W52P1J-21-R-5002 -- Questions and Responses -- 25Jan2021.pdf

W52P1J-21-R-5002 Contractor Questions and Responses

# Question Answer

1 Will the experience of sister subsidiary companies be considered acceptable by the review board? Yes, if recent and relevant.

2 Does the government have any page limitations for any of the volumes?

Yes, all Volumes have page limitations.

Please see Section L - Instructions, Conditions and Notices to Bidders.

3 High Dusting. What is the maximum height required of the contractor?

In accordance with (IAW) Attachment I, Para 3.14 states higher than 6' (Over six (6) feet) and up to ten (10) feet.

Is there an Incumbent? If so what is the name of the company/current contractor? If yes, what is the total dollar value of the contract? What is the current contract number?

Yes. Gana A Yoo. $18M.

W52P1J-16-C-5000

Will there be a need for an overall Covid-19 sanitize and disinfect cleaning before starting? If so will this be a separate cost adjustment?

No.

What are the current brand, type, and models of paper towel dispensers in the facilities? How many paper towel dispensers, toilet paper dispensers and what brand are they?

The Government does not track the total numbers of dispensers.

Current brands include TORK, ELEVATION, MATIC HAND TOWEL, ROLE DISPENSER, BLACK, DISPENSER for SC-290089, DISPENSER, TOWEL , INTUITION QUARTZ, BLACK, Electric/Hands free dispenser for SC-290089, TOWEL DISPENSER, COMPACT, AUTOCUT, BLACK, Dispenser for GW-

HWRT800K

Please note the following:

The Government intends to incorporate FAR 52.208-09: Contractor Use of Mandatory Sources of Supply or Services (May 2014) in forthcoming Amendment 0002.

7 What are the required sizes for plastic trash can liners? ex. 4 gallons/ 8 gal. / 13 gallons or bigger?

44 gallon (37" x 49") and 7-10 gallon (24" x 24").

8 What is the current type of soap dispenser in the facilities?

GJ-PM 100 Counter Mount, GJ-PM 200 Medical/62 Battery, BI-9960-0001 Symmetry, GJ-YH200 w/scrubbers

What are the types of carpeting, carpet materials (ex. fibers, blend, pile height, loop, Berber texture) and is there more than 1 type?

Current style: WAY2M, Back: 5M, Size:

24"x 24"

10 When was the last time the floors were stripped and waxed?

Floors were stripped and waxed in October 2020; additionally, the Health Clinic floors were stripped and waxed again in December 2020.

11 Will a Site Visit be scheduled (virtual or in person)? No Site Visit is planned for this procurement.

Some contracts such as with the FAA we are required to offer the positions to the current employees. Is this true for this contract (as it pertains to right of first refusal)? If yes do you have the seniority of the current employees?

The Right of First Refusal is not applicable to this contract.

Please note the following:

The Government intends to incorporate FAR 52.222-42: Statement of Equivalent Rates for Federal Hires (May 2014), in forthcoming Amendment 0002.

On page 23 of attachment #1 the PWS 2.24.3 the contractor furnished supplies listed in the chart is there a required manufacturer and product number for these items:

Hand Soap Counter Mount 650 Cases / 2 Per Case Hand Soap Orange Pumice 100 Cases / 2 Per Case Hand Soap Green Certified 235 Cases / 6 Per Case Toilet Tissue 1 PLY Large Roll, 36RL 1,029 Cases / 60 Per Case Towel Hardwound Roll 8" x 800' 2,170 Cases / 6 Per Case Towel

No required manufacturer or product number for those items. However items listed must be applicable to the dispensers listed in answers seven (7) and nine (9) above.

RFP Reference: Section L, Factor 1, Contract Management Personnel, page 105 of 113 calls for the following positions: General Manager, Day and Night Shift Foremen, Alternate Day and Night Shift Foremen, and Quality Control Manager.

Question: Are all positions listed above Key Personnel? If no, please identify which positions are key.

IAW Overarching (OA) Performance Work Statement (PWS) para 2.8: The Program (General) Manager, Shift Foremen (Day/Night), and Quality Control Manager are considered key personnel positions.

RFP Reference: Section L, Factor 1, Contract Management Personnel, page 105 of 113

Question: Is there a Collective Bargaining Agreement (CBA) attached to this, or the new, contract. If yes, please provide the current CBA. Will the Government confirm whether a CBA is applicable and, if applicable, provide the current CBA?

A CBA is active on the current contract.

CBA posted to beta.SAM.

Please note the following:

The Government intends to incorporate FAR 52.222-42: Statement of Equivalent Rates for Federal Hires (May 2014) in forthcoming Amendment 0002.

Personnel, page 105 of 113 and PWS Section 2.8 Contractor Employees, page 10

Request: Section L, Factor 1 calls for a General Manager;

however, PWS Section 2.8 calls for a Program Manager.

Please clarify whether these are two separate positions. If they are not separate positions, what is the correct/preferred title for this position?

IAW OA PWS para 2.8: The Program (General) Manager, Shift Foremen (Day/Night), and Quality Control Manager are considered as key personnel positions.

Personnel, page 105 of 113 and PWS Section 2.8 Contractor Employees, page 10 Section L Vol I – Factor 1, Contract Management Personnel states the following: General Manager requires a minimum of ten (10) years' experience in custodial management position at an installation or facility of similar size, scope, and complexity. However, PWS Attachment 0001a, Section 2.8.1.1, page 10 states the following: The Program Manager shall have five (5) or more years of experience managing Custodial work.

Question: (1) If the titles General Manager and Program Manager represent one, not two positions, (2) please clarify the required years of experience for that position.

Please see revised Sections L and M.

1. Program (General) Manager represents one (1) position.

2. Five (5) years’ experience IAW with OA PWS, Para 2.8.1.1

RFP Reference: Attachment 0012: Appendix A: Past Performance Evaluation Form Attachment 0012 states the following: The Offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to megan.k.frost2.civ@mail.mil and kathleen.m.ward20.civ@mail.mil. However, Section L, Submittal Requirements, pages 104 & 105 of 113 says, for each contract submitted for itself or a proposed subcontractor, the offeror may submit up to eight pages.

The eight pages must include the Past Performance Evaluation Questionnaire (Attachment 0012) and may include one page of narrative regarding a proposed major subcontractor.

Question: Should the POCs complete and submit Attachment 0012 directly to the Government, or are bidders to include Attachment 0012 with their proposal submission?

The offeror shall complete Part I of the Past Performance Questionnaire (PPQ) and email the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract.

RFP Reference: Attachment 0001: Performance Work Statement: Section: 2.0 Description of Services, page 4 of 13 PWS Attachment 0001, Section 2.1, page 4 states the following: Estimated square footages are established in TE 2, Facilities (Square Footage) to Receive Services. Facility drawings of areas cleaned, including Floor Plans and Maps, are available from the COR/ACOR upon request.

Question: IAW with the PWS we would like to request a copy of Attachment 0003-TE 2.

Attachment is Secure. Please reference Attachment 0009 for instructions for accessing secure files.

RFP Reference: Attachment 0001: Performance Work Statement: Section: 2.9 Facility Recycling Services, pages 6 & 7 of 13 PWS Attachment 0001, Section 2.9.2, page 7 states the following: Locations to be serviced. Locations to be serviced are listed in TE 6, Recycling Pickup Locations, and shown on the Rock Island Arsenal vicinity map TE 3, Installation Map, located in the COR’s office. The Government does not guarantee that all buildings listed will require recycling service throughout the life of the contract, but any changes to the number of buildings will be done by contract modification.

Question: IAW with the PWS we would like to request a copy of Attachment 0004-TE 3. Since there is a DD254 requirement to review Attachments 0003-TE 2 and 0004- TE 3, is there a clearance requirement for this contract?

Attachment is Secure. Please reference Attachment 0009 for instructions for accessing secure files.

RFP Reference: Attachment 0001: Performance Work Statement: Section: 2.9 Facility Recycling Services, page 8 of 13 Attachment 0001, Section 2.9.9, page 8 states the following: The Contractor shall provide a report of the amount of Recycled Materials collected by building. This report shall be delivered to the KO/COR every four months starting from the date of award.

Question: What are the key elements of this report?

The key elements of this report are Date, Type Recyclables, and Estimated amount (Pnds).

RFP Reference: TE 1 Work and Frequency Table

Question: There is a frequency listed under Basic Service for the tasks of Carpet Cleaning and Stripping/Finishing Tile as Y/2. Please provide what this equates to as it is not listed in the legend.

Y/2 refers to every other year, ex… Base Year, Option Year 2 (OY2), OY4

RFP Reference: Attachment 0007 – TE 6 Recycling Pickup Locations and Attachment 0001 – Performance Work Statement Attachment – 12NOV2020 – Paragraph 2.9.5 Recycling Tasks

Question: Paragraph states “The Contractor shall remove Recyclable materials from the buildings and locations specified in TE 6, Recycling Pickup Locations. Recyclable Materials will be contained in Government provided receptacles located throughout these buildings… Receptacles will be located throughout the administrative areas of the included buildings and most receptacles for soft drink cans/bottles will be located near vending locations in the included buildings.” The TE referenced only provides the building, and in essence, only one pickup location. Will the government please provide the number of pickup locations within each building and/or number of receptacles?

The Government does not track the number of receptacles.

24 What is the current personnel number? This information is proprietary and cannot be released.

Please provide product descriptions and usage history for all consumable supplies such as toilet paper, hand towels;

seat covers, sanitary products, hand soap and trash can liners?

The Government does not track this data.

Technical Exhibit (TE) 1 – Work and Frequency Table has date stamp as 15 Jul 19, does the Government have current updated attachments, please provide.

TE#1 - Work and Frequency Table dated 15 Jul 19 is the most current document.

Request that Questions for solicitation due date be extended since all documents have not been released for review. Both Attachment 3 and Attachment 4 are secured documents that require time to request, receive and review.

Deadline was extended via Solicitation Amendment 0001 which was released on beta.SAM on 08Jan2020.

"Page 104:**; 107 ** for page 104; Vol III for Past Performance"

On page 104 the ** states the following"…the offeror may submit up to eight pages. The eight pages must include the Past Performance Evaluation Questionnaire (Attachment 0012) and include on page of narrative regarding proposed major subcontractor..."; on page 107 the instructions are to send the past performance questionnaire to the contract POCs and have it returned directly to the Contracting Office. The following questions:

1. Is it the Government's intent that seven pages, only page two which will be completed by the offeror, be included in the past performance submission?

2. The instructions say to send directly back to the contracting office is it the Government's intent for them to also share the information with the offeror?

1. Yes.

2. The Government does not intend to distribute this information to the offeror.

"Pages 109-110 Section M, Best Value Trade-Off Evaluation Approach; Technical/Risk Ratings"

The Government indicates a best value trade-off evaluation approach with contract management personnel and past performance rating higher than price. Table 1 states the ratings for the evaluation. However, the ratings do not state the items receive these rankings. Example: Outstanding-what requirements? Exceptional Approach - as there is no technical volume required, what approach is being evaluated? If similar contract is part of it was is the minimum square footage to make a past performance contract outstanding? Good? Acceptable? Or Marginal?

Please see revised Sections L and M.

"Page 111 Factor and Ratings Definitions Relevant"

Will the Government please clarify if the meaning of value greater when combined of $5,000,000.00 is for all contracts combined? For combined contract value of each contract?

Or for annual contract value?

Please see revised Sections L and M.

31 Please provide the net cleanable square footage in the current contract. 1,746,256 Square Feet

32 Please clarify if there were any changes on the new Solicitation versus current contract?

Additional Option Contract Line Item Numbers (CLIN)s are included.

33 Please provide the total contract dollars obligated and total months of service on current contract? $18M and 62 completed months of services.

Please provide the incumbent Awarded Price (Fixed +

IDIQ)?

$16,490,412.53

35 Please clarify if the PWS "Overarching" was recently implemented? YES, IAW recent department guidance

36 Please provide the number of contractors expressing interest in this opportunity?

Thirty contractors expressed interest through Market Research efforts.

37 May we have the breakdown of floor-types for each level of service (carpet, ceramic, tile, etc)?

The Government does not track this information.

38 Please provide current safety protocols for cleaners since COVID-19 started?

IAW with OA PWS, Para 2.19.3, 2.21.1 and Attachment 1 PWS, Para 4.3

39 Has COVID-19 impacted the cleaning times at Army Rock Arsenal? No impact on cleaning times.

40 Please indicate if there is office/storage place on site? IAW OA PWS, Para 2.23.2.1

Has the scope of work and/or square footage, under the new solicitation remained the same, decreased or increased compared to the current contract?

The new solicitation PWS includes minor changes compared to the current contract.

42 Do we have to copy the Government representative on every email we send for PPQs?

The offeror shall complete Part I of the PPQ and email the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract.

43 Can you give us the current supply estimated cost, including paper products and chemicals?

The Government does not track supply costs on the current Firm Fixed Price contract.

44 Can you give us an estimate of the daily population for each facility?

No daily population for each facility is available due to the COVID-19 Pandemic.

Majority of RIA personnel are teleworking until further notice.

Please provide product descriptions and usage history for all consumable supplies such as toilet paper, hand towels;

seat covers, sanitary products, hand soap and trash can liners?

The Government does not track this data.

Will the contractor/team be required to possess a current ISSA CIMS-GB certification or equivalent at contract’s start date and maintain ISSA CIMS-GB certification or equivalent throughout the contract period?

All requirements are listed in the Overarching PWS (2.17, 2.18, 2.19) Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Contractor shall ensure employees are certified or licensed in the appropriate Environmental Protection Agency (EPA) areas required.

Can invoices be submitted every two weeks? As a small business, under FAR 52.232-1(b) we can invoice twice monthly to allow for better cash flow.

Invoices shall be submitted monthly.

Has the scope of work or square footage, under the new solicitation remained the same, decreased or increased compared to the current Solicitation contract number?

The new solicitation PWS includes minor changes compared to the current contract.

49 Is this contract required to be a Union based contract? If so, will the awardee be required to join the Union?

The contract that is awarded from this solicitation shall follow the current CBA.

Please note the following:

The Government intends to incorporate FAR 52.222-42: Statement of Equivalent Rates for Federal Hires (May 2014) in forthcoming Amendment 0002.

50 Based on Attachment 0011 the pricing will be fixed not on Square feet, is that correct?

Emergency work will be based on Square Feet. All other CLINS are Firm Fixed Price

(FFP).

51 Is Section B - Supplies or Services and Prices required to be filled, starting on pg. 6-50/133?

Offeror only needs to complete prices on Attachment 0011.

What is the current value of the current contract for USAG- RIA? Can you give us the current monthly contract amount?

$18M. The Government does not track costs per month, as this is a FFP contract.