RFP_Attachment 7_Scenario 1_Chem Test CWO_20Feb2025.pdf

1 Financial Accounting

1.1 Financial Accounting: The contractor shall track costs and work performance at the sub-task level of this task order and provide weekly reports. The division relies on accurate and timely financial reports from the contractor to properly manage funding and track performance for both test projects and division augmentation support.

Performance Standards a) STD: Complete and accurate reports will be made available to the government electronically on a weekly basis.

Deliverables 1: Weekly financial reports

2 Compliance with Laws, Regulations, and Management Controls

Compliance with Laws, Regulations, and Management Controls:

Contractor personnel will maintain themselves, their work area, and their assigned areas of responsibility in compliance with all SOPs, policies, laws, and regulations that govern the operation of the Chemical Test Division.

It is estimated that staff personnel will spend about 5% of their time on this task area.

The Chemical Test Division is subject to very stringent law and regulations. Its conformance to these is regularly monitored by both internal and external inspections and audits. Failure to be in compliance leads to delays and expense while corrections are put into place. The contractor as a major portion of the division workforce must be in compliance in order to comply with the laws and regulations.

Performance Standards

a) STD: Compliance with relevant standards, regulations, and SOPs.

b) STD: Tasks must be performed in a timely manner to meet deadlines required by external / internal regulatory requirements, inspection, and audit schedules.

c) STD: Pass audits and inspections

2.1 Contractor staff personnel are required to meet all requirements for working within CTD’s facilities and performing their assigned duties. This will include meeting physical fitness / medical requirements, security requirements, ability to wear PPE, drug screening requirements, security clearance requirements, etc. Staff members must comply with safety, security, and surety requirements such as obtaining and wearing appropriate PPE, securing facilities and property, obtaining medical evaluations, obeying safety rules, compliance with security regulations, etc. This also includes compliance with all command policies.

2.2 Personnel will report unsafe working condition or hazardous chemical spill to management immediately. Personnel are authorized to stop work until an unsafe condition is resolved.

2.3 For many assignments contractor personnel must obtain a SECRET security clearance and be enrolled in the Chemical Personnel Reliability Program (CPRP).

2.4 Security and Surety Assignments

• Provide personnel to act as building sheriff as needed

• Provide personnel to act as gate guards as needed

• Provide personnel to manage locks and keys as needed

• Provide personnel to escort visitors in surety areas as needed

2.5 Write, review, and update Quality System Plans, SOPs, Procedures, and Work Instructions dealing with performance, safety, surety, and security as needed (i.e., revision date, due or suspense date, etc.)

Deliverables 2: Read and Sign of applicable SOPs, procedures, etc. and documentation of completed audit corrective actions.

3 Workforce Readiness Workforce Readiness: Contractor personnel must complete required training in a timely manner and must demonstrate individual competence to perform their assigned duties.

It is estimated that staff personnel will spend about 10% of their time on this task area.

The Chemical Test Division must continually improve its capabilities in order to stay up-to-date on evolving technologies and scientific advances as they relate to the division's mission. Staff members must continually receive training to stay current with technology and to develop new skills. In addition, significant amounts of time must be spent on Army mandated training such as computer security, anti-terrorism, operational security, sexual harassment, safety, etc.

Performance Standards

a) STD: Personnel will comply with all training requirements in a timely manner and provide training certificates to the divisions Training Manager.

b) STD: Personnel will demonstrate their ability and competence by performance of duties in accordance with the technological/scientific advances and training received.

c) STD: Pass audits and inspections.

3.1 Staff personnel are required to attend regularly scheduled training meetings and to receive initial training to qualify or demonstrate competency for their assigned duties.

Staff members will be certified/authorized to perform critical tasks in accordance with the Division’s quality procedures. They may also have to take refresher training to maintain certification to perform various tasks.

The following list of training requirements is typical, but not all-inclusive.

• Safety meetings

• Monthly web-based safety training

• Annual Required Reading

• Agent Handler Training

• Annual Self-aid / Buddy-aid / CPR / First-aid training

• Government mandated training

• Chemical Worker Training

• HAZWOPER Training

• Instrument and process operator training, certification, and authorization

• Quality System training

• CIMRA Response Training (FEMA)

• Emergency response exercises (e.g. Fire Drills, CIMRA, Bomb Threat drills)

3.2 New Skill Training: Personnel must improve existing or obtain new skills to be able to effectively support the Chemical Test Division mission. Necessary training will be obtained internally from DPG staff as much as possible. Successful completion of training through passing quizzes and/or comprehensive evaluations is required.

However, if internal training is not available, the contractor will, upon Government approval, obtain the required training for appropriate personnel. The contractor will make all necessary travel arrangements and recover any expenses or fees associated with the training after successful completion of the assignments

3.3 Training Instruction: As part of their routine duties and as needed, contractor personnel will give training to staff personnel. Training topics would include safety, instrument, equipment, and fixture operation, operating procedures, standard practices, or scientific subjects. The training may be in the form of formal classes, presentations, laboratory exercises, or coaching and mentoring. The people assigned as instructors must be qualified by training and by experience in the subject matter

3.4 Preparation of Training Materials: Contractor personnel will prepare (or update) formal training materials on an as needed basis. The training materials may include student manuals, presentation slides, course syllabuses, student materials, lecture notes, laboratory exercises, examinations, etc. The people assigned to prepare training materials must be qualified by training and by experience in the subject matter. Training materials will be submitted for peer review prior to presentation.

3.5 Training Records: Contractor personnel will submit copies of their training records and prior experience to the Training Record Manager in accordance with CTD procedures and policies.

Deliverables 3: Training records, briefing materials, and training rosters.

4 Business Overhead Functions

Business Overhead Functions: Contractor personnel will perform standard business, laboratory, and facility overhead functions that cannot be charged to projects.

It is estimated that staff personnel will spend about 10% of their time on this task area.

These are the day to day overhead tasks that are required to maintain a business and its facilities that cannot be charges to any particular testing project. These include such things as housekeeping, hosting visitors, ordering and maintaining supplies, attending meetings, etc.

Performance Standards

a) STD: Compliance with relevant standards, regulations, and SOPs and completion of assigned tasks in a timely manner.

b) STD: Personnel will conduct their duties with tact, diplomacy, and common courtesy.

c) STD: Pass audits and inspections

4.1 Emergency Preparedness and Response: Contractor personnel are required to participate in drills and incidents and may be assigned specific duties on a response team. The most common drills are:

• CIMRA drills and incidents.

• Bomb threat drills and incidents

• Fire drills and incidents

4.2 Meeting Attendance: Contractor personnel are required to attend and conduct various meetings (on an as needed basis) such as:

• Staff meetings

• Training meetings

• Planning and follow- up meetings

• Resource scheduling meetings

4.3 Visitor Hosting

• Provide personnel to escort visitors inside CTD facilities.

• Provide tours of CTD facilities to visitors.

• Discuss Division operation, work, and capabilities with visitors and potential customers.

4.4 Management of Assigned Chemicals:

Contractor personnel are required to properly use, manage, and protect chemicals assigned to them. Typical activities are:

• Care of chemicals in storage.

• Inventory of assigned chemicals.

• Maintaining required SDSs for assigned chemicals

• Ordering of chemicals.

• Disposal of unwanted chemicals.

• Drawing chemicals as required from the stockroom.

4.5 Waste Management: Contractor personnel are required to properly manage waste.

Because DPG is a large waste generator many things such as used batteries, burnt out fluorescent light tubes, old paint, cleaners, solvents, etc. are regulated wastes which must be disposed and managed as hazardous waste. Typical activities are:

• Disposal of regulated wastes generated by overhead activities.

• Disposal of waste unrelated to projects.

• Management of satellite accumulation areas.

4.6 Housekeeping: Offices, common areas, and work areas to include RTAP and MAPs (trailers) will be maintained and cleaned IAW CTD standards.

4.7 Audits, Inspections, Continual Improvements, Safety Surveys, and Corrective Actions: The contractor shall provide personnel as needed to support audits, inspections, continual improvement, safety inspections and surveys, and perform corrective and preventive actions. Contractor shall respond to such actions by the indicated due dates. Response shall describe what was done to correct the situation, or provide a status update on corrections that by their nature require a longer time to correct. Typical activities for this subtask are given below:

• Time spent preparing laboratories and records for audits and inspections.

• Time spent conducting internal audits and inspections.

• Time spent with inspectors and auditors.

• Troubleshooting, planning, and implementation of corrective actions requested by auditors and inspectors.

• Time spent planning and implementing preventive actions and process improvements.

• Time spent collecting and reporting laboratory performance metrics.

• Initiate CARs to document, correct deficiencies, and implemented process improvement.

Deliverables 4 Training certificates and rosters for CIMRA and related training activities;

proper accountability of supplies, equipment, calibration and miscellaneous items;

chemical inventory and SDS; proper documentation of hazardous waste and SAA; clean and presentable individual office and common spaces; audit CAR, audit findings, and PIT reports.

5 Scientist and Chemist Support

Scientist and Chemist Support: Provide qualified project scientists and chemists to support test projects and to develop and improve test technology.

The contractor must continually improve its capabilities in order to stay up-to-date on evolving technologies and scientific advances as they relate to the division's mission.

Performance Standards

a) STD: Assigned tasks will be accomplished in a timely manner and require little rework.

b) STD: Personnel will maintain assigned equipment and facilities in accordance with the division procedures and equipment manuals.

c) STD: Pass audits and inspections

d) STD: Produce legally and technically defensible data.

5.1 Laboratory Process Troubleshooting: Provide personnel to do the following. The tasks must be performed in a timely manner to meet deadlines required by external/internal regulatory requirements, internal quality system deadlines, and timelines required by emergency needs.

• Troubleshoot (including sample analysis) common laboratory procedures and processes.

• Implement corrective or preventative actions for common laboratory procedures and processes.

5.2 Participate in planning activities for test projects that cannot be charged to a project.

5.3 Enhance DPG’s technical reputation through delivery of presentations and the publication of technical papers.

6 Analytical Service Support

Analytical Service Support: Operate instruments, maintain work areas, develop and validate analytical methods if requested, and prepare and analyze samples not associated with reimbursable projects.

This task is also intended to cover most of the day-to-day activities that are necessary to keep the chemical analytical branch in compliance with good standard practice and the regulations. It is also intended to keep all instruments and standard analysis methods (perform method development if necessary) in a state of readiness to support project work. These activities benefit the chemical test division as a whole and cannot be charged directly to projects. It also includes analysis work that must be done but which is not associated with any particular project (e.g. analysis of samples from a suspected terrorist event, CIMRA event or methodology developments).

Performance Standards

a) STD: Assigned tasks will be accomplished in a timely manner and require little rework.

b) STD: Analytical results will be supported by legally and technically defensible procedures, records, data packages, and operator certification.

c) STD: Personnel will maintain assigned equipment and facilities in accordance with the division procedures and equipment manuals.

d) STD: Pass audits and inspections

e) Travel and training on analytical instrumentation will be authorized as needed to meet task needs. If external training is required the contractor will make all travel arrangements upon government approval of requested training.

6.1 General Analytical Support Instrumentation tasks: The contractor will provide qualified personnel to perform the following tasks:

• Maintain all assigned instruments in labs 2, 5, 27, 30, 61, 68, 71, 74, and other assigned laboratory rooms. Instruments include NMR, LC/MS, GC/MS, GC/FID/FPD, LC/NMR/MS, IR-microscope, Raman-microscope, UV-VIS, (this list of instruments is not all inclusive).

• Prepare the requisition request ordering form to order all required parts for analytical instruments

• Conduct equipment and instruments inventories

6.2 General Analytical Support tasks: The contractor will provide qualified personnel to perform the following tasks:

• Maintain all assigned laboratory rooms in accordance with the standards established in the chemical hygiene plan.

• Keep the walk-in freezers in safe and orderly condition.

• Work areas will be properly maintained and clean.

• Prepare the requisition request ordering form to order all required parts and supplies for the analytical labs.

• Dispose expired/surplus chemicals

• Dispose laboratory waste unrelated to projects.

• Manage satellite accumulation areas.

• Neutralize and dispose of dilute CWA solutions.

• Dispose old samples.

• Provide support for all audits, inspections and corrective actions.

• Provide support for required process improvements.

• Develop SOPs for analytical supports within the chemical science branch.

• Analyze samples for all overhead work, such as, CIMRA events, methodology, etc.

• Perform purity analysis.

6.3 Analytical Instrumentation and Methodology Studies: Most methodologies will be instrumentation related; however, sometimes they also relate to tests. The contractor will provide personnel as needed to conduct such studies. Studies will be completed in an expeditious manner. Full documentation, reports, written procedures, etc. are required as outputs from each study. Provide presentations of the results as required.

Deliverables: records including requisition forms, audit CAR, audit findings, SOPs, purity analysis, etc.

6.4 Environmental Sample and Waste Analysis:

• Environmental Analytical Instrumentations and Methodology Studies – Most of methodologies will be instrumentation related; however, sometimes they also relate to tests. The contractor will provide personnel as needed to conduct such studies. Studies will be completed in an agreed upon time frame. Full documentation, reports, written procedures, etc. are required as outputs from each study. To meet the current needs within the Environmental Laboratory, it is necessary to provide Chemists/Analysts to support the methodology development on the LC/QQQ, GC, and GC/MS and other analytical instruments as required.

• Provide qualified and certified personnel as needed to analyze environmental and waste samples in accordance with DPG’s waste permit and SOPs which cannot be charged to projects.

• Produce technically and legally defensible data packages for waste disposal.

• Peer review waste analysis data packages in accordance with local and EPA standards

• Perform analysis method validation and recertification as needed.

• Update and write SOPs as needed

Deliverables 6: Legally and technically defensible procedures, records, data packages, and operator certification; accurate surety and agent records; requisition requests;

logbooks; miscellaneous tracking; general chemical accountability documentation;

methodology plans/reports; instrument certification records; accurate, complete, and timely data packets; and SOP

7 Standards Preparation Lab Standards Preparation Lab: Support the standards preparation laboratory, including maintaining work areas, performing preparation and validation of standards solutions, producing data packages, archiving standard solutions data, developing methodology if requested for programs which cannot be charged directly to a customer.

The quality of all of the division's analytical work and safety air monitoring depend on the accurate preparation and validation of the standards used for chemical analysis.

This function is critical to the division’s success as a testing organization.

Performance Standards

a) STD: Production of accurate standards solutions supported by technically and legally defensible data.

b) STD: Assigned tasks will be accomplished in a timely manner and require little rework.

c) STD: Personnel will maintain assigned equipment and facilities in accordance with the division procedures and equipment manuals.

d) STD: Pass audits and inspections

7.1 Prepare, validate, and control standard solutions for all overhead work, such as, methodology and safety air monitoring in accordance with division SOPs and procedures.

• The standards laboratory personnel will control issuance and destruction of all RDTE solutions generated by that laboratory IAW relevant procedures.

• Standards will be validated prior to issuance to a user or test program. This is to ensure reliability of the calibration standard concentrations supplied to the test program.

• Data packages are to be generated for all calibration standards, they are to be reviewed and signed by a peer reviewer, and concurred by the designated government standards lead before standards are released. Data packages along with the standards will be released within four (4) days of the request.

7.2 Safety Air Monitoring Calibration Standards Activity

• Prepare and manage all RDT&E dilute standards required for the various safety air monitoring processes. The standard practice must follow DP-0000- M-73. This includes neutralization and disposal of expired solutions. Provide qualified personnel to prepare, and review the dilute standard solution data packages.

• Standards are required to be prepared weekly for all agents to calibrate and QC the MINICAMS deployed across Dugway to perform air monitoring operations during CWA usage.

7.3 Instrument Maintenance: Operators will perform routine maintenance on assigned instruments. Instrument maintenance logbooks will be maintained to document maintenance and calibration activities that are performed on that instrument so each instrument status can be determined at all times. The instrument operator is required to coordinate the repair with the government analytical section lead when problems beyond their capability to resolve are detected.

Deliverables: Thorough, complete, and timely data packets, standards requests and documentation, P&A, logbooks.

8 Safety Air Monitoring

Safety Air Monitoring: Provide qualified personnel as required to maintain the safety air monitoring program and perform monitoring that cannot be charged directly to test programs or other customers. This program includes training and certification of operators, air monitoring services, equipment maintenance, instrument and method certification, data reporting, sample analysis, performed in strict compliance with regulatory requirements.

Safety air monitoring must be performed according to current SOPs and policies. The safety air monitoring program is routinely audited for compliance and recertification. The air monitoring group also provides air monitoring support for the WDTC emergency response team and the health clinic in the event of a CAI. The safety air monitoring group does off-gassing analysis on solid waste prior to disposal and monitors waste sites for agent release. These measurements must comply with Utah State regulation in addition to the quality requirements. Decontaminated equipment is also analyzed by air monitoring to certify it safe for re-use. In addition, the safety air monitoring group supports testing by performing process vapor monitoring. Included in the mission of the safety air monitoring group is the requirement to maintain, troubleshoot, and repair CTDs MINICAMS instruments and associated accessory equipment. Currently there are approximately 350 MINICAMS that require semi-annual maintenance and repairs as needed.

Performance Standards

a) STD: Conduct safety air monitoring in accordance with all applicable regulations, the quality assurance plan, and applicable division QC plans and procedures.

b) STD: Safety monitoring results will be supported by legally and technically defensible procedures, records, data packages, and operator certification.

c) STD: Assigned tasks will be accomplished in a timely manner and require little rework.

d) STD: Personnel will maintain assigned equipment and facilities in accordance with the division procedures and equipment manuals.

e) STD: Pass audits and inspections

8.1 Implementation and use of the safety air monitoring work scheduling and data management/reporting systems:

• Implement and maintain the data/sample-tracking database.

• Implement and maintain the safety air monitoring work scheduling system

• Provide assistance to perform sample-tracking functions.

• Provide assistance to manage laboratory data.

8.2 Air Monitoring General Requirements - Personnel: The contractor will accomplish the following in compliance with the QA Plan, the Safety Air Monitoring QC Plan, and other relevant SOPs and requirements documents:

• Provide analysts qualified under the QC Plan to prepare and analyze safety air monitoring samples.

• Provide qualified personnel to prepare, review, and manage safety air monitoring data packages and reports in accordance with the QC Plan, Division Procedures, and Policies.

• Provide personnel to support VONing operations for equipment or for waste that cannot be charged to a project. Handling and disposal of waste must comply with the State Hazardous Waste permit as well as the QA plan. Coordinate these monitoring events with the appointed government DPW-CTE lead in conjunction with AQS for waste disposal supplies and specific waste handling or compliance measures specific to the waste.

• Develop training materials and laboratory exercises to train and certify safety air monitoring personnel as needed

• Train and certify safety air monitoring personnel as needed.

• Perform Precision and Accuracy Studies used to support the safety air monitoring program.

• Demonstrate operator and laboratory proficiency by participating in analysis of and other proficiency evaluation samples.

• Provide personnel to perform the safety air monitoring of non- project or unknown samples.

• Operators will be required to report any problems, questions, and or suggestions for improvement to the government QC Chemist.

8.3 Air Monitoring General Requirements – Equipment and Methods: The contractor will accomplish the following in compliance with the QA Plan, the Safety Air Monitoring QC Plan, and other relevant SOPs and requirements documents:

• Perform Precision and Accuracy Studies for methods, and instruments used to support the safety air monitoring program.

• Prepare orders for materials and supplies needed to support the safety air monitoring task (e.g. GC columns, sorbent tubes, sorbents, syringes, GC consumables, solvents, MINICAMS supplies and parts, etc.). Provide these requests to the DPW-CTA branch chief for procurement of required items.

• Perform routine maintenance on air monitoring equipment according to manufacturer’s specification and any special WDTC requirements.

• Write and edit SOPs and other documents to support safety air monitoring.

8.4 Air Monitoring General Requirements – Data and Reporting: The contractor will accomplish the following in compliance with the QA Plan, the Safety Air Monitoring QC Plan, and other relevant SOPs and requirements documents:

• Provide qualified personnel to prepare, review, and manage safety air monitoring data packages and reports in accordance with the QC Plan, Division Procedures, and Policies.

• Conduct periodic notebook reviews in accordance with quality procedures.

• All operators will be required to log and maintain the individual logbooks that accompany each monitoring instrument. All action taken on the monitoring instrument such as calibration, daily injections, and maintenance are required to be logged per established Division operational procedure or policy.

• Be responsible for document review of test plans, operating procedures, regulations, etc., that effect safety/test air monitoring.

• Accumulate data and prepare charts for specified lab performance metrics.

• Provide safety monitoring results on Form 28s or electronically to the safety office on a weekly basis.

• Provide weekly update of all items in process. This will include location, date paperwork submitted, current status.

8.5 Laboratory Specific Requirements for Air Monitoring: The contractor will accomplish the following in compliance with the QA Plan, the Safety Air Monitoring QC Plan, and other relevant SOPs and requirements documents:

• Operate and maintain the solid sorbent tube safety air-monitoring capability and perform routine maintenance on laboratory air-monitoring instruments.

• Perform quarterly filter bank monitoring for agent breakthrough for buildings 4156, 4165, MTF, and building 3445 and any other areas on DPG where filter bank monitoring is required.

• Ensure that quarterly end of line challenges are performed to verify that sample transfer lines are functioning properly.

8.6 Chamber Specific Requirements for Air Monitoring: The contractor will accomplish the following in compliance with the QA Plan, the Safety Air Monitoring QC Plan, and other relevant SOPs and requirements documents:

• Provide full time safety monitoring at the BMTF during normal duty hours. Comply with all QA Safety and building safety monitoring plan requirements. The operators may be required to come early to get the monitoring instruments online before the normal workday starts. Weekend or overtime support may be required on occasion when the

BMTF is occupied. The operators will work with additional government or contract operators that may be assigned to support the workload.

• The MINICAMS operators will coordinate with the BMTF building operator to determine the projected work schedule. The names of the operators and the days each is working will be provided to the building operator a week in advance. If additional operators are required to support the workload, the operators will notify the WDC-O Branch Chief, the Test Control Officer, and the Building Operator.

• All safety monitoring performed during agent operations conducted to support test projects will be charged to the project. Projects may be required to task additional safety operators directly to support their test requirements. Overtime or shift work required to support the BMTF for the benefit of test projects will not be charged to this delivery order but will be charged to the project. In the event that more than one project is being supported, the cost will be shared by the projects.

8.7 Range Specific Requirements for Air Monitoring: The contractor will accomplish the following in compliance with the QA Plan, the Safety Air Monitoring QC Plan, and other relevant SOPs and requirements documents:

• Aid in the control of the monitoring trailers and RTAPS units. Help maintain the trailers, RTAPS, and their instruments in good condition with equipment ready to respond for CIMRA events. Provide drivers for RTAPS and vehicles and drivers to pull the trailers.

Coordinate with CTD vehicle coordinator for vehicle and trailer maintenance.

• Assume responsibility to ensure that MINICAMS located in the trailers are current on their PM schedule, agent certifications, and flow meter calibrations. This does not require that the MINICAMS be operated daily or kept running. The monitoring equipment will only be operated while supporting testing or during a CIMRA.

• Use the RTAPS or Monitoring Trailers to support CIMRA events. This will include performing near real-time monitoring at the decontamination site and at the Ditto Aid Station and/or Health Clinic. Support for the site survey team may also be required.

• Provide monitoring support for field destruction of CW rounds as needed.

• Provide safety monitoring support for emergency events or at waste sites as needed.

8.8 Ditto Aid Station Air Monitoring Support Requirements: Perform daily maintenance and QC shots when agent operations are being conducted at CCTF, BMTF, 3445 and BLD 3445. Comply with all QA Safety and building safety monitoring plan requirements.

The operators may be required to come early to get the monitoring instruments online before the normal workday starts. Weekend or overtime support may be required on occasion when the CCTF, BMTF, and BLD 3445 are conducting agent operations. The operators will work with additional government or contract operators that may be assigned to support the workload.

8.9 Methodology Improvement Requirements:

• Develop improved safety air monitoring methods and processes as needed. These efforts will be coordinated through the government QC chemist for approval and cost control measures on this CWO.

• Document improvements by writing SOPs, work instructions, manuals, technical notes, etc.

8.1.10 Status reporting on Equipment: Maintain a database of MINICAMS and associated equipment such as stream selectors, LVS units, etc. which show equipment location and readiness status.

8.1 MINICAMS Maintenance and Repair Activity

• Provide a factory trained (or equivalent) technician to service MINCAMS and their accessory equipment.

• Perform the required semi-annual routine maintenance service on all MINICAMS used for safety air monitoring. Properly document the service in the instrument logbook.

• Troubleshoot and repair MINICAMS instruments and all associated components such as stream selectors, LVS units, sample lines, and various detector units.

• Prepare requisition paperwork and order supplies and repair parts as needed. Obtain procurement approvals from the branch chief or designee.

• Maintain a small stock of repair parts, i.e., batteries, connectors, electrical connectors, electrical wire, fuses, bolts, nuts, screws, wire ties, etc. Anticipate workload in such a manner as to seldom run short of parts required to keep the MINICAMS in service.

• Keep and maintain maintenance repair log books in accordance with CTD procedures.

Indicate, date, time, and write a short note of the diagnosis, and indicate what technician did to correct the problem with the MINICAMS. If no fault was found during a routine check, so indicate in the maintenance repair log book.

• Maintain a clean work environment. Utilize shelving, and wall lockers, to store;

inventoried parts, special Test Measuring and Diagnostic Equipment (TMDE), and all associated hardware for maintaining the MINICAMS. Utilize work benches as work benches and not a place to store equipment. Dust, sweep, and mop, individual work area and work bay when appropriate but no less than once a week.

• Ensure that at least one qualified full time technician is available to operate the MINICAMS maintenance repair room located within the Chemical Laboratory.

• Work overtime on occasion.

8.12 MINICAMS Network Maintenance Activity: The contractor will provide personnel to accomplish the following:

• Train personnel to use data management software systems such as Chromlink, Chromnet, work scheduling software, and the MDPP report generation database.

• The contractor will provide a software administrator to maintain and improve the data management systems used by CTD, such as Chromlink, Chromnet, work scheduling software, and the MDPP report generation database.

• Provide support to maintain MINICAMS network hardware and computers.

• If external training is required the contractor will make all travel arrangements upon government approval of requested training.

8.13 Manage SAM and MINICAMS personnel/equipment and MINICAMS related funding to satisfy the above requirements.

Deliverables 8: Thorough, complete, and timely data packets; accurate and up-to-date data/sample-tracking database; QA plan; training materials and rosters; SOP and associated air monitoring documents; filter bank monitoring records; SST tracking;

travel documents/arrangements; and clean work areas.

9 RAE and Gasmet Maintenance and Operation

RAE and Gasmet Maintenance and Operation: Provide trained/certified technicians to operate, maintain, align, trouble shoot, and repair Gasmet FTIR spectrometers and RAE detector systems as needed when these services cannot be charged to a customer.

The Chemical Analytical Branch has the mission to provide referee test support. At times, it is necessary, to have contract support for instrument operation, calibration, recovery, and maintenance. The primary instruments involved are the RAE detector systems and Gasmet FTIR spectrometers. Work will be conducted primarily in the CCTF but field work will also be required.

Performance Standards:

a) STD: Assigned tasks will be accomplished in a timely manner and require little rework.

b) STD: Analytical results will be supported by legally and technically defensible procedures, records, data packages, and operator certification.

c) STD: Personnel will maintain assigned equipment and facilities in accordance with the division procedures and equipment manuals.

d) STD: Pass audits and inspections

9.1 Training and Certification:

• Personnel must be trained / certified in the applications and maintenance of all components of RAE and Gasmet systems.

• Travel and training on analytical instrumentation will be authorized as needed to meet task needs. If external training is required the contractor will make all travel arrangements upon government approval of requested training.

9.2 Calibrate, operate, recover, and maintain Gasmet and RAE instruments as needed.

• Prepare and peer review data collected from operation of Gasmet and RAE equipment in support of overhead funded projects and all calibrations operations performed which cannot be charged to specific projects.

• Keep and maintain a maintenance repair log book. Indicate, date, time, and write a short note of the diagnosis, and indicate what technician did to correct the problem with the GASMET or RAE. If no fault was found during a routine check, so indicate in the maintenance repair log book. This log book can be accomplished utilizing a computer as long as the repair log book is always backed up on another disk.

• Maintain a clean work environment. Utilize shelving, and wall lockers, to store;

inventoried parts, special Test Measuring and Diagnostic Equipment (TMDE), and all associated hardware for maintaining the Gasmet and RAE systems. Utilize work benches as work benches and not a place to store equipment. Dust, sweep, and mop individual work area when appropriate but no less than once a week.

• Communicate parts needs to the Gasmet and RAE COR/TR for this CWO in a timely manner to ensure parts always on hand.

Deliverables 9: Training records and certificates, travel arrangements, logbooks, and clean work environment.

10 Chemical Operations Branch (CTE) Support

10.1 Chemical Operations Branch: Provide trained personnel to perform the overhead work assignments and the day-to-day activities that are necessary to keep the Chemical Operations Branch and CTD facilities in compliance with good standard practice and regulations and to keep it (and its analysis methods) in a state of readiness to accept project work.

A large number of routine overhead tasks must be done to maintain the CCTF, building 3445, and the MTF in a state of readiness. The facilities must be kept in a safe and orderly condition. This will include management oversight. These activities benefit the Branch as a whole and cannot be charged directly to projects. It also includes analysis work that must be done but which is not associated with any particular project (e.g.

analysis of hazardous waste samples from a suspended test programs).

Performance Standards:

a) STD: Assigned tasks will be accomplished in a timely manner and require little rework.

b) STD: Compliance with relevant standards, regulations, procedures, and SOPs and completion of assigned tasks in a timely manner.

c) STD: Personnel will maintain assigned equipment and facilities in accordance with the division procedures and equipment manuals.

d) STD: Analytical results will be supported by legally and technically defensible procedures, records, data packages, and operator certification.

e) STD: Compliance with relevant standards, regulations, and SOPs.

f) STD: Pass audits and inspections

10.2 Support of chemical surety requirements not specified elsewhere:

• Provide personnel to support agent inventory operations: to include agent handlers as needed, ECOs, and PRP escorts

• Provide personnel to escort and manage visitors to surety storage areas to include ECOs, PRP escorts.

• Agent handlers must keep accurate surety records in compliance with relevant procedures. Any record keeping required by these SOPs that is not detailed elsewhere in this CWO is part of this sub-task.

10.3 Management of Supplies and Equipment:

• Order supplies by filling out appropriate requisition paperwork and obtaining branch chief approval.

• Manage, maintain, inventory, and secure equipment and supplies.

• Checkout, manage, maintain, inventory, secure, and return on a timely basis calibration items.

• Perform routine maintenance on assigned equipment

• Maintain instrument logbooks for assigned equipment

• Report to CTD management any problems with assigned equipment so that repairs or replacements can be obtained.

• Manage items in accordance with regulations, procedures, and SOPs.

10.4 Management of Assigned Chemicals:

• Care for assigned chemicals in storage.

• Maintaining required SDSs for assigned chemicals

• Inventory assigned chemicals.

• Order chemicals as needed by filling out appropriate requisition paper work and obtaining branch chief approval.

• Dispose of unwanted chemicals in accordance with regulations and SOPs.

• Provide technical support for chemicals in control of stockroom.

10.5 Waste Management:

• Dispose of waste unrelated to projects.

• Manage satellite accumulation sites.

• Neutralize and dispose of dilute solutions.

• Dispose old samples that cannot be charged to projects.

• Provide billing information by project and waste quantity to the waste contractor.

11 Hand Receipt and Calibrations Support

Hand receipt and Calibrations Support: Provide qualified personnel to act as equipment calibration coordinator, manage and issue supplies, manage and issue equipment, manage inventory, issue chemicals, assist hand receipt holders to track property book items and manage government property, chemicals, calibration items, and equipment, and to act as backup support for the laboratory stockroom.

The Chemical Test Division maintains a stockroom system to order and control consumable supplies, maintain equipment and instrumentation which is not in use, manage and track calibration of instruments, inventory and maintain a database of chemicals, inventory property book items, manage receipt and turn-in of equipment, etc.

Performance Standards:

a) STD: Personnel will conduct their duties with tact, diplomacy, and common courtesy.

b) STD: Management of equipment, calibration items, etc. will be accomplished in a timely manner with little rework required.

c) STD: Personnel will maintain assigned equipment and facilities in accordance with the division procedures and equipment manuals.

d) STD: Compliance with relevant standards, regulations, and SOPs.

e) STD: Pass audits and inspections

11.1 Manage and Operate Stockrooms and Storerooms inside the CCTF:

• Maintain storerooms and stockrooms in an orderly fashion with good housekeeping.

• Arrange the stores and equipment in a manner that items are protected from damage and may be easily located.

• Provide pickup and delivery service of supplies and equipment on DPG as needed.

11.2 Receive, Manage, and Issue Equipment:

• Maintain equipment storerooms.

• Work with Branch Chief to order needed equipment.

• Label equipment to identify CTD ownership.

• Work with the Branch Chiefs to devise a system for controlling and checking out equipment.

• Check out equipment to CTD personnel as needed.

• Arrange for repair and shipping of equipment as needed.

• Selected books, videos, etc. will be managed and checked out as equipment.

• Upload manuals and records into the TMSS database as needed.

• Maintain an equipment master list database.

11.3 Calibration Coordinator: The contractor will provide trained personnel as needed to perform calibration coordinator duties. The person will:

• Assume the duties of the Calibration Coordinator outlined in Chemical Test Division and WDTC Procedures.

• Work with the TMDE office to maintain an inventory and status report of all TMDE calibration items.

• Work with the TMDE COR, the TMDE office, and CTD staff to maintain all TMDE items in calibration.

• Control and checkout all calibration items.

• Monitor due dates on calibration items and notify users to return items in a timely manner.

• Maintain all calibration records and databases including a master list of calibration items.

• Work with staff members and TMDE office to establish calibration procedures for existing and newly acquired items in accordance with established procedures

11.4 Chemical Inventory:

• Will perform a physical inventory of chemicals located inside the CTD facilities annually (or as required).

• Will maintain the chemical storerooms in good order.

• Will segregate the chemicals by compatibility categories. Segregation will be accomplished by use of different rooms, distance, spill pans, cabinets, etc. as necessary to maintain safe storage conditions.

11.7 Collect and maintain current a database of SDSs for all CTD chemicals, or link to those SDSs maintained by the Safety Office, if they are appropriate.

11.8 Property Book Item Inventory:

• Perform annual and semi-annual equipment inventories.

• Receive and label equipment as necessary.

• Generate and process all property book transaction forms.

• Process equipment turn-ins.

• Maintain records of all property book transactions and upload them into TMSS database.

• Provide inventory information to hand receipt holders as needed.

• Maintain and update property databases on a periodic basis (semi-annually as a minimum)

11.9 Manage Government Issued Clothing

• Work with branch chief to order and stock government-issue clothing in appropriate sizes and quantities.

• Issue clothing to personnel. • Collect soiled clothing and transfer to laundry facility.

• Receive cleaned clothing and distribute it to locker rooms.

Deliverables 11: General chemical inventory support, SOP, requisition documents, equipment master list, calibration records and database, SDS, property book documentation and database.

12 Building and Chamber Operation

Building / Chamber Operation: Provide qualified personnel to operate and maintain Chemical Test Division’s facilities (CCTF, Bldg. 3445, MTF, Decon Pad, and the Sprung facility) in a constant state of readiness.

A large number of routine overhead tasks must be done to operate and maintain Bldg.

3445 and MTF. These facilities are designed for testing hazardous materials, simulants and chemical warfare agents in an enclosed test area. Priority testing at DPG requires that these facilities remain in a constant state of readiness so that testing can be performed in accordance with test customer requirements and applicable facility SOPs.

Therefore, the contractor shall maintain personnel on their staff that are trained on the operations of these facilities. These personnel should be cross-trained to the maximum extent possible to provide optimum support flexibility for the test mission.

Performance Standards:

a) STD: Assigned tasks will be accomplished in a timely manner and require little rework.

b) STD: Personnel will maintain assigned equipment and facilities in accordance with the division procedures and equipment manuals.

c) STD: Compliance with relevant standards, regulations, and SOPs.

d) STD: Pass audits and inspections

12.1 Contractor will maintain on their staff, a mix of personnel that are trained to cover the operations of building 3445 and Materiel Test Facility (MTF). This mix of personnel shall be cross- trained in such a way that each facility has a minimum of two personnel that are trained for its operations. The intent is to have personnel trained to complement government personnel such that optimum coverage can be achieved if operations are being conducted simultaneously in any two facilities, or with 24-hour operations being conducted at a given facility. Operators will perform the following tasks and have the following qualifications.

• Provide support for the operation of test chambers and facilities.

• Perform test fixture setup and removal.

• Clean, repair, and maintain assigned facilities in clean and operational order in accordance with Division procedures.

• Operators must be qualified to drive and operate a variety of military vehicles and motorized lifting equipment (e.g. forklifts)

• Operators must be qualified to operate power and hand tools. • Shift work and long days may be required.

• A valid driver license is required.

• Experience in decontamination preferred.

• Must meet eligibility requirements to obtain and maintain a Department of Defense security clearance.

12.2 Provide facility operators on an as needed basis to support test operations being conducted in these facilities. The government shall notify the contractor when continuous operation support is to begin. It should be noted, that from time to time, 24-hour operations, lasting several weeks in duration, could be expected. During these operations, 24-hour coverage may be requested.

12.3 Operators will only charge this subtask when facility operation or maintenance is required which cannot be charged to a testing program.

12.4 Perform and ensure compliance of safety requirements IAW; (1) Applicable CTD and facility SOP’s; DPGR 285-4, Chemical Agent Safety Program; Dept of the Army Pamphlet 385-61, and Army Regulation 385-61.

12.5 During non-testing phases, Contractor will conduct a weekly check and startup of building 3445 and MTF. In the event that facility deficiencies are found of a PM maintenance nature, operator will immediately notify the COR/TR so that the garrison maintenance contractor can be notified and take corrective actions.

12.6 Maintain operations logbooks and checklists at assigned facilities.

12.7 Maintain assigned buildings, facilities, structures, and surrounding fenced areas in neat and orderly fashion.

12.8 Perform inventory and control of supplies and equipment as required for building/chamber operations.

12.9 The building operator will ensure that all relevant SOPs and procedures are available on site at all times. The building operator will ensure that all personnel that are on Site at the facility have read and signed the relevant SOPs.

12.10 The building operators will perform weekly checks of the remote duress switches in buildings 4156 and 4165 and in other facilities as assigned.

Deliverables 12: Training records, building logbooks and checklists, neat, clean, and orderly facilities, SOP, and weekly remote duress testing records.

13 CTD Quality Assurance CTD Quality Assurance: Contractor will provide a Quality support to work with the Division personnel to develop, implement, maintain, and improve the Quality Management Systems throughout the Division. In addition the quality staff will assist the Division with compliance and safety programs as needed.

The Chemical Test Division operates in compliance with four different Quality Management Systems (QMS). They are the Quality Assurance Plan (QAP) for safety air monitoring and CW agent reference materials; the RCRA Permit Quality Assurance Program Plan (QAPP) for analysis of waste and environmental samples; and ISO 17025 to support our testing and compliance missions. The emphasis of the projected work will focus on implementation of an ISO 17025 QMS with the use of LEAN and Six Sigma tools for efficiency improvement.

Performance Standards:

a) STD: Assigned tasks will be accomplished in a timely manner and require little rework.

b) STD: Compliance with relevant standards, regulations, and SOPs.

c) STD: Personnel will maintain assigned equipment and facilities…