W52P1J-21-R-5002-0004 -- Amendment 0004 -- 10FEB2021.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Please see narrative for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W52P1J21R5002

X 9B. DATED (SEE ITEM 11)

31-Dec-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0004

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Feb-2021

CODE

ARMY CONTRACTING COMMAND ROCK ISLAND

3055 RODMAN AVENUE

ROCK ISLAND IL 61299-8000

W52P1J 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0004

The purpose of Amendment 0004 is the following:

1. Revise the due date for contractor proposals --

The revised closing date and time for receipt of offers is 1000 CST, 10:00 AM CST, 17 February 2021. All proposals shall be submitted electronically to the Contract Specialist and Contracting Officer at the following email addresses:

megan.k.frost2.civ@mail.mil kathleen.m.ward20.civ@mail.mil

Contractor proposal submission must be received electronically via email no later than 1000 CST, 10:00 AM CST, 17 February 2021.

Offers shall reference solicitation number W52P1J21R5002 and company name in the proposal email subject line.

In email body, please request receipt to confirm delivery.

There is no electronic drop-box system for proposal submittal.

The Government email system standard is an estimated limit of ten (10) megabytes per incoming email.

If more than one (1) email is required, each email shall be designated as such in the subject line. For example, “W52P1J21R5002 Proposal – Offeror name – Email 1 of 3” Please be aware that large files may require extra time to be delivered into our email system. All proposal documents must be fully delivered into the email system, and timestamped by the Government server no later than 1000 CST, 10:00 AM CST, 17 February 2021.

2. An additional tier, Basic Minus has been added to the Custodial Services requirement. This new tier will provide reduced service from the Basic Standard. The Basic Minus is the required services for the base period.

The following attachments have been updated with this additional tier.

a) The Performance Work Statement (PWS) Attachment has been revised. PWS dated 08FEB2021 hereby replaces PWS dated 12NOV2020. PWS changes are indicated in red and yellow.

b) TE 1_Work and Frequency Table has been revised. TE1 dated 08FEB2021 hereby replaces TE1 dated

15JUL2019.

c) TE2_Facilities (SF) To Receive Services (SECURE) has been revised. TE2 dated 08FEB2021 hereby replaces TE2 dated 16JUL2019.

d) TE 6_Recycling Pickup Locations revised. TE6 dated 08FEB2021 hereby replaces TE1 dated 19SEP2019.

3. The following language is added to Section C of the Solicitation:

The square footages (SF) for the buildings listed in Attachment 0003 – TE 2_Facilities (SF) To Receive Services (SECURE) are subject to change. The total square footage (SF) will be reviewed every 90 days and adjusted if necessary, resulting in equitable adjustment in contract price. This adjustment can be for either an increase or decrease in contract price. The subsequent contract modification reflecting the SF adjustment shall designate the first day that the increase or decrease occurred. The equitable adjustment shall be based on the unit price per SF identified in Attachment 0011, Price Matrix, if the increase or decrease totals less than 100,000 SF. Any SF adjustment for 100,000 or more SF will be subject to negotiation. Total per Period of Performance adjustment not to exceed 50% of the total SF exercised at time of initial POP award.

4. The Price Matrix, Attachment 0011 has been revised to add Basic Minus and to add price per square foot which will be utilized for the square footage adjustment price outlined in paragraph 3 above and in Section C. The Price Matrix dated 09FEB2021 hereby replaces Price Matrix dated 31DEC2020. Please note that all cost/pricing shall be entered into the Price Matrix dated 09FEB2021. If figures are added to the CLINs in Section B of the solicitation, they will not be accepted.

5. The pricing for Basic Minus Services is the basis for Basic Standard and Enhanced Services. All pricing for Basic Standard and Enhanced Services should NOT include the Basic Minus Price. The additional pricing for Basic Standard should be specifically priced for the additional services in Basic Standard that is NOT performed in Basic Minus.

If a tenant chooses to upgrade to Basic Standard, the Government intends to award the Basic Standard CLIN in addition to the Basic Minus CLIN; the pricing for Basic Standard should be only for additional services provided in Basic Standard that is NOT performed in Basic Minus.

If a tenant chooses to upgrade to Enhanced, the Government intends to award the Enhanced CLIN in addition to the Basic Minus CLIN and the Basic Standard CLIN; the pricing for Enhanced should be only for additional services provided in Enhanced that are NOT performed in Basic Minus and Basic Standard.

6. Paragraph three (3) in section A of the solicitation is revised as follows:

FROM:

Please note the Base Period of Performance includes transition period. Full performance begins 01 June 2021.

The Government anticipates award no later than 15 April 2021 subject to availability of funds IAW FAR 52.232-18, Availability of Funds. The contractor shall begin performance on-site with a full staff 01 May 2021, transition shall be 01 May 2021 through 31 May 2021. Full performance of contract begins 01 June 2021.

TO:

Please note the Base Period of Performance includes transition period. Full performance begins 01JUN2021. The contractor shall begin performance transition on 01MAY2021 with all Key Personnel available during the transition period. Full performance of contract begins 01JUN2021.

7. Section L VOLUME II – Factor 2, Cost/Price has been revised. See page 11 of Amendment 0004.

8. Section M Factor 2: Cost/Price has been revised. See page 18 of Amendment 0004.

9. All other terms and conditions remain unchanged.

The following have been modified:

AMENDMENT 0001

The purpose of Amendment 0001 is the following:

1. Revise the due date for contractor questions --

From 1000 CST, 10:00 AM CST, 08 January 2021

To 1000 CST, 10:00 AM CST, 11 January 2021

2. All other terms and conditions remain unchanged.

AMENDMENT 0002

The purpose of Amendment 0002 is the following:

1. Incorporate FAR 52.208-09: Contractor Use of Mandatory Sources of Supply or Services (May 2014).

2. Incorporate FAR 52.222-42: Statement of Equivalent Rates for Federal Hires (May 2014).

3. Incorporate revised Sections L and M to clarify Evaluation Approach.

4. Announce posting of Collective Bargaining Agreement and Contractor Questions/Answers posted to beta.SAM.gov on 25 January 2021.

5. Replace PCO from Molly Lewis to Kathy Ward, kathleen.m.ward20.civ@usa.army.mil, (309) 782-3715.

6. Extend proposal deadline from 01 February 2021 at 1000 CST to 03 February 2021 at 1000 CST.

The revised closing date and time for receipt of offers is 1000 CST, 10:00 AM CST, 17 February 2021 (incorporated in Amendment 0004).

7. All other terms and conditions remain unchanged.

AMENDMENT 0003

The purpose of Amendment 0003 is the following:

1. Postpone the due date for contractor proposals --

The current due date/time of 1000 CST, 10:00 AM CST, 03 February 2021 is hereby postponed.

No new due date has been established at this time. However the Government expects to post the revised due date via upcoming Amendment 0004.

The revised closing date and time for receipt of offers is 1000 CST, 10:00 AM CST, 17FEB2021

(incorporated in Amendment 0004).

2. All other terms and conditions remain unchanged.

(End of Summary of Changes)

SECTION A - SOLICITATION/CONTRACT FORM

The following have been modified:

SOLICITATION NARRATIVE

Section A Narrative

1. The U.S. Army Contracting Command – Rock Island requests a proposal (RFP) for Custodial Services for the United States Army Garrison-Rock Island Arsenal (USAG-RIA). The proposed award will be for one (1), 12 month base period and four (4) subsequent 12 month option periods.

The proposed award also provides for a six (6) month extension in the event that Federal Acquisition Regulation (FAR) 52.217-8, Option to Extend Services is exercised. All Contract Line Item Number (CLINs) will be firm fixed price, including unscheduled Service Orders (SO’s) and Emergency services. All work is to be done in accordance with (IAW) the Performance Work Statement (PWS) dated 12 November 2020, 08 February 2021 and all Attachments.

2. The potential periods of performance are as follows:

Period of Performance Start Date End Date Base Period (includes transition period) 01 May 2021 30 April 2022 Option Period One 01 May 2022 30 April 2023 Option Period Two 01 May 2023 30 April 2024 Option Period Three 01 May 2024 30 April 2025 Option Period Four 01 May 2025 30 April 2026 Six Month Option to Extend Services 01 May 2026 31 October 2026

3. Please note the Base Period of Performance includes transition period. Full performance begins 01 June 2021.

The Government anticipates award no later than 15 April 2021 subject to availability of funds IAW FAR 52.232-18, Availability of Funds. The contractor shall begin performance on-site with a full staff 01 May 2021, transition shall be 01 May 2021 through 31 May 2021. Full performance of contract begins 01 June 2021.

The contractor shall begin performance transition on 01 May 2021 with all Key Personnel available during the transition period. Full performance of contract begins 01 June 2021.

4. This Request for Proposal (RFP) is issued as a 100% 8(a) Set-Aside and is a Best Value procurement.

5. The Government intends to award a single Firm Fixed Price (FFP) type contract from this solicitation to the responsive, responsible offeror who submits the best value to the Government.

Proposals will be reviewed to identify any Unbalanced Pricing in accordance with FAR 15.404-1(g).

An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government.

See FAR 15.404-1(g) for more information.

6. Notice to potential offerors: In order to align with current requirements of DoD Federal Acquisition Regulation Supplemental (DFARS) 201.304 and Army Federal Acquisition Regulation Supplemental (AFARS) 5101.304 there has been a change to the format of ACC-RI solicitations (and resultant contracts). This notice is to inform you of that format change and to advise you to review the entire solicitation thoroughly.

7. The Government anticipates price competition, therefore, certified cost or pricing data is not required to be submitted with the offeror’s proposal. However, the Government reserves the right to request cost data.

8. Offerors are cautioned to ensure their proposals are fully complete, including all fill-ins and blanks in the RFP. Any offeror submitting a proposal agrees by submission that their proposal and the prices contained therein shall be valid for 90 days after receipt of final proposals.

9. This solicitation is issued subject to availability of funds; therefore this solicitation is currently unfunded. The Government reserves the right to not fund any work listed in the solicitation.

See FAR clause 52.232- 18.

10. Offerors should note the provision at FAR 52.215-1, “Instructions to Offerors – Competitive Acquisition”. The Government intends to award a contract resulting from this RFP without discussions with offerors (except clarifications described in FAR 15.306(a)). Therefore, offerors initial proposals should contain the best terms. The Government does however, reserve the right to conduct discussions if determined necessary by the Contracting Officer.

11. The prevailing Service Contract Act for wage determination will be incorporated into the resultant contract and will be in effect for the entire performance period of the resultant contract. The most recent wage determination can be found online at: https://beta.sam.gov or see Attachment 0010.

12. Explicit secure access documents may be obtained by having an active Joint Certification Program (JCP) account. See Attachment 0009, Contractor Vendor Guide, for additional details on JCP accounts and access.

When requesting access, provide your CAGE CODE in the “Reason for Request” block.

Once your account is active, you may request access to documents in beta.sam (https://beta.sam.gov).

*** PLEASE NOTE, THE PERSON APPROVED FOR YOUR BUSINESS IN JCP, MUST BE THE

SAME PERSON WHO REQUESTS ACCESS IN FBO OR YOU WILL BE DENIED. ***

13. Clauses and provisions from the FAR and supplements thereto are incorporated into this document by reference and in full text. Those incorporated by reference have the same force and effect as if they were given in full text.

14. This RFP should not be discussed with any Government employee except the Procuring Contracting Officer, Ms. Molly Lewis Ms. Kathleen Ward, or her representative, Ms. Megan Frost. Failure to adhere to this restriction may be grounds to declare your firm ineligible for consideration of any award resulting from this competitive acquisition.

15. Prices shall be provided in the Price Matrix, Attachment 0011. Prior to submittal, Offeror shall change title of this document to reflect Offeror name. For example, “21R5002 –ABC123NAME – Proposal Price Matrix”. Proposal is to be submitted in U. S. Dollars.

The Price Matrix, Attachment 0011 has been revised to add Basic Minus and to add price per square foot which will be utilized for the square footage adjustment price outlined in paragraph three (3) of Amendment 0004 narrative and in Section C. The Price Matrix dated 09 Februart 2021 hereby replaces Price Matrix dated 31 December 2020. Please note that all cost/pricing shall be entered into the Price Matrix dated 09 February 2021. If figures are added to the CLINs in Section B of the solicitation, they will not be accepted.

16. All CLINs will be firm fixed price, including unscheduled Service Orders (SO’s) and Emergency services.

Due to the infrequent need and low costs of historic unscheduled services, these services are therefore considered incidental to contract performance.

Service Orders for the subject solicitation and resulting contract will be processed as follows:

a. DMO action for cost range of $0.01 - $2,500.99

b. PMO action for cost range of $2,501.00 - $250,000.00

c. Contractor will receive a Request for Proposal at time of requirement determination.

d. Proposal will be evaluated for accuracy and price reasonableness.

e. If determined Fair and Reasonable, the requirement will be awarded as FFP contract modification.

Emergency Services for the subject solicitation and resulting contract will be processed as follows:

a. A need for Emergency services is determined.

b. The COR forwards the requirement to Contracting to receive a Contractor quote for the requirement. These prices (per square foot) will be set as FFP at time of contract award.

c. Contractor submits quote, within one hour, to Contracting.

d. Contracting reviews quote for validity and confirms price per square foot is in line with FFP set at time of contract award.

e. Quote is determined fair and reasonable by Contracting.

f. Contracting notifies Contractor that the quote has been approved and work should begin as soon as possible (based on requirement timeline and availability of spaces to receive services).

g. Due to the emergency nature of the requirements, funds will be added to an Emergency CLIN at time of contract award, and will be incrementally funded, as needed, throughout the contract.

17. Offeror is required to be registered in the System for Award Management (SAM) database when submitting an offer, and shall continue to be registered until time of award, during performance, and through final payment of any contract resulting from this solicitation. Additional forms must be submitted to view documents on www.beta.SAM.gov. See Attachment 0009, Contractor Vendor Guide, for additional details.

18. SAM replaces CCR/FedReg, and ORCA. Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through h ttps://www.sam.gov/SAM/ or by calling 866-606-8220.

19. Contractor questions regarding the solicitation and work contained in the PWS and corresponding attachments are due to the POC no later than 1000 CST, 10:00 AM CST, 08 January 2021, 11 January 2021 (incorporated in Amendment 0001) in order to ensure that all Contractor questions can be answered and posted for all Contractors' knowledge prior to solicitation closing.

20. The closing date and time for receipt of offers is 1000 CST, 10:00 AM CST, 01 February 2021 17 February 2021. All proposals shall be submitted electronically to the Contract Specialist at megan.k.frost2.civ@mail.mil and kathleen.m.ward20.civ@mail.mil Contractor proposal submission must be received electronically no later than 1000 CST, 10:00 AM CST, 01 February 2021 17 February 2021.

Offers shall reference solicitation number W52P1J21R5002 and company name in the proposal email subject line.

In email body, please request receipt to confirm delivery.

There is no drop-box system for proposal submittal.

Our email system standard is an estimated limit of ten (10) megabytes per incoming email.

If more than one (1) email is required, each email shall be designated as such in the subject line. For example, “W52P1J21R5002 Proposal – Offeror name – Email 1 of 3” Please be aware that large files may require extra time to be delivered into our email system. All proposal documents must be fully delivered into the email system, and time-stamped by the Government server no later than 1000 CST, 10:00 AM CST, 01 February 2021 17 February 2021.

21. This Solicitation Narrative is provided as an administrative convenience and is not intended to alter the terms and conditions of the solicitation in any way. Any inconsistencies between this narrative and other solicitation provisions shall be resolved in favor of the other solicitation provisions.

22. The Government representative for this RFP is Megan Frost. Any formal communications such as a request for clarifications, discussions, and/or information concerning this solicitation should be submitted in writing to Ms. Frost at megan.k.frost2.civ@mail.mil. Please indicate the RFP number, W52P1J21R5002, in the subject line.

23. Please note that funding constraints require the Government to incorporate DFARS clause 252.232-7007, “Limitation of Government’s Obligation” (Apr 2014) to allow for incremental funding of the contract as necessary.

24. The NAICS Code for this action is 561720.

25. The Government may choose to use Digital Signatures generated from a Common Access Card. This has the same legal affect and binding authority as a hand signature.

26. The Government reserves the right to: limit the competitive range for the purpose of efficiency, award without discussions, and award to other than the offeror with the lowest total evaluated price.

27. The Government reserves the right, at time of award, to request a detailed pricing breakout to be used for planning purposes.

28. Evaluation of offers shall be IAW the evaluation guidelines and specific evaluation procedures in Section M of this solicitation. All offerors shall submit their proposals and any proposal revisions, if required, in strict accordance with the instructions set forth in the solicitation and any issued amendments. The Government must be able to access information along with any submitted changes within proposals readily and easily and will not be responsible for not being able to view necessary information that was not submitted IAW the instructions set forth in the solicitation.

29. Offerors are cautioned to carefully read Section L, Proposal Instructions, to ensure that any proposal submitted in response to this solicitation and any issued amendments includes all technical, past performance, and price information required by the solicitation. Failure to provide the required supporting documentation may result in an offer being rejected.

30. NOTICE OF BEST VALUE CRITERIA - All offerors are hereby notified that award of this acquisition will not be based on price alone, but on a hybrid trade-off process IAW FAR 15.101-1, in which evaluation will be based on the evaluation criteria, as stated elsewhere in this document. Award will be made on an all or none basis. An award will be made to the Offeror whose proposal is determined to be the best overall value to the Government. Award will be made using formal source selection procedures IAW FAR 15.1. See Section L and Section M for additional information.

31. Terms of the solicitation and specifications remain unchanged unless a formal amendment to the solicitation is issued.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

SECTION C

The square footages (SF) for the buildings listed in Attachment 0003 – TE 2_Facilities (SF) To Receive Services (SECURE access required) are subject to change. The total square footage (SF) will be reviewed every 90 days and adjusted if necessary, resulting in equitable adjustment in contract price. This adjustment can be for either an increase or decrease in contract price. The subsequent contract modification reflecting the SF adjustment shall designate the first day that the increase or decrease occurred. The equitable adjustment shall be based on the unit price per SF identified in Attachment 0011, Price Matrix, if the increase or decrease totals less than 100,000 SF.

Any SF adjustment for 100,000 or more SF will be subject to negotiation. Total per Period of Performance (POP) adjustment not to exceed 50% of the total SF exercised at time of initial POP award. (incorporated in Amendment 0004).

SECTION I - CONTRACT CLAUSES

The following have been modified:

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Molly.J.Lewis2.civ@mail.mil Kathleen.M.Ward20.civ@mail.mil

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

ATTACHMENTS

Number Attachment Title Access

Performance Work Statement (PWS)

Amendment 0004 -- The Performance Work Statement (PWS) Attachment has been revised. PWS dated 08FEB2021 hereby replaces PWS dated 12NOV2020. PWS changes are indicated in red and yellow.

Common Access

0001a Overarching PWS Common Access

TE 1_Work and Frequency Table

Amendment 0004 -- TE1 dated 08FEB2021 hereby replaces TE1 dated 15JUL2019.

Common Access

TE 2_Facilities (SF) To Receive Services Amendment 0004 -- TE2_Facilities (SF) To Receive Services (SECURE) has been revised. TE2 dated 08FEB2021 hereby replaces TE2 dated 16JUL2019.

SECURE*

0004 TE 3_Installation and Building Maps SECURE*

0005 TE 4_Government Furnished Property Common Access

TE 5_Type IV Outpatient_Clinical Support Cleaning Requirements

Amendment 0004 -- TE 6_Recycling Pickup Locations revised.

TE6 dated 08FEB2021 hereby replaces TE1 dated 19SEP2019.

Common Access

0007 TE 6_Recycling Pickup Locations Common Access

0008 TE 7_JMTC Break Rooms Common Access

0009 Contractor Vendor Guide Common Access

0010 Service Contract Act (SCA) Wage Rates Common Access

Price Matrix

Amendment 0004 -- The Price Matrix, Attachment 0011 has been revised to add Basic Minus and to add price per square foot which will be utilized for the square footage adjustment price outlined in paragraph 3 above and in Section C. The Price Matrix dated 09FEB2021 hereby replaces Price Matrix dated 31DEC2020. Please note that all cost/pricing shall be entered into the Price Matrix dated 09FEB2021. If figures are added to the CLINs in Section B of the solicitation, they will not be accepted.

Common Access

0012 Past Performance Questionnaire Common Access

0013 QASP Common Access

*See Attachment 0009 Contractor Vendor Guide - beta.sam.gov for details regarding retrieval of SECURE documents.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

PROPOSAL SUBMISSION (Section L)

SUBMITTAL REQUIREMENTS

Section L - Instructions, Conditions and Notices to Bidders

The Offeror’s proposal shall be submitted electronically as set forth below. The Offeror’s proposal shall consist of the following four (4) volumes.

I. Factor 1, Contract Management Personnel (LPTA)

II. Factor 2, Experience/Past Performance

III. Factor 3, Cost Price

IV. Solicitation, Offer and Award Documents and Certifications/Representations Files shall not contain classified data. The use of hyperlinks in proposals is prohibited.

Each volume shall be submitted in a separate electronic file and labeled accordingly. All proposals shall be submitted electronically to the email address of the Contract Specialist of record. No hard copies, CD’s, DVD, flash drives, or other physical media will be accepted for this procurement.

Any changes made (as a result of negotiations or proposal revisions) should be tracked using a different color and have changed information clearly marked by a vertical line in the right margin of the page. The revised pages shall be dated.

Formatting should be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

The following volumes of material shall be submitted:

Number Volume Title Electronic Copy

Maximum Pages*

I Contract Management Personnel 1 40 II Experience/Past Performance 1 96** III Price 1 10

IV

Solicitation, Offer and Award Documents, and Certifications/ Representations

1 10

*NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read.

**The Offeror shall submit past performance information for no less than three contracts for each functional area, but may submit past performance information for up to twelve contracts to address all of the seven (7) functional responsibilities. For each contract submitted for itself or a proposed subcontractor, the offeror may submit up to

W52P1J21R5002 eight pages. The eight pages must include the Past Performance Evaluation Questionnaire (Attachment 0012) and may include one page of narrative regarding a proposed major subcontractor. The total maximum pages for Volume II is 96 pages.

PROPOSAL FORMAT

The submission shall be clearly labeled and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

NOTE: 11X17 pages are acceptable for tables/graphic representations; however, each 11x17 page counts as two pages.

The following additional restrictions apply:

Volume Packaging All of the proposal volumes shall be compressed (zipped) into one file entitled “proposal zip” using WinZip version 6.2 or later, or as separate uploads in their native format, i.e. doc, xls, ppt, etc., and emailed to the contract specialist. All files shall be in read-only format. Files that require signature must be submitted using PDF files. All price breakdown information to aide in the cost/price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2007. **Please note – Self extracting exe files are not acceptable.

Content Requirement - All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each volume of the proposal shall consist of a Table of Contents and the Narrative discussion. Proprietary information shall be clearly marked.

EVALUATION FACTOR SUBMITTAL:

VOLUME I – Factor 1, Contract Management Personnel (Acceptable/Unacceptable)

The Offeror shall provide the resumes, letters of commitment and organization charts to include contact information for all key personnel. The resumes shall demonstrate the PWS requirements for each position as outlined in the Overarching PWS found in Section 2.8 Contractor Employees.

Program (General) Manager requires a minimum of five (5) years' experience in custodial management position at an installation or facility of similar size, scope and complexity

Day and Night Shift Foremen requires a minimum five (5) years' experience in Custodial management.

Alternate Day and Night Shift Foremen requires a minimum two (2) years' experience in Custodial management.

Quality Control Manager requires a minimum of two (2) years’ experience as a Quality Control Manager with hands on knowledge and experience in Progress Control; Quality Data Analysis;

and Statistical Sampling. Minimum of 3 years of experience in Custodial Service or Custodial Management.

VOLUME II – Factor 2, Experience/Past Performance

In Factor 2, there are two aspects of experience/past performance information of Offeror:

a) Relevant Company Performance Effort

b) Quality of Past Performance.

The Offeror shall submit past performance information for recent, relevant Government (Federal, state, local) and/or commercial contracts for services directly related to the functional responsibilities outlined below and OA and PWS. The Offeror shall submit past performance information for no less than three (3) contracts, but may submit past performance information for up to 12 contracts to address all of the functional responsibilities listed below. The performance references shall be within the last three years.

The Offeror shall submit past performance information demonstrating its ability to manage the following functional responsibilities in multiple buildings or geographically dispersed facilities as stated in PWS:

General Office Buildings Child/Youth Service Centers Fitness Centers Health Clinics Food Service Areas Emergency and Rapid Response Recycling Services, Schedules, and Reporting Requirements Quote and execute on Demand Request for additional cleaning

The Offeror must provide past performance information that includes, but is not limited to, project or client references with contact information; photos; written descriptions of the nature of the effort, including work size and scope, and the tasks performed; the number of employees managed; the timeliness of performance; the extent of the Offeror’s involvement (e.g., as prime contractor or subcontractor); the period of performance; the utilization of subcontractor technical support versus in-house technical support; remote site management experience; etc.

The Offeror may provide, and the Government will consider, information on problems encountered on the identified contracts and associated corrective action. An Offeror with a negative past performance rating will be afforded an opportunity to address alleged deficiencies.

Past Performance Questionnaire

For all contracts identified, a Past Performance Questionnaire, Attachment 0012, must be completed and submitted.

The Offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to megan.k.frost2.civ@mail.mil and kathleen.m.ward20.civ@mail.mil. The Offeror shall e-mail to the Contracting Officer a list of all the POCs who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC List shall be submitted in Word for Windows Table Format and include the following fields: Solicitation Number; Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title;

POC Telephone Number; POC E-mail Address; and Date E-Mailed to POC (month/day).

VOLUME III – Factor 3, Cost/Price

This portion of the proposal shall address the following, at a minimum

Offerors shall submit their proposals using the MS Excel Price Matrix (Attachment 0011). Offerors shall completely fill out the Price Matrix by entering the required information in the blue highlighted cells. Failure to propose prices for all blue highlighted cells may result in the Offeror’s proposal being considered unacceptable and ineligible for award.

All prices for this acquisition shall be stated in current U.S. dollars, rounded and displayed to two decimal places. (Current U.S. dollars shall be interpreted to include escalation where appropriate.) It is noted that the terms of FAR 52.222-43, Fair Labor Standards Act and Service Contract Act – Price Adjustment (Multiple Year and Option

Contracts shall be considered when proposing rates. The Contractor warrants that the prices in this contract do not include any allowance for any contingency to cover increased costs for which adjustment is provided under this clause.

The Price Matrix has been locked to prevent inadvertent changes. Offerors shall not alter the Price Matrix in any way. If an Offeror changes the price matrix, its proposal may be considered unacceptable and ineligible for award. The Price Matrix shall be completed as follows:

Offerors shall complete the Summary sheet by entering its name, cage code and proposal date in the blue highlighted cells. Offerors shall also enter FFP amounts for all FFP CLINs in the blue highlighted cells. This is to be completed for the Base Year and all Option Years. For CLIN 0013, which are for Emergency Cleaning, offerors shall propose a fixed unit price per square foot. The unit price is then multiplied by the Government estimated square footage for each respective CLIN to arrive at the price for each CLIN.

Price proposals are assumed to represent the Offeror’s best efforts, as final proposal revisions may not be requested. Any additional information considered necessary to explain the proposed pricing shall be submitted at the time of proposal submission.

Certified Cost or Pricing Data/Data Other than Certified Cost or Pricing Data – The Government anticipates receiving competitive proposals and using competition to determine price reasonableness. However, the Government reserves the right to request certified cost or pricing data, or other than certified cost or pricing data, necessary to determine price reasonableness if competition is not adequate for that purpose. Certified cost or pricing data and data other than certified cost or pricing data, if required, must be submitted in accordance with the instructions specified at FAR 15.403-5.

Offerors shall submit their proposals using the MS Excel Price Evaluation Sheet (Attachment 0011). Offerors shall completely fill out the Price Evaluation Sheet (matrix) by entering the required information in the blue highlighted cells. Failure to propose prices for all blue highlighted cells may result in the Offeror’s proposal being considered unacceptable and ineligible for award.

All prices for this acquisition shall be stated in current U.S. dollars, rounded and displayed to two decimal places.

(Current U.S. dollars shall be interpreted to include escalation where appropriate.) It is noted that the terms of FAR 52.222-43, Fair Labor Standards Act and Service Contract Act – Price Adjustment (Multiple Year and Option Contracts shall be considered when proposing rates. The Contractor warrants that the prices in this contract do not include any allowance for any contingency to cover increased costs for which adjustment is provided under this clause.

The Price Matrix has been locked to prevent inadvertent changes. Offerors shall not alter the Price Matrix in any way. If an Offeror changes the price matrix, its proposal may be considered unacceptable and ineligible for award.

The Price Matrix shall be completed as follows:

Offerors shall complete the Summary tab by entering its name, cage code and proposal date in the blue highlighted cells. All other cells on the Summary tab contain formulas and will auto-fill based on data entered on the tabs titled, Base Year, OY1, OY2, OY3, and OY4. These other tabs represent the individual ordering periods and for these tabs, offerors shall enter prices for all FFP CLINs in the blue highlighted cells. All FFP CLINs include, for informational purposes, the square footage of the buildings covered under that CLIN. Column F, on each of the ordering period tabs, calculates the price per square foot by dividing the offeror’s proposed price by the total square footage. For CLIN 0014, which is for Emergency Cleaning, offerors shall propose a fixed unit price per square foot. The unit price is then multiplied by the Government estimated annual square footage to arrive at the price for CLIN 0014.

The estimated square footage is for evaluation purposes only.

Price proposals are assumed to represent the Offeror’s best efforts, as final proposal revisions may not be requested.

Any additional information considered necessary to explain the proposed pricing shall be submitted at the time of proposal submission. Additionally, all cost/price related data shall be entered into the Price Matrix. Any pricing data entered in Section B (or elsewhere) will not be accepted.

Certified Cost or Pricing Data/Data Other than Certified Cost or Pricing Data – The Government anticipates receiving competitive proposals and using competition to determine price reasonableness. However, the Government reserves the right to request certified cost or pricing data, or other than certified cost or pricing data, necessary to determine price reasonableness if competition is not adequate for that purpose. Certified cost or pricing data and data other than certified cost or pricing data, if required, must be submitted in accordance with the instructions specified at FAR 15.403-5.

VOLUME IV – Factor 4, Solicitations, Offer, and Award Documents and Certifications/Representations

Certifications and Representations – Each Offeror shall complete (fill-in and sign) the solicitation sections indicated below using the file (without modification to the file) provided with the RFP. An authorized official of the firm shall sign the SF 33 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

Section A – Standard Form 33 (SF 33) to include CAGE code, Solicitation, Offer and Award Section K – Representations, Certification and Other Statements of Offerors

Solicitations, Offer and Award Documents and Certifications/ Representations shall not be addressed separately from that submitted in VOLUME IV - SOLICITATIONS, OFFER and AWARD DOCUMENTS and CERTIFICATIONS /REPRESENTATIONS.

DISCUSSIONS

The Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)).

Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

In accordance with FAR 15.306(d), discussion sessions with each Offeror may be held. If discussions are conducted, the Contracting Officer will send electronic discussion letters to each Offeror’s POC. The discussion letter will specify information requested and when responses are required.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

SECTION M

BASIS FOR AWARD (Section M)

The Government will make one award based on the evaluation on the two step selection process that includes three phases and three (3) factors: Contract Management Personnel, Experience/Past Performance and Price. The basis of award includes an acceptable/unacceptable rating for Phase 1 and a trade-off analysis between Phases 2 and 3 as outlined in the following paragraphs.

Phases/Order of Importance:

Phase 1/Factor 1 – Contract Management Personnel is rated as acceptable or unacceptable. Only Offerors who are found to be acceptable will advance to Phase 2 – Experience/Past Performance and Phase 3 – Price Evaluation

Phase 2/Factor 2 – Experience/Past Performance is more important than price. The government will evaluate both Relevancy and Confidence as outlined below.

Phase 3/Factor 3 – Price Evaluation

Evaluation:

Phase1/Factor 1 – Contract Management Personnel (Acceptable/Unacceptable)

The Contract Management Personnel will be evaluated on an acceptable/unacceptable basis. The Government will conduct its analysis by evaluating the information submitted in response to the requirements set forth in Section L of the solicitation for “Volume 1 – Factor 1, Contract Management Personnel.” If an Offeror is found to be acceptable in Phase 1/Factor 1 – Contractor Management Personnel, the Offeror will move forward to the Phase 2.

Phase 2/Factor 2 – Experience/Past Performance

The Government shall consider the recency, relevancy, source and context of the past performance information it evaluates as well as quality, general trends in performance, and demonstrated corrective actions. A significant achievement, problem, problem resolution, or lack of relevant data can become an important consideration in the assessment process. A negative finding in any element may have an impact on the assessment and the Past Performance rating.

The rating for Phase 2 is more important than price. The Government is willing to pay a higher price for a higher relevancy and confidence rating.

In Factor 2, the Government will evaluate and rate Experience/Past Performance Information using a two rating scheme process as follow:

1. Relevant Company Effort

2. Quality of Past Performance. The past performance information of the Prime Contractor named on the signed Standard Form 1449, will be evaluated in combination with all the other required information submitted in Factor 2.

A relevant project that has both (a) the “Relevant Company Effort” and (b) the required PPIRS or PPQ record of quality. Only RFP compliant projects will be included in step two, Past Performance Relevancy Rating. The Go ve rn men t will compare each compliant effort to the effort to be acquired, reach a consensus, and assign a relevancy rating. The SSEB will also evaluate the quality of the effort accomplished. The SSEB determines relevancy and, in making this determination, the following definitions for relevancy will apply:

Rating Description

Very Relevant Present/Past performance e f f o r t involved e s s e n t i a l l y the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/Past performance e f f o r t involved s i m i l a r scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant

Present/Past performance effort involved some of the Scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/Past performance effort involved l i t t l e or none of the scope and magnitude of effort and complexities this solicitation requires.

When the recent/relevant performance record indicates performance quality problems, the Government will consider the number and severity of the problems and the appropriateness and effectiveness of any corrective action taken.

Based on the Past Performance Relevancy assessment phase of the evaluation, the government will conduct an overall Performance Confidence Assessment rating. The overall Performance Confidence Assessment rating is an overall rating which takes into consideration the level of relevancy of each recent, rated project, the quality ratings of those rated projects, and the general trend of the recent, rated efforts have to the effort required by this RFP. The more relevant the recent projects are the stronger predictor of successful performance. The overall Performance Confidence Assessment Rating reflects the Government’s assessment of the Offeror’s probability of successfully performing the solicitation requirements. One of the following ratings will be assigned.

Adjectival Rating Description

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

If the Offeror has little or no record of recent/relevant past performance information, or the record is so sparse that no meaningful confidence assessment rating can be reasonably established, or for whom information on past performance is not available, the SSEB shall treat the Offeror neither favorably nor unfavorably. Such an Offeror shall be rated “Unknown Confidence (Neutral)”.

Phase 3/Factor 3 –Cost/Price

The offeror’s proposed price will be evaluated as follows:

Price analysis techniques will be used to determine price reasonableness. The price factor will be evaluated, but not adjectively rated. FAR requires that contracts be awarded at prices that are fair and reasonable. The Contracting Officer is responsible for the determination of price reasonableness. The cost proposals will be evaluated using price analysis in accordance with FAR 15.404-1, Proposal Analysis Techniques.

The Government intends to evaluate price reasonableness in accordance with FAR Part 15.404-1(b), relying primarily upon competition. The Government expects adequate competition and a comparison will be made of total evaluated prices received in response to the solicitation.

The total evaluated price will be the sum of the Base Year, the subsequent four Option Years, and the Option to Extend Services, IAW FAR 52.217-8, using the information submitted in the pricing matrix.