5 | Solicitation Section L, Vol II, Past Performance, Section 3, Subcontracts: Vol II, Past Performance, requires that the offeror submit information concerning relevant contracts performed. Section 3, Subcontracts, requires the offeror to “provide an outline of how the effort required by the solicitation will be assigned for performance within the offeror’s corporate entity and among the proposed subcontractors.” | Please clarify if the Government is requiring a list of major subcontractors (those who performed more than 20% of the work) for the identified relevant contracts or if the requirement is to identify subcontractors for the IMC Stuttgart project. | For the purpose of this solicitation "major Subcontractors" referes to the anticipated work of more than 20% on this PWS. The requirement is to "provide an outline of how the effort required by the solicitation will be assigned for performance within the offeror’s corporate entity and among the proposed subcontractors." | |
| 6 | Section L, 2. Proposal Volumes, b. Content Requirements, states “Each volume of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion (not counted against the page limits).” | Please clarify what is required in the “Narrative Discussion” which is noted as not in the page limit. | "Narrative Discussion" is any additional pertinent information provided to the Government, for better understanding of the proposals. | |
| 7 | Section L, Vol II, Past Performance, Section 5, Past Performance Questionnaires. The requirement states that the offeror shall email the questionnaire to both the Government/Non-Government contracting activity and technical representative responsible for the past/current contract. | Is it the Government's intent that past performance questionnaires be sent to and received by both the Contracting Office and technical representatives for each contract? | Yes. | |
| 8 | Evaluation Subfactor A, Management Approach, Element 1 states that the proposal will be evaluated to determine the acceptability of “(t)he offeror’s proposed process to manage multiple task orders..” The solicitation and PWS differentiate between Standing Operations Order, Service Order, Individual Job Order and Fixed Price Item Task Order. | Please clarify whether this element will be evaluated solely on task orders or on other types of orders as well. | This Element will be evaluated on all services related to all Task Orders. Task Orders will be issued for SOOs, SOs, FPIs and IJOs. | |
| 9 | Reference: RFP, Section M – Evaluation Factors for Award, 3. PRICE/COST EVALUATION APPROACH, e. Unbalanced Pricing. Offers that are determined to be unbalanced may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government. | Please provide a definition of “unacceptable risk” to the government that will be used when evaluating a potential lack of balance in pricing? | FAR 52.215-1 The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or subline items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government. | |
| 10 | Per the PWS paragraph C.1.14.5, Manage Facilities and Infrastructure Maintenance, the Contractor shall develop and maintain a Reliability Centered Maintenance Program. Equipment determined to have an impending failure shall be identified for repair, to include failure impact and necessary outages. Additionally, the Contractor may submit the program with changes with cost savings as a Value Engineering Initiative IAW the Value Engineering Clause in Section I Number I-671. | How will identified, and COR approved, repairs or replacements be funded? | They will be funded with a Service Order or an IJO. | |
| 11 | Ref: PWS C.5.4.3.8, Grounding and Lightning Protection Systems. The contractor is required to perform inspections and maintenance of grounding and lightning protection systems; however, no workload data are provided in the Technical Exhibits | Please provide. | All buildings have lighting protection systems. | |
| 12 | Ref: PWS Ref C.5.4.6.2.1, Storm Drainage Maintenance and Inspection. Insufficient workload information is provided in the Technical Exhibits for bidders to estimate this requirement | Please provide workload data on the storm drainage system, including but not limited to: retention basins, culverts, grates, catch basin inlets, manholes, outlets, underground pipe and conduits, inlets, junction structures, drop structures, erosion control structures, building connections, and storm sewers. | See TE 5.4-007 for workload data. | |
| 13 | Ref: PWS C.5.4.6.2.2, Storm Drain Cleaning. | Please provide workload data on open and closed storm drain systems. | See TE 5.4-007 for workload data. | |
| 14 | Price Exhibit, OMA FPI Tab Q001, Raingutter Cleaning. We are asked to give as fixed price estimate on cleaning rain gutters without any parameters of the Linear Foot measures | Is the contractor to assume that all of these gutters will be located on single story buildings or are there buildings with multiple stories that the gutters need to be cleaned? Please provide further details, such as the height that these rain gutters are located. | No, it would be incorrect to assume that all of these gutters are located on single story buildings. There are many buildings with more than one story. Height of gutters is not available. | |
| 15 | Price Exhibit, OMA FPI Tab Q005, Wall and Ceiling Restoration and Repair. We are asked to give as fixed price estimate Wall and Ceiling Restoration and Repair without any parameters. | Is the contractor to assume that these walls and ceilings are drywall? If they are plaster & lathe, there is a big difference repair effort. Please provide further detail, such as, the construction material the walls and ceilings are constructed. | The walls and ceilings could be drywall or plaster, details of the quantities of each is not available. | |
| 16 | OMA FPI Tab Q006, Removal of Old Paint. We are asked to give as fixed price estimate on Removal of old Paint without any additional details or parameters. | Please provide further details of the structures that the paint is to be removed? Are these interior wall, exterior walls, metal equipment, traffic bollards, Fire hydrants, etc? | See PWS Para C.5.10.3. Only inside buildings on walls and ceilings. | |
| 17 | OMA FPI Tab Q013, Clean Down Spouts. We are asked to give as fixed price estimate on Clean Down Spouts | |||
| without any additional details or parameters. | Is the contractor to assume that all of these Downspouts will be located on single story buildings or are there buildings with multiple stories that the down spouts need to be cleaned? Please provide further details, such as the height that these rain gutters are located. | No, it would be incorrect to assume that all of these down spouts are located on single story buildings. There are many buildings with more than one story. Height of gutters is not available. | ||
| 18 | AFH FPI Tab Q013, replace Curtains in GFOQ Houses. We are asked to give as fixed price estimate on Replacing Curtains in GFOQ Houses without any additional details or parameters. | Please provide specifications on the type and quality of the Curtains we are replacing in GFOQ housing? | The "quality" of the materials for the curtains must meet the ASTM D3691/D3691M-09 standard. PWS Para C.5.8.2.3.2. will be amended as applicable. | |
| 19 | Materials: Property that may be incorporated into or attached to an end item or which may be consumed or expended in performance of work. I includes, but not limited to, clothing, raw and processed material parts, components, installed equipment, assemblies, small tools, and supplies which may be consumed in normal use in performance. | Could the Government confirm that the items defined in the Materials definition are to paid out of CLINS X006 & X012? If so could the Government clarify what is considered Clothing and Small Tools? | The "Materials" definition is a definition. As stated in, but not limited to, PWS sections C.4.3. & C.4.4., specifically para C.4.3.6. and C.4.4.3. the Government will not reimburse for Clothing and Small Tools. | |
| 20 | Schedule B, CLIN Services. No CLIN Services describe or clarify where the contractor shall capture costs for Equipment and Other Direct Costs. | Could the Government please clarify in which CLINS the Contractor shall include Contractor Furnished Equipment and Other Direct Costs (i.e. Office Supplies, Uniforms, Drug Testing, Cell Phones, etc.) in the Schedule B? | Please see reponse to question #28. | |
| 21 | Schedule B, X006 & X0012. Material Reimbursable CLINs. | Can the Government please clarify what defined allowable as Materials costs (i.e. Consumables, Office Supplies, Personnel Costs, PPE)? | As stated in Answer 23. It is typical that consumables, office supplies, personnel costs & PPE be considered part of Overhead or G&A. Allowable Materials shall be materials used in performance of the contract (excluding FPIs and IJOs) that are not typically accounted for under Overhead and G&A. | |
| 22 | Reference Subfactor D, Element 2, copy of the offeror’s ISO 9001:2008 certification. | ISO 9001:2008 is no longer an industry standard due to modern quality systems such as Six Sigma. Will the Government consider revising this Subfactor to require a well-documented quality control system per the specifications in PWS C.1.9.2 and, in lieu of ISO Certification, can bidders substitute modern programs such as Six Sigma? | Considered. No change. | |
| 23 | Section B - CLIN Number 0006, Price for Material, T&M, OMA and CLIN 0012, T&M, AFH (Pages 6 and 10 of 98) | Will the cost of material be a number provided by the Government. If yes, please provide the number in the next Amendment. The contractor cannot be expected to establish a price for material without knowing the workload for which materials will need to be purchased. | No. IAW Administrative Notes, "Offerors need not propose prices for OMA and AFH Material CLINs, which will be reimbursed at cost." | |
| 24 | Under which CLIN are the contractors to include General and Administrative costs (loadings) for material purchased for SO and IJO work? | IAW CLIN descriptions SOOs include "Services include all management and administration functions in accordance with the Performance Work Statement (PWS) for all SOO, SO, FPI, IJO and Material CLINs. The contractor shall provide all qualified management, supervisory, technical, administrative and clerical personnel to accomplish all services required by this contract. This includes, but is not limited to: material handling and any phase-out or demobilization costs. " | ||
| 25 | FAR 52.237.8 Restriction on Severance Payments to Foreign Nationals (Page 54 of 85) | The previous draft solicitation included FAR 52.237.8. We have not found this clause in the new solicitation. Please clarify. Has the necessary waiver required by FAR 37.113-1 been applied for from the agency and has the waiver been granted. | Clause is included in Section K, by reference. | |
| 26 | RFP Attachment 1, Section C, Paragraph C 1.14.3.7, Material Estimates (Page C- 48) | The paragraph states "Material prices shall be as specified in Section 8". What does this sentence mean? There are no material prices specified in Section 8. There are several CLINs for Material. | IAW Administrative Notes, "Offerors need not propose prices for OMA and AFH Material CLINs, which will be reimbursed at cost." PWS Para C.1.14.3.7 applies only to task orders in regards to the SOs & IJOs. | |
| 27 | C.3.6.1.1 Purchase of materials, supplies and parts and LL.2.b.(iii)(1)price proposal instructions for Price Exhibit #2 | Are office materials cost reimbursable as indicated by price proposal instructions for Price Exhibit #2 which states material costs shall not be included as they will be invoiced on a separate material CLIN? | No. It is typical that Office materials should be considered part of Overhead or G&A. |
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