W52P1J-21-R-5002-0002 -- Solicitation Amendment -- 25Jan2021.pdf

W52P1J21R5002

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Please see narrative for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Jan-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W52P1J21R5002

X 9B. DATED (SEE ITEM 11)

31-Dec-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Jan-2021

CODE

ARMY CONTRACTING COMMAND ROCK ISLAND

3055 RODMAN AVENUE

ROCK ISLAND IL 61299-8000

W52P1J 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0002

The purpose of Amendment 0002 is the following:

1. Incorporate FAR 52.208-09: Contractor Use of Mandatory Sources of Supply or Services (May 2014).

2. Incorporate FAR 52.222-42: Statement of Equivalent Rates for Federal Hires (May 2014).

3. Incorporate revised Sections L and M to clarify Evaluation Approach.

4. Announce posting of Collective Bargaining Agreement and Contractor Questions/Answers posted to beta.SAM.gov on 25 January 2021.

5. Replace PCO from Molly Lewis to Kathy Ward, kathleen.m.ward20.civ@usa.army.mil, (309) 782-3715.

6. Extend proposal deadline from 01 February 2021 at 1000 CST to 03 February 2021 at 1000 CST.

7. All other terms and conditions remain unchanged.

SECTION I - CONTRACT CLAUSES

The following have been added by full text:

52.208-9 CONTRACTOR USE OF MANDATORY SOURCES OF SUPPLY OR SERVICES (MAY 2014)

(a) Certain supplies or services to be provided under this contract for use by the Government are required by law to be obtained from nonprofit agencies participating in the program operated by the Committee for Purchase From People Who Are Blind or Severely Disabled (the Committee) under the 41 U.S.C. 8504. For mandatory supplies or services that are not available from DLA/GSA/VA, price and delivery information is available from the appropriate central nonprofit agency. Payments shall be made directly to the source making delivery. Points of contract for central nonprofit agencies are:

(1) National Industries for the Blind, 1310 Braddock Place, Alexandria, VA 22314-1691, (703) 310-0500; and

(2) NISH, 8401 Old Courthouse Road, Vienna, VA 22182, (571) 226-4660.

(b) The Contractor shall immediately notify the Contracting Officer if a mandatory source is unable to provide the supplies or services by the time required, or if the quality of supplies or services provided by the mandatory source is unsatisfactory. The Contractor shall not purchase the supplies or services from other sources until the Contracting Officer has notified the Contractor that the Committee or an AbilityOne central nonprofit agency has authorized purchase from other sources.

(c) Price and delivery information for the mandatory supplies is available from the Contracting Officer for the supplies obtained through the DLA/GSA/VA distribution facilities. For mandatory supplies or services that are not available from DLA/GSA/VA, price and delivery information is available from the appropriate central nonprofit agency. Payments shall be made directly to the source making delivery. Points of contact for AbilityOne central nonprofit agencies are:

(1) National Industries for the Blind, 1310 Braddock Place, Alexandria, VA 22314-1691,(703) 310-0500; and

(2) NISH, 8401 Old Courthouse Road, Vienna, VA 22182, (571) 226-4660.

(End of clause)

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION

Employee Class Monetary Wage-Fringe Benefits

(End of clause)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

PROPOSAL SUBMISSION (Section L)

SUBMITTAL REQUIREMENTS

Section L - Instructions, Conditions and Notices to Bidders

The Offeror’s proposal shall be submitted electronically as set forth below. The Offeror’s proposal shall consist of the following four (4) volumes.

I. Factor 1, Contract Management Personnel (LPTA)

II. Factor 2, Experience/Past Performance

III. Factor 3, Cost Price

IV. Solicitation, Offer and Award Documents and Certifications/Representations Files shall not contain classified data. The use of hyperlinks in proposals is prohibited.

Each volume shall be submitted in a separate electronic file and labeled accordingly. All proposals shall be submitted electronically to the email address of the Contract Specialist of record. No hard copies, CD’s, DVD, flash drives, or other physical media will be accepted for this procurement.

Any changes made (as a result of negotiations or proposal revisions) should be tracked using a different color and have changed information clearly marked by a vertical line in the right margin of the page. The revised pages shall be dated.

Formatting should be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

The following volumes of material shall be submitted:

Number Volume Title Electronic Copy

Maximum Pages*

I Contract Management Personnel 1 40 II Experience/Past Performance 1 96** III Price 1 10

IV

Solicitation, Offer and Award Documents, and Certifications/ Representations

1 10

*NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read.

**The Offeror shall submit past performance information for no less than three contracts for each functional area, but may submit past performance information for up to twelve contracts to address all of the seven (7) functional responsibilities. For each contract submitted for itself or a proposed subcontractor, the offeror may submit up to eight pages. The eight pages must include the Past Performance Evaluation Questionnaire (Attachment 0012) and may include one page of narrative regarding a proposed major subcontractor. The total maximum pages for Volume II is 96 pages.

PROPOSAL FORMAT

The submission shall be clearly labeled and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

NOTE: 11X17 pages are acceptable for tables/graphic representations; however, each 11x17 page counts as two pages.

The following additional restrictions apply:

Volume Packaging All of the proposal volumes shall be compressed (zipped) into one file entitled “proposal zip” using WinZip version 6.2 or later, or as separate uploads in their native format, i.e. doc, xls, ppt, etc., and emailed to the contract specialist. All files shall be in read-only format. Files that require signature must be submitted using PDF files. All price breakdown information to aide in the cost/price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2007. **Please note – Self extracting exe files are not acceptable.

Content Requirement - All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each volume of the proposal shall consist of a Table of Contents and the Narrative discussion. Proprietary information shall be clearly marked.

EVALUATION FACTOR SUBMITTAL:

VOLUME I – Factor 1, Contract Management Personnel (Acceptable/Unacceptable)

The Offeror shall provide the resumes, letters of commitment and organization charts to include contact information for all key personnel. The resumes shall demonstrate the PWS requirements for each position as outlined in the Overarching PWS found in Section 2.8 Contractor Employees.

Program (General) Manager requires a minimum of five (5) years' experience in custodial management position at an installation or facility of similar size, scope and complexity

Day and Night Shift Foremen requires a minimum five (5) years' experience in Custodial management.

Alternate Day and Night Shift Foremen requires a minimum two (2) years' experience in Custodial management.

Quality Control Manager requires a minimum of two (2) years’ experience as a Quality Control Manager with hands on knowledge and experience in Progress Control; Quality

Data Analysis; and Statistical Sampling. Minimum of 3 years of experience in Custodial Service or Custodial Management.

VOLUME II – Factor 2, Experience/Past Performance

In Factor 2, there are two aspects of experience/past performance information of Offeror:

a) Relevant Company Performance Effort

b) Quality of Past Performance.

The Offeror shall submit past performance information for recent, relevant Government (Federal, state, local) and/ or commercial contracts for services directly related to the functional responsibilities outlined below and OA and PWS. The Offeror shall submit past performance information for no less than three (3) contracts, but may submit past performance information for up to 12 contracts to address all of the functional responsibilities listed below. The performance references shall be within the last three years.

The Offeror shall submit past performance information demonstrating its ability to manage the following functional responsibilities in multiple buildings or geographically dispersed facilities as stated in PWS:

General Office Buildings Child/Youth Service Centers Fitness Centers Health Clinics Food Service Areas Emergency and Rapid Response Recycling Services, Schedules, and Reporting Requirements Quote and execute on Demand Request for additional cleaning

The Offeror must provide past performance information that includes, but is not limited to, project or client references with contact information; photos; written descriptions of the nature of the effort, including work size and scope, and the tasks performed; the number of employees managed; the timeliness of performance; the extent of the Offeror’s involvement (e.g., as prime contractor or subcontractor); the period of performance; the utilization of subcontractor technical support versus in-house technical support; remote site management experience; etc.

The Offeror may provide, and the Government will consider, information on problems encountered on the identified contracts and associated corrective action. An Offeror with a negative past performance rating will be afforded an opportunity to address alleged deficiencies.

Past Performance Questionnaire

For all contracts identified, a Past Performance Questionnaire, Attachment 0012, must be completed and submitted.

The Offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to megan.k.frost2.civ@mail.mil and kathleen.m.ward20.civ@mail.mil. The Offeror shall e-mail to the Contracting Officer a list of all the POCs who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC List shall be submitted in Word for Windows Table Format and include the following fields: Solicitation Number;

Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC E-mail Address; and Date E-Mailed to POC (month/day).

VOLUME III – Factor 3, Cost/Price

This portion of the proposal shall address the following, at a minimum

Offerors shall submit their proposals using the MS Excel Price Matrix (Attachment 0011). Offerors shall completely fill out the Price Matrix by entering the required information in the blue highlighted cells. Failure to propose prices for all blue highlighted cells may result in the Offeror’s proposal being considered unacceptable and ineligible for award.

All prices for this acquisition shall be stated in current U.S. dollars, rounded and displayed to two decimal places.

(Current U.S. dollars shall be interpreted to include escalation where appropriate.) It is noted that the terms of FAR 52.222-43, Fair Labor Standards Act and Service Contract Act – Price Adjustment (Multiple Year and Option Contracts shall be considered when proposing rates. The Contractor warrants that the prices in this contract do not include any allowance for any contingency to cover increased costs for which adjustment is provided under this clause.

The Price Matrix has been locked to prevent inadvertent changes. Offerors shall not alter the Price Matrix in any way. If an Offeror changes the price matrix, its proposal may be considered unacceptable and ineligible for award.

The Price Matrix shall be completed as follows:

Offerors shall complete the Summary sheet by entering its name, cage code and proposal date in the blue highlighted cells. Offerors shall also enter FFP amounts for all FFP CLINs in the blue highlighted cells. This is to be completed for the Base Year and all Option Years. For CLIN 0013, which are for Emergency Cleaning, offerors shall propose a fixed unit price per square foot. The unit price is then multiplied by the Government estimated square footage for each respective CLIN to arrive at the price for each CLIN.

Price proposals are assumed to represent the Offeror’s best efforts, as final proposal revisions may not be requested.

Any additional information considered necessary to explain the proposed pricing shall be submitted at the time of proposal submission.

Certified Cost or Pricing Data/Data Other than Certified Cost or Pricing Data – The Government anticipates receiving competitive proposals and using competition to determine price reasonableness. However, the Government reserves the right to request certified cost or pricing data, or other than certified cost or pricing data, necessary to determine price reasonableness if competition is not adequate for that purpose. Certified cost or pricing data and data other than certified cost or pricing data, if required, must be submitted in accordance with the instructions specified at FAR 15.403-5.

VOLUME IV – Factor 4, Solicitations, Offer, and Award Documents and Certifications/Representations

Certifications and Representations – Each Offeror shall complete (fill-in and sign) the solicitation sections indicated below using the file (without modification to the file) provided with the RFP. An authorized official of the firm shall sign the SF 33 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

Section A – Standard Form 33 (SF 33) to include CAGE code, Solicitation, Offer and Award Section K – Representations, Certification and Other Statements of Offerors

Solicitations, Offer and Award Documents and Certifications/ Representations shall not be addressed separately from that submitted in VOLUME IV - SOLICITATIONS, OFFER and AWARD DOCUMENTS and CERTIFICATIONS /

REPRESENTATIONS.

DISCUSSIONS

The Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

In accordance with FAR 15.306(d), discussion sessions with each Offeror may be held. If discussions are conducted, the Contracting Officer will send electronic discussion letters to each Offeror’s POC. The discussion letter will specify information requested and when responses are required.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

SECTION M

BASIS FOR AWARD (Section M)

The Government will make one award based on the evaluation on the two step selection process that includes three phases and three (3) factors: Contract Management Personnel, Experience/Past Performance and Price. The basis of award includes an acceptable/unacceptable rating for Phase 1 and a trade-off analysis between Phases 2 and 3 as outlined in the following paragraphs.

Phases/Order of Importance:

Phase 1/Factor 1 – Contract Management Personnel is rated as acceptable or unacceptable. Only Offerors who are found to be acceptable will advance to Phase 2 – Experience/Past Performance and Phase 3 – Price Evaluation

Phase 2/Factor 2 – Experience/Past Performance is more important than price. The government will evaluate both Relevancy and Confidence as outlined below.

Phase 3/Factor 3 – Price Evaluation

Evaluation:

Phase1/Factor 1 – Contract Management Personnel (Acceptable/Unacceptable)

The Contract Management Personnel will be evaluated on an acceptable/unacceptable basis. The Government will conduct its analysis by evaluating the information submitted in response to the requirements set forth in Section L of the solicitation for “Volume 1 – Factor 1, Contract Management Personnel.” If an Offeror is found to be acceptable in Phase 1/Factor 1 – Contractor Management Personnel, the Offeror will move forward to the Phase 2.

Phase 2/Factor 2 – Experience/Past Performance

The Government shall consider the recency, relevancy, source and context of the past performance information it evaluates as well as quality, general trends in performance, and demonstrated corrective actions. A significant achievement, problem, problem resolution, or lack of relevant data can become an important consideration in the assessment process. A negative finding in any element may have an impact on the assessment and the Past Performance rating.

The rating for Phase 2 is more important than price. The Government is willing to pay a higher price for a higher relevancy and confidence rating.

In Factor 2, the Government will evaluate and rate Experience/Past Performance Information using a two rating scheme process as follow:

1. Relevant Company Effort

2. Quality of Past Performance. The past performance information of the Prime Contractor named on the signed Standard Form 1449, will be evaluated in combination with all the other required information submitted in Factor 2.

A relevant project that has both (a) the “Relevant Company Effort” and (b) the required PPIRS or PPQ record of quality. Only RFP compliant projects will be included in step two, Past Performance Relevancy Rating. The Governmen t will compare each compliant effort to the effort to be acquired, reach a consensus, and assign a relevancy rating. The SSEB will also evaluate the quality of the effort accomplished. The SSEB determines relevancy and, in making this determination, the following definitions for relevancy will apply:

Rating Description Very Relevant Present/Past performance e f f o r t involved e s s e n t i a l l y the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/Past performance e f f o r t involved s i m i l a r scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant

Present/Past performance effort involved some of the Scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/Past performance effort involved l i t t l e or none of the scope and magnitude of effort and complexities this solicitation requires.

When the recent/relevant performance record indicates performance quality problems, the Government will consider the number and severity of the problems and the appropriateness and effectiveness of any corrective action taken.

Based on the Past Performance Relevancy assessment phase of the evaluation, the government will conduct an overall Performance Confidence Assessment rating. The overall Performance Confidence Assessment rating is an overall rating which takes into consideration the level of relevancy of each recent, rated project, the quality ratings of those rated projects, and the general trend of the recent, rated efforts have to the effort required by this RFP. The more relevant the recent projects are the stronger predictor of successful performance. The overall Performance Confidence Assessment Rating reflects the Government’s assessment of the Offeror’s probability of successfully performing the solicitation requirements. One of the following ratings will be assigned.

Adjectival Rating Description

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

If the Offeror has little or no record of recent/relevant past performance information, or the record is so sparse that no meaningful confidence assessment rating can be reasonably established, or for whom information on past performance is not available, the SSEB shall treat the Offeror neither favorably nor unfavorably. Such an Offeror shall be rated “Unknown Confidence (Neutral)”.

Phase 3/Factor 3 –Cost/Price

The offeror’s proposed price will be evaluated as follows:

Price analysis techniques will be used to determine price reasonableness. The price factor will be evaluated, but not adjectively rated. FAR requires that contracts be awarded at prices that are fair and reasonable. The Contracting Officer is responsible for the determination of price reasonableness. The cost proposals will be evaluated using price analysis in accordance with FAR 15.404-1, Proposal Analysis Techniques.

The Government intends to evaluate price reasonableness in accordance with FAR Part 15.404-1(b), relying primarily upon competition. The Government expects adequate competition and a comparison will be made of total evaluated prices received in response to the solicitation.

The total evaluated price will be the sum of the Base Year, the subsequent four Option Years, and the Option to Extend Services, IAW FAR 52.217-8, using the information submitted in the pricing matrix. The total price for the Base Year and each Option Year, respectively is the sum of the prices for all CLINs within the respective ordering period.

Recent Director of Defense Policy states that contracting officers will no longer use the standard at FAR 15.403- 1(c)(1)(ii) or (iii) to determine that the offered price is based on adequate competition when only one offer is received. In the event where only one offer is received in response to the solicitation, certified cost or pricing data or other than certified cost or pricing data may be required.

Unbalanced Pricing – As part of the cost evaluation, proposals may be reviewed to identify any Unbalanced Pricing.

In accordance with FAR 15.404-1(g), Unbalanced Pricing, a proposal may be rejected if the Contracting Officer determines the lack of balance poses an unacceptable risk

The methods of evaluation noted above may include the use of information from sources such as (but not limited to) the Defense Contract Audit Agency (DCAA) and the Defense Contract Management Agency (DCMA).

(End of Summary of Changes)