B08 Attachment 0030 Government Responses to Industry (8MAR24) -Final.xlsx
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- Attached to
- EAGLE Presidio of Monterey, CA, W519TC-23-R-0104
- Solicitation number
- W519TC-23-R-0104
About this file
This document contains government responses to industry questions regarding solicitation number W519TC-23-R-0104 for maintenance, supply and transportation services at Presidio of Monterey, California. The solicitation requires maintenance of vehicles, equipment and facilities, supply operations including warehouse and transportation services including shuttle bus services. The performance period is one base year with four one-year options. Proposals were due by March 15, 2024 with an intended award date of August 9, 2024. The incumbent contractor is LRC. Pricing includes both firm-fixed price and cost-plus-fixed-fee contract line items. The soliciting agency is the Department of the Army Materiel Command Contracting Command located at Rock Island Arsenal.
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POM Round 1
| Round 1 Question # | Question Reference (RFP #, PWS #, etc.) | Question | Response | |
| 1 | SF33 Box 9 | Box 9 of SF33 in the Solicitation document shows a due date of March 16, which is a Saturday, but SAM states March 15. Please clarify | March 15th is the due date for proposals. The solicitation will be extended until 21MAR24. | |
| 3 | CBA | We noticed that no CBA was provided with the RFP documentation. Does the current contract holder have a CBA in place? If so, can it be provided? | No CBA is currently in place. | |
| 4 | Att 0005 | Are all four CLINS is the Supply and six of the 12 CLINs for Transportation Tasks areas FFP including the PMO? | This is a hybrid contract; CLINs are correct. | |
| 5 | Solicitation | Can the Gov’t provide an detailed TD-01 that lists only those positions and PWS sections that are germane to PoM and that match the PWS? | TD-01 is no longer provided with solicitation packages. | |
| 6 | L.5.2.1.1(b)(2) | We ask that the Government please exclude the Organizational Diagram from the SMP 10 page limitation. | Please propose as outlined in L.5.1.1(b)(2) | |
| 7 | L.5.2.1.1.(c)(6)(ii) and L.5.2.1.1.(c)(6)(v) | L.5.2.1.1.(c)(6)(ii) states we have to meet the minimum hours listed in L.5.2.1.1.(c)(6)(v). However, L.5.2.1.1.(c)(6)(v) does not provide the minimum hours we must meet for each task area (Mnx, Supply, Trans). Please provide the correct minimum FLC1 hours for Maintenance, Supply and Transportation that must be met. | Refer to the Attachment 0018- TD-04-Hours of Operation and Attachment 0016-TD-02-Workload Data and Density List to formulate the required hours | |
| 8 | Solicitation | What is the Total Contract Value expected for the PoM TO? | This is source selection information that we do not provide to offerors. | |
| 9 | L.5.4.2.14, and L.5.4.2.14.(a) | Please verify there is no union (CBA) associated with the PoM solicitation? | There is no CBA involved with this solicitation | |
| 10 | Att 0016 | Can the Gov't provide the workload data in measures of time (i.e. hours)? | Please propose as outlined in Attachment 0016-TD-02 Workload Data and Density List, dated 29FEB24. | |
| 11 | CA implemented a Bereavement leave law on 1/1/23, are we, as a Federal Government Contractor, required to provide the 5 days of paid leave for immediate family members or may companies use their existing Bereavement leave policies? | Offeror should comply with all applicable laws and regulations regarding any and all employees and subcontractor employees | ||
| 12 | PWS | |||
| 3.7.7 | Please define incidental grass trimming/mowing. If additional weed trimming is necessary, will the Government provide the weed trimmers/ lawn care equipment? | No equipment is provided. | ||
| 13 | PWS | |||
| 1.8 | What if any specific safety equipment is required for contract personnel (i.e. safety belts, safety boots, etc.) | Please refer to paragraph 3.5.7 in PWS | ||
| 15 | PWS | |||
| 5.17.4 | How are the MRE's, Group Rations, etc. being accounted for as they are not on the GFP list? | MREs are not GFP, they are a controlled class of supply/commodity. | ||
| 16 | PWS | |||
| 5.17.4 | Is there subsistence cold storage? If so, is the Government providing the required personal safety equipment (gloves, parkas, etc.) | There is no subsistance cold storage for this contract. | ||
| 17 | Solicitation | |||
| L.5.2.1.1(b)(1)(ii) | Could you please confirm whether there has been a surge requirement in the past, and if so, to what extent? | Propose in accordance with solicitation. | ||
| 19 | PWS 5.29.5 | Will the government please provide the current bus schedule and frequency, to include routes? | Please refer to attachment 0018 (TD-04-Hours of Operation); refer to paragraph 5.29.5.1 in the PWS for frequency and hour of operation in attachment 0018 (TD-04-Hours of Operation) | |
| 20 | PWS 5.29.5.1 | How many buses, of what capacity, are required daily to support the Post Shuttle Bus Service? | LRC currently has (8) - 44 Pax Buses and (1) - 28 Pax Bus | |
| 21 | PWS 5.29.5.1 | What are the hours of operation for the Post Shuttle Bus Service? | Please propose as outlined in attachment 0018 (TD-04-Hours of Operation) | |
| 22 | B08 Attachment 0016 – TD-02 Workload Data and Density List | Would the government please provide the average time per transaction and also the total hours or minutes per year for all transactions on every spreadsheet? | Please propose as outlined in attachment 0016 (TD-02-Workload Data and density List) | |
| 23 | B08 Attachment 0016 – TD-02 Workload Data and Density List | ` | Please propose as outlined in attachment 0016 (TD-02-Workload Data and density List) | |
| 24 | B08 Attachment 0016 – TD-02 Workload Data and Density List, “Transportation-ALL CLINS” worksheet of the referenced workbook, row 11, Shuttle Bus IAW ILBLS # of buses X 1816 hours per FTE per year. | Are the nine 45 PAX buses used for these transactions? | LRC currently has (8) - 44 Pax Buses and (1) - 28 Pax Bus | |
| 25 | B08 Attachment 0016 – TD-02 Workload Data and Density List, “Transportation-ALL CLINS” worksheet of the referenced workbook, row 11, Shuttle Bus IAW ILBLS # of buses X 1816 hours per FTE per year. | How many of nine 45 PAX buses are assigned/used for these transactions? | LRC currently has (8) - 44 Pax Buses and (1) - 28 Pax Bus | |
| 26 | B08 Attachment 0016 – TD-02 Workload Data and Density List, “Transportation-ALL CLINS” worksheet of the referenced workbook, row 11, Shuttle Bus IAW ILBLS # of buses X 1816 hours per FTE per year. | If the nine 45 PAX buses are not used for these transactions, what types vehicles and how many of each are used? | LRC currently has (8) - 44 Pax Buses and (1) - 28 Pax Bus | |
| 27 | B08 Attachment 0016 – TD-02 Workload Data and Density List, “Transportation-ALL CLINS” worksheet of the referenced workbook, row 11, Shuttle Bus IAW ILBLS # of buses X 1816 hours per FTE per year. | Are the nine 45 PAX buses used on a daily basis to satisfy the 1624 transactions? | LRC currently has (8) - 44 Pax Buses and (1) - 28 Pax Bus | |
| 28 | B08+Attachment+0002+-+Staffing+and+Labor+Mix+PoM | There are additional CLINS contained in the 0002 series of Attachment 2 that do not match B08+Attachment+0005+-+Cost-Price+Matrix+(POM). Simply put, they are not contained in Attachment 5. Are offerors supposed to delete them from Attachment 2 or add them to attachment 5? Please clarify this disparity. | Do not add or delete requirements from this attachment. The PMO overall allocation is not required to be broken out by divisions. Please propose overall PMO as depicted in attachment 0005 | |
| 29 | PWS 5.26.2 | What is the workload data for the unscheduled transportation requirement? | It is unscheduled, no known workload data currently | |
| 30 | PWS table of contents sections 5.20, 5.21, and 5.22 | These three sections are spelled out in the TOC, but are marked reserved on page 49. Are these three sections reserved and not part of the PWS? | Pending these services are required later, it is advantageous to have them listed initially in the TOC as a placeholder. | |
| 31 | PWS table of content sections 5.32, 5.33 and 5.34 | These three sections are spelled out in the TOC, but are marked reserved on pages 55 and 56. Are these three sections reserved and not part of the PWS? | Pending these services are required later, it is advantageous to have them listed initially in the TOC as a placeholder. | |
| 32 | Annex A – Maintenance PRS 5.3.9 | Will the government provide a wheel alignment machine in order to support this service? | No wheel alignment machine will be provided, this service will be outsourced by the EAGLE Contractor | |
| 33 | Annex C – Transportation PRS 5.27.1 | Does this reference state that the contractor must submit reimbursements within 3 days of receipt regardless of task completion? | Please propose as outlined in Attachment 0022- PWS Annex C | |
| 34 | Annex C – Transportation PRS 5.29.5 | Are all the bus stops 7 minutes or less apart from each other? | Staggering of buses along the circular route is recommended. Please propose as outlined in para 5.29.5.1 of the PWS | |
| 35 | L.5.4.2.12(a)(2) | The Notice to Proceed date referenced in this section is past, and contradicts other references in the solicitation docs. Please clarify the correct NTP date. | Updated to 09AUG2024 | |
| 36 | Attachment 0002, Staffing & Labor Mix Attachment 0005, Cost-Price Matrix (POM) | |||
| Attachment 0016, TD-02, Workload Data and Density List | CLIN 0004AA Retail Supply is missing from Attachment 00016, TD-02, Supply tab. Will the Government update Attachment 0016 to reflect the appropriate workload data for Retail Supply? | CLIN 004A/Retail Supply was revised in attachment 0016 (TD-02-Workload Data and density List) | ||
| 37 | SF33, W519TC-23-R-0104 | Block 9 of the SF33 has the proposal due date as Saturday, 03/16/2024, 2:00pm local time. SAM has the due date as 3/15/2024. Will the Government please provide clarification on the proposal due date? | March 15th is the due date for proposals. The solicitation will be extended until 21MAR24. | |
| 38 | RFP, L.2.8; L.5.4.2.12(a)(2) | L.5.4.2.12(a)(2) states the NTP date is 29 November 2023, yet L.2.8 states 24 June 2024. Would the government please clarify the NTP date? | Updated to 09AUG2024 | |
| 39 | Attachment 0001, EAGLE PPI 2.0 PWS POM 6FEB24 |
Attachment 0005, Cost-Price Matrix (POM)
| Attachment 0016, TD-02, Workload Data and Density List | On Attachment 0016, TD-02, Supply Tab, the Central Receiving Point on line 35 is shown against CLIN 0004CA which is the SSMO CLIN. Attachment 0001 PWS has the CRP under Para 5.19, SSA. Will the Government correct the TD-02 to reflect the correct CLIN for the CRP, which is under Retail Supply? | CLIN 004CA/SSMO was revised in attachmen 0016 (TD-02-Workload Data and density List, dated 29FEB24) |
| 40 | Attachment 0001, EAGLE PPI 2.0 PWS POM 6FEB24 |
Attachment 0005, Cost-Price Matrix (POM)
| Attachment 0016, TD-02, Workload Data and Density List | On Attachment 0016, TD-02, Supply Tab, Redistribution Center Warehouse (RCW) Operations on line 51 are shown against CLIN 0004CA which is the SSMO CLIN. Attachment 0001 PWS has RCW under Para 5.19, SSA. Will the Government correct the TD-02 to reflect the correct CLIN for the CRP, which is under Retail Supply? | CLIN 004CA/SSMO was revised in attachment 0016 (TD-02-Workload Data and density List, dated 29FEB24) |
| 41 | Attachment 0002, Staffing & Labor Mix Attachment 0005, Cost-Price Matrix (POM) | |
| Attachment 0016, TD-02, Workload Data and Density List | Both Attachment 0005 and Attachment 0002 show CLIN 0005FA - Motor Pool Immersion - Non-ASC. |
Attachment 0016, TD-02, does not show any workload for CLIN 005FA.
| Will the Government provide workload so offerors can appropriately staff this section? | CLIN 005FA/Motor Pool Immersion is being included in revised TD-02-Workload Data and density List, dated 29FEB24. | ||
| 42 | Attachment 0001, EAGLE PPI 2.0 PWS POM 6FEB24 | The Table of Contents for Section C-5: Requirements has several paragraphs listed that are not applicable for this opportunity. |
The actual paragraphs are marked Reserved but not in the TOC.
| Will the Government update the PWS Table of Contents to reflect the sections which are Reserved? | See revised TOC in PWS, dated 07MAR24 | |
| 43 | Exhibit B - CDRL Listing PoM | |
| Attachment 0001, EAGLE PPI 2.0 PWS POM 6FEB24 | Exhibit B - CDRL Listing annotates CDRL PM-07 as due 15 days after NTP. |
PWS 3.1.1 states CDRL PM-07 is due at least 30 days after notice to proceed.
| Would the government please clarify the date of first submission for this CDRL and correct the appropriate reference? | Exhibit B has been revised to reflect (30) days, same time period as attachment 0001-PWS | |||
| 44 | RFP, C.2 | |||
| Exhibit H, PM-09, PMR Format (version 5-01-23) | The rating colors in RFP C.2 do not align with those in Exhibit H. Will the Government resolve the discrepancy? | ACC-Update RFP to include "amber" as a performance concern IAW Exhibit H | ||
| 45 | Attachment 0016, TD-02, Workload Data and Density List | On Attachment 0016, TD-02, MAINT-Indirect tab, lines 18 and 30 indicate there are two (2) tool rooms. Would the Government please confirm if there are two (2) tool rooms? | Please propose as outlined in attachment 0016 (TD-02-Workload Data and density List, dated 29FEB24) which lists two (2) tool rooms. | |
| 46 | Attachment 0005, Cost-Price Matrix (POM) | |||
| RFP, L.1.1 | The RFP states "It is the Government's intent to award a single combination Cost-Plus | |||
| Fixed Fee / Firm Fixed Price (Transition-In CLIN and PMO CLINs only)" however Attachment 0005 shows 0004AA-AD as FFP and 0005AA-CA as FFP. Will the Government clairity which CLINs are FFP and which are CPFF? | The CLINS provided in Attachment 0005, Cost/Price Matrix are listed accurately. This is a hybrid contract. | |||
| 47 | Attachment 0005, Cost-Price Matrix (POM) | Attachment 0005 appears to have links to old soliciation files (Not related to this solicitation). Will the Government remove all links in the next version of this attachment? | Revised . Attachement 0005- Cost/Price Matrix, dated 29FEB24 has corrected the old soliciation files. | |
| 48 | Attachment 0005, Cost-Price Matrix (POM), Teaming_Matrix_Tab_2 | On the Teaming_Matrix_Tab_2 of Attachment 0005, the Percentage of Participation total in G12 appears to be a plug number. Will the Government replace this with the appropriate formula? | Revised . Attachement 0005- Cost/Price Matrix, dated 29FEB24 corrected to the appropriate formula. | |
| 49 | RFP | Are there any Collective Bargaining Agreements associated with this solicitation? | There is no CBA involved with this solicitation | |
| 50 | Attch 0016 | Workload data for CLIN 0004A has been omitted. Please supply necessary data | CLIN 004A/Retail Supply was revised in attachment 0016 ((TD-02-Workload Data and density List, dated 29FEB24) | |
| 51 | Attch 0016 | Workload data for CLIN 0005DA states, "Shuttle Bus IAW ILBLS # of buses X 1816 hours per FTE per year." with 1624 EA transactions per year. Please explain the meaning of the provided information. | Please refer to attachment 18 (TD-04); refer to para 5.29.5.1 for frequency and hour of operation in attachment 18 | |
| 52 | Att 0001 | Attachment 0001 Paragraph 5.7 requires preventive, scheduled, and unscheduled repair services on Food Service Equipment. The mechanic(s) performing scheduled (cyclic) services as well as unscheduled services when warranted are clearly defined missions; however, would the Government please clearly define what "preventive" repair services are outside scheduled and unscheduled repair services to assist offerors to define the additional work scope requirements? | Definition of Preventative Maintenance: the act of performing regularly scheduled maintenance activities to help prevent unexpected failures in the future. | |
| 53 | RFP Section J; TD-01 | Can the government confirm that there is no TD-01 (Historical Workload) associated with this solicitation? | TD-01 is no longer provided with solicitation packages. | |
| 54 | RFP Section J | Can the government confirm that there is no CBA with this solicitation? | There is no CBA involved with this solicitation | |
| 55 | Attachment 0005 Cost/Price Matrix, Tab 1a | The CLIN type, description, and CLIN in rows 24-25 are not aligned with the data in columns D-H, rows 25-26. Would the Government please provide a revised Attachment 0005 with this corrected? | Revised . Attachement 0005- Cost/Price Matrix, dated 29FEB24 provided. | |
| 56 | Attachment 0005 Cost/Price Matrix, Tab 1b | Tab 1b of Attachment 0005 includes separate rows for profit for FFP CLINs. Would the Government please confirm that Offerors are to propose FFP costs and profit separately? | This is a hybrid contract; CLINs are correct. | |
| 57 | RFP Section L-7 FAR 52.222-46 Evaluation of Compensation for Professional Employees (FEB 1993), p. 39 | The RFP includes FAR 52.222-46 but the instructions in Section L do not specify where the professional employee compensation plan is to be provided. Would the Government please clarify where this information is to be provided within an Offeror's submission? | FAR 52.222-46 has been removed from solicitation. | |
| 58 | B08 Attachment 0016 - TD-02 Maintenance CLIN 3AA - BASOPS | TD-02 CLIN 3AA References 10 Fire Fighting pieces of equipment, but the PWS does not reference any ASE or EVT requirements. Is the Government's intention for the contractor to maintain these pieces of equipment with contractor staff only at the maintenance level below the ASE or EVT certification level? | Paragraph 5.2.1.1 has been revised under Attachment 0001-PWS, dated 07MAR24 | |
| 59 | B08 Attachment 0016 - TD-02 Maintenance CLIN 3AA - BASOPS | The SCA WD does not have a labor category for ASE or EVT Mechanic. Without this, the contractor cannot accurately price a position with this certification. Does the Government have a pay scale rate for the contractor to use for this position? | No, the current WD does not include ASE or EVT mechanic. Please propose in accordance with PWS paragraph 5.2.1.1 | |
| 60 | B08 Attachment 0016 - TD-02 Maintenance CLIN 3AA - BASOPS | TD-02 CLIN 3AA References 311 weapons, but the PWS does not reference any Gunsmith requirements. Is the Government's intention for the contractor to maintain these pieces of equipment and, if so, what are the frequency and maintenance requirements for these weapons? | Weapons repairs are evacuated to a repair center external to Presidio of Monterey. The contractor will create work orders and evac all weapons | |
| 61 | Attachment 0002 Staffing and Labor Mix and RFP Section L.5.2.1.1(c)(6)(vi), p. 48 | Section L.5.2.1.1(c)(6)(vi) states, "Additionally, the Offeror may provide the "Duty Title" to better identify the functional nature of the position." However, Attachment 0002 does not include a place for Offerors to provide a Duty Title. Would the Government please provide a revised Attachment 0002 to include a "Duty Title" column? | Please propose as outlined in attachment 0002 (Staffing & Labor Mix). Given this product, the offeror can list the duty title in column D "Offeror Provided Position Title or SCA Position Title/CBA. The government does not provide the SCA labor codes or the FLC1/FLC2 FTE's for proposals, the staffing plan is the responsibility of the offeror. | |
| 62 | RFP Sections L.2.8, p. 42, L.5.4.2.12(a)(2), p. 56, and L.5.4.2.13(a)(1), p. 57 | Section L.2.8 lists the Notice to Proceed (NTP) date as 24 June 2024. Section L.5.4.2.12(a)(2) & L.5.4.2.13(a)(1) list the NTP date as 29 November 2023. Would the Government please clarify the NTP date? | Updated NTP date 09AUG2024 | |
| 63 | Attachment 0005 Cost/Price Matrix, Teaming Matrix Tab 2 and RFP Section L.5.4 Cost/Price Factor, pp. 53-58 | The instructions for completing the Teaming Matrix, Tab 2 of Attachment 0005 Cost/Price Matrix, indicate that Offerors are to state the cost information submittal method for subcontractors. The two options for completing this are DIR, for subcontractors submitting independently/directly to the Government, and WIOS, for subcontractors submitting cost information within an Offeror's submission. The instructions within RFP Section L.5.4 for completing and submitting various files as part of the cost/price volume include language similar to the following, "If a Subcontractor is submitting a Cost/Price proposal directly to the Government, then." This language implies that only those Offerors submitting directly to the Government and independent of the Offeror would need to provide separate files. In some instances, the language in the RFP implies Offerors are to submit a single file encompassing the information for the Offeror and any subcontractors who are submitting WIOS. For example, L.5.4.2.13(a) states, "The Offeror shall provide the pool and base costs or FPRAs for all proposed indirect expense rates for itself and all Subcontractor(s) who do not submit a proposal directly to the Government." Would the Government please confirm that it is acceptable to submit a single file for each required file under Volume IV Cost/Price that encompasses the required information for the Offeror and any subcontractors who are submitting WIOS? | Confirm. Section L.4.2.13(a) states- :[If] a Subcontractor is submitting a Cost/Price proposal directly to the Government, then that Subcontractor shall also provide the pool and base costs for all proposed indirect expense rates. Offerors shall provide a detailed explanation for indirect expense rates proposed that are not fully supported by the budgetary indirect expense rates and the corresponding supporting pool and base data or FPRA. |
| 64 | Attachment 0002 Staffing and Labor Mix and Attachment 0005 Cost/Price Matrix, Tab 1a | Attachment 0002 includes five (5) CLINs for the FFP PMO (0002AA, 0002BA, 0002CA, 0002DA, and 0002EA). Attachment 0005 only includes two (2) CLINs for the FFP PMO (0002AA 0002BA). Would the Government please confirm the number of FFP PMO CLINs? | Revised . Attachement 0005- Cost/Price Matrix, dated 29FEB24 provided. | |
| 65 | Att0011 Contract References Spreadsheet | Attempting to enter 01/29/2027 into Cell J,11 prompts an error due to the cell's "data validation restrictions." Will the Government please advise or provide an updated Attachment 0011? | Revised. Attachement 0011-Contract Reference Sheet, dated 04MAR24 | |
| 66 | Attachment 0002 lists PMO CLINS 0002AA – 0002EA | Attachment 0005 lists only CLIN 0002AA and 00002BA and states that PMO will be allocated at award by the Government. Will the Government clarify which CLINS the Offerors should use on Attachment 0002? | Revised . Attachement 0005- Cost/Price Matrix, dated 29FEB24 provided. | |
| 67 | Attachments 0002 and 0005 | |||
| and Attachment 0016 – TD-02 Workload Data and Density List | Attachments 0002 and 0005 lists CLIN 0005FA Motor Pool Immersion-Non-ASC as a requirement; however, no workload data is provided for this CLIN in Attachment 0016 – TD-02 Workload Data and Density List. Will the Government provide workload data for CLIN 0005FA Motor Pool Immersion Non-ASC? | CLIN 005FA/Motor Pool Immersion is being included in revised Attachement 0016-TD-02 Workload Data and Density List, dated 29FEB24 | ||
| 68 | Will the Government consider an extension for proposal submission for this requirement? | Soliciation will be extended until 21MAR24 |
Sheet1
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